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Home My WebLink AboutC29950A&B - Trffc Sgnl Synchronization (555-10) CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE STAFF TO PROCEED WITH THE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT WITH THE CITY OF RANCHO MIRAGE (PROJECT NO. 555-10) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works NOTIFICATIONS: Bruce Harry, Director of Public Works City of Rancho Mirage 69825 Highway 111 Rancho Mirage, CA 92270 DATE: June 24, 2010 CONTENTS: MSRC Grant Application Notice of Award of Funding Agreement with South Coast Air Quality Management District Vicinity Map Recommendation By Minute Motion: 1. Authorize the City Manager to execute Contract Number ML09021 with the South Coast Air Quality Management District (AQMD); (City Contract No. C29950A) 2. Authorize staff to issue a Request for Proposals (RFP) from traffic engineering firms to provide traffic signal synchronization timing services for an amount not to exceed $78,900; (Contract rro. c2995oB) 3. Authorize staff to prepare and execute an agreement with Rancho Mirage for their 20 percent portion of the project for an amount not to exceed $15,700; and (Contract rro. c2995oc) 4. Appropriate $78,900 from Fund 234, Traffic Signal Fund unobligated fund balance. Staff Report Authorize Staff to Proceed with the Traffic Signal Synchronization Project (Project No, 555-10) June 24, 2010 Page2of3 Backqround On March 12, 2009, the City Council authorized the Director of Public Works to apply for a matching grant from the Mobile Source Air Pollution Reduction Review Committee (MSRC) for a Multi-Jurisdictional Traffic Signal Coordination and Synchronization project. On March 24, 2009, an application was submitted on behalf of the Cities of Palm Desert and Rancho Mirage for the MSRC Clean Transportation FundingT"" FY '08/'09 Local Government Match Program. The project proposed in the application included developing, implementing, fine-tuning, and maintaining traffic signal coordination plans at 14 signalized intersections on Monterey Avenue and Dinah Shore Drive. During the 18-month project, signal coordination plans will be developed and implemented for both peak season and off-peak season conditions. Of the 14 project intersections, 12 are shared with the City of Rancho Mirage. As stated in the application, the City of Palm Desert will serve as the lead agency for the project. The application estimated the project cost to complete the traffic signal coordination project at $78,900. A breakdown of the project funding sources is shown below: Funding Source Percent Amount MSRC Grant Funds 50% $39,450 Palm Desert Local Funds Match* 30°/o $23,670 Rancho Mirage Local Funds Match* 20% 15 780 Project Total $78,900 * Local Funds Match split based on the actual percent of ownership of the 14 project intersections. On October 16, 2009, staff received notification that the AQMD Governing Board had approved our applications and awarded funds in the amount of $39,450. On May 27, 2010, staff received copies of Contract Number ML09021 for authorization signatures. Fiscal Analysis Serving as lead agency, the City of Palm Desert must obligate funds for the total project in the amount of $78,900. Upon completion of the project, MSRC will reimburse the City of Palm Desert 50 percent of the total project costs (to a maximum amount of Staff Report Authorize Staff to Proceed with the Traffic Signal Synchronization Project (Project No, 555-10) June 24, 2010 Page 3 of 3 $39,450). The City of Ranch Mirage will reimburse the City of Palm Desert 20 percent of the total project costs (to a maximum amount of$15,780) per the agreement between the cities. The net costs incurred by the City of Palm Desert will not exceed $23,670. Prepared By: Depart t d: � � ._.-- Mar S. Dier ks, P.E. Mark Greenw od, P.E. Transp tion Engineer Director of Public Works i �" v `�%±�/�. Paul S. Gibson, Director of Finance Ci.�,COiTNCtL�A�G�'i`iON APPROVED 'DFNiED Appro al R�CEIVED OT�IER �. MEF,T G DA AYES � � � � �� Ja�i . Wohlmuth, City Manager NOF.S: � ABSENI; ' ` ABSTAIN: ' VERIFIED BY: � Original on File with Cit� erk's Offic�i �.^ sa � °` � " �� * �' � 1 �_I� � � 4:_y y_ � � � �3 �� E :� A p% y fn .3- �' � � �� 2 �� t � �4 �.. � L» ... � * �� 73-5�0 FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260-2578 � ` w� ' TEL: �60 346—o6ii Fnx: 760 34i—�o98 �` info@palm-desert.org March 24, 2009 Ms. Cynthia Ravenstein, MSRC Contracts Administrator South Coast Air Quality Management.District 21865 Copley Drive Diamond Bar, California 91765 SUBJECT: MSRC Clean Transportation Funding T"" FY `08/'09 Local Government Match Program (PA2009-07) Multi-Jurisdictional Traffic Signal Coordination & Synchronization Dear Ms. Ravenstein: Please accept the attached application submitted on behalf of the Cities of Palm Desert and Rancho Mirage for the MSRC Clean Transportation Funding T"" FY '08/'09 Local Government Match Program in the Multi-Jurisdictional Traffic Signal Coordination & Synchronization category. The City of Palm Desert will serve as the lead agency for the project. The intent of the project is to improve regional air quality through developing, implementing, fine-tuning, and maintaining traffic signal coordination plans along a portion of regional arterial roadways with shared jurisdiction between Palm Desert and Rancho Mirage. The proposed project includes 14 signalized intersections on Monterey Avenue and Dinah Shore Drive with shared jurisdiction at 12 of the 14 locations. Each _ of the signalized locations to be included in this project currently operates using compatible controller equipment and has communication and coordination capabilities. Given that no traffic signal hardware improvements are needed, the proposed project meets the criteria of a "Level 1 Project — Update & Coordination of Signal Timing Plans befinreen Adjacent Jurisdictions Using Existing Equipment" as described in the program announcement. If this application is approved, the matching funds will be used to contract with a qualified traffic engineering firm to collect necessary data, develop signal coordination timing plans, implement and fine-tune the plans, analyze tra�c flow improvements, and prepare reports that detail the air quality enhancements provided by the optimized signal coordination timing. The signal coordination timing project will include an analysis of the seasonal variations in traffic volumes, which can vary as much as 40 percent in the Coachella Valley between peak traffic winter conditions and the less congested summer months. �„�'>meno aw uaaEo rua MSRC Clean Transportation Funding r"" FY `08/'09 Local Govemment Match Program (PA2009-07) Multi-Jurisdictional Traffic Signal Coordination & Synchronization March 24, 2009 Page 2 Our estimated project cost to complete the traffic signal coordination project, as detailed in the attached application, is $78,900.00. Only "Local Funds" eligible for reimbursement from MSRC Clear Transportation Fundi�g T"' will be committed to the project; thus, the requested amount of matching funds totals $39,450.00 for this project. We appreciate the opportunity to submit this application for matching funds from the MSRC Clean Transportation Funding TM Local Govemment Match Program. Should you have any questions about this application, please contact Mark Diercks, P.E., Transportation Engineer, at (760) 776-6450 or by email at mdiercks@ci.palm- desert.ca.us. Thank you for your consideration of this request. Sincerely, < ''�} ` ' ,�.