HomeMy WebLinkAboutC29540 - LMA16 (916-10) Contract No. C29540
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AWARD CONTRACT NO. C29540 FOR LANDSCAPE
MAINTENANCE AREA NO. 16 TO VINTAGE ASSOCIATES, INC.,
OF BERMUDA DUNES, CALIFORNIA, IN THE AMOUNT OF
$116,400 AND INCLUDE REPAIR WORK AND SERVICES AT
THE SPECIFIED CONTRACT AMOUNT, NOT TO EXCEED 20%
OF CONTRACT AMOUNT OR $23,280 (PROJECT NO. 916-10)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Vintage Associates, Inc.
78755 Darby Road
Bermuda Dunes, CA 92203
DATE: May 27, 2010
CONTENTS: Proposai
Agreement
Payment Bond
Performance Bond
Vicinity Map
Recommendation
By Minute Motion:
1. Award Contract No. C29540 for Landscape Maintenance Area No. 16
to Vintage Associates, Inc., of Bermuda Dunes, California, in the
amount of$116,400;
2. Include repair work and services at the specified contract amount, not
to exceed 20% of contract amount or$23,280; and
3. Authorize the Mayor to execute the contract.
Funds are available in the General Fund Account No. 110-4611-453-3320,
Repair/Maintenance Landscaping Services and Account No. 110-4611-453-3371, Tri-
Cities Sports Facility.
Contract No. C29540
Staff Report
Award Landscape Maintenance Area No. 16
May 27, 2010
Page 2 of 3
Backqround
On April 21, 2010, the City Clerk advertised and called for bids for Landscape
Maintenance Area No. 16. Bids were opened and read aloud on Friday, May 7, 2010,
at 3:15 p.m. with the following results:
Contractor Location Price
1 Vintage Associates, Inc. Bermuda Dunes, CA $116,400
2 Kirkpatrick Landscaping Services Indio, CA $125,820
3 Merchants Landscape Services Palm Springs, CA $141,048
4 Sierra Landscape Co., Inc. Palm Desert, CA $169,056
5 Hort Tech, Inc. Bermuda Dunes, CA $249,000
Staff reviewed the bid proposal of the lowest bidder, Vintage Associates, and
determined that all bid requirements have been met. Vintage Associates has a long,
successful history with the City of Palm Desert.
Repair work and services covers unquantifiable activities necessary for landscape
maintenance, which are not part of the landscape maintenance contract. This repair
work and services includes, but is not limited to, repair and replacement of irrigation
equipment; repair, maintenance and replacement of lighting equipment; emergency tree
work; replacement of trees and shrubs; pest control; repair and maintenance of
playgrounds; athletic, repair and maintenance of sports and recreation turf; fertilizer and
soil amendment supplies; and accident and vandalism repair and replacement.
Therefore, staff recommends that, by Minute Motion, City Council award Contract No.
C29540 for Landscape Maintenance Area No. 16 to Vintage Associates of Bermuda
Dunes, California, in the amount of $116,400, include repair work and services at the
specified contract amount, not to exceed 20% of contract amount or $23,280, and
authorize the Mayor to execute the agreement.
GIPubWorkslSta(f Repwts120101May 27N3 Award Contract to Vintage P916-101Award C29540 ro Vintage P916-10.doc
Contract No. C29540
Staff Report
Award Landscape Maintenance Area No. 16
May 27, 2010
Page 3 of 3
Fiscal Analvsis
This is an on-going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By: Departme a
- ���(/
H. Sp ce ight Mark Green ood, P.E.
La ds pe anager Director of Public Works
CiTY COi1NCILAC�tON
APPROVF.D +� DF.NTFD
Paul S. Gibson, Finance Director RCCEIVED OTHF,R
�
MEET G �? T -
ro
AYI;S � ` > �
NOF.S:
ABSENT: �
/ Ai3STAIN:
VrRIF[ED BY: �
''J M. Wohlmuth, City Manager p�.iginal on File with City rk's Office
i
+ �bg
G:IPubWorkslStaff Reports120101May 27113 Award Contract to Vintage P916-101Award C29540 to Vintage P916-10.doc
iANDSCAPE MAINTENAN�E AREA NU. 16
CONTRAC"t N+Cf�G29�48,PROJECT NO.916-10
CON7'i7J�CTOR'S PROPflSAL
TOTAL BiD AMCIUNT AND ATTESi'ATIqN OF BiQDER
TO: CI'tY CLERK
City of Palm�e�srt
7351i?�KEfl WA�i1Nt3 DRN'E
. P"ALM�I�E�ERT,CA 92264 •
The under�igned declarss that helshe has carefulty $xamined the Bid 'Terms and
Condit�Ons, th� Generat Terms and C+onditions, and the Spec�ic T�rms and �on8itions
a�ccom�ny�ng the Im�ltat�an to Bid; that hglsfi►e is thot�ough�y fami4iar witn the con#en#s
thereaf, ar�d is;,�uthorized to r�pre�errt the bld�ir�g firm and pr�pose serrrices#� City of
Pafm Desert. '
#t is undersior�d th�t the pr3ce shown hereon in�ludes aii rflutine and seasonai
►naintenance descrfbed in fhe specificatJor�s.
�or each item, t�►e averag�d ona-mon#t� rnain#enance cos# shali b� i�d9cated and ihe
#o#�I o#these cas#s shai!bs exk�nded�or ihe tarm of the cantract.
The co�is of $ny work sht�wn or required in the Speci�cations, but not sp�+ciffcatty
ideMi#ied as a Pay item �re included in th�Pay items, and na �dditional carr�pensation
shalt b+e due Cqr�ttactt>r by�rf�#�s o�Contractor's cpmplianc�with tt�e Specificatfons.
