HomeMy WebLinkAboutC29780 - Fred Waring & Monterey Imprvmnt Prjct (656-06) CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AWARD CONTRACT NO. c29�$o FOR DESIGN SERVICES
FOR THE FRED WARING DRIVE AND MONTEREY AVENUE
IMPROVEMENT PROJECT TO KIMLEY-HORN AND
ASSOCIATES, INC., OF RIVERSIDE, CALIFORNIA, IN THE
AMOUNT OF $271,2Q0
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Kimley-Horn and Associates, Inc.
1770 lowa Avenue, Suite 200
Riverside, California 92507
DATE: May 27, 2010
CONTENTS: Agreement
Project Scoping Form
Vicinity Map
Recommendation
By Minute Motion:
1. Award Contract No. c29780 for design services for the Fred Waring
Drive and Monterey Avenue improvement project to Kimley-Horn and
Associates, Inc., of Riverside, California, in the amount of $271,200;
and
2. Authorize the Mayor to execute the subject agreement.
Funding is available for this project in Account No. 213-4383-433-4001, Fred Waring
Drive and Monterey Avenue Turn Pockets. No General Fund money is being used for
this expenditure.
Back�round
In order to improve traffic flow on Fred Waring Drive and alleviate traffic congestion on
Monterey Avenue, it is proposed to increase the number of lanes along Monterey
Avenue and add various turn pockets on Fred Waring Drive. Turn pockets will be
provided as follows: a right turn pocket at the entrance to the Civic Center from
Staff Report
Award contract to Kimley-Horn &Associates, Inc.
May 27, 2010
Page 2 of 3
westbound Fred Waring Drive; from northbound San Pablo Drive to eastbound Fred
Waring Drive; and a free right turn from westbound Fred Waring Drive to northbound
Monterey Avenue. Monterey Avenue will be widened to four northbound lanes from Fred
Waring to Park View Drive, three northbound lanes from Park View Drive to Magnesia
Falls and three southbound lanes from the City Limits to Park View Drive. In addition,
storm drain improvements will be made on Monterey Avenue from Fred Waring Drive to
the Whitewater Channel and sliver widening of westbound Fred Waring just west of San
Pablo to eliminate a slight skew through the intersection will be constructed. To
accommodate these improvements and traffic patterns within the project limit, two
existing bus stops will become bus turnouts, and the landscaping within the project limit
will be modified as required.
A Notice Inviting Proposals was advertised and staff solicited proposals for design
services. On March 9, 2010, staff received eight proposals for the project. A proposal
review committee comprised of staff numerically ranked the proposals in the areas of
qualifications of the firm and its personnel, management approach, technical approach
to this particular project, and overall completeness of the proposal. The staff review
committee selected the following three highest-ranked firms for interviews:
Firm Location
Kimley-Horn and Associates, Inc. Riverside, CA
Harris & Associates Palm Desert, CA
Albert Webb & Associates Palm Desert, CA
Interviews were conducted on April 9, 2010. Kimley-Horn and Associates, Inc., received
the highest score when combining the results from both the proposal and the interview.
The firm submitted an excellent proposal that demonstrated thorough knowledge of the
project, had a very comprehensive analysis, and offered solutions/alternatives to key
project issues for road geometrics, traffic, and right-of-way acquisition. The firm also
had an excellent presentation and responded very well to questions during the
interview. Kimley-Horn and Associates, Inc., has successfully designed similar but
larger projects for the City very effectively. Their team includes sub-consultants located
in Palm Desert.
After the interviews, the short-listed firms submitted cost proposals. The cost proposals
were scored based on a relative deviation (plus or minus) from the City's cost estimate.
Kimley-Horn and Associates, Inc., had the lowest cost proposal of the short-listed firms.
Each short-listed firm also received a location score based on the location of the firm
and their sub-consultants. The cost and location scores were factored into each firm's
overall score.
Based on the overall score, Kimley-Horn and Associates, Inc., was selected as the
preferred consultant. Staff proceeded to negotiate the scope and cost estimate based
on the proposal received. Therefore, staff is confident in the value being received and
Staff Report
Award contract to Kimley-Horn &Associates, Inc.
May 27, 2010
Page 3 of 3
recommends that City Council, by Minute Motion, award the contract for design services
for this project to Kimley-Horn and Associates, Inc., in the amount of$271,200.
Fiscal Analvsis:
The City will use Local Measure A funds to fund the project. The overall project cost is
estimated to be approximately $3,122,710, with design costs of $271,200 and
construction costs estimated at $2,851,510. Construction of the project is expected to
begin during the summer of 2011.
Prepared By: � Depart n e d:
<�
Aaron Kulp, P.E., Associate Engineer Mark Green ood, P.E.
Director of ublic Works
CITY COUNCIL AC,�iON
APPROVED � DENiFD
�aul S. Gibson, Director of Finance RECEIVED OTHER
MEET G DA ' '
AYFS: �: � -;�.
