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Home My WebLink AboutFY 2010-11 - OEM & PW Vendors / QS Providers CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: STREAMLINE THE USE OF VENDORS FOR THE PUBLIC WORKS DEPARTMENT BY GRANTING EXCEPTION TO BIDDING REQUIREMENTS AND APPROVING THE ORIGINAL EQUIPMENT MANUFACTURER (OEM) VENDOR LIST AND THE PUBLIC WORKS VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: June 24, 2010 CONTENTS: Posted Notice OEM Vendor List PW Vendor and Service Provider List Recommendation By Minute Motion: 1. Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Municipal Code, for Fiscal Year 2010-11; 2. Approve the Original Equipment Manufacturer (OEM) Vendor List; and 3. Approve the Public Works Various Vendors and Qualified Service Providers List. Backqround The Public Works Department utilizes a variety of vendors and services on a regular basis. The vendors and services listed are used because they offer immediate accessibility and/or wholesale/discounted pricing, or they are the only local source. The approval of the lists will simplify the process to purchase and acquire the services needed and will allow the City to save money and operate at a more efficient level. Staff has posted an invitation to potential vendors, who may apply throughout the year for next year's approval. This will be an annual approval process. Staff Report Approval of OEM Vendor and Various Vendors and Qualified Service Providers Lists June 24, 2010 Page 2 of 2 Purchases and/or services valued at more than $25,000 will follow the standard procedure for procurement. Therefore, staff recommends that, by Minute Motion, City Council grant an exception to the bidding requirements and approve the Original Equipment Manufacturer (OEM) Vendor List and the Public Works Various Vendors and Qualified Service Providers List. Fiscal Analvsis There is no fiscal impact associated with this action. Prepared By: Department H d: . 1Spe cer� ight, Landscape Manager Mark Gre nwood, P.E., 1 Director Public Works CITY COUNCILA TION C s Her andez APPROVI?D nl�.N�r� ainten ce Services Manager RECCIVED OTfl9cl� , � iViEI;TING UA� " `��'�� , � AYI:S: � � '' -- �` - % �� NOF,S: �lnn� Paul Gibson, Finance Director At3S1:NT: N�� -- AI3�7'A(N: � v�:��r7,�I:» r�v 1�� r � � Appl'OVaI: (�ri�;inal c�n I�i6c w�ith City C'lcrk s Ot'ti�e � �- �,,�,�'�.�._._.__.__J h M. ohlmuth, City Manager /bg .. .. .. . .......'{ �:�, :.. i �J��v t I ,��, ,�_.._ �"'�"`� CITY OF PALM DESERT1010 Jl!�� -� �±� g: 2� � � PUBLIC WORKS DEPARTMENT . Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 NaTicE INVITATI4N TO POTENTIAL VENDORS The City of Palm Desert's Public Warks Department is updating the following lists for Fiscal Year 2Q11-12: • Originaf Equipment Manufacturer (OEM) Vendor List • Public Works Various Vendors and Qualified Service Providers List Notice is hereby given that any potential vendor who can provide parts and/or other materials and/or specialized services as specified will be considered to be added to any of the aforementioned vendor lists. Contact the Public Works Department at (760) 346-0611, extension 450, for any questions or additional information. CITY OF PALM DESERT MAINTENANCE SERVICES DIVISION ORIGINAL EQUIPMENT MANUFACTURER (OEM) VENDOR LIST FISCAL YEAR 2010-1'I � � Aitec industries Pomona, CA Bucket truck aerial device service Anritsu Richardson, TX Manufacturer of OTDR for Fiber Optic Equipment Manufacturer of test equipment used ta test traffic signal Athens Technical Specialists, lnc. Athens, OH equipment ATSI Athens, OH Manufacture of PCMT 2500, Signal Monitor Tester Technicai support, computer upgrades, inspections and Building Automation Systems, Inc. Cosfa Mesa, CA training for the Visitor Center's AC1Chiiler unit Preventive