70"TAL ANNUAI�AMClUNT BAS��1C?IN 1��GWRES$ 116,4a0
TC}TAI.ANNU�Ai.ANt�C'�Ui+ti'"�,+�,5��1�1N Wt';��1� One hundred sixteen thousand
and four hundr+�d doll�rs
Vintage Landscape, a division of Vintage Associates, Inc.
Company
78755 Darby Road, Bermuda Dunes, CA 92203
Address
�. 760 y 772-3673 ( 760 ) 772-3674
7elept�or�e F�x
Fran Mullahy Manager of Business Development
Bid P reti By Titte
�� ,� ��,,f ���,`,f�
a re Qate
C C ' P � O TP'A
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Area 16.max
LANDSCAPE MAlNTENANCE AREA N0. 16
CONTRAC'1'N�1.Glg�dp,pRO�JECT NO.916-'i0
CflN`t`RACTOR'S PROPOSAL
CC�N1'RACTOR'�P'ROP03AL BY BiD IUCATt�N
lTEM DES�IPTION PRtCE PRICE
Mt}N7HL ANNUAI.L
1. Joe�+lann Parlc .
$ • 549 � 6,588
z. ���d�m���
$ 4,484 � 53,808
� 3. Hovhey��Parl� � �p,
e
� 3,386 $ 40,630 �t`, �``
4. Untvet�ity[krg Park � $ '"
549 6,5$9 �✓�g
5. Universtty Pa�k Fas# � � � 8,785 ��/L•�
732 y
T�TAL{must match t+crtai on pr+�vious � e
�
' � � ) � 9,700� � 116,400 � f 1��y�Q
Page 9
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Area 16.max
LANLI�CAPE MAiNTENANCE AREA NC1.1 B
Ct'JNTRACT Nt�.C2954�,PRflJECT NO.916-9{!
Ct?NTRACTtyFC'S PROPOSAt,
EXTRA W�RK�'RlC1N�s SCHEDULE
LABOR
Additia�al l.abarer � 22.00 per hour
Additinnal Irrigatar $ ?.�(L aer hour '
AdditionaiSupervisar $ d5.Q0 �r#�our '
IRRiGAT10N PARTS will be paid at a 4a�lo m�rk-up. .
i��AN7 MATERiAL REP!„ACEMEN7
Unless t�thervvise �escr3t�� tepiacetrtent ptarrt matertal wfii be vvi�atevsr ls normal and •
customary tor the City of P�lm Desert. �
� 9.00
1-Gallon Shrub installed
5-Gafbn Shrub insiaHed $ 26.00
15-Galbn Shrub 1r�s#aqed �, . 82.40
�5-�ailon Tree Ins#a3ied' $ 94.00
24^-Box 7ree Installed"' �325.00
30"-Box Tree lnstaA�ci` � 450.00
3B"-Bax Tree In�tatteci• S 72�.00
Notet Anyth[ng ovsr 36"box slze wlti be p�id at t�re►contra�#u�l hourly r�#e fcyr tabor,and
tnat+arial�at cost pius�1�'SS►mar�lt-up.
*Inciudes ihe foilowin�:diggi�g of hp1e,sett�g of tre+e,badcfi�ing,waiertr�-in of tree,st�k3ng{if
needed},and secur�r�g with anch ties
TURF MiUNTEf�ANCE
Anration,Mech�nic�l oore Labor 8 Equipm�nt � 3•00 pe�r 1,U00 sq fii
Aer�tlon,Dsep fime Labor�Equipment ,� � uu ner 1,000 sq ft
Hybrid Barmuda�sod oniy),tr�stalled � 1.00 ner sq ft
t��seed�ng 3.00 ner 1,Ot�sq k
{seed�pptication only): Labor+�Equipm�t �
Mowing: L.abar 8�Equiprr+�rit � 3.00 ,�r'1,Oi�0 sq�t
At City's discration,addifianat worlc may ba pgid for using#he s�ntrac�uai hourly rate fior labor,
and maierials ai cflst pius a 15°!o mark�up.
Psge 90
Area 16.max
LAIVDSCAPE MAIN7ENANCE AREA NO. 76
CONTRACT NO.C19540,PROJECT N{7,9'18-'�0
CONTRAGYt>R'3 PROPC?SAL
PR4P+D$�D MAtN'fENANCE EQUiPMENT
Cantra+ctor mus#Ilst tl�e equipment bel�proposed far use a#each locatian,
Equipmen!must be avatt�la tot inspection prYor to awa�rl r�!�t�ntrac�
AREA ANt'lWERS PbWER EQUIPMENT OTHER E+QtltPMENT
8MALL
1.JOE M1WN PARK
' Walkers 21" mowers truck and tr'ailer
edgers, weedeat rs
small hand tools
2.FFtfEDOM F'A4RK
2 jacobsan ,,,, ,,,,
walkers or
navigator
3,HOVl.EY SOC�ER
PARK
2 jacobson walke s ���� ��.. ""
or navigators
a.uHrv�smr aaQ
�'�� navigatoNwalker "" "" ��������
S.UNiYER�ITY PARK
�� navigator/walkers ����
„��
Page�i 1
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y
Area 16.max
LWAIVDSCAPE MAiNTENANC�AttEA NO» 18
CtJNTRACT NO.C29640� PRt3JECT NO.918-10
CQN7i�ACTC►R'S PROPd$A!.
W�JRK EXPERtEN�CE AND TE�HNIGA!ABILITY�F THE BIDDER
This project ts bcat�i in a dasert with e�reme envlronmental comiitJans. D�sert plant
mate�ial Is thenafare very speciaiized in natu�re. �n additton,the C�yy+af��Im t7essrt has
adopted nat�raaiist�cc �runing m�ttwds tha# rnust be foilowad by its landscape
mein#enar�ce c+antractvr�. . .