Appr al: - , NOES:
� � , �, -
� � BSENT: _
ti,, � f�,�� C� `�� AI3STAIN:
ti VERIFIED BY:
Joh . Wohlmuth, City Manager Original on File with City Clerk's Office
�
Contract No. c29�so
AGREEMENT
THIS AGREEMENT, made and entered into this 27th day of Mav , 2010, by and
between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to
as "CITY" and Kimlev-Horn and Associates. Inc., hereinafter referred to as
"CONSULTANT".
WITNESSETH:
WHEREAS, CONSULTANT is a corporation, the principal members of which are
Professional CONSULTANTS duly registered under the laws of the State of California;
and
WHEREAS, CITY desires to engage CONSULTANT to render certain technical
and professional services as set forth in Exhibit "A" (CONSULTANT'S Proposal of
Services) in connection with the design of Fred Warina Drive and Monterev Avenue
Improvement Proiect.
NOW, THEREFORE, the parties hereto agree as follows:
(1) CITY hereby agrees to engage CONSULTANT to perform the
technical and/or professional services as hereinafter set forth.
(2) CONSULTANT shall perform all work necessary within the
schedules provided herein to complete the services set forth in Exhibit "A" attached
hereto and by reference incorporated herein and made a part hereof.
(3) All information, data, reports and records and maps as are existing
and available from the CITY and necessary for the carryings out of the work outlined in
Page 1 of 7
Contract No. c29�8o
Exhibit "A" hereof shall be furnished to CONSULTANT without charge by CITY and
CITY shall cooperate in every way reasonable in the carrying out of the work without
delay.
(4) CONSULTANT represents that, it employs or will employ at its own
expense, all personnel required in performing the services under this Agreement.
(5) All of the services required hereunder will be performed by
CONSULTANT or under its direct supervision, and all personnel engaged in the work
shall be qualified and shall be authorized or permitted under state and local law to
perForm such services.
(6) The execution of this Agreement by the parties hereto does not
constitute an authorization to proceed. CITY's Director of Public Works has not
authorized CONSULTANT to proceed.
(7) The CONSULTANT shall work closely with the CIN's Director of
Public Works, or his designated representative, who shall be the principal o�cer of the
CITY. The CONSULTANT shall review and receive the Director of Public Works
approval of the details of work as it progresses. The Registered Civil CONSULTANT
hereby designated by the CONSULTANT as its representative for supervision of the
work required by this Agreement is Scott Colvin, R.C.E. No. 69464.
(8) The CONSULTANT warrants that he has not employed or retained
any company or person, other than a bona fide employee working solely for the
consultant, to solicit or secure this Agreement, and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the
Page 2 of 7
Contract No. c29�so
consuitant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, CITY shall have the right to annul this
Agreement without liability or in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
(9) The right is reserved by the CITY to terminate the Agreement at
any time upon seven (7) days written notice, in the event the project is to be abandoned
or indefinitely postponed, or in the event the GONSULTANT'S services, in the sole
judgment of CITY, are unsatisfactory or because of the CONSULTANT'S failure to
prosecute the work with diligence or within the time limits specified or because of his
disability or death. In any such case, the CONSULTANT shall be paid the reasonable
value of the services rendered, based upon CONSULTANT'S standard hourly rates, up
to the time of the termination. The CONSULTANT shall keep adequate records to
substantiate costs and provide copies of original timecards in the event of termination or
suspension.
(10) All documents including tracings, drawings, estimates, reports,
investigations and computations shall be delivered to and become the property of the
CITY. CITY acknowledges and agrees that all plans, specifications, reports and other
design documents prepared by CONSULTANT pursuant to this agreement shall be
used exclusively on this project and shall not be used for any other work without the
written consent of CONSULTANT. In the event CITY and CONSULTANT permit the re-
use or other use of the plans, specifications, reports or other design documents, CITY
Page3of7
Contract No. c297so
shall require the party using them to indemnify and hold harmless CITY and
CONSULTANT regarding such re-use or other use, and CITY shall require the party
using them to eliminate any and all references to CONSULTANT from the plans,
specifications, reports and other design documents.
(11) The CONSULTANT shall comply with all federal, state and local
laws, ordinances and regulations applicable to work.
(12) No change in the character or extent of the work to be performed
by the CONSULTANT shall be made except by supplemental authority in writing
between CITY and the CONSULTANT. The supplemental authority shall set forth the
changes of work, extension of time and adjustment of the fee to be paid by CITY to the
CONSULTANT, if any.
(13) In connection with the execution of this Agreement, the
CONSULTANT shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex or national origin. The CONSULTANT
shall take affirmative actions to insure equal employment opportunity and that
employees are treated, during their employment, without regard to their race, religion,
color, sex or national origin. Such actions shall include, but not limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay, or other forms of compensation and selection for
training, including apprenticeship. This clause shall be included in each related
subcontract, if any, awarded by the CONSULTANT.
Page 4 of 7
Contract No. c29�so
(14) The CITY agrees to pay the CONSULTANT for the work required
by this Agreement on the foliowing basis:
CONSULTANT shall submit invoices monthly for services performed in
the previous month not to exceed the total contract amount of: 271 200 (Two Hundred
Seventv One Thousand. Two Hundred Dollars: 00/100 ONLYI. CITY agrees to pay
all undisputed invoices within thirty (30) days of receipt of invoice. CITY agrees to notify
CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice.
