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Home My WebLink AboutC29400A&B - Operations of Aquatic Ctr CITY OF PALM DESERT/PALM DESERT REDEVELOPMENT AGENCY PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: RATIFY CITY MANAGER'S AUTHORIZATION OF AMENDMENT NO. 1 TO CONTRACT NO. C29400 WITH GOULD EVANS ASSOCIATES IN THE AMOUNT OF $23,600 FOR ADDITIONAL DESIGN SERVICES AND AUTHORIZE STAFF TO SOLICIT BIDS FOR CONSTRUCTION, AND THE RELEASE OF THE REQUEST FOR PROPOSAL (RFP) FOR OPERATIONS OF THE AQUATIC CENTER (PROJECT NO. 722-10) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Gould Evans Associates 3136 N. 3�d Avenue Phoenix, AZ 85013 DATE: June 24, 2010 CONTENTS: Site Map for Future Expansion Request for Additional Services with City Manager's Approval Original Pool Layout Revised Pool Layout Contract Amendment No. 1 Recommendation: By Minute Motion: 1. Ratify City Manager's Authorization of Amendment No. 1 to Contract C29400 with Gould Evans Associates in the amount of $23,600 for additional design services for Aquatic Center project (Project No. 722- 10); Contract No. C29400A 2. Authorize the Mayor to execute said Amendment No. 1; 3. Authorize Staff to solicit bids for construction; and 4. Authorize the release of the RFP for operations of the said project. (Contract No. C29400B) Funds for the original design service contract are available in Account No. 233-4602- 454-4001(±40 percent), Park Fund; and Account No. 851-4549-454-4001 (±60 percent), Staff Report Amendment No. 1 to C29400 with Gould Evans Associates for the Aquatic Center June 24, 2010 Page 2 of 3 Project Area 2 Aquatic Facility Capital Budget. Funds for Contract Amendment No. 1 are also available in Account No. 851-4549-454-4001 held as contingency. No General Fund money is being used for this expenditure. Parks and Recreation Commission Recommendation The Parks and Recreation Commission requested an update of the Aquatic Center at its May 18, 2010, special meeting. At the conclusion of the presentation by staff, the Commission discussed many aspects of the Aquatic Center including the need for additional recreational features to help in offsetting operational costs. Even though there is an operation fee study being performed by Ballard*King & Associates from Colorado with the assumption of recouping 60 percent of the operation cost, the Commission felt strongly that the 60 percent recovery marker for the pool should be higher and having additional recreational features could accomplish that. At the conclusion of the discussion, the Commission formed a subcommittee to study the current design and report back to the Commission. At its regular meeting of June 1, 2010, the Parks and Recreation Subcommittee reported back to the Commission on their findings. The Subcommittee felt that due to the financial constraints surrounding the project, asking for additional features in the Aquatic Center would not be feasible at this time. However, Commissioners expressed that now would be an opportune time to add infrastructure to the project that would accommodate future expansions. It was also the recommendation of the Subcommittee to increase the site area further to the south, which would give a defined area for future • expansion (see attached site map). The Commission supported sending the recommendation to the City Council for additional recreational features and expanded site area. Backqround On December 10, 2009, the City Council approved a contract with Gould Evans Associates in an amount not-to-exceed $992,700 for design and