To be cr�nstdered qualified to perf�rm t�s car�tracf. contr�ctiars mUs# have a�iequat� �
�xperiri�nnce per�c�rming a w�de r�n�e �f landsc.�pe mairitenance �c#�vi#�s that 3r�c#ude
#hg c�rs o�de�ss�rrt and desert-adapted plar�mat�r�als. Such lev�ets of experience and
skill are typicatiy ga�r�ed by performing t�r►�scape mainfer�anc�fc�r a public agency,for 3
o##he last�years,and perforrneci in are�s�djacent ta•str�ets and p�rlcways.
't`he bitider is raquirect to state all work nf a sim8ar character to #hat inciudsd in the
prap�ased contract #t�a# �e has perf�rrn�i irr the last tt�rr�ee yeats. fn the sp��e betow,
provide refera�ces with a r�n#act p�erson,address,and phone rtumber for var�icatPon af
said worlc.
Bidders may�tt�ci��dditionaS p�ges #o provids the ir�orma#ion required by th�s portion
a#'the pnapc�sal,if necessary. �
�i�EN�:ES
Grniract Carr►pletinn
Amnunt +Lfass of Work _ Oate �on�ct Person
i $ 286 000 MainURecreation 6/30/10 Bill Clarke �,,,,�,
�
Indian Welis Tennis�s
78-?00 NLe�, IW �,�
760/200-8400 �
z $ 456,778 Maint/Municipality 6/30/2011 Steve Howiett ,,,,,,�
Cit�of La Gtuinta_ s�ti�e
78-495 Caile Tampi�
760/777-7026 ano�,8
3 � 455,850 Maint/Municipality 6/30/10 Ryan Bowen «��
�i�,y of Iqdian We11Cy w���,�
44-950 EI Dora��.,Dr�
760/578-2804 Pn«�,�
P�gs 12
Area 16.max
LAND�CAPE MAINTENANCE AREA N0. 16
CONTRA�T N�i.CZ9�4d,Pi20JEC7 NO.916-10
Ct3NTRACTOR'S PROPOSAL
FiNANC1AL STANOfNG O�THE 81DDER
The City Craur�c�i of the Gity of Palm Desert resarves the r'ight to reject bids from firms
that do �ot demonstnate a��equate fInancial standing to execute th� #erms af the
cantraat. .
Due #o the tacation� sizel�xtent and maintenarn;e requirem�nts ofi the maint�nance
area, bidrter is r�uir�t! #o state how it will provide tt�e necessaty mafitenance and
services in th� specificattans..St�#e the estimated manpower your company will use ,
e�ch week to fut#1N #he contr�ci, lnctt�d+s suparv�sion, irrigation and genera! labor sub-
categt�ries. ' .
The estimated man ower shall a '
a part time irrigator foreman (apx 20 hours) and a part time mow crew
(apx 40 hours) and apx 3 hours of supervision per week.
A fin$ncis! statem�nt or o#t�tnforma#i�n�nd refier+ences su�icierttiy comprehensiv$to
permft an appraisal of yaur curt+�nt flnancial c:ondition may�1so be r�squired by C1�'Y.
Page 13
Area 16.max
LAN�3�APE MAiNTENANCE Ai2EA Nt�.i�
CONTI�ACT N#?.C29�d0,PROJECT NfJ. 916-10
CClMfiRACTOR'S PROPt?�AL
Bltlt��l��N�RMAl`ION
Th�bidder is required to supply the following ir�fotmation.Add�ianal s�ests may be
att�ch�d if ne�ess�y.
{1) Physicai�Address 78755 Darby Road
{�) Mailing Address same '
{3} Teieptxme No. �60/772-3673
{4) Type of�'fim(Indiv�dual�Par#nerst�ip or Corpc�rraat3on) Corporation '
t�) Carpc»ath�n r�rganized underthe laws ofi the State ca# California �
{6) C�rr�aator's License Nr�. 647984 Exp.Data 6/3�12010
{7) List the narnes ancl addresses of all tJV1tNERs of the firm r�r names and titles of
a!i offir�s�f th�ccrrpo�tion:
Gregory A. Gritte�s, President Duane Young, Vice President
Dari Young, Vice President Gregston Young, Vice President
(8) N�mt�er r>f years e�re�lenc�as a�on�actor 18
{9) Numb�r o�year�+��erier�ce w�h munic3pal larulscape ma3nt�nance
co�tract�. seven -since July 2003 (Citv of Palm Des�rk)
{10) i.S.A.�rt�eri A�taorist Number rNC56664A Exp,pate 12/31/10
{11 j Number of 1SA C�rtifled Tnee UVorkers witi�the organtz�tivn 0/3 Certified arborists
('I2) �.4C8��C.A
Addre�s: 78755 Darby Road
Bermuda Dunes, CA 92203
p��,�; � 760 � 772-3673
{13) Ernergency Cc�t�tact Perscsn
Name: __:__ Eric Schmidt, Operations Manager
p��,�; 760/772-3673 ar 760/677-6037
Page 1�4
Area 16.max
{14) List tt�e nam�s and addresses of each �ubcontracta� who wlil psrform work
rsiated to this contract and lndica#e what porticm of#he v�rork wili be done by each
subcontractor. (!f mare#han one subcontractar, please check#he box bebw and
�st�/!subcontrac#ors on a separate�eet.)
❑ See Subcontractor Lfst on 5eparat+a Sheet
Subcontr�ctor's Name: n/a •
Lir.ense�lumber. �
Address:
T�lephone:
wo�k t�be pertorm�d:
{1�) List the n�me af ths person w�o lnspectEd the site of the proposed wa�ic#or your
fim� Petro Garcia and Trini Ponce
{18) This bid was pre�reui by: F` n Muii ;
Akam�{prin#)� ,_._„ _.� ' r _ti�____.�
, , �
T�p��� � 72-36 3
{17) Con#act p�rson: Fran Mullahy
Name tP��'►t1
T��p�� 760/77 ;3673
Ccmtractor hereby swears under penaltyr of�rjury+that#he ir�formation provided is tn�e
and c�rrect.
gy; ""� ^���. President/Managing Partner
$fSina�u�re Con#ractor
page 15
Area 16.max
LANDSCAPE MAlN'!'ENANCE AREA N0. 18
CONTRACT NO.C29540,PROJECT N0.91&i0
CONTRACTUR'S PROPOSAL
n�n�vrr oF rratv-coLLvsiar�
TO BE EX�CCITF.D BY BIDDER AND SUBMITTED WITH BID
� STATE OF CALIFORIYIA) .