maintenance, repairs and parts for the Visitor's Couts Heating &Cooling Corona, CA Center AC/Chiller unit Bus Interface Unit(BfU), lnducitive Loop Detectors, and EDI Phoenix, AZ power supplies Facility for purchasing crack sealing materiai, QPR asphait material parts and service for the Crafco crack sealing melter applicator, supplier for cracking sealing material, Crafco, Inc. Fontana, CA and temporary QPR ashalt Only local facility for repairs,warranty work and parts for Crystal Chrysler Cathedral City Chrysler vehicles Suppiier of fiber optic equipment per City's standard CSC Fibertron Buena Park, CA specifications Battery backup system unit,batteries, cabinets DDL Traffic Inc. Chino HiAs, CA TechnicaUMaintenance and support Facilty for parts, service and repairs for the Ditch Witch Ditch Witch of So. California Corona, CA vacuum excavator Econolite Control Products Anaheim, CA Supplier of traffic signal equipment Facility for preventive maintenance, emergency repairs, and parts for the slow CNG fueling station at the Gas Equipment Systems, Inc. Rancho Cucamonga, CA maintenance services facility Supplier of communication equipment, spread spectrum GDI Communications Verdi, NV radio equipment Iteris Inc. Anaheim, CA Video detection equipment Supplier of traffic signal equipment-Caltrans JAM Services,lnc. Hawthorne, CA spec�cations: LED indications Facility for emergency service, preventive maintenance, and parts for all the City's emergency generators and Johnson Power Systems Riverside, CA transfer switch compartments Electrical service cabinet type III per City's std. Specifications. Internally illuminated street name housing JTB Supply Company Chino Hills, CA Caltrans std. Specifications Only facility for service, repairs and parts for Tymco street Marco Industries, Inc. Pomona, CA sweeper Facility for service, repairs and parts for specific make of Myers 8 Son's Hi-way Safety Chino, CA arrow board equipment Page 1 of 2 6/8/2010 CITY OF PALM DESERT MAINTENANCE SERVICES DIVISION ORiGINAL EQUIPMENT MANUFACTURER (OEM) VENDOR LIST FISCAL YEAR 2010-11 � �� Only local authorized CNG repair,warranty work and parts Palm Springs Motors Cathedral City facility for alternative fuel Ford vehicles Tra�c Signal Suppiier of IIIumEcon IISNS LED retro-fit kit Phosnix Highway Products Inc. Phoenix,AZ and Eithernet switches Republic ITS Riverside, CA Traffic Signal Maintenance and Support On{y facility far service, repairs and parts for the 544E R.D.O. Equipment Riverside, CA John Deer toader and other John Deer equipment Smithson Electric Inc. Orange, CA Traffic Signal Loop Contractor Suppliers of Tomar Strabecam II, Infrared opticai Southwest Traffic Systems, Inc. Phoenix,AZ preemption system. Terex Utilities Tigard, OR Propane Buckef Truck Suppliers, Truck#341 Tin�ermark{nc. Salem, OR Tra�c counters Only local facility for se�vice, repairs and parts for the Ford Torrence's Farm imptement Thermal, CA 445 skip loader Trigg Industries int9. Los Angeles, CA Road tubes and tra�c tape warranty work facility for Honda dedicated CNG and Hybrid Unicars Honda Indio, CA vehicles Western Pacific Signal San Leandro, CA Supplier of traffic signal Equipment ZAP Manufacturing, Inc. Grass Valley, CA IISNS Mounting bracket service provider Page 2 of 2 6/8/2010 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT PUBLIC WORKS VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2010-11 A American Electric Palm Desert, GA Electrical work A Plus Window Gutter and Gutter Sky Valley, CA Window and Solar Power cleaning services A&S Automotive Palm Desert, CA DOT inspections provider Adept Communications La Quinta, CA Network Cabling Advance Systems Palm Desert, CA Misting Sysytem repair Preventive maintenance, parts,&repairs to city owned golf Advantage Golf Carts