(15) The CONSULTANT agrees to complete the work and submit the
Final Design as displayed in Exhibit "A".
(16) In the event that any judgment is entered in any action upon this
Agreement, the party hereto against whom such judgment is rendered agrees to pay the
other party an amount equal to the reasonable value of the legal services performed in
his or its behalf in such action and that such amount may be added to and made a part
of such judgment.
(17) This Agreement shall be binding on the successors and assigns of
the parties, but it shall not be assigned by the CONSULTANT without written consent of
the CITY.
(18) The CONSULTANT shall be an independent contractor, not an
employee of the CITY.
(19) Prohibited interests are as follows:
Page 5 of 7
Contract No. c29�so
No officer, member or employee of the CITY during his tenure or one year
thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds
thereof. The parties hereto covenant and agree that to their knowledge no member of
the City Council, officer or employee of the CITY has any interest, whether contractual,
non-contractual, financial or otherwise, in this transaction, or in business of the
contracting party other than the CITY, and that if any such interest comes to the
knowledge of either party at any time a full and complete disclosure of all such
information will be made in writing to the other party or parties, even if such interest
would not be considered a conflict of interest under applicable laws.
The CONSULTANT hereby covenants that he has, at the time of this
Agreement, no interest, and that he shall not acquire any interest in the future, direct or
indirect, which would conflict in any manner or degree with the performance of services
required to be performed pursuant to this Agreement. The CONSULTANT further
covenants that in the performance of this work no person having any such interest shall
be employed by the CONSULTANT.
(20) The CONSULTANT shall indemnify and save harmless the CITY,
its officers and employees from and against any liability, loss, cost or expense resulting
from any injury or damage to persons or property arising out of, pertaining to, or relating
to the negligence, recklessness, or willful misconduct of the CONSULTANT, its agents
or employees, while engaged in the performance of this Agreement. The
CONSULTANT shall submit to CITY, prior to the issuance of the Notice to Proceed,
certification of adequate coverage for "errors and omission" insurance in amounts
Page 6 of 7
Contract No. �2A��o
approved by the City Attorney. Any such insurance shali not be canceled prior to
written notice to and approval from the CITY.
(21) The City shall not be responsible for payment for services by the
Consultant that are directly related to addressing discrepancies, errors, omissions,
ambiguities, etc. in the plans, specifications, and estimates prepared by the consultant.
(22) In case of conflicts within the contract documents, the document
precedence shall be as follows:
(a} This Agreement;
(b) Exhibit "A" (CONSULTANT'S Proposal of Services, and any
written modifications thereto).
IN WITNESS WHEREOF, said parties have executed this Agreement the
date first hereinabove written.
CITY OF PALM DESERT KIMLEY-HORN AND ASSOCIATES, INC.
A Municipal Corporation
Cindy Finerty, Mayor Authorized Signature
Date: Date:
ATTEST:
Rachelle Klassen, City Clerk
APPROVED AS TO CONTENT:
Mark Greenwood, P.E. David J. Erwin, City Attorney
Director of Public Works
Page7of7
andlAs�ates, �n�. E X H I B I T A
May 10, 2010 �
1770 lowa Avenue
Suite 200
Riverside,Califomia
Mr. Aaron Kulp,P.E. s2so�
City of Palm Desert
73510 Fred Waring Drive
Palm Desert,CA 92260
Re: Fred Waring—Monterey Scope of Services
Dear Aaron:
Kimley-Horn and Associates,Inc. ("KHA"ar"the Consultant") is pleased to submit
this letter agreement (the "Agreement") to City of Palm Desert ("the Client") for
providing Engineering Services. Our project understanding, scope of services,
schedule,and fee are below.
PROJECT UNDERSTANDING
Roadwa,�provements
l. Construction of a right turn pocket from westbound Fred Waring Drive to
the Civic Center entrance
2. As directed by the City of Palm Desert, the construction of a right turn
pocket along northbound San Pablo Avenue from Santa Rosa Way to Fred
Waring Drive may be included within the project scope (see Tasks 1.6b,
2.1 b and 3.1 b)
3. Realign westbound Fred Waring Drive to eliminate the offset at the
intersection of San Pablo Avenue
4. Construction of a free right-turn lane from westbound Fred Waring Drive to
northbound Monterey Avenue
5. Construction of an auxiliary lane along northbound Monterey Avenue from
Fred Waring Drive to Park View Drive
6. Construction of a third northbound lane along northbound Monterey
Avenue from Park View Drive to Magnesia Falls
7. Realignment of Monterey Avenue to include the addition of a third
southbound lane from the City limits to Park View Drive and eliminating
the offset at the intersection of Park View Drive
8. Add bus turnouts at two locations (Fred Waring west of San Pablos,
Monterey north of Fred Waring)-no shelter design
Draina�e Improvements
1. Preparation of a drainage report for the area tributary to the intersection of
Monterey Avenue and Fred Waring and the Monterey corridor north to
i
TEL 951 782 0941
FAX 951 782 0945
Kimley-Horn
. and Associates� II1C. Mc Aaron Kulp,May]0,2010,Pg.2
Gran Via. Drainage analysis will be based on readily available mapping,as-
builts, and field work to define boundaries. Nuisance flow sources will also
be identified with alternatives for interception and conveyance presented in
the report.