) SS
cc�u�v�r����R�u�Rs�n�:�
g ry . Gritters being first duly sworn,deposes and says that i�eishe is
� .,._.._._,
re o
�,� V�n�age--�ssocra es,T11C.�the party making the faregoing bid;tl�nt#he bid 'zs nc�t ma<te in
U�e intem.sc �f, ur on behalf of, a�ty undisctased person, partnership, company, r�ssociatiran,
org�r�ixatior�, c�r cvrporatian, th�t the bid is genuine an�i neither callusive nar sl��un; that tt�e
biddc.�r has rn�t�iir�:ctly c�r indirectly ind�ced or sc�liaidrd any other bidder to put in a false or sh�n
bic!and I���iac�t ilirectly or indarectly ce�tlutied,conspired,�nnived,or agrr�9 with�uty bidder c�r
aaryone else to put in a s}�a�m b�d,ar that anyone shatl refrain fror�i bielding; that the bidder has
not in �nv manner, dircu�tly car indirectly, staught by ageement, ceymmunic:atzvn, or conference
wi#h anyc�nc tt�tix the t�id pric�c�f'the bid�ier�r any other bicider, nr tc� fix any c�verhead,prafit,
ur u:jst el�nent+�t'thc hid�ric�,c�r ofthai ofany pth�r bidder,c�r tc�srt.x:ure aYay aciv�nta�e a�ain5t
the p�ahlic E���y awardrng th� ct�ntract of anyone interesteci in th� psoposeci canuact; t.h�d all
staiements ce►ntain+etl ir� tl�e bid are true; anci, further, fhat the �idder ?�as nr,t, rSirectly or
indireetly, sul3rnitted hi� t�r h�r laid pric,e, or aray° krrc�lcdown ther�nf or the cz�ntent� tt�e�°�r,f; or
divulgerl informafic�n c�a� �1Ata relarive theretc?, or paid, tsnd wilt nr,t PaY, any t"e�: to any
cc�rpnratinn, partnership, company, associatian,org�nization, bid dep�7sitor�r, t�r tca any mernt�er
<jr a�,ent rh�reof co effec:tuate u r,�allusive ur sham bid,
$y: ��'--�����,���� _ PresidenUManaging Partner
��gnahire(Gontrector) Titie(Contractor)
Jurat Certificate
Statc af`Califarnia �
County ofy�i!/-�iZ�''1�'�'-''j
Subscribeci and sworn to(or nffirmed)before me on is� da o#',
..� (month), ��U tY�).bY GL���7U�'4'��}. �y/Z�"7 l��r�:S
pmveci�n the basis of s�►ti�factory evidencc tc�be the person who nppcarod k�efarc mc.
SignatureofNokary 1���L'�v� _ {Saal of Notary>
f,W���w:•.m:m.��M.M,.ti,,v+r�,N
� � , -�;�. 1�11.DOBBw'��
Page 16 s t,�/ ,�`�. eGri�it�1.#17s1859
�;.:� NOIARYPUFL(C a CALiFUF,NIA�
�' -.,�g' 'IIVER5i0E COlJh7Y �
r,;mmission Exrires FEEi.?4,2r�;2 �
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Area 16.max
Knight, Spencer
From: Fran Muilahy[franm@thevintageco.com]
Sent: Monday, May 10, 2010 12:37 PM
To: Knight, Spencer
Cc: Knight, Spencer
Subject: [NEWSENDER]-ad requested
Attachments: licenses.pdf
Hi Spencer,
Attached are our licenses per the contract documents.
Thank you,
Fran Mullahy
Manager of Business Development
78755 Darby Road, Bermuda Dunes
(P)760.772-3673(F)760.772-3674
Email:fmuliahv@thevintageco.com Web:www.thevintageco.com
�
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Vintage Landscape, Vintage Nursery, TreeRite, TurfScapes, Vinta
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Stata C�C�fa�rtia
�"�...�filfiACT�t�E i.ICEt�',ENSE BOARti
e�
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,.,.,..�,.�..fi47j984 .,�, cU�P
���,e,,r�, VINTA.��ASabG1AT`ES INC
.�„y �.�., A C27 H!�
��
t n..«�n.. Ofr13�}!2t?1 t}
t.ANDSCAPE MAINI'ENANCE AREA N0. 16
CONTRACT NO. C29540� PR�JECT NO,sia-10
�ONTRACT�R'S PROPOSAL
BID BOND
KNOW ALL M�N 8Y TH�SE pRES�NTS,
Th�t W�', Vintage Landscape, a division of Vintage Associates, Inc. �g Principal,
�fld International Fidelitv Insurance.Comqanv , �S StJT�ty, �r� held �rtd
�irmly bound unb City of Palm Des�rk�c�wner}1n the sum of�Ten Percent of Total Amount ei�'�Q�
of Principal's bid), to be paid to the said Owner or its cert�in attomey, its suC�gssors
and assigns;for which paymerr#,weil and truEy to be made, we bind ourselves, out hei�s,
executnrs and administrators, successors or a�signs, jofntty and severally, firmly by
these pres�nts,
THE CQNDITION OF THI� OBLIGATIpN 1S SUCH, that if the certain proposal of the
�t�ve bounden Pnncipat ta per�orm�ertain woric d�scribed as f�ll�ws:
LANDSCAPE MAINTENANCE{A�EA 16: The generai it�ms of work ta be d8ne
I��raund�r cansi�t of, but are �t {imited to; landscape, irrigat�on, hardscape, and
harcisce�e m$int�nance
�nd dated May 7,20�o is accepted by City of Palm Deser�, and
if the above bounden Princtpal �* . shall du�r enter into �nd
execute a contract fnr such construction, and shall execute aru�deliver the Pertonnance
Bond and Payment 8ond and insurar�ce certificates as rEquirec4 by said contrsct. then
this obligation sh�E! beoame null an� Vnid; atherwise it shall be snd r�emain i� fuli for�ce
and effect.