Palm Desert, CA carts and club carts A-G Sod Farm, Inc. Thermal, CA Sod Agri-Ser(Coachella Compost Facility) Indio, CA Compost Allen Fence Desert Hot Springs Fence installation, maintenance, and repairs American Broom Pomona, CA Sweeper related services and supplies American Industrial Supply Burbank, CA Supplier graffiti removal supplies 24-hour emergency restoration and environmental American Technology, Inc. Riverside, CA remediation AmeriGas Indio, CA Supplier of propane and rental of 1100-gallon propane tank Two-way radio repairs, monthly repeater service and supplier of new radios and batteries, and other two-way Anderson Communications Palm Desert, CA radio accessories. Andy's Tree Service Palm Desert, CA Landscape and tree related services Anytime Bee Removal N. Palm Springs, CA Bee removal Arts Concrete Pumping Cathedral City, CA Concrete pumping Asplundh Tree Expert Co. Victorville, CA Utility line clearance services Provides service to city fleet vehicles that require auto Auto Pro Collision Palm Desert, CA body work BARCO Park Products Batavia, IL Low-price provider of required park amenities Bradley Electric Palm Desert, CA Electrical work Brian's Bee Removal Redlands, CA Bee removal California Bio-Mass Thermal, CA Soil amendments California Court Builders Palm Desert, CA Tennis Court Repair California Desert Nursery Bermuda Dunes, CA Nursery Concrete repairs, supplier for regular concrete as well as Calportland Thousand Palms, CA specialized concrete Page 1 of 6 6/16/2010 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT PUBLIC WORKS VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2010-11 Cal-Sense Irrigation Carlsbad, CA Sole source vendor for computerized irrigation system Cameron Nursery Bermuda Qunes, CA Plant material Cardiff Transportation Palm Desert, CA Transportation services Century Forms Palm Desert, CA Services on printed forms Ghampion Collision Genter Paim Desert, CA Body shop Safety equipment and first aid kits and supplier of powder Cintas First Aid Anaheim, CA gatorade for city crews Classic Party Rentais Thousand Palms, GA Discounted rental services Coachella Valley Printing Indio, CA Special services for printing of proclamations Coast Recreation Products Costa Mesa, CA Sole source for specific playground equipment Consolidated Electric Distributors Palm Desert, CA Electrical supplies and services Court Masters, Inc. N. Palm Springs, CA Tennis Court Repair Cove Electric Palm Desert, CA Electrical work Creative Hydroseed, Inc. Murrieta, CA Soil stabilization, dust control Creative Mist Systems Cathedral City, CA Mist services and maintenance Crop Production Services La Quinta, CA Soil testing Custom Mist Creation Rancho Mirage, CA Mist services and maintenance Dave Bang&Assoc. Tustin, CA Sole source for specific playground equipment in the City Desert Cities Catering La Quinta Discounted catering services Desert Gities Pipe and Supply Coachella, CA Landscape and irrigation supplies Desert Electric Palm Desert, CA Wholesale electric parts, equipment and tools Desert Environmental Services Victorville, CA Disposal of hazardous materials Desert Piano 8�Organ Rancho Mirage, CA Equipment and services for special events Local facility for disposal of street sweeper, drain, and dry well clean out debris. Recycling facility for sand, asphalt Desert Recycling, Inc. Thousand Palms, CA and concrete products Desert Willow Golf Resort Palm Desert, CA Specialty services for City sponsored events DTRT Palm Desert, CA Tree consultation and professional services DuraRoad Costa Mesa, CA Soil stabilization, dust control Page 2 of 6 6/16/2010 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT PUBLIC WORKS VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2010-11 Eberle Design, Inc. Phoenix,AZ Detector