construction support services, and a 10 percent contingency of$99,270 for the City's Aquatic Center project. � On March 24, 2010, the City Council convened for a special joint meeting with the Planning Commission and approved the pool layout (see attached original pool layout). The layout included a competition pool on the west side south of the Date Grove, a children's splash pool with play structure on the northeast corner south of the Date Grove, a therapy pool immediately south of the splash pool, and a slide structure between the therapy pool and competition pool at the south end of the project site. On April 7, 2010, the design consultant received comments back from the Riverside County Health Department stating that splash pool with play structure would need to be Staff Report Amendment No. 1 to C29400 with Gould Evans Associates for the Aquatic Center June 24, 2010 Page3of3 completely separated from the therapy pool. Subsequently, the splash pool was redesigned to be separated from the therapy pool. Due to this separation, one of the council members at the April Aquatic Center Committee meeting suggested moving the splash pool closer to the slide structure for better parental monitoring. In order to accommodate this, a redesign of the pool deck layout, lawn areas, deck drain locations, and the slopes and locations of some of the pool area walls was required (see attached revised pool layout). On May 26, 2010, the design consultant submitted the request for additional services in the amount of $23,600, which was negotiated from an initial request of $33,600. Due to the tight schedule for this project, the City Manager has authorized the amendment. Fiscal Analysis The request for additional services results in a potential increase of $75,000 in construction cost. To keep the project under budget, this potential increase is offset by implementing some cost-saving options such as changing the exterior wall type from concrete to masonry, reducing the siZe of the roof overhang slightly, and changing some of the irrigation features. The latest overall design and construction cost estimate for the entire project, including this additional service request, is approximately $10,500,000. Prepared By: Department Head: � Bo Chen, P. ., City Engineer Mark Greenwood, P.E., Director of Public Works . ` Ju n cCarthy, ACM/R lopment C��irector of Finance APPROVED DENiE1� RECEIVED OTHER Approval: MEETING DATE '� ' `� ' _ AYES:(�i S� �-�. ( �� -' . NOES: ��lc�»P _ — ..._, ,�__ .� Joh . Wohlmuth, City Manager ABSENT: ��= _._�_ , ,...� ABSTAIN: �� ` ______ VERIFIEDBY: �� k/ �_____ ��;,�� t�_�� Original on File with City lerk's Office - ----- -- BY Ra� � ______ -- ON—(�- ��- �Cl�� VER1FlED BY �-�� l Yl �/y� OI'iQilfql Ot1�!e wlth C�#v Cierk'� (�iFi�a � Document G802� - 2007 Amendment to#he Professional Servkes Agrieement Amendment Number:A0l T0�Bo Chan (Owner or Owner s Representa�i►�e) In acxordancc with thc A�cemca�t datad: December !0,2009 BEiWEEN the Owncr: (Name and address) City of Patm Desert 73-5 tQ Fred Waring Drive Paim Dcsen,Califomia 92260-2578 and the Architect: (Name and address� Gould Evans Associates 3136 N.3rd Aven� Phoenix,AZ 85413 for the Project: (Nt�rne and addressj City of Palm Descrt Aquatic Ccntcr Thc project is iocatcd in thc Civ�c Ccntcr Park which is part of the City oF Palm Dese�ts Ci vic Ccntcr Complcx at 73-510 Fred Waring Drivc, Palm Dcscrt,Calif�nia 92260-?5�8. Auth�izetion is requested �to pra�ed with Addit�al Serviccs. ❑w iacur addidonat Reimbursablc Expa�scs. As follows: The