�hould it l�ecome necessary for City to ins�tute a lawsuit�or any other fegal proc�eding
to entarce the terms and conditipns of this band, then aU costs of said proceedi�,
indudlr�attomey's fees, shall t�e awa. ed to the prev�lling party.
**Vintage Landscape,a division of Vintage Associates, Inc.
(Remainder af fhis page has interlttonady been left bfenk
, Signature bla�ks are aontained on the next P�9�1
Page 20
IN WITNESS WHEREOF,We I�ar�etJrdrt Se�t c�Ur Hattds�r1d Se�1s this 3rd �ey
� May �{�10
��t�,g���+���; Vintage Landscape, a division of Vintage Associates, Inc.
r`i �
Cxrn�trac�or'ffi�igt��ture: �-=�'���>rl_��``__-5.
.--�--.,
�. � �' _� ���`
rm�: � �<�_� .��, �
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/� ! �_,� . ,�-. . y _ . . r ..
P����aJ� "'� '. �,... �'� , �' � ' -
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3 4.
� � �Y� `
.. ; '6�. � '� �rne�
��/�,�Y�!y`��A�1 V'� �'.,Y.��I�� ��i��W���)
; T SlN
�u�g ���• International Fidelity Insurance Gompany
f , ; F;�,-,
S�[r�ty's�#grlatut�' �'� ' ,
>:��� , ,� � _�_�-
, � .:
f�"
��g: � James B. Shea,Attorney-in-Fact
A�j�gg- 1575 Treat Bivd.,#208,Wainut Creek,CA 94598
7etephone: (925)256-8760
20
CALIFQRNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of Santa Clara
On May 3, 2010 before me, M. Edwards, Notary Public
Date Here Insert Name and Title of the Officer '
pe�sonaAy appeared James B. Shea, Attornev-in-Fact
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to
be the person(� whose name(,d) isla�e subscribed to the
within instrument and acknowledged to me that
he/ahe�lheyexecuted the same in hi�Cir authorized
capaciry(ies}, and that by hi�signature(� on the
��M.EDWARDS instrument the persor�j, or the entity upon behalf of
Commisslon # 1769238 which the person(�j acted, executed the instrument.
_ ,..� Notary Public -Catifornla �
_ • Sa�ta C�ara County - I certify under PENALTY QF PERJURY under the laws
�!, ��O"'n'•��15'��;,� of the State of California that the fore oin g p
�..��s+�.■s.�+� g ' g para ra h is
true and correct.
WITNESS my hand and official seal.
, t. _.
SiBnature . y'�I �."� C G ,%t'�'�i: L.�-��'
Place Notary Seal Above Signature of Notary PuWic
OPTIONAL
Though the info�mation be/ow is not requi�ed by law,it may prove va/uable to persons re/ying on the document
and coufd prevent fraudufent remova/and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s)Other Than Named Above:
Capacity(ies)Claimed by Signer(s)
Signer's Name: Signer's Name:
❑ Individual ❑ Individual
CJ Corporate Officer—Title(s): ❑Corporate Officer—Title(s):
❑ Partner—�Limited ❑General ❑Partner—�Limited ❑General
O Attorney in Fact • • ❑Attorney in Fact . ��
❑ TfUStB@ Top of thumb here Top of thumb here
❑Trustee
❑ Guardian or Conservator ❑Guardian or Conservator
❑ Other: O Other:
Signer Is Representing: Signer Is Representing:
�2007 Natlonal Notery Assodatlon•9350 De Soto Ave.,P.O.Box 2402•Chataworth�CA 8131&2402•www.NetionalNdary.org Item 05907 Reorder.Call Toll-Free 1-800-876-6827
T�, �9�3>baa-�zoo p p`7�7�+ R OF ATTORl��+ Y
INTERNATIUNAL FIDELIT� INSURANCE COMPANY
HOME OFFICE: ONE NEWARK CENTER,20TH FLOOR
NEWARK, NEW JERSEY 07102-5207
KNOW ALL MEN BY THESE PRESENTS: That INTERNA'1`IONAL FIDELI7'1'INSURANCE COMPANY, a corporation organized and existing
laws of the State of New Jersey,and having its principal office in the Ciry of Newark,New 7ersey,does hereby constitute and appoint
__..............................................................................................._........_............_........,...,....,.............,.......:._..__..._..__..._,..............:_...........................__......................_. _.._...
JAMES B. SHEA, JEFFREY N. ABER, D. GUZMAN, DORA HOCKE'FT
Campbell, CA.
__....__._._ ... . ........... .. . ..... . _.... . ..... .._. _ .......... .___. .......___. . ___... _. _ ......... ....... ___.... . ......_........ ...:
its true and lawfiil attorney(s)-in-fact to execute,seal and deliver for and on its behalf as surety,any and atl bonds and undertakings,contracts of indemniry and
other writings obligatory,tn the nature thereof, which are or may be allowed, required or permitted by law;stature,rule,regulauon,contract or otherwise, and
the execution of such mstrument(s) in pursuance of these presents, shall be as binding upon the said INTERNATIONAL FIDELITI' INSURANCE
COMPANY, as fully and amply, to all mtentS and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its
principal office.