2. Improvements are assumed to include the installation of a stonn drain pipe
from the intersection of Monterey Avenue and Fred Waring Drive to an
existing 96" pipe located at the intersection of Monterey Avenue and Gran
Via. The design will be based on the criteria of conveying the 10-year flow
within the pipe and the 100-year with a combination of pipe and street with
no flooding impact to adjacent properties.
3. Utility conflicts will be identified and relocated as appropriate to allow the
constniction of the gravity starm drain system.
Traffic Sig,nal Modifications
l. Monterey Avenue and Fred Waring Drive—Reconfigure and replace traffic
signal equipment on the northeast corner of the intersection.
2. Monterey Avenue and Park View Drive—Replace traffic signal equipment
on northeast and southeast corners of the intersection. Additionally, this
widening will increase the pedestrian crossing times across Monterey
Avenue and may require modifications to the minimum green time for Park
View Drive.
3. Fred Waring and San Pablo Avenue — Traffic signal equipment on the
northwest corner of the intersection will be replaced due to the proposed
widening. Additionally,as directed by the City(Tasks 1.6b,2.1b and 3.Ib),
the existing traffic signal pole, controller and meter pedestal may require
replacement as the current locations are in conflict with the proposed
northbound right-tum lane.
Landscaping Improvements
1. Fred Waring/westbound deceleration lane into City parking lot:
Approximately 200 linear feet+/-of planter to be affected east of entry.
2. Align Fred Waring Drive westbound lanes east and west of San Pablo:
Median Islands and eastbound lanes are not affected by realignment.Adjust
turf area to the west and planters to the east parkways only.
3. Fred Waring Drive/westbound right-turn lane addition onto Monterey
Avenue.Landscape area affected shall be from the western most entry/exit
to the McCallum Theater,west to Monterey Avenue. Adjust the turf area,
relocate existing palms and adjust existing shrub planting area(s).
4. Monterey Avenue / northbound lane addition from Fred Waring Drive to
Magnesia Falls Drive. Median islands and southbound lanes not included in
scope-of-work. Adjust existing turf area(s), shrub planter areas, relocate
existing palms, coordinate & relocate existing entry monuments into the
College at Park View Drive.
Kimley-Horn
. and Associates� II�C. Mc Aaron Kulp,May 10,2010,Pg.3
SCOPE OF SERVICES
Task 1:Preliminary Design and Concept
Task 1.1—Data Collection and Review
Kimley-Horn will collect record information for the proposed work areas, to the
extent readily available, from the City. It is assumed the as-built plans will be
researched and compiled by the City, and be made available for pick up by Kimley-
Horn. We have already performed a preliminary site visit to collect field photos and
collect detailed project notes; one site visit will be performed as part of this task to
review the record information received from the City.
Deliverables:
■ Site photos (available upon request).
Task 1.2— Utility Service
Kimley-Horn will contact Dig Alert to identify each of the known utility companies
within the proposed project limits. We will prepare plans and utility notification
letters and send out to each known utility service provider within the project area.
Kimley-Horn will track the responses from the utility providers and will follow-up
with any non-responsive entities. Utiliry location information and coordination
requirements received from the utility providers will be added to the base map.
After the completion of the project survey and initial project layout, Kimley-Horn
proposes to meet with the City to discuss any potential conflicts and our
recommendations for mitigating the conflicts. Kimley-Horn will meet with each
utility company where utility adjustments or relocations are identified to be
necessary.
We will obtain potholing for critical design elements that may be a potential conflict
and will identify the location and elevation on the plan and profile sheets for any
potholed locations. Up to a total of 10 potholes are anticipated to be necessary for
this project.
Deliverables:
• Copies of utility notification letters and any responses received
• Minutes of any utility coordination meetings held
■ Base file of existing utilities in CADD(upon request)
Kimley-Horn
and Associates, �nC. Mr.Aaron Kulp,May 10,2010,Pg.4
Task 1.3—Field Survey/Base Mapping/Right-Of-Way Needs Assessment
Kimley-Horn will provide field survey and base mapping for the pr�ject locations
anly within those areas of unprovement. These services will include roadway cross-
sections at 25' intervals, intersecting driveway profiles, existing visible surf'ace
utility locatio�ls,drainage stn�cture invert elevations and topogra}�hic features f'or the
following project areas:
1. MONTEREY AVENUE — From approximately 600' north of Parkview
Drive to the southern limits of the intersection of Fred Waring Drive.
Cross-sections will be taken on the east side only and will comprise of the
centerline(where no median exists), edge of pavement at the center median,
edge of travelled way, edge of pavement, flowline of gutter, top of curb,
back of sidewalk and ground shots approximately 30' east of the existing
public right-of-way. The edge of pavement and top of curb for the west
side of the street and median will be taken periodically in order to complete
the base map and allow for striping design.