—�-.,�, �t'�,�.:�`t--��..,��,� h M. Wohlmuth /`dCi� Manager � Attachments: (1) Original and (3) Copies— Match Program Applications cc: Mark Greenwood, P.E., Director of Public Works Bo Chen, P.E., City Engineer Mark S. Diercks, P.E., Transportation Engineer /msd CIiY � f Pfll (� OESERi g:\pubworks�alpha files\grantslmsrc grant 2009�2009 msrc funding app cover letter.doc �,IIINIFD OM RFA(LFU IIIF4 .._.m,,.»:..»��i�<�� ' �irot�;iui��!��GI?�A ��„"�."�s�+�� 4m � CITY OF ��_��I�C�a�� M I RACE ��m��_�_��.�� zs �� . . � o � �� ¢�t �. � 5z3� r� r:��. ��:� .,:�.� ��fl � �£ � � � �x �� March 18, 2009 MSRC Contracts Administrator South Coast Air Quality management District 21865 Copley Drive Diamond Bar, California 91765 SUBJECT: MSRC Clean Transportation Funding� FY `08/'09 Local Government Match Program The City of Rancho Mirage authorizes the City of Palm Desert to submit on its behalf the MSRC Clean Transportation Funding TM FY `08/'09 Local Government Match Program application in the Multi-Jurisdictional Traffic Signal Coordination & Synchronization category. The proposed project includes 14 signalized intersections on portions of Monterey Avenue and Dinah Shore Drive. Rancho Mirage and Palm Desert share joint jurisdiction at 12 of the 14 project intersections. This project has to be considered an improvement to a truly regional facility that not only serves the iwo cities submitting the application but the entire Coachella Va11ey region. If this application is approved, the City of Rancho Mirage's commitment will consist of its fair share, (approximately 40 percent), of the project costs for data collection, signal coordination timing plan development, timing plan implementation, fine-tuning, project report preparation, and project administration. Only "Local Funds" which will be eligible for MSRC Clear Transportation Funding�will be committed to the proj ect. Thank you for the opportunity to submit this application and your consideration of this request. Sincerely, a_� � �� ,,� � . r' �^" t �ry� �r ✓��,,,� -�� ,,,.�_`... Bruce B. Harry,Jr. Director of Public Works c: Bill Harrison Mark Diercks, City of Pa1m Desert Project File ADMIIYISTRAtIOIY COf�1Uf11TY DEVELOPMEf1T FInAnCE FFOUSIfYG AUTFFORITY PUDLIC LIDRARY PUDLIC WORKS � Tel. (760)324-4511 Tel. (760)328-2266 Tel. (760)770-3207 Tel. (760) 770-3210 Tel. (760)341-7323 Tel. (760)770-3224 Fax. (760)324-8830 Fax. (760)324-9851 Fax. (760)324-0528 Fax. (760)770-3261 Fax. (760)341-5213 Fax. (760) 770-3261 69-825 FFIGFFWAY 111 /RAnCFFO MIRAGE, CA 92270 www.ci.rancho-mirage.ca.us MSRC Clean Transportation FundingT"" FY'08/'09 Local Government Match Program VI. A. APPLICATION FORMS EXHIBIT A APPLICANT INFORMATION Multi-Jurisdictional Traffic Signal Coordination & Synchronization A. Please provide the following applicant information in the space provided. Applicant Name: Citv of Palm Desert Address: 73-510 Fred Warinq Drive Palm Desert, CA 92260 Contact Person: Mark S. Diercks, P.E. Title: Transportation Enqineer Telephone Number: (760) 776-6493 Fax#:�760) 341-7098 E-Mail Address: mdiercks(a�ci.palm-desert.ca.us A. Please provide the following information: 1. Please provide the names of all other project participants: a) Citv of Palm Desert b) City of Rancho Miraqe c) Traffic Enqineerinq Consultant—To be determined d) Traffic Count Data Collection Firm—To be determined YES NO 2. Is Caltrans participating in your project? O � 3. Have you attached a letter from each participant designating a lead 0 O agency authorizing that agency to act on behalf of the other participants? Page A-1 MSRC Clean Transportation FundingT"' FY`08/'09 Local Government Match Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK Multi-Jurisdictional Traffic Signal Coordination & Synchronization A. STATEMENT OF WORK:. This project will consist of developing and implementing signal coordination timing plans for Monterey Avenue from Dinah Shore Drive to Fred Waring Drive and for Dinah Shore Drive from Miriam Way/George Montgomery to Monterey Avenue. Coordination timing analysis will be perform for weekday AM, mid-day, PM and off-peak periods, Saturday peak operation, and Sunday peak operation. The coordination timing analysis will also take into account the seasonal traffic volume variations which occur between winter and summer conditions. Project Tasks The necessary tasks to complete the coordination project are summarized below. The City will solicit proposals from and contract with a qualified traffic engineering firm (Consultant) to perform most of the project tasks. Project tasks include: 1. Compile and Review Existing Data and Information City staff will compile and review the following information, as available: • Previous Travel Time Study Data • Traffic Signal Timing Sheets • Traffic Signal As-Built Plans and Detector Assignments • Traffic Count Data 2. Traffic Count Data Collection Based on the review of the available traffic count data, collection of additional count information as needed for development of new traffic signal coordination plans will be scheduled. 