This Power of Attorney is executed,and may be revoked,pursuant to and by authoriry of Articte 3-Section 3,of the By-Laws adopted by the Board of
Directors of INTERNATIONAL FIDELITl'INSURANCE COMPAIVI'at a meeung called and held on the 7th day of February, 1974.
The President or any Vice President,Executive Vice President,Secretary or Assistant Secretary,shall have power and authority
(i)To appoint Attorneys-in-fact,and to authorize them to execute on behalf of the Company,and attach the Seal of the Company thereto,bonds and
undertakings,contracts of indemniry and other writings obligatory in the nature thereof and,
(2)To remove,at any time,any such attomey-in-fact and revoke the authoriry given.
Further,this Power of Attorney is signed and sealed by facsimIle pursuant to resolupon of the Board of Directors of said Company adopted at a meeting
duly called and held on the 29th day of April, 1982 of which the following is a true excerpt:
Now therefore the signatures of such officers and the seal of the Company may be affixed to any such power of attorney or any certificate relating thereto by
facsimile,and any such power of attorney or certificate bearing such facsimile s�gnatures or facsimile seal shall be valid and bind�ng upon the Company and any
such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the Company in the future with respect to any
bond or undertaking to which it is attached.
�E�ITY/p�, IN TESTIMONY WHEREOF,INTERNATIONAL FIDELITY INSURANCE COMFANY has caused this inshument ro be
�� p� �/ signed and its corporate seal to be affixed by its authorized officer,this 16th day of October,A.D.2007.
� O�P��`'oJ` �y IN'I'ERNATIONAL FIDELITY INSURANCE COMPANY
�' SEAL `� �
�" �9� � STATE OF NEW JERSEY �
� � �, p County of Essex �
�l' 1ER`' 3`
d�fNl '� f`�a Secretary
On this 16th day of October 2007, before me came the individual who executed the preceding u�strument, to me personail�y known, and, being by me duly
sworn,said the he is the therein described and authorized officer of the IN1'ERNATIONAL FIDELITY INSURANCE COMPANY;that the seal affixed to
said instrument is the Corporate Seal of said Company; that the said Corporate Seal and his signature were duly affixed by order of the Board of Directors of
said Company.
�Q�(�� IN TESTIMONY WHEREOF,I have hereunto set my hand afFixed my Official Seal,
��1�•� ,,�(1� at the City of Newark,New Jersey the day and year first above written.
� NOTARY � —
"� PUBLfC � �`�� '���
� �y!' ��`��
�
�+��R�� A NOTARY PUBLIC OF NEW JERSEY
CERTIFICATION My Commission Expires Nov.21,2010
1,the undersigned officer of INTERNATIONAL FIDELITX INSiJItANCE COMPANY do hereby aertify that I have compared the foregoing copy of the
Power of Attorney and affidavit,and the copy of the Section of the By-Laws of said Company as set forth in said Power of Attomey,with the ORIGINALS ON
IN THE HOME OFFICE OF SAID COMPANY;and that the same are correct transcripts fhereof,and of the whol�of the said originals,and that the said Power
of Attorney has not been revdked and is now in fuil force and effect
� ��;.:.'
IN TESTIMONY WfIEREOF,I have hereunto set my hand this day Qf , ! `i�=j. - �a,� �:��
��r;�r✓ . ���+c.�e'�--
�
Assiscant Secretary
�
L,,,,._'�,r
��".W��S# µ""4",�
{e Yw
��:i �.i•wn4;� ��i
\
fq` �
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•
City of Palm Desert
ADDENDUM N0. 1
for
LANDSCAPE MAINTENANCE AREA 16
Project No. 916-�f 0
Contract No. C29540
Issu�d Niay 3, 2010
1MPt3R�A1lIT NOTE•RECE/PT OF 3'HJS ADDENDUA�IINUST BEACKNOWLEtlGED
/N COMRACTOR'S PROPOSAL
IiiARK GREE OOD, P.E.
DIRECTOR OF PUBUC WQRKS
73-510 FRED WAI�NG DRNE
PALM DESERT�CALIFORNIA 92260
�
LANDSCAPE MAINTENANCE AREA N0. 16
PROJECT NO.916-10
CflNTRACT I�f�. �295�0
aoa�ou� No. �
This addendum responds ta a written questian submitEed on Apri13�, 2010.
Questfon: May the foAowing language be added to the Performance Bond and the
Paymerrt Band?
Coverage shali begin <date> and shall cease <date> . Coverage
may be extended for additional periods of one (1) yesr upon issuance of a continuation
certificate by the Surery. However, neither nonrenewai by the Surety, nor the failure or
inabiiity of the Principal to fiie a repiacemeM bond in the event of nonren�►a!, shali itself
constitute a t�ss to fhe Q6�tigee FG'Ct)ifQE'�I3JB (i!'tCj@f ��i3 bontt o�r any renewal ar
continuation theraof.
Answer: �'he proposed language may be added to the Performance Bond artd/or to
the Payment Bond.
Contract No. C29540
LANDSCAPE MAINTENANCE AREA NO. 16
CONTRACT NO. C29540, PROJECT NO. 916-10
CONTRACTOR'S PROPOSAL DOCUMENTS
AGREEMENT
This AGREEMENT is made and entered into this 27th day of Mav
2010, by and between City of Palm Desert, California, hereafter called "Owner" "City" or
"Agent" and Vintage Associates. Inc., hereinafter called "Contractor."
WITNESSETH:
WHEREAS, on April 21, 2010, City invited bids for landscape maintenance services for
City-maintained properties known as Landscape Maintenance Area No. 16 per
specifications; and
WHEREAS, pursuant to said invitation, Contractor submitted a proposal, which was
accepted by City for said services.
NOW, THEREFORE, in consideration of their mutual promises, obligations, and
covenants hereinafter contained, the parties hereto agree as follows:
TERM. The term of this Agreement shall be from July 1, 2010, through June 30, 2011,
or to such later date as may be agreed in writing between parties. This contract allows
for an option of two one-year contract extensions based on Contractor's performance
and mutual agreement.