referenced Additimal Servicx is basal on the City's rcquest to havc the raxcationhherepy pool rcvised in ordcr to have the cntry ateps into thc pool on thc West sidc in licu of thc aiginal location on the East sidc. The�iginat location was approved at�he joint council meeting on March 24th,2010 wbich also had d�e childrete's splash poot to the Nath of the The�apy pool. This change affected the sl�es and locations oFsome of the pciol area walls,wh�ch roquired rodcsiga by the pool consultant ared structural cnginaer to thc thcrapy pool. 7Le changc also impactad thc pool deck layout,lawn areas and dock drain locations which required reworking of the site background f�atl consultants. This change has teken some additia�al etT'sxt by�r team to incorporste and is reflected bolow. The foltowing adjustments shall be made to vompcnsation and timc. (Inserl provisions in aacordor�ce wi�h Ihe Agreemen�,or as whenvlse agneed by�he parnes,j Compensation: Canpensati�for the above apecia(services totals a c�tract ctiange of an additianal amamt of. EP[C Engineers: S 6,800.00 Neil O.Mderson: E t,000.00 nr�n Pac: a�o,000.00 Gould Evans: S 5.800.00 TOTAL: $23,600.00 Ti�: The inctusion of the above speciat serviccs and in ordcr to c�omplete thc drawing chengcs,it is requircd to acta�d thc schalule.'fhe aiginal sufxnittal date of May 17th�2010 was exte,�ded to subsnit to the City of Palm Desert on lune 1 st.2�t0. AIA Doewn�nt OlO7"'-�007(fonn�Ap GlOb"-100�.Copy�ipty 02000 and 2007 by Tlw Amerkm Matl�s d Ardr�s.Ap r101M�+n�w6 rlrl��wA TriM Ai!!i Da�eumsM b Dro9i�ctvd bar U S.Capyalphi L,ew enQ EntwsrMAme+W Tn�aQla�,Unautlwrtr;wd npaareue�lon ar dbh4#�utbn of thb�W4"O�aaamarnt. .� or oery Sortloa�01 N.may+rtauM Ye aroea+avd art c+lmM�uN penaluq.and,u�.t es peyordse.urd to nw m�lmunre�at+t pe�slbls ueverr ePw irw rhb doarnsN wae Prod�ad bY A{A so��10 40:5�on 05/28f2010 wWM Orda No.7253557b91_,t MhirJi oapires an 08122/ZO10�end Is no1 br resNe UN►ObttM' (198pQ0�7s) SUBMRTlD Y: AG l�+8»a1ureJ ( ature) Chen,Ciry Enginccr,City of Palm DescrtlPublic Devid C.Evans,Principal W��t (Prinled name anc!fitle) (Prtnle r ame aKd�r11e) May 26,2Q 10 �?�/�lt� (Date1 (pat� � �u►ooa�n«n oeaa*�-2on Iwm�.nr��-��ax+W+�0 200o r,a too�by Tn•anw�can rarwea a aaueecu.�a e�s ne«wa.wau�N►Na Thb AIA�Dxumr�at b pmisct�d by U.1.CapyelpRt irw�nd 4ntam�;tiorui TrwNma 11�wutR�eAxaO nq�laeNon ar d�trS�tlp�of thb NA°Ooamront, w er+Y portbn of M.rt�e7 rqcrtd In�rrws dv�and ceiminal psmtths.�nd rFF�br O�secwtsb to tAr rnaxhnmm auce�,m pos�ibi�emdw!M isw.Tfia Z doqaMnt wau Dmduea0 DY AIA soNware a110:48 51 on OSIt6/2010 undsr Ordsr No 726355�1_1 wMeA��tat on OBI2Z12010.end is eol br raab �� (1380B03A71) CTl'Y OF PALM DESERT Contract#/P.O.# C29400 11914 Amendment No. � PROFESSIONAL SERVICE AMENDMENT Contingency: YES No Contract Purpose Aquatic Center-Additional Design Services Account No. 851-4549-454-4001 ConsultanYs Name Gould Evans Associates P�o�ect rvo. 722-10 a,ddress: 3136 N. 3Rd Avenue vendor No. 11914 Phoenix, AZ 85013 You are hereby requested to comply with the following changes to the contract: DECREASE INCREASE DESCRIPTION OF CHANGE In Contract Price In Contract Price 1. Additional design services including: $23,600.00 Reconfiguration of the recreation/therapy pool to have entry steps into the pool on the west side instead of the original location on the east side. The revised configuration impact the slopes and locations of some of the pool area walls which required redesign by the pool subconsultant, structural engineer, mechanical engineer, civil engineer, and the arch itect. TOTALS: $23,600.00 NET CHANGE IN CONTRACT PRICE: $23,600.00 JUSTIFICATION: Because the design consultant received comments back from Riverside County Health Department stating that Splash Pool with play structure would need to be completely separated from the Therapy Pool, the Splash Pool would need to be redesigned and separated from the Therapy Pool. OTAL BUDGET FOR PROJECT: + $11,335,000.00 CONTINGENCY: Less: Expend. 