3. Coordination Timing Plan Development and Implementation The development, fine-tuning, and evaluation of the coordination signal timing plans will be performed by the Consultant. Tasks to be performed by the Consultant include: • Develop preliminary signal timing coordination plans by encoding traffic count data and signal parameters into SynchroT"'(ver. 7)software program. Timing plans will be developed for the peak, off-peak and seasonal periods as previously discussed. • Identify optimum coordination systems and sub-system time-of-day schemes. • Implement timing and make fine-tune adjustments. • Conduct travel time studies before and after the completion of the timing improvements to demonstrate travel time savings, fuel savings and vehicle emission reductions. • Calibrate the SynchroT"'data files to conform to the implemented timing plans. • Provided necessary data and information for project report preparation. Page B-1 MSRC Clean Transportation FundingTM' FY'O8/'09 Local Government Match Program 4. System Monitoring City engineering and maintenance staffs will monitor each coordinated system on a regular basis to adjust for seasonal variations in traffic and chan�es in traffic patterns. Staff will revise and re-analyze coordination timing plans by revising the Synchro "'data files to address any future added traffic signals and/or intersection/roadway geometric modifications. Corrective action by timing adjustments will be taken when problems are identified. 5. Project Reports Quarterly project progress reports and a final project report will be prepared by City staff and submitted to the MSRC Contracts Administrator. The quarterly and Final Report shall meet the "Reporting Requirements"as specified in the match program application. B. PROJECT ORGANIZATIONAL STRUCTURE: Lead Agency: City of Palm Desert, Department of Public Works — Palm Desert will be directly responsible for all aspects of the project and serve as the direct contact with the MSRC Contracts Administrator. Palm Desert will contract directly with the AQMD, solicit bids and contract directly with traffic engineering and data collections firms, and enter into a reimbursement agreement with the City of Rancho Mirage for project funds distribution and payment. Other Participants: City of Rancho Mirage — Rancho Mirage will be involved in ali administrative and technical aspects of the project including: participate in consultant selection process; review, comment and approve all technical aspects, and provide access to the City maintained traffic signals and central traffic signal system master as necessary. Rancho Mirage will contribute up to 40%of the total project costs. Subcontractors: Traffic Engineering Consultant and Data Collection Firm — Consuitant services will be contracted with to perform a majority of the technical and data collection tasks necessary to complete the project. Anticipated consultant work efforts were previously described above in the Statement of Work. Project Staff: Project Manager: Mr. Mark S. Diercks, P.E., Transportation Engineer, City of Palm Desert Principals-in-Charge: Mr. Mark Greenwood, P.E., Director of Public Works, City of Palm Desert Mr. Bruce Harry, Director of Public Works, City of Rancho Mirage Administration and Contracts: Mr. Ryan Gayler, Project Administrator, City of Palm Desert Technical Field Staff: Mr. Robert Becerra, Traffic Signal Specialist, City of Palm Desert Mr. Bill Harrison, Traffic Signal Technician, City of Rancho Mirage Page B-2 MSRC Clean Transportation FundingT"" � FY`08/'09 Local Government Match Program B. PROJECT ORGANIZATIONAL STRUCTURE (Continued): Reporting Structure: The Reporting Structure is depicted in the Figure below. AQMD MSRC Contracts Administrator Prnject Manager Princip�ls in Ch�rge Mark S Diercks;R.E. Mark Greernvood-City af Palm Desert Cit of Palm Qesert Bruce Har -Git of Ranch Mira e Consultant{s} Administration and Gonfracts Trafific Signa!Teehnical Suppart Traffic Engineering& Ryan Gayler Robert Becerra-Palm Desert Data ColEeetion Services Gity of Palm Desert Bill Harrison-Rancho Mirage C. Project Map - . Please see Project Exhibit, on the following page. D. Project Readiness— The Cities of Palm Desert and Rancho Mirage are ready to begin the project immediately follow the Authority to Proceed. We do not anticipate any barriers to complete the project. Due to the variations in seasonal traffic volumes,we expect the project will take up to 15 months to complete following the Authority of Proceed. Only MSRC matching funds and local funds, including unallocated AB 2766 Subvention funds, will be used in support of the Project. The project wili not require any additional funding as the coordination timing will be maintained as part of on-going traffic signal maintenance operation. 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' °,c� . �� v� � � � . a , � , � � ( -� , � � � ` � � ., , � � � � > � Q Z � .. � � o , � , „ � . ,. - - , � ,. �� --- i � �_. � � �� , �� f o � � a � ; �� , � � � � 0 � ; , , _ v a � Z w � � � �� . _ � - ' � � o _ W . �, . , � � C.7 � �, � W a J _ I , _ � : _ _ . I � � PAR� K�DR _ :� ` ` __ ' � FaED WARING DR � � MSRC Clean Transportation FundingTTM FY'O8/'09 Local Government Match Program EXHIBIT C PROJECT BUDGET Multi-Jurisdictional Traffic Signal Coordination & Synchronization A. Please provide your Current Unallocated Subvention Fund Balance: $ 61,000.00 B. Please provide the following Project Cost by Category Information: PROJECT COSTS BY FUNDING CATEGORY AMOUNT 1. AB 2766 SUBVENTION FUNDS APPLIED TO TRAFFIC SIGNAL PROJECT FROM EXISTING UNALLOCATED BALANCE: $ 25,000.00 2. AB 2766 SUBVENTION FUNDS APPLIED TO TRAFFIC SIGNAL PROJECT FROM FUTURE YEAR ALLOCATION (FY 2009/2010): $ 0 3. LOCAL FUNDS APPLIED TO TRAFFIC SIGNAL PROJECT (e.g., MEASURE A, MEASURE C): $ 53,900.00 4. TOTAL AB 2766 SUBVENTION FUNDS AND LOCAL FUNDS APPLIED TO TRAFFIC SIGNAL PROJECT(SUM OF LINES 1, 2, and 3): $ 78,900.00 5. AMOUNT OF MSRC MATCH FUNDING REQUESTED (MAXIMUM AMOUNT IS 50%OF THE LINE 4 AMOUNT): $ 39,450.00 6. ADDITIONAL PROJECT CO-FUNDING FROM OTHER SOURCES: $ 0 7. TOTAL PROJECT COST: $ 78,900.00 C. Please list all funding sources other than AB 2766 Subvention Funds, Local Funds,or MSRC Match Funds: NON-AB 2766/LOCAL FUNDING SOURCES AMOUNT a) $ b) $ c) $ TOTAL"OTHER" PROJECT CO-FUNDING: $ 0 Page G1 MSRC Clean Transportation Fundingr"" FY'O8/'09 Local Government Match Program EXHIBIT C PROJECT BUDGET— Continued Multi-Jurisdictional Traffic Signal Coordination & Synchronization D. As applicable, please list all Traffic Signal Synchronization costs by Cost Element. Please provide as much detail as practicable when specifying project costs. For example, please provide labor categories, hourly rates, number of hours,etc.when defining labor costs. CAPITAL EQUIPMENT COSTS (HARDWARE/SOFTWARE COMPONENTS, ETC.): �. No new equipment/hardware/software needed $ 0 2. $ 3. $ 4. $ 5. $ TOTAL CAPITAL EQUIPMENT COSTS: $ 0 DIRECT LABOR COSTS: 1. LABOR HOURS x $/HOUR= $ 2. LABOR HOURS x $/HOUR= $ 3. LABOR HOURS x $/HOUR= $ 4. LABOR HOURS x $/HOUR= $ TOTAL DIRECT LABOR COSTS: $ 0 OTHER DIRECT COSTS, INCLUDING SUBCONTRACTORS: �. Traffic Enqineerinq Consultant (14 x $4000) $ 56,000.00 2. Data Collection Firm (estimate) $ 15,000.00 3. $ 4. $ TOTAL OTHER DIRECT COSTS: $ 71,000.00 ADMINISTRATIVE COSTS: $ 7,900.00 TOTAL PROJECT COST: $ 78,900.00 PLEASE NOTE THAT THE TOTAL PROJECT COST REFLECTED IN SUBSECTIONS B AND D, ABOVE, SHOULD BE CONSISTENT. Page C-2 � E � •`~ � c`� � ' " � N � ._ o � ; � � �a Q �..... o� � ■ � � � � �� I � o � c o � � � p f4 �� OE �- �— a� � L �� : . Q O � L � IC �0 � � � � �� o" � E � � �� c��v � .Q � �°° Q ' � � �- � 'V = � N . '� � Q � � �_ � � o � � o � , � ;.