2. MONTEREY AVENUE — From approximately 600' north of Parkview
Drive to Gran Via. Cross-sections will be taken at 75' intervals uf the
pavement surface only, together with visible utilities located between the
eenterline and east curb line. This data collection will be for the digital
terrain model creation and base map for the storm drain installation.
3. FRED WARING DRIVE (Monterey) — From the intersection with
Monterey Avenue approximately 350' easterly.Cross-sections will be taken
on the north side only and will comprise of the centerline(where no median
exists), edge of pavement at the center median, edge of travelled way, edge
of pavement, flow line of gutter, top of curb, back of sidewalk and ground
shots approximately 30' north of the existing public right-of-way. The
edge of pavement and top of cwb for the south side of the street and median
will be taken periodically in order to complete the base map and allow for
striping design.
4. FRED WARING DRIVE (San Pablo) — From the intersection with San
Pablo Avenue approximately 300' westerly (north side only), 350'
southerly and 150' easterly (east and south sides only). Cross-sections will
be taken on the half-width described above and will comprise of the
centerline(where no median exists), edge of pavement at the center median,
edge of travelled way, edge of pavement, flow line of gutter, top of curb,
back of sidewalk and ground shots approxirnately 30' north of the existing
public right-of-way. The edge of pavement and top of curb for the south
side of the street and median will be taken periodically in order to complete
the base map and allow for striping design.
5. FRED WARING DRNE (San Pasqual) — From the intersection with San
Pasqual Avenue approximately 350' westerly. Cross-sections will be taken
Kimley-Horn
' �d A$$�('late$, �nC. Mr.Aaron Kulp,May 1 Q 20(0,Pg.5
on the north side only and will comprise of the centerline(where no median
exists), edge of pavement at the center median, edge of travelled way, edge
of pavement, flow line of gutter, top of curb, back of sidewalk and ground
shots approximately 30' north of the existing public right-of-way.
Kimley-Horn will rese�rch readily available record deeds and maps for properties
adjacent to the corridor areas (specified above) in an effort to plot the recard right-
of=���ay. We will research and recover existing monuments suf�cient to tie d�e record
right-of-way to the engineering design surveys. Ki���ley-Horn will develop rigl�t-of-
way Eilans at 1"�-40'.
Kimley-Horn will layout the proposed improvements on the field survey base map
collected in the field to back check the survey. These proposed improvements will
be tied to existing monumentation collected as part of this task. The base map and
the proposed improvements will be prepared at 1"=20'.
Kimley-Horn will attend a working meeting with the Gity after this submittal to
confirin the acceptance of the base map prepared, review the proposed
improvements,and discuss of the right-of-way needs of the project.
Deliverables:
■ One hard copy of base map on 24"x36"paper
■ One hard copy of right-of-way plans on 24"x36"paper
■ One electronic copy of base map files in AutoCAD�fonnat
■ One electronic copy of survey field notes
• One hard copy Title Report of affected parcels
Task 1.4—Geotechnical Analysis
Kimley-Harn will retain Sladden Engineering as a subconsultant to complete the
geotechnical field investigation which will include the excavation of up to four
exploratory bores, soil testing, and the preparation of a geotechnical report. The
exploratory bores will be exca�ated with a truck mounted drill rig and hollow-stem
augers. Disturbed and relatively undisturbed samples will be obtained within the
bores for laboratory testing.
Sladden Engineering will perform laboratory testing on soil samples to determine
soil characteristics and pertinent engineering properties that should be considered in
an engineering evaluation. Testing will include soil classification determination, in-
situ density and moisture content determination, maximum density/optimum
moisture determination, shear strength determination, testing, and soluble sulfate
content determination.
Kimley-Horn
and Associates� (C�C. Mr.Aaron Kulp,May]0,2010,Pg.6
Based on the tests completed, a formal geotechnical report will be prepared
suminarizing the findings. The report will include descriptions of the field and
laboratory procedures and results, a discussion regarding the engineering evaluation
methods and results, and recommendations. Geotechnical recommendations are
anticipated to include general site preparation criteria, foundation design
parameters, lateral values, groundwater considerations, soil corrosivity
considerations, and pavement design sections. (It is assumed that the City wilt
approve a TI value b�fore proceeding.)
Deliverable:
One electronic copy and four hard copies of the final geotechnical report
Task 1.5—Drainage Analysis
Kimley-Horn wi11 prepare a drainage analysis for the tributary watershed to the
intersection of Monterey Avenue and Fred Waring Drive and proposed storm drain
north to Gran Via. The analysis will include hydrologic and hydraulic calculations
for the tributary watershed to detennine the 100-year and 10-year flow rates, along
with design of the existing stonn drainage system located in the area. Existing
readily available mapping and field work will be used to define the limits of the
study as well as note locations of ponding,nuisance flow, and other drainage issues
along the corridor. The results of the analysis will be used to present a conceptual
alternative far intercepting and conveying discharge at the intersection. The
alternative will include a combination of a storm drain system and surface discharge.
