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Home My WebLink AboutFYs 2009/10 & 2010/11 - Abatement Svcs CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: STREAMLINE THE USE OF VARIOUS VENDORS AND QUALIFIED SERVICES BY APPROVING THE ABATEMENT SERVICES VENDORS LIST, AND GRANTING EXCEPTION TO BIDDING REQUIREMENTS AS PROVIDED FOR BY SECTION 3.32.090 OF THE PALM DESERT MUNICIPAL CODE FOR FISCAL YEAR 2009-2010, AND FISCAL YEAR 2010-2011 SUBMITTED BY: Hart H. Ponder, Jr., Code Compliance Manager DATE: May 27, 2010 CONTENTS: Abatement Services Vendors List Recommendation 1. By Minute Motion, approve and authorize staff to use vendors on the Abatement Services Vendors List appended to this report; and 2. Grant exception to bidding requirements as provided for by Section 3.32.090 of the Municipal Code for Fiscal Year 2009-2010 and Fiscal year 2010-2011. Backqround The Code Compliance Division utilizes a variety of abatement contractors regularly throughout the year. In order to create a pool of qualified, cost effective vendors to use, the Code Compliance staff posted the vendor list and an invitation to be added to it. Subsequent to this posting, staff compiled a list of vendors and service providers capable of offering immediate service depending upon the conditions and health and safety circumstances of a residential property. Approval of the use of these providers allows the City to save money and time, thereby providing for more efficient operations and cost savings. The approval of the list will simplify the process to acquire the services as needed. Section 3.32.090 of the Palm Desert Municipal Code exempts emergency situations that threatens the "public health, welfare or safety" from the bidding process. Code Compliance utilizes this section (including the authority granted in chapter 8.20, Public Nuisances) to address urgent situations that require expedited abatement to protect the public health and safety. Staff Report Various Vendors and Qualified Services May 13, 2010 Page 2 of 2 These situations include green, stagnate pools that have been found to propagate the deadly West Nile Virus; odorous, decaying items that include household trash and other offensive material that is in close proximity to the public; abandoned vehicles that may be placed precariously on blocks or leaking large amounts of fluids onto the ground; excessively dry weeds and other plant matter that is determined to pose a potential fire hazard to surrounding properties; beehives that are found by virtue of their location to be an immediate threat to surrounding residents and pedestrians; and other related situations that may adversely affect the health and safety of the public. On any questionable situation, the City Attorney is consulted. Approval of the staff recommendation will ensure that vendors that exceed a cumulative amount of $10,000 during the course of a year can continue to provide contractor abatement services to the City at the lowest bid, and are on the abatement services vendors list. Purchases and/or services valued at more than $25,000 will follow the standard procedure for procurement. Staff, therefore, requests that City Council approve the use of these vendors and services for the 2009-2010, and 2010-2011 fiscal year. Fiscal Analvsis Approval of this request will result in savings to the City in staff time and effort by avoiding dela s in procurement of various contractor abatement services. Su itt b Department Head: Hart H. Ponder, Jr. Lauri Aylaian Code Compliance Manager Director of Community Development CtTY COUNCYL ACT10N APPROVF,D � pF�Fp Paul S. Gibson, Director of FinanCe RECEIYED OTHER________ ME�:TING DATE ��-�C'/ � Appro, Av�:s: �� , P ll�� Sn�P �,�/, Fi�� -� �-, NOES: ti��'r_ 1�- _ �_ ' �_ AI3SENT: -�PTc�I(��n AI3STAd1Vs �� VERIFIED I_3Y�— � i�l �r'q, John . Wohlmuth, City Manager Ori�inal on File with City Clerk's Office �- G:\Planning\Janine Judy\Word Files\Code Staff Reports\Various Vendors and Qualified Serv\SR Various Vendors 8 Quatified Services.doc ABATEMENT SERVICES VENDORS LIST Fiscal Year 2009/10 & 2010/11 Vendor Number Vendor 11350 3 BIC, Inc. Palm Desert, CA Local source for nuisance abatement to include pool and spa draining, landscape cleanup, and abatement of dead and dying landscaping. 12001 Daniel Moya Landscaping & Cleanup Indio, Palm Desert, CA 10944 Garcia's Landscaping Palm Springs, CA Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 7834 Pete's Pool Service Palm Desert, CA Local source for nuisance abatement to include pool draining. 12002 Quality Landscape, Inc (Oscar Baez) Palm Desert, CA 92260 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 11896 Speedwagon, Inc Palm Desert, CA Local source for nuisance abatement to include pool and spa draining, landscape cleanup, and abatement of dead and dying landscaping. ��-� CITY OF PALM DESERT � � _ COMMUNITY DEVELOPMENT DEPARTMENT • • Palm Desert Civic Center 73510 Fred Waring Drive, Palm Desert, California 92260 NOTICE INVITATION TO POTENTIAL VENDORS Mav 28, 2010 The City of Palm Desert's Code Compliance Division is currently updating the following for Fiscal Year 2009-10 and 2010-2011: • Contractor Abatement Services Various Vendor List Notice is hereby given that any potential vendors who can provide contractor abatement clean up and removal, drain green pools, and/or specialized services as specified will be considered to be added to any of the aforementioned vendor lists. Contact Hart H. Ponder, Jr., Code Compliance Manager, at (760) 346-0611, ext. 477 for any questions or additional information.