� � � � �_ � � � F �� y a� � � � o � � � � E � ca o -, � � :,.. 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N (� 'o o E � -Q � � `� 3 n °� � � � ` u� �- � o � L oc� ' � � � n•-: 3 � � .� � �� L � �, d � w v, 'ca E �a� o,�° °� o • " v� � ' c N N N c�..�a o � � � � Q- � � .� � c� > � � ii � � � c L ,n � N tn p� � � T � � , N � � � � � , C V � V � � �' � N E ' � N u� � � � L ' U '� r � N . j C tn� � � � C � ,. � � Q r-+ fn Q N 3 ' O c O p N m 3 � � � o � ' � E ' � � N N Q- Q cA W U c� � Q rn a' Q U c� � , � �. d 'Z � � � � � � ._ MSRC Clean Transportation FundingT"" FY`08/'09 Local Government Match Program EXHIBIT E PROJECT IMPLEMENTATION DATA Multi-Jurisdictional Traffic Signal Coordination & Synchronization A. Please provide the following input data as applicable to the proposed Multi-jurisdictional Traffic Signal Coordination and Synchronization Project: Input Data Length of Roadway or Arterial Segment Undergoing Signal Synchronization 5.3 miles ___ ____ __ __ __ __.._.. _ ___ __ ___ ___ _ Number of Traffic Signals to be Coordinated/Synchronized 14 signals _ _ _ _ _ __ __ _ _ __ ... _ _ Average Daily Peak Traffic Volumes Along Project Segment(Winter) 35,000 to 40,000 vehicles _ _. __ _ __ __ _ _ Average Daily Peak Traffic Volumes Along Project Segment(Summer) 25,000 to 30,000 vehicles _ . _ _ _ __ _ _ _ North Section: E-F LOS Before Project Peak Period Level of Service (LOS) South Section: C-D LOS After Project Peak Period Level of Service (LOS) To Be Determined LOS Page E-1 r � k � � ��I II I� � • u�I��G� iN�r,i� �i" i idt i� � � ;,�,'��i�n�!�� . .. �� 21865 Copley Dr�ve ,c�� i�� Diamond Bar a � �� iNq�� ,�� CA 91765 �� a� ��b � C�ean Trans ortat�on �9.396.3269 '�� U f1 C� I �I l,� f f O� f'�'t+� � �a �G fax 909.396.3682 p°��' Q�� G � �Q�� ,�',�7�� : Moblie Soe,rGe A;o Pc�tsur;on Reduci:on Rev�ew Comm+ttee �� i:3TY C?F PAL�1 DESEriT i �k��tu,i�� '�-��.IC 4YQFdK3[7*.'�7� a w�� "� q �a��b��r. �` �� ' October 16, 2009 �, �' ��, �� Mark Diercks Transportation Engineer City of Paim Desert �r w _ 73510 Fred Waring Drive Palm Desert, CA 92260 Subject: MSRC Proposal #PA2009-07-15 ;= Funding For Traffic Signal Synchronization with City of Rancho F Mirage ��y Dear Mr. Diercks: =°°' " The South Coast Air Quality Management District Governing Board approved funding for your project on September 11, 2009. Congratulations an the success of your MSRC proposa! and subsequent award of funds in the amount of $39,450. MSRC staff will contact you with a contract detailing how work, payments, reports, etc., will occur. Generally, you shouid not start work until a contract has a ! been executed. Any costs incurred prior to contract execution shall be incurred solely at your own risk. If you have any questions regarding this award of funds or the process that wiil take place, please contact me at (909) 396-3269. � ' '`' I look fonivard ta working wi#h you. Sincerely, � Cynthia Ravenstein � �" ` MSRC Contracts Administrator c nY thiana,cleantransportationfunding.orQ MEMBER ORGANIZATION5 �;ati(ornia AIr Resources Board- l.os Angeies C;ounty Metropoliton iransportaflon Auihorfty. Orange Caunry Transportatlon Authority � Rverslde�ounry Transportat+on Cammisslon• San Bernardino Assoclated Govemments• South Coqst A�r QuQllty Managemeni Dlsttict . Southem CoNtom:a Associp+on of Governments- Regionpl Ridesharing Agency f 't� � 21865 Copley Drive "� Diamond Bar , ^ �� CA 91765 �� °�� C�ean Transpor�at�on ' `��I�°'�a��a�;�'� �� ,�y � 909.396,3269 �� '� „ '�� U ti{�1 fi CT �`E Q t71 �h � ��i �2� �1,� ''�'� ��,� � fax 909.396.3682 i � � �� Mob?#e Soyrce A�r Po'i�tpon Reclk��tton R�view Comrodttee �� ul yuks+is �"�i P�S�+'��4�tilk,i� �� . ��"� �"��'�'��`�� CEL�BRf1T[NG 20 YEAR$ ' 1990 2010 �=�,�� z��.� �..�:�- May 27, 2010 � ��, �� Mr. Mark S. Diercks a��? City of Palm Desert 73-510 Fred Waring Drive � �i� �,; �' Paim Desert, CA 92260 � . �'_a=n�� Dear Mr. Diercks: ' Please find attached two original copies of Contract Number ML09021 for signatures. This contract is for the Svnchronization of Siqnals with Citv of Rancho Mirage. Please return '' both signed copies to me at: �.";� ��, Rachel Valenzuela �� South Coast AQMD/MSRC 21865 Copley Drive Diamond Bar, CA 91765 In addition, please provide documentation designating appropriate signatory authority on behalf of the agency, corporation, partnership, LLC, etc., and attest that said signature is empowered to contract on behalf of contractor in both an operational and financial capacity and to legally bind contractor. Please sign the signature page provided in the contract� If it is the agency's policy that compels you to use a separate signature page, make sure to include the MSRC/AQMD contract number on the additional page. ,,�; Once the contract has been executed, I will return to you a copy for your files. If you have �,;�. any questions, please don't hesitate to call me at(909) 396-3101. Sincerely, ��x�.� "`�Rachel E�zuela MSRC Contracts Administration rachel a(�.c�eantransportatianfunding.org Attachments MEMBER ORGANIZATIONS Cc�lforn�q Alr Resources Boord• Las Angeies County Metropolitan Twnsportotlon Authority- Grange C:o_miy Transporfation Authodfy. f2lvers:de Caunty Trpnsportation c�ommission � San Be!nprdino Assoaated Govemments • South Coast Air Quollty Monagement District 4 Southem��oAfornia Assor;�ation ctf U�vernments- Regona�Rldeshanng Agency South Coast Contract No. ML09021 C�ean Transportadon Air Qualit.y Mana�ement District �"�"�'"a��°��a.".°.MS^RC ,� � LOGAL GOVERNMENT MATCH PROGRAM CONTRACT 1. PARTIES - The parties to this Contract are the South Coast Air Quality Management District (hereinafter referred to as"AQMD")whose address is 21865 Copley Drive, Diamond Bar, Califomia 91765-4178, and the City of Palm Desert (hereinafter referred ta as "CONTRACTOR") whase address is 73-510 Fred Waring Drive, Palm Desert, Califomia 92260. 