A connection to the existing 96" storm drain pipe is anticipated for the outfall of the
storm drain system at the intersection of Monterey Avenue and Gran Via. The
consultant will specifically analyze the contributing developments near the project
who are adding the nuisance water to the project. Existing detention/infiltration
basins will be identified in the report. Identification of utility conflicts will be
performerl early during the conceptual design in order to coordinate relocations with
affected utility companies.
Del iverables:
■ Four hard copies of a draft Drainage Study for City's review
■ Four hard copies of fmal Drainage Study
■ One electronic copy of the final Drainage Study
Task I.6—Prepare 30%Project Submittal
Kimley-Horn will prepare civil engineering drawings at the draft design level for
City review and comment, based on City specifications and details, Caltrans,
MUTCD, and AASHTO. Our draft design will consist of the following design items
and estimated number of plan sheets:
Kimley-Horn
�1(�IQ$$�(:lates� II1C. Mr.Aaron Kulp,May I Q 2010,Pg.7
Task 1.6a
1. Title sheet/vicinity map and General Notes Sheet (1 sheet)
2. Typical sections(2 sheets)
3. Demolition plan: 1" =40' scale(showing saw cut lines,pavement removal,
lirnits of grinding,minor adjustment)(4 sheets)
4. Improvement plan and profile: 1"=40' scale max (showing existing grade
elevations, curb extensions, new ADA pedestrian ramps, crosswalks,
channelization, drainage improvements (minor improvements only) and
location of potholed utilities)(8 sheets)
5. Utility Relocation plan and profile: 1"=20' scale max (showing existing
grade elevations, curb extensions, location of potholed utilities, and
proposed relocation)
6. Signing and striping plans: 1"-40' scale (4 sheets)
7. Traffic signal modification plans: 1"=20' scale(3 sheets)
8. Preliminary Landscape Plans: (A minimum of 12 plant/site photos, call out
existing trees, shrubs, ground cover, irrigation meters, valves, and
controllers)
Task 1.6b
This task includes the design work required for the construction of a northbound
right turn lane on San Pablo Avenue at the intersection with Fred Waring Drive. No
additional sheets are anticipated to be required; however, the sheets identified in
Task 1.6a will include additional detail for the inclusion of this item.
Task 1.6c
l. Demolition plan(storm drain design only): 1"=40' scale(drainage only)(4
sheets)
2. Improvement plan and profile(storm drain design only): 1"�l0' scale max
(showing drainage improvements)(8 sheets)
Assumptions: Based on value engineering, Kimley-f�orn will provide a 30%design
concept that will be consistent, but znay vary slightly from tbe City's concept. Our
goal is to provide an innovative design that provides additional value for the City
and its residents. �working tneeting with the City is anticipated after this submittal.
Deliverables:
■ One electronic copy of preliminary plans(24"X 36")
■ Three hard copies of preliminary plans (24"X 36")
■ Two hard copies of preliminary plans(11"X 17")
Kimley-Horn
and Associates, �nC. Mr.Aaron Kulp,May 10,2010,Pg.R
Task 1.7—Right-of-Way Preliminary Easements
Task 1.7a
Based on the proposed improvements along Monterey and the north side of Fred
Waring (at Monterey and San Pablo), and the right-of-way necessary to
accommodate these improvements, we will prepare legal descriptions and plats for
easements and/or right-of-way areas as required for this project. The City will be
responsible for obtaining ownership signatures and recording the documents.
Task 1.7b
This task includes the easement required for the proposed northbound right turn lane
at Fred Waring Drive and San Pablo Avenue, we will prepare legal descriptions and
plats for easements and/or right-of-way areas as required for this improvement. The
City will be responsible for obtaining ownership signatures and recording the
documents.
Deliverable:
One electronic copy of preliminary grant deed/grant of easement with legal
descriptions for right-of-way and/or easements,including exhibits.
Task 1.8 — Prepare 30% Construction Cost Projection, Opinion of Probable
Cost
Using the project plans prepared under Task 1.6, Kimley-Horn will prepare a 30%
complete level opinion of probable construction cost for the proposed work.
Deliverable:
One electronic copy of construction cost projection
Task 1.9—Quality ControUQuality Assurance
We will perform on-going quality assurance/quality control (QA/QC} review of
documents prepared under this task.
Kimley-Horn will not proceed to Task 2 without written authorization from
the City.
Task 2:Pre-Final, 100%Plans,Specifications,and Estimate(PS&E)
Task 2.1—Prepare 100%Project Submittal
Kimley-Horn
' �Ild A$$�Clates, (nC. Mr.Aaron Kulp,May 10,2010,Pg.9
Task 2.1 a
Based on the written comments provided by the City engineering staff,Kimley-Horn
will revise the draft design for the 100% submittal. We will respond to one round of
consolidated coinments. In addition to what was included in the 30% plans, the
following infortnation will be included:
■ Erosion and sediment control plans (1"=40' scale}
■ Pavement overtay plans(1"=40' scale)
■ Traffic control plans(1"=40' scale)
■ Landscape/Inigation plans
Task 2.1 b
Based on the improvements outlined in task 1.6b, we will respond to one round of
consolidated comments.