8�Encumb. To Date: - $992,700.00 AmountApproved byCouncil: + $99,270.00 Less:This Change Order Amount: - $23,600.00 Less: Prior Change Order(s): - $23,600.00 BALANCE OF BUDGET $10,318,700.00 Less: This Change Order: - $0.00 REMAINING FOR PROJECT: Balance Remaini of Contin enc : $ 75,670.00 The amount of the Contract will be increased by the Sum of: Twenty Three Thousand, Six Hundred Dollars ($23,600.00). G:\PubWorks\Staff Reports12010Uune 24Wquatic Center Contracl Amendment No.l.doc COf1tIfIUBC�011 f@V@fS@ ... Contract C29400 Amendment No. 1 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The Consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a not-to- exceed price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension: None Days. Revised Contract Total $1,016,300.00. The undersigned Consultant approves the foregoing Professional Service Amendment# 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 1. The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will became a supplement of the contract and all provisions will apply hereto. It is understood that the Professional Service Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONSULTANT Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR CINDY FINERTY, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved G:1PubWorks�PROJECTS\722-10 Aquatic Center at Civic Center ParklStaff Reports\Contract Amendment No.l.doc �iOfltlflU@O Ofl�@V@fS8 ... � . '� in � � . . � � .-.��_} . ._. � .-�q�� ,".'�" ' � :a' �1 ?3 � �E ��r„"i,, �.`� �a'hi�; 711f- � �' � ?�r t �.z��r'6t_ �'a�S'� ... �4'S�i�-ffi.� .",� '� � � �»� ,, k ., . , ,. �k-4 �,. . , �s� . ..�:,,.., �� . .� , .., .. .. . __. m .. ._ ' .ti i � ' ��+¢ I � � S.G d 6 y r�- �� ' � «� # qP ?3�16 .. ' � . . . . h; �#`!.#r MI � �- �K a c '�`�t �F ; m.�.. � � Y^ � � .n:,�'d�P 9• . ��, < �'�^ Im ?L:, a " . . Sl W ab � . � c ' -. � �„ .� • ', � � „�l 7F a . y . _ �. ..��. Y '" � �' ,�;�'�"� �„""`''°� ;� .:.. ' .� �R Ua.� :�� " , ��. ti ,�..�� . 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I i � ii -- i � I � � ; I � ' � ii �. I �� C ' . � Pi 'i I , I � � •''� � .i �i � - ::F � I * I � � � l � ij I �.41� 1 �iA1�� . I � II � �� . . �.. I l � . � . � I .1 . t I ..L.!.. I C: ❑ G C i�, � ; . � —1 � � . a ORIGINAL POOL LAYOUT •'1( � i \� /ol o � o, o V ot I, o v 1 ro �i I \ ° �,( n i �\ � / � � �J \�°�- �� o � � �/ i I ///�� .� , � I � �I �' '�� v ' o �' /V\\�,� {5�)�`"\ c�oI �0,�(�� j �� `��/ �I "1}``\��j��` J e . ' l ,. �� 1 � � , \ '� 4� ��\ � � , �( o �� o . 1 � � _r � � ` fi � �� - � � ��. ; � '�, , - . . -- -- j -. ,, ; �� , , .- , . , �. . I � _\ ` ` I � � �'+ � � L, ` _ F I � fT , J �� t ", € � j • I � _��._ � � -T-u- f �, � ' � ' I i I � [ I ,'I 'i ,1 I ' � � .i , � !I \ � - � I I � :�i ,{ � , I � �� I � �� '��,�I � - �� _-_ � - I� I � . '� I� -- ---� - & - � � � � , � � , , � —,� � . � � , a p , � .. /�� ' � 'i� �, -� �� : ��F ,� j � - : � � . � : � I� � -r� �� i� �I H-- � i� ; ��'r . . : � I' ' �I � i ,,�• � . . . � . . . . . _ _ . . . . _ i , , _ l I . _ . . _. �. j ! � ,,� _ . �;; _. �- i , �, -- _z,-- , S � � � �� , . REVISED POOL LAYOUT