2. RECITALS A. AQMD is the local agency with primary responsibility for regulating stationary source air pollution within the geographical boundaries of the South Coast Air Quality Management District in the State of California(State). AQMD is authorized under State Health &Safety Code Section 44225 (Assembly Bill (A8) 2766) to levy a fee on motor vehicles for the purpose of reducing air pollution from such vehicles and to implement the Califomia Clean Air Act. B. Under AB 2766 the AQMD'S Goveming Board has authorized the imposition of the statutorily set motor vehicle fee. 8y taking such action the State's Department of Motor Vehicles (DMV)is required to collect such fee and remit it periodically to AQMD, C. AB 2766 further mandates that thirty (30) percent of such vehicle registration fees be placed by AQMD into a separate account for the sole purpose of implementing and monitoring programs to reduce air pollution from motor vehicles. D. AB 2766 creates a regional Mobile Source Air Pollution Reduction Review Committee (MSRC) to develop a work program to fund projects from the separate account. Pursuant to approval of the work program by AQMD'S Goveming Board, AQMD Board authorized a contract with CONTRACTOR for services described in Attachment 1 - Statement of Work, expressly incorporated herein by this reference and made a part hereof of this Contract. E. CONTRACTOR has met the requirements for receipt of AB 2766 Discretionary Funds as set forth in CONTRACTOR's Local Government Match Program Application dated March 24, 2009. 3. DMV FEES - CONTRACTOR acknowledges that AQMD cannot guarantee the amount of fees to be collected under AB 2766 will be sufficient to fund this Contract. CONTRACTOR further acknowledges that AQMD'S receipt of funds is contingent on the timely remittance by State's DMV. AQMD assumes no responsibility for the collection and remittance of motor vehicle registration fees by DMV to AQMD in a timely manner. 4. AUDIT - Additionally, CONTRACTOR shall, at least once every two years, or within two years of the termination of the Contract if the term is less than two years, be subject to an audit by AQMD or its authorized representative to determine if the revenues received by CONTRACTOR were spent for the reduction of pollution from Motor Vehicles pursuant to the Clean Air Act of 1988. AQMD shall coordinate such audit through CONTRACTOR'S audit staff. If an amount is found to be inappropriately expended, AQMD may withhold revenue from CONTRACTOR in the amount equal to the amount which was inappropriately expended. Such withholding shall not be construed as AQMD'S sole remedy and shall not relieve CONTRACTOR of its obligation to perform under the terms of this Contract. j Contract No. ML09021 5. REPORTING - CONTRACTOR shall submit repa�ts to AQMD as outlined in Attachment 1 - Statement of Work. AQMD reserves the right to review, comment, and request changes to any report produced as a result of this Contract. 6. TERM -The term of this Contract is 20 months from the date of execution by both parties, unless terminated earlier as provided for in Clause 7 below entitled Termination, extended by amendment of this Contract in writing, or unless al! work is completed and a final report is submitted and approved by AQMD prior to the termination date. No work shap commence prior to the Contract start date,except at CONTRACTOR'S cost and risk, and no charges are authorized until this Contract is fully executed, Upon written request and with adequate justification from CONTRACTOR, the MSRC Contracts Administrator may extend the Contract up to an additional six months at no additional cost. Term extensions greater than six months must be reviewed and approved by the MSRC. 7. TERMINATION - !n the event any party fails to comply with any term or condition of this Contract,or fails to provide the services in the manner agreed upon by the parties, including, but not limited ta,the requirements of Attachment 1 - Statement of Work, this shall constitute a material breach of the Contract. The nonbreaching party shall have the sole and exclusive option either to notify the breaching party that it must cure this breach within fifteen (15) days or provide written notification of its intentian to terminate this Contract with thirty (30) day's written notice. Notification shall be provided in the manner set fo�th in Clause 13 below, entitled - Notices. 7ermination shall not be the exclusive remedy of the nonbreaching party. The nonbreaching party reserves the right to seek any and all remedies provided by law. AQMD will reimburse CONTRACTOR for actual costs incurred (not to exceed the total Contract value), including all noncancellable commitments incurred in performance of this Contract through the effec6ve date of termination for any reason other than breach. 8. EARLY TERMINATION—This Contract may be terminated early due to any of the following circumstances: A. The vehicles or equipment become inoperable through mechanical failure of components or systems directly related to the altemative fuel technology being utilized and such failure is not caused by CONTRACTOR'S negligence, misuse,or malfeasance. B. The fueling station becomes inoperable, and is either not technically able to be repaired, or is too costly to repair, and such failure is not caused by CONTRACTOR's negligence, misuse,or malfeasance. 9. INSURANCE — CONTRACTOR represents that it is permissibly self insured and will maintain such self- insurance in accordance with applicable provisions of California law throughout the term of this Contract. CONTRACTOR shall provide evidence of sufficient coverage during the term of this Contract and any extensions thereof that meet or exceed the minimum requirements set fo�th by the South Coast AQMD below. CONTRACTOR shall furnish certificate af self-insurance to: South Coast Air Quality Management District, Attn: Risk Management Office. The AQMD Contract Numbe� shall be included on the face of the certificate. If CONTRACTOR fails to maintain the required insurance coverage, AQMD reserves the right to terminate the Contract or purchase such additional insurance and bill CONTRACTOR or deduct the cost thereof from any payments owed to CONTRACTOR. Minimum insurance coverages are as fallows: A. Worker's compensation insurance in accordance with either Califomia or other state's applicable statutory requirements. � Contract No. ML09021 B. General Liability insurance with a limit of at least$1,000,000 per occurrence, and $2,000,000 in general aggregate. C. Automobile �iability insurance with limits of at least$100,000 per person and $300,000 per accident for bodily injuries and$50,000 in property damage, or$1,000,000 combined single limit for bodily injury or property damage. 