Task 2.1 c
Based on the improvements outlined in task 1.6c, we will respond to one round of
consolidated coinments.
We will update the opinion of probable construction cost.
A working meeting with the City is anticipated after this submittal.
Deliverables:
� One electronic copy of preliminary plans(24"X 36")
� Three hard copies of preliminary plans(24"X 36")
• Two hard copies of preliminary plans(11"X 1 T')
Task 2.2—Prepare 1 DO% Technical Specification
Kimley-Horn will prepare project technical specifications. The specifications will be
prepared in the format of project-specific modifications, as appropriate by
construction item, to the specifications of the City of Palm Desert,Caltrans standard
specifications, and the standard specifications for Public Works Construction
(Greenbook}.
The City will provide an electronic copy (in MS Word format) of the contract
boilerplate and generaUstandard provisions currently used by the City.
Deliverable:
One electronic(MS Word)copy of technical specifications
Kimley-Horn
and Associates� InC. Mr.Aaron Kulp,May 1 Q 2010,Pg.10
Task 2.3—Quality Control/Quality Assurance
The Consultant will perform on-going quality assurance/quality control (QA/QC)
review of doctunents prepared under this task.
Task 3:Final Plans,Specifications, and Estimate(PS&E)
Task 3.1—Prepare Final Project Submittal
Task 3.1 a
Based on the written comments provided by the City engineering staff,Kimley-Horn
will revise the 100%design for the final submittaL We will respond to one round of
consolidated coinments and the scope only includes minor clarifications,no redesign
at this phase. We will also update the opinion of probable construction cost and the
technical spe�cifications.
Task 3.Ib
Based on the improvenlents outlined in task 2.1 b, we will respond to one round of
consolidated comments.
Task 3.1 c
Based on the improvements outlined in task 2.1 c, we will respond to one round of
consolidated comments.
Deliverables:
■ One Mylar copy of full size(24"x 36")
■ One electronic copy of final cost estimate
■ One electronic copy of final plans in AutoCAD
■ One electronic copy of technical specifications
■ One electronic copy of project calculations
■ One electronic copy of final Grant Deed/Grant of Easement, technically
correct with legal description and plat for the proposed right-of-way and/or
easement of all affected parcels
■ One hard copy of final Grant Deed/Grant of Easement with wet signatures,
with legal description and plat far the proposed right-of-way and/or
easement of all affected parcels
Task 3.2—Quality ControUQuality Assurance
Kimley-Horn will perform an on-going quality assurance/quality control (QA/QC)
review of documents prepared under this task.
Kimley-Horn
and Associates� �I1C. Mr.Aaron Kulp,May 10,2010,Pg. 11
Task 4:Project Coordination,Meetings,Management
Task 4.1—Project Coordination
We will provide ongoing coordination with subconsultants, utility cotnpanies, the
City,and community throughout the duration of the project.
Task 4.2—Projeet Meetings
We will attend meetings as identified herein. Additional meetings included in this
scope of services include:
■ Up to R monthly progress meetings
. ■ Up to four site visits
Deliverahle:
One typed s�.uilinary for each meeting will be provided (electronically, in
PDF format)
Task 4.3—Projeet Management
Project management activities included under this task are intended to cover the time
period from notice to proceed to the completion of the project design. This scope
assumes this time period to be 10 months from notice to proceed. Project
management activities include:
■ Project start-up �
■ Coardination of technical reviews far the project
■ Maintaining project records
■ Project close-out
■ Managing sub consultants
■ Incidental communication with the client and other agencies
Project administration is assumed under this task.
Deliverable:
Narrative progress reports and monthly invoices
Task S:Bid Support
Task S.1—Answer Requests for Information(RFis)
KHA will attend a pre-bid conference,as requested by the City.
Kimley-Horn
and t1Js�ates� (C1C. Mr.Aaron Kulp,May 10,2010,Pg.12
During the bidding and construction phase, KHA will respond to reasonable and
appropriate RFIs, as requested by the City. This scope assumes we will respond to
up to 12 RFI's for a total of 20 hours for this task. Additional effort will be
considered as an additional service.
Task 5.2—Record Drawings
KHA will revise the approved design plans for the project,based upon field changes
and revisions as provided by the Contractor's Field Superintendent and approved by
the City inspector. Plans shall be processed with the City Palm Desert.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered
additional services and can be performed at our then current hourly rates.
Additional services we can provide include,but are not limited to,the following:
• Construction staking
• Signal timing plans
• Environmental documentation(it is assumed that all environmental services
will be performed by the City).
• All work involving the acquisition or appraisal of right-of-way
• Preparation of additional bid documents not mentioned in the scope
� The following permit is based on the National Pollutant Discharge
Elimination System (NPDES) General Pernvt for Storm Water Discharges
Associated with Construction and Land Disturbance Activities (Order No.