CITY'S OBLIGATIONS. For furnishing services, as specified in this Agreement, City
will pay and Contractor shall receive in full compensation, therefore the total sum One
Hundred Sixteen Thousand Four Hundred Dollars 116 400 as set forth in the
Contract Documents and adopted by City.
CONTRACTOR'S OBLIGATION For, and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Contractor
agrees with City to furnish the services and to do everything required by this Agreement
and the Specific Terms and Conditions.
HOLD HARMLESS AND INDEMNIFICATION. Contractor agrees to defend, indemnify,
and hold harmless City of Palm Desert, its officials, officers, employees,
representatives, and agents from and against all claims lawsuits, liabilities or damages
of whatsoever nature arising out of our connection with, or relating in any manner to,
any act or omission of Contractor, his agents, employees, and subcontractors and
employees thereof in connection with, the performance or non- performance of this
Agreement. The Contractor shall thoroughly investigate any and all claims and
indemnify City and do whatever is necessary to protect City of Palm Desert, its official,
officers, employees, agents, and representatives as to any such claims, lawsuits,
liabilities or damages.
Page 1 of 3
Contract No. C29540
AMENDMENTS. Any amendment, modification, or variation from the terms of this
Agreement shall be in writing, signed by the Contractor and approved by the City
Council of the City.
TERMINATION. If, during the term of this Agreement, City determines that Contractor is
not faithfully abiding by any term or condition contained herein, City may notify
Contractor in writing of such defect or failure to perForm; which notice must give
Contractor a three-day notice of time thereafter in which to perform said work or cure
the deficiency. If Contractor fails to perform said work or cure the deficiency within the
three (3) days specified in the notice, such shall constitute a breach of this Agreement
and City may terminate this Agreement immediately by written notice to Contractor to
said effect. Thereafter, except as otherwise set forth herein, neither party shall have any
further duties, obligations, responsibilities, or rights under this Agreement except,
however, any and all obligation of Contractor's surety shall remain in full force and
effect, and shall not be extinguished, reduced, or in any manner waived by the
termination hereof. In said event, Contractor shall be entitled to the reasonable value of
its services performed from the beginning of the period in which the breach occurs up to
the day it received City's Notice of Termination, minus any offset from such payment
representing City's damages from such breach. City reserves the right to delay any
such payment until completion of confirmed abandonment of the project, as may be
determined in City's sole discretion, so as to permit a full and complete accounting of
costs. In no event, however, shall Contractor be entitled to receive in excess of the
compensation quoted in its bid.
The City Council may terminate the contract with 30 days written notice for any reason.
INCORPORATED BY REFERENCE. The Notice Inviting Bids; Bid Terms and
Conditions; Instructions to Bidders, General Terms and Conditions; Specific Terms and
Conditions; Contractor's Proposal Submission Forms; Addendum Nos. 1 ; Change
Orders; additional or supplemental specifications, drawing, maps or diagrams; and City-
issued forms relating to this project, are hereby incorporated in and made a part of this
Agreement.
COMPLETE AGREEMENT. This written Agreement, including all writings specifically
incorporated herein by this reference, shall constitute the complete agreement between
the parties hereto. No oral agreement, understanding, or representation not reduced to
writing and specifically incorporated herein shall be of any force or effect, nor shall any
such oral agreement, understanding, or representation be binding upon the parties
hereto.
ANTI-DISCRIMINATION. In the perFormance of the terms of this Agreement, Contractor
agrees that it will not engage in, nor permit such subcontractors as it may employ, to
engage in discrimination in employment of any person because of the age, race, color,
sex, national origin or ancestry, or religion of such persons. Violation of this provision
may result in the imposition of penalties referred to in Labor Code Section 1735.
AUDIT. City shall have the option of inspecting and/or auditing all records and other
written material used by Contractor in preparing its statements to City as a condition
precedent to any payment to Contractor.
Page 2 of 3
Contract No. C29540
NOTICE. All written notices to the parties hereto shall be sent by United States mail,
postage prepaid by registered or certified mail, return receipt requested, addressed as
follows:
To City: To Contractor:
Office of the City Clerk
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
LITIGATION COSTS. In the event an action is filed by either party to enforce any rights
or obligations under this Agreement, the prevailing party shall be entitled to recover
reasonable attorney's fees and court costs, in addition to any other relief granted by the
court.
AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do warrant that
each individual executing this Agreement on behalf of each party is a person duly
authorized.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the day and year first hereinabove written.
CITY OF PALM DESERT VINTAGE ASSOCIATES, INC.
A Municipal Corporation Contractor
CINDY FINERTY, MAYOR
CITY OF PALM DESERT, CALIFORNIA
ATTEST: APPROVED AS TO CONTENT:
RACHELLE D. KLASSEN, CITY CLERK MARK GREENWOOD, P .E.