10. lNDEMNIFICATION —CONTRACTOR agrees to hold harmless, defend, and indemnify, AQMD, its office�s, employees, agents, representatives, and successors-in-interest against any and a!I loss, damage, cost, or expenses which AQMD, its officers, employees, agents, representatives, and successors-in-interest may incur or be required to pay by reason of any injury or property damage caused or incurred by CONTRACTOR, its employees, subcontractors,or agents in the performance of this Contract. 11. PAYMENT A. AQMD shall pay CONTRACTOR a Firm Fixed Price of Thirty Nine Thousand Four Hundred Fifty Dollars ($39,450) upon completion of the project on a reimbursement basis. Any funds not expended upon early contract termination or contract completion shall revert to the AB 2766 Discretionary Fund. Payment of charges shal! be made by AQMD to CONTRACTOR within thirty(30)days after approval by AQMD of an itemized invoice prepared and furnished by CONTRACTOR. B. An invoice submitted to AQMD for payment must be prepared in duplicate, on company letterhead, and list AQMD'S contract number, period covered by invoice, and CONTRACTOR'S social security number or Employer ldentification Number and submitted to: South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765-4178 Attn: Cynthia Ravenstein, MSRC Contract Administrator C. No funds shall be paid out to CONTRACTOR pursuant to this Contract, until the project described in Attachments 1 and 2 is completed and proof of completion is provided to AQMD. )f the project described in Atfachments 1 and 2 is not completed and satisfactory proof of completion is not provided to AQMD, no monies shall be due and payable to CONTRACTOR. Proof of completion shall include a Final Report detailing the project goals and accomplishments. D. Additional AB 2766 Discretionary Match Funds will not be available to fund project cost overruns. Any project cost overruns must be funded from other than AB 2766 Discretionary Funds. E. The Firm Fixed Price amount of this Contract shall not exceed the total AB 2766 Funds applied to the project described in Attachments 1, 2, and 3 of this Contract. F. If, at the completion of the Project described in Attachment 1, the vehicle expenditures and/or infrastructure expenditures are less than the Total Cost amount(s)contained in Attachment 2,the actual amount of AB 2766 Discretionary Funds reimbursed to CONTRACTOR shall be adjusted on a prorated basis as described in Attachment 2. G, CONTRACTOR must submit final invoice no later than ninety(90)days after the termination date of this Contract or invoice may not be paid. 3 Contract No. ML09021 12. MOBILE SOURCE EMISSION REDUCTION CREDITS(MSERCs) A. The MSRC has adopted a policy that no MSERCs resuiting from AB 2766 Discretionary Funds may be generated and/or sold. B. CONTRACTOR has the oppo�tunity to generate MSERCs as a by-product of the project if a portion of the air quality benefits attributable to the project resulted ftom other funding sources. These MSERCs,which are issued by AQMD, are based upon the quantified vehicle miles traveled (VMT) by project vehicles or other activity data as appropriate. Therefore, a portion of prospective MSERCs, generated as a result of AB 2766 Funds, must be retired. The portion of prospective credits funded by the AB 2766 program, and which are subject to retirement,shall be referred to as°AB 2766-MSERCs." C. The determination of AB 2766-MSERC's is to be prorated based upon the AB 2766 program's contribution to the cost associated with the air quality benefits, ln khe case where AB 2766 Disc�etionary Funds are used to pay for the full differential cost of a new altemative fuel vehicle or for the retrofitting or repowering of an existing vehicle, all MSERCs attributable to AB 2766 Discretionary Funds must be retired. The determination of AB 2766-MSERCs for infrastructure and other ancillary items is to be prorated based upon the AB 2766 program's contribution to the associated air quality benefits. Determination of the project's overall cost will be on a case-by-case basis at the time an MSERC application is submitted. AQMD staff, at the time an MSERC application is submitted, will calculate total MSERCs and retire the AB 2766-MSERCs. CONTRACTOR would then receive the balance of the MSERCs not associated with AB 2766 funding. 13. NOTICES-Any notices from either party to the other shall be given in writing to the attention of the persons listed below or to other such addresses or addressees as may hereafter be designated in writing for notices by either parry to the other. A notice shall be deemed received when delivered or three days after deposit in the U.S. Mail,postage prepaid,whichever is earlier. AQMD: South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765-4178 Attn; Cynthia Ravenstein, MSRC Contract Administrator CONTRACTOR: City of Palm Desert 73-510 Fred Waring Drive Palm Desert,CA 92260 Attn: Mark S. Diercks 14. EMPLOYEES OF CONTRACTOR A. CONTRACTOR warrants that it will employ no subcontractor without written approval from AQMD. CONTRACTOR shall be responsible for the cost of regular pay to its employees, as well as cost of vacation, vacation replacements, sick leave, severance pay and pay for legal holidays. B. CONTRACTOR shall also pay all federal and state payroll taxes for its employees and shall maintain workers'compensation and liability insurance for each of its employees. C. CONTRACTOR, its officers, employees, agents, or representatives shall in no sense be considered employees or agents of AQMD, nor shall CONTRACTOR, its officers, employees, agents, or a Contract No. ML09021 representatives be entitled to or eligible to participate in any benefits, privileges, or plans, given or extended by AQMD to its employees. D. CONTRACTOR warrants that it has no interest and shall nat acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of seroices required to be performed under this Contract. CONTRACTOR further represents that in performance of this Contract, no person having any such interest shall be employed by CONTRACTOR or any subcontractor. 15. NON-DlSCRIMlNATION - In the performance of this Contract, CONTRACTOR shall not discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the p�ovisions of the Califomia Fair Employment & Housing Act (Government Code Section 12900, et sep,), the Federal Civil Rights Act of 1964 (P.L. 88-352) and all amendments thereto, Executive Order No. 11246 (30 Federal Register 12319), and all administrative rules and regulations issued pursuant to said Acts and Order. CONTRACTOR shall likewise require each subcontractor to comply with this clause and shall include in each such subcontract language similar to this clause. 