2009-0009-DWQ),effective July 1,2010.
o KHA will prepare a Storm Water Pollution Prevention Plan
("SWPPP")report for the proposed Project as required by the State
Water Resource Control Board (SWRCB). This report will
incorporate the Erosion Control Plan and details for the
construction site. Preparation of a SWPPP requires risk
calculations that will further define the SWPPP requirements.
These calculations are included in this scope. This task assumes
that the site will be classified as a Risk Level l, based on visual
observations of the existing soils, topography and discharge from
an aerial photograph. Should this task be classified as a Risk Level
2 or 3, significant additions to the SWPPP scope will be necessary
and will require an amendment to this contract.
Kimley-Horn
and Associates� II1C. Mc Aaron Kulp,May 10,2010,Pg.13
o Necessary SWPPP monitoring and reporting.
INFORMATION PROVIDED BY CLIENT
We shall be entitled to rely on the completeness and accuracy of all information
provided by the Client. The Client shall provide all information requested by KHA
during the project,including but not limited to the following:
■ Standard maps
■ City standard details
■ Record drawings
■ GIS data �
■ Existing landscape plans
SCHEDULE
We will provide our services as expeditiously as practicable to meet a mutually
agreed upon schedule.
FEE AND BILLING
FiHA will perform the Scope of Services for a lump sum fee of $271,200.00
inclusive of expenses. All permitting, application, and similar project fees will be
paid directly by the Client.
Fees will be invoiced monthly based upon the percentage of services performed as
of the invoice date. Payment will be due within 25 days of your receipt of the
invoice.
CLOSURE
KHA, in an effort to expedite invoices and reduce paper waste, offers its clients the
option to receive electronic invoices. These invoices come via email in an Adobe
PDF format. We can also provide a paper copy via regular mail if requested.Please
select a billing method from the choices below:
Please email all invoices to @
_X_Please email invoices to akulp@cityofpalmdesert.org AND
provide a hard copy to the address listed above(please note below if it should be to
someone else's attention or an alternative address).
Please ONLY provide a hardcopy invoice to the address listed above (please
note below if it should be to someone else's attention or an alternative address).
Please provide the following information related to property ownership, so that the
owner may be properly notified that we are providing professional services:
Kimley-Horn
C�nd t�JJUI.IC�tes� InC. Mr.Aaron Kulp,May 10,2010,Pg.14
Project Owners Legal Name: City of Palm Desert
Phone( 760 ) 346-061 l
Address: 73-510 Fred Warin�Drive, Palm Desert, CA 92260
We appreciate the opportunity to provide these services to you. Please contact me if
you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES,INC.
By: Scott W. Colvin,P.E.
P.E.No C69464
p:Unarketing110-�oaslpalm desert•fred waring and monterey\scope fee\fred waring-monterey scope.doc
G�� Kimley-Horn
� and Associates,Inc.
Fee Estimate Summary
City of Palm Desert
Monterey Avenue and Fred Waring Improvements
May 10, 2010
KHA LABOR
Task Subtask Cost Total Task Cost
Task 1.1 -Data Collection and Review $ 3,148.00
Task 1.2-Utility Service $ 6,298.00
Task 1.3-Survey, Basemap and R/W $ 25,220.00
Task 1.4-Geotechnical Analysis $ 825.00
Task 1.5-Drainage Analysis $ 22,952.00
Task 1.6-30%Project Submittal $ 39,522.00
Task 1.6a $ 33,026.Q0
Task 1.6b $ 2,608.00
Task 1.6c $ 3,888.00
Task 1.7-ROW Preliminary Easements $ 4,890.00
Task 1.7a $ 3,872.00
Task 1.7b $ 1,018.00
Task 1.8-30%Probabie Cost $ 3,736.00
Task 1.9-30%QC/QA $ 4,416.00
Task 2.1 -100%Project Submittal $ 65,278.00
Task 2.1 a $ 4$204.00
Task 2.1 b $ 1,154.00
Task 2.1 c $ 15,920.00
Task 2.2- 100%Technicai Specifications $ 5,508.00
Task 2.3- 100%QC/QA $ 3,112.00
Task 3.1 -Final Project Submittal $ 20,132.00
Task 3.1 a $ 17,916.00
Task 3.16 $ 720.00
Task 3.1 c $ 1,496.00
Task 3.2-Final QC/QA $ 2,904.00
Task 4.1 -Project Coordination $ 3,960.00
Task 4.2-Project Meetings $ 6,710.00
Task 4.3-Project Management $ 4,950.00
Task 5.1 -Respond to RFI $ 4,150.00
Task 5.2-Record Drawings $ 3,422.00
Total $ 231,133.00
KHA EXPENSES Unit Cost uantit Cost
Potholing $ 5,500.00 1 $ 5,500.00
Title Reports $ 450.00 6 $ 2,700.00
Expenses(DirecUlndirect) -- -- $ 12,867.00
Total $ 21,067.00
SUBCONSULTANTS Unit Cost uantit Cost
Sladden Engineering $ 4,500.00 1 $ 4,500.00
Ray Lopez Associates $ 14,500.00 1 $ 14,500.00
Total $ 19,000.00
TOTAL(to nearest$1) $ 271,200.00
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