CITY OF PALM DESERT, CALIFORNIA DIRECTOR OF PUBLIC WORKS
APPROVED AS TO FORM:
DAVID J. ERWIN, CITY ATTORNEY
Page 3 of 3
Contract No. C29540
LANDSCAPE MAINTENANCE AREA NO. 16
CONTRACT NO. C29540, PROJECT NO. 916-10
ATTACHMENT 5: PAYMENT BOND
(REQUIRED WITH EXECUTED AGREEMENT)
Payment Bond
KNOW ALL MEN BY THESE PRESENTS:
THAT WHEREAS, City of Palm Desert (sometimes referred to hereinafter as "Obligee") has
awarded to Vintaae Associates, Inc., (hereinafter designated as "Contractor"), an
agreement dated May 27, 2010 and described as follows: LANDSCAPE MAINTENANCE
AREA 16, PROJECT NO. 916-10, CONTRACT NO. C29540, (hereinafter referred to as the
"Contract"); and
WHEREAS, said Contractor is required to furnish a bond in connection with said Contract,
and pursuant to Section 3247 of the California Civil Code;
NOW, THEREFORE, we, , the undersigned
Contractor, as Principal, and , a corporation organized
and existing under the laws of the State of , and duly
authorized to transact business under the laws of the State of California, as Surety, are held
and firmly bound unto City of Palm Desert and to any and all persons, companies or
corporations entitted to file stop notices under Section 3181 of the California Civil Code, in
the sum of One Hundred Sixteen Thousand Four Hundred Dollars ($116,400), said sum
being not less than one hundred percent (100%) of the total amount payable by said
Obligee under the terms of said Contract, for which payment well and truly to be made, we
bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if said Contractor, his or its heirs,
executors, administrators, successors or assigns, or subContractors, shall fail to pay for any
materials, provisions or other supplies, implements, machinery or power used in, upon, for
or about the perFormance of the Public Work contracted to be done, or to pay any person for
any work or labor of any kind, or for bestowing skills or other necessary services thereon, or
for amounts due under the Unemployment Insurance Code with respect to such work or
labor, or for any amounts required to be deducted, withheld, and paid over to the
Employment Development Department from the wages of employees of said Contractor and
his or its subContractors pursuant to Section 13020 of the Unemployment Insurance Code
with respect to such work and labor as required by the provisions of Section 3247 through
3252 of the Civil Code, or for any amounts required to be deducted, withheld, and paid over
to the Franchise Tax Board or Internal Revenue Service from the wages of employees of
Contractor or his or its SubContractors, the Surety or Sureties hereon will pay for the same
in an amount not exceeding the sum specified in this bond, otherwise the above obligation
shall be void. In addition to the provisions herein above, it is agreed that this bond will inure
to the benefit of any and all persons, companies and corporations entitled to serve stop
notices under Section 3181 of the Civil Code, so as to give a right of action to them or their
assigns in any suit brought upon this bond.
Page 1 of 2
Contract No. C29540
The Surety, for value receiyed, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of said Contract or to the work to be performed
thereunder or the Specifications accompanying the same shall in any way affect its
obligations on this bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the Specifications.
No final settlement between Obligee and Contractor hereunder shall abridge the right of any
beneficiary hereunder, whose claim may be unsatisfied.
Contractor and Surety agree that if Obligee is required to engage the services of an
attorney in connection with the enforcement of the bond, each shall pay Obligee's
reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this
day of , 20
PRINCIPAL/Contractor: SURETY:
(Typed Name of Contractor} (Typed Name of Surety)
By: By:
(Signature) (Signature of Attorney-in-Fact)
(Typed Name and Title) (Typed Name of Attorney-in-Fact)
The rate of premium on this bond is $ per thousand.
The total amount of premium charged: $
(the above must be filled in by corporate surety).
IMPORTANT: Surety companies executing bonds must possess a certificate of authority
from the California lnsurance Commissioner authorizing them to write surety insurance
defined in Section 105 of the California lnsurance Code, and if the work or project is
financed, in whole or in part, with federal, grant or loan funds, it must also appear on the
Treasury Department's most current list(Circular 570 as amended).
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name, address and telephone no. of Surety)
(Name, address and telephone no. of agent or representative for service of process in
California, if different from above)
Page2of2
Contract No. C29540
LANDSCAPE MAINTENANCE AREA NO. 16
CONTRACT NO. C29540, PROJECT NO. 916-10
ATTACHMENT 4: PERFORMANCE BOND
(REQUIRED WITH EXECUTED AGREEMENT)
Performance Bond
KNOW ALL MEN BY THESE PRESENTS: That whereas City of Palm Desert has
awarded to Vintaqe Associates, Inc., (hereinafter designated as "Principal"), a
contract for:
LANDSCAPE MAINTENANCE AREA 16
PROJECT NO. 916-10
CONTRACT NO. C29540
and WHEREAS, said Principal is required under the terms of said contract to furnish a
good and sufficient bond for the performance of said contract,
NOW, THEREFORE, WE, the
Principal, and , as Surety, are held and
firmly bound unto City of Palm Desert, hereinafter called City, in the penal sum of One
Hundred Sixteen Thousand Four Hundred Dollars ($116,400), being 100% of the
contract amount in lawful money of the United States of America, for the payment of
which sum well and truly to be made, we hereby bind ourselves, our heirs, executors,
administrators, and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if the above bounden
Principal, his executors, heirs, administrators, and successors, or assigns, shall in all
things stand to and abide by, and well and truly keep and perForm the covenants and
agreements in the said contract and any alterations thereof made as therein provided,
on his or their part, to be kept and performed at the time and in the manner therein
specified, and in all respects according to their true intent and meaning, and shall
indemnify and save harmless City, its officers and agents, as therein stipulated, then
this obligation shall become null and void; otherwise, it shall be and remain in full force
and virtue.
And said Surety, for value received, hereby stipulates and agrees that no
change, extension of time, alteration or addition to terms of the contract or to the work to
be performed thereunder or the specifications accompanying the same shall in anywise
affect its obligations on this bond, and it does hereby waive notice of any such change,
extension of time, alterations or additions to the terms of the contract or to the work or
the specifications.
Should it become necessary for City to institute a lawsuit or any other legal
proceeding to enforce the terms and conditions of this bond, then all costs of said
proceeding, including attorneys' fees, shall be awarded to the prevailing party.
Page 1 of 2
Contract No. C29540
IN WITNESS WHEREOF, identical counterparts of this instrument, each of which
shall for all purposes be deemed an original thereof, have been duly executed by the
Principal and Surety above named, on this day of , 20
SURETY PRINCIPAL
BY: BY:
INSURANCE COMPANY and/or AGENT
ADDRESS
TELEPHONE NUMBER
Page 2 of 2
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