16, COMPLIANCE WITN APPLICABLE LAWS - CONTRACTOR agrees to comply with aU federal, state, and local laws, ordinances, codes and regulations and orders of public authorities in the performance of this Contract and to ensure that the provisions of this clause are included in all subcontracts. 17. ASSIGNMENT-The rights granted hereby may not be assigned, sold, licensed, or otherwise transferred by either pa�ty without the prior written consent of the other, and any attempt by either party to do so shall be void upon inception. 18. NON-EFFECT OF WAIVER—CONTRACTOR'S or AQMD'S failure to insist upon the performance of any or aJl of the terms, covenants, or conditions of this Contract, or failure to exercise any rights or remedies hereunder, shall not be construed as a waiver or relinquishment of the future performance of any such terms, covenants, or conditions, or of the future exercise of such rights or remedies, unless otherwise provided for herein. 19. ATTORNEYS' FEES - In the event any action (including arbitration) is filed in connection with the enforcement or interpretation of this Contract, each party in said action shall pay its own attorneys'fees and costs. 20. FORCE MAJEURE - Neither AQMD nor CONTRACTOR shall be liable or deemed to be in default for any delay or failure in performance under this Contract or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause beyand the reasonable control of AQMD or CONTRACTOR. 21. SEVERABtL1TY- In the event that any one or more of the provisions contained in this Contract shall for any reason be held to be unenforceable in any respect by a court of competent jurisdiction, such holding shall not affect any other provisions of this Contract, and the Contract shall then be construed as if such unenforceable provisions are not a pa�t hereof. s Contract No. ML09021 22. HEADINGS - Headings on the clauses of this Contract are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify, or aid in the interpretation, construction,or meaning of the provisions of this Contract. 23. DUPLICATE EXECUTION - This Contract is executed in duplicate. Each signed copy shall have the force and effect of an original. 24. GOVERNING LAW - This Contract shall be construed and interpreted and the legal relations created thereby shall be determined in accordance with the laws of the State of Califomia, Venue for resolution of any dispute shall be Los Angeles County, Califomia. 25. PRECONTRACT COSTS -Any costs incurred by CONTRACTOR prior to CONTRACTOR receipt of a fully executed Contract shall be incurred solely at the risk of the CONTRACTOR. In the event that a formal Contract is not executed, neither the MSRC nor the AQMD shall be liable for any amounts expended in anticipation of a formal Contract. If a formal Contract does result, precontract cost expenditures authorized by the Contract will be reimbursed in accordance with the cost schedule and payment provision of the Contract. 26. CHANGE TERMS - Changes to any part of this Contract must be requested in writing by CONTRACTOR, submitted to AQMD and approved by MSRC in accordance with MSRC policies and procedures. CONTRACTOR must make such request a minimum of 90 days prior to desired effective date of change. All modifications to this Contract shall be in writing and signed by both parties. 27. ENTIRE CONTRACT-This Contract represents the entire agreement between the pa�ties hereto related to CONTRACTOR providing services to AQMD and there are no understandings, representations, or warranties of any kind except as expressly set forth herein. No waiver, alteration, or modificafion of any of the provisions herein shall be binding on any party unless in writing and signed by the party against whom enforcement of such waiver, alteration, or modification is sought. The Statement of Work - Attachment 1, The Payment Schedule -Attachment 2, and Supporting Documentation -Attachment 3, are incorporated by reference herein and made a part hereof. 28. AUTHORITY - The signator hereto represents and warrants that he or she is authorized and empowered and has the legal capacity to execute this Contract and to legally bind CONTRACTOR both in an operational and financial capacity and that the requirements and obligations under this Contract are legally enforceable and binding on CONTRACTOR. (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANKj 6 Contract No. ML09021 IN WITNESS WNEREOF, the parties to this Contract have caused this Contract to be duly executed on their behalf by their authorized representatives. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT CITY OF PALM DESERT By: By: Dr.William A.Burke,Chairman,Goveming Board Name: Title: Date: Date: ATTEST: Saundra McDaniel,CIe�C of the Board 8y: APPROVED AS TO FORM: Kurt R.Wiese,General Counsel �, ,�,�_� �-, � �,� � �,�'�� By: �:m.�__ � � ' ��;�� _�_ � �f 4' //MSRC06LocalGovtMafch Updated 22 October 1008 7 Attachment 1 Statement of Work City of Palm Desert Hereinafter Referred to as CONTRACTOR Contract Number ML09021 Project Description CONTRACTOR shall partner with the City of Rancho Mirage (Rancho Mirage) for the synchronization of 14 traffic signals along the following corridor, which totals 5.3 miles: Monterey Avenue from the intersection with Fred Waring Drive to the intersection with Dinah Shore Drive, and Dinah Shore Drive from Monterey Avenue to the intersection with Miriam Way/George Montgomery Way as shown on Attachment 3.3 -- Location Map. CONTRACTOR and Rancho Mirage have joint jurisdiction over 12 of the 14 signals on this corridor. The project also includes development of coordination timing plans. As traffic congestion occurs on the freeways, commuters look to the major a�terials to avoid it. Corridors which cross local jurisdictional boundaries require coordination among all affected agencies to optimize signal timing. The goal of this project is to improve traffic flows on the designated corridor, thereby saving driving time and reducing emissions. The system will allow for response to peak tra�c volumes, specia! events and incidents, and major"spikes" in traffic volume. CONTRACTOR and Rancho Mirage are interested parties. CONTRACTOR shall serve as lead agency and is responsible for completing this project. Statement of Work For the following 5.3-mile corridor: Monterey Avenue from the intersection with Fred Waring Drive to