sensor Golf cart discounted rentals, supplier of parts and repairs Electric Car Distributors Rancho Mirage, CA for city owned golf ca�ts 24-hour emergency restoration and environmental Emergency Services Restoration, Inc. Redondo Beach, CA remediation Environmental Products 8�Applications Palm Desert, CA Soil stabilization, dust control Envirotek Corporation La Canada, CA Graffiti removal supplies Ewing Irrigation Palm Desert, CA Irrigation and landscape supplies Express Frames Palm Desert, CA Specialty framing services Flowers by Veronica Palm Desert, CA Local supplier of floral arrangements Foster&Gardner, Inc. Coachella, CA Fertilizer Frazee Paint Paim Desert, CA Paint supplies Fulton Distributing Coachella, CA Cleaning, paper and plastic supplies Garza Landscape Co. Indio, CA Landscape related services Supplier of communication equipment, spread spectrum GDI Communications Verdi, NV radio equipment Supplier of inetal for street, building maintenance and Gold Coast Steel Indio, CA other special requests Grainger Thousand Palms, CA Building maintenance products and tools Local hot asphalt batch mix plant. Source of materials for various street repairs, hot and cold asphalt, tack oil, sand, Granite Construction Indio, CA gravel, and base materials Griffiths Fence Indio, CA Fencing H8�H Air Conditioning Palm Desert, CA A/C parts and services Harv's Car Wash Palm Desert, CA Car wash facility High Tech Irrigation Palm Desert, CA Irrigation and landscape supplies Highland Park Products Boca Raton, FL Park amenities Hi-Line Dallas, TX Electronic Connectors and fasteners Horizon Professional Landscape Coachella, CA Landscape related services Hort Tech, Inc. Palm Desert, CA Landscape related services Houston Harris Grand Terrace, CA Hydrowash Page 3 of 6 6/16/2010 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT PUBLIC WORKS VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2010-11 Hydro-Scape Products Paim Desert, CA Irrigation and landscape supplies iviain omce in Hnaneim; omce prancn in cne �oacnena Imperiai Irrigation Anaheim, CR Valiey Innovative Playgrounds Palm Springs, CA Plyground Repair and Installation Iteris Inc. Anaheim, CA Video detection equipment J�W Carpet and Upholstery Cleaning Palm Desert, CA Carpet and uphoistery cieaning J.L. Endicott Ipioneer Town, CA Speciaity gifts with engraving JC Valley Welding Indio, CA Certified weider John Deere Landscapes Palm Desert, CA Irrigation and landscape supplies Joni Upholstery Palm Desert, CA Local upholstery facility Jon's Flags and Poles Riverside, CA American Flags, Palm Desert Flags and Flag accessories Smali powered equipment repairs,parts and supplier of K8�C Mowers Palm Desert, CA new smail equipment Kirkpatrick Landscape Indio, CA Landscape related services Leon's Landscaping 8�Tree Services Thousand Palms, CA Tree related services Leon's Tree Service Palm Desert, CA Landscape related services Live Oak Audio Visual Indio, CA Services for the Production of Summer of Fun movies Living Desert Palm Desert, CA Supplier of desert plant material Macario's Tree Service Indio, CA Tree related services Main Stream Aquatics Bermuda Dunes, CA Water maintenance services riumpmg,Hwcvaporatea�ooier�erwce, repairs ana Maple Leaf Plumbing, Inc. Palm Desert, CA parts Traffic signal manufacture and supplier of Caltrans McCain Tra�c Supply Vista, CA approved equipment Meredith�Simpson Construction, Co. Indio, CA General Contractor Micro Cool Thousand Palms, CA Misting System Repair Moller's Garden Center, Inc. Palm Desert, CA Nursery Mt. States Wholesale Nursery Phoenix,AZ Supplier of southwest desert plant material Muzak of Southern California Palm Desert, CA Audio recording equipment for City Council meetings Natina-Desert Varnish Solutions Thermal, CA Landscape restoration Palm