HomeMy WebLinkAboutC28720 - CO1 - Public Art Maint. SvcsREQUEST:
CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
Approve Change Order No. 1 to extend Contract Number C28720 to
Same Day Express in the amount of $39,120 for public art
maintenance services
SUBMITTED BY: Deborah L. Schwartz, Public Art Coordinator
DATE: March 11, 2010
CONTENTS: Change Order No. 1
Recommendation
By Minute Motion, approve Change Order No. 1 to extend Contract Number
C28720 to Same Day Express for one (1) year in the amount of $39,120 for
maintenance services for the City of Palm Desert's permanent public art
collection and the El Paseo Invitational Exhibition. Funds are available in
Account Number 436-4650-454-3372.
Background
A request for maintenance services of the City of Palm Desert's public art collection went out to
bid in February 2009. The current contract is for services from June 2009 through May 2010,
and provides for an annual extension for up to three (3) years. The services provided by Same
Day Express have been excellent and staff recommends the one (1) year extension. The
extension will also increase the scope of work of the contract to include the additional
maintenance to the two El Paseo water features. The cost of the added services is $135 per
month.
Approval of staff's recommendation to extend the contract and include the additional services
will ensure continuous maintenance services to the permanent public art collection and the El
Paseo Invitational Exhibition.
Staff Report
Extension of Contract to Same Day Express
March 11, 2010
Page 2 of 2
Fiscal Analysis
The financial obligation for FY 2009/10 would be in the amount of $3,260 for the month of June
2010; with the balance of the contract in FY 2010/2011 in the amount of $35,860 for services
through May 2011.
Submitted by: Department Head:
Deborah L. Schwartz, Public Art Coordinator
Paul Gibson, Director of Finance
Approval:
M. Wohlmuth, ity Manager
Lauri Aylaian
Director of Community Development
CITY COUNCILAcT1ON
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Original on File with City Clerk's Office
CITY OF PALM DESERT
CHANGE ORDER
Contract Purpose
Contractor's Name
Address:
Maintenance of Public Art
Same Day Express/Brett Fiore
Contract #
/ P.O. #
Change
Order No.
Contingen
cy:
Account
No.
Project
No.
Vendor
No.
C28720
016332
1
YES
NO X
436-4650-454-3372
10260
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES
(Supplemental Plans, Specifications, and Directives dated Attached)
DECREASE
In Contract Price
INCREASE
In Contract Price
1. Exercise option to renew contract for one year.
2. Add additional monthly maintenance to two water features on El Paseo.
TOTALS:
NET CHANGE IN CONTRACT PRICE:
N/A
$37,500
$1,620
-
39,120.00
39,120.00
JUSTIFICATION: Original contract has clause allowing up to three one-year extensions. Vendor has performed
well during first year, and City elects to exercise option for one year extension at this time. Additional monthly
maintenance on the two El Paseo Water Features is necessary to prevent calcium build up and mechanical
difficulties.
The amount of the Contract will be increased by the Sum of: Thirty-nine thousand one hundred and
twenty Dollars ($39,120).
Contract C28720 Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred
to as Owner.
Contract Time Extension One (1) Year
Revised Contract Total $39,120
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work
on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform
all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Change Order items. This document will become a supplement of the contract and all
provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the
Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but
not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity,
and stacking of trades, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included
above must have required signatures as per the purchase resolution.
1 REQUESTED
BY:
3 CERTIFIED
FUNDS
AVAILABLE:
2 ACCEPTED
. BY:
DEPARTMENT HEAD CONTRACTOR
4 APPROVED
. BY:
FINANCE DIRECTOR CINDY FINERTY, MAYOR
NOTE: No payments will be made
prior to City Manager and Council
approval
Date
Approved
CITY MANAGER
Date
Approved