the intersection with Dinah Shore Drive, and Dinah Shore Drive from Monterey Avenue to the intersection with Miriam Way/George Montgomery Way, CONTRACTOR shall complete the following tasks: Task 1: Data Collection A. Assess previous travel time study data, traffic signal timing sheets, traffic signal • as-built plans and detector assignments, and traffic count data. B. Based on the review of the available traffic count data, collect additional traffic count information as needed for Task 2 below. Task 2: Corridor Systems Coordination Design A. Develop preliminary signal timing coordination plans B. Optimize coordination design Task 3: Implement Coordination A. Implement coordination timing B. Monitor and refine coordination Attachment 1 Statement of Work—continued City of Palm Desert Hereinafter Referred to as CONTRACTOR Contract Number ML09021 Promotion CONTRACTOR shall prepare and submit a proposed Public Outreach Pian to promote the implementation of the MSRC co-funded project. Acceptable outreach may include, but is not limited to, notices in CONTRACTOR mailings to residents, newspaper notices, flyers, and information items at CONTRACTOR Board meetings and community events. The Public Outreach Plan shall automatically be deemed approved 30 days following receipt by AQMD staff, unless AQMD staff notify CONTRACTOR in writing of a Public Outreach Plan deficiency. CONTRACTOR shall implement the approved Public Outreach Plan in accordance with the Project Schedule below. Project Schedule (based on date of Contract execution) Task Com letion Task 1: Data Collection Month 4 _ ._�_______,._____._�.. ___._._�.___._�___ ._.__ .. Task 2: Corridor Systems Coordination Design Month 10 __ ------.______. _—_.__._______._.._.__._.._-- Task 3: Implement Coordination Month 15 Submit Public Outreach Plan � � �� Month 7 --�v___._..._.___ __.—_._____._ ____ �__..._._ Implement Public Outreach Plan Month 16 Quarterly Reports Months 4, 7, 10, and 13 Final Report �--- —�_W�.Month 18 �---^---�� _ Reports Quarterly Reports: CONTRACTOR shall provide quarterly progress repo�ts that summarize the project results to date including, but not limited to: tasks completed, issues or problems encountered, resolutions implemented, and progress to date. Progress reports that do not comply will be returned to the CONTRACTOR as inadequate. Final Report — CONTRACTOR shall submit a concise report, in the format provided by AQMD staff, at the end of the project, documenting completion of a!I contract tasks, as well as project results. At a minimum, the final report shall include the following as a basis for air quality benefits assessment: • The results of a post-implementation Travel Time Study 2 Attachment 2 Payment Schedule City of Palm Desert Hereinafter Referred to as CONTRACTOR Contract Nurr�ber ML09021 Cost Breakdown Maximum Local Gov't Funds AB2766 A lied Discretionary Purchase Category Funds Total Cost payable Contractor Rancho under this Mirage Contract Task 1: Data Collection $9,800 $5,880 $3,920 $19,600 Task 2: Corridor Systems $15,650 $9,390 $6,260 $31,300 Coordination Desi n Task 3: Implement $14,000 $8,400 $5,6�0 $28,OOQ Coordination Totals $39,450 $23,670 $15,780 78 900 CONTRACTOR shall be reimbursed according to the amounts in "Maximum A62766 Discretionary Funds" column stated above upon completion of project. At a minimum, acceptable ver�cation of project completion shall consist of: • statements from CONTRACTOR and Rancho Mirage, each statement signed by a responsible official, that the work specified has been completed and accepted by that jurisdiction; • invoice(s} from any subcontractors, and • receipts for purchase of the materials, equipment and software. CONTRACTOR must document that a minimum of five percent (5%) of project costs were paid by the Rancho Mirage. If, at the completion of the Project, the expenditures are less than the Total Cost amount above, the actual amount of AB 2766 Discretionary Funds reimbursed to CONTRACTOR shall be adjusted on a prorated basis. 3 Attachment 3 Supporting Documentation City of Palm Desert Hereinafter Referred to as CONTRACTOR Contract Number ML09021 The supporting documents attached hereto as Attachment 3, represent obligations of the CONTRACTOR. Nothing herein shall be construed as an assumption of duties or obligations by the AQMD or granting any rights to third parties against the AQMD. 1. Proof of Insurance 2. Letter of Authorization—City of Rancho Mirage 3. Location Map 4 R�'�:�':�r._-_ i!("'u'i 4 �l a.... j CALIFOP�NlA �i7r C�F��rn,.ra i,��:.,.�t i USL.G:1�Ci�Y.3 c:��7' 1 � �' � ► � A Mazch 19,2009 MR.SC Contracts Administrator South Coast Air Quality Management District 21865 Copley Drive Diamond Bar,CA 91765 Re: City of Palm Desert Activity: Joint venture utilizing contractor to engineer and implement signal light timing in City roadways Coverage Period: From 12:01 AM on 3/31/2009 to 11:59 PM on 3/31/2010 The City of Palm Desert(Member)along with other California public agencies,is a member of the California Joint Powers Insurance Authority(California JPIA),and participates in the following self-insurance and commercial insurance programs that are administered by the Califomia JPIA for its members: General Liability Program,Including Automobile Liability Coverage Limit: $1,000,000 per occurrence Annuat Aggregate Limit: $2,000,000 Workers'Cotnpensation Program Employers Liability $1,000,000 On behalf of the Member,the California JPIA agrees to include SCAQMD as an additional Protected Party under the general liability program but solely as to the acdvity and coverage period shown above. The Califoraia JPIA will provide defense and payment for clauns of Bodily Injury and Property Damage by individuals and entities,in accord with the terms of its Memorandum of Coverage. This coverage applies only to negligence of the Member arising out of the Member's participarion in the covered acdvity at the covered location. This coverage does not include liability - attnbutable to the sole negligence of the additional protected parry. This letter does not in any way alter the eoverage provided by,the Memorandum of Coverage nor by the California JPIA's insurance policies in effect during the coverage period. The California JPIA will endeavor to provide at least thirty(30)days notice of any change in the foregoing information. Sincerely, �4��C��'� Jim Thyden Insurance Programs Manager cc: Mazk Diercks,City of Palm Desert CALIFdRht1A JO[ NT POWERS 1iVSUfZAfJCE AUTHC7RITY 3t1,1 Nt�ODY STREET. LA PALt�1A. 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