Desert Transmission Palm Desert, CA Repair and service of vehicle transmissions Page 4 of 6 6/16/2010 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT PUBLIC WORKS VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2010-11 Palm Springs Pest Palm Springs, CA Pest Control Palm Springs Pumps Indio, CA Irrigation Pump Repair and Maintenance Paper Direct Colorado Springs, CO Speciaity paper provider Supplier for tires for all city vehicles and large equipment. Parkhouse Tires Thousand Palms, CA Also on-road emergency service Motor and mechanism repairs for automatic doors and Patton Door and Gate Palm Springs, CA gates Petco Palm Desert, CA Dog Park Supplies Pittsburg Paint/PPG Palm Desert, CA Paint supplies PM10 Fugitive Dust Control Palm Desert, CA Soil stabilization, dust controi Pro Pet Carson, CA Sole source for biodegradable dog litter bags Supplier of personal protective equipment and powdered Provision First Aid and Safety Bermuda Dunes, CA gatorade for city crews Randy G. Myers & Nurseries Palm Desert, CA Nursery Recreation Republic Garlsbad, CA Sole source for specific playground equipment Recycle Design Benches Anderson, IN Recycled parks amenities Restaurant Express Palm Desert, CA Local delivery for City sponsored meals Roto Rooter Palm Desert, CA Plumbing RZ Landscape Indio, CA Landscape related services S.I.R. Entertainment Palm Desert, CA Discounted AN services and rentals Safety Kleen Ontario, CA Shop parts washer EDA compliant Sam's Fencing Thermal, CA Fencing and supplier of sand fence and hardware San Diego Erosion Control San Marcos, CA Soil stabilization, dust control Schmidt Services, LLC Bermuda Dunes, CA Spraying Services rroviaer ot sman quauues oT pre-mixea concrete ana Sepulveda Building Materials Thousand Palms, CA gravel Shade Structures Palm Springs, CA Shade Structure Repair and Installation Shade System Ocala, FL Shade supplies Sierra Landscape Company Palm Desert, CA Landscape related services Simplot Partners Palm Desert, CA Irrigation and landscape supplies Skanska Indio, CA Local asphalt batch mix plant. Page 5 of 6 6/16/2010 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT PUBLIC WORKS VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS LIST FISCAL YEAR 2010-11 SoCal Electric Sky Valley, CA Electrical work So-Cal Sports Cathedral City, CA Sports Field Suppies Southwest Aquatics Palm Desert, CA Water maintenance services Southwest Boulders Cathedral City, CA Rock, cobble and boulders Stationary Sisters Palm Desert, GA Specialized services for invitation printing Superior Ready Mix Concrete Indio, CA Concrete supplier for PW large concrete projects The Garland Company Corona, CA Roof maintenance and repair products TJ Janca Playground Surfacing Silverado, CA Rubberized playgraund surfacing repair and installation Tomark Sports Corona, CA Sports equipment and supplies Top of the Line Signs Palm Desert, CA Signage Traffic related product and services. Supplier of low-profile Tops & Barricades Indio, CA light bars and related accessories Tree Rite Arbor Services Bermuda Dunes, CA Tree pruning and removal services Trigg Industries Int'1. Los Angeles, CA Road tubes and traffic tape Truly Nolan Pest Control Palm Desert, CA Pest Control Unisource Rancho Cucamonga, CA Cleaning, paper and plastic supplies United Traffic Specialty signs Valley Plumbing Palm Desert, CA Plumbing Vintage Associates, Inc. Bermuda Dunes, CA Landscape related services Waxie Thousand Palms, CA Cleaning, paper and plastic products West Coast Arborists, Inc. Anaheim, CA Tree related services Westcape Palm Desert, CA Landscape related services Supplier of construction supplies, tools and equipment not White Cap Construction Equipment Palm Desert, CA generally available through other retail sources Page 6 of 6 6/16/2010