HomeMy WebLinkAboutOAF FY 2010-11 Review and Approval of Funding CITY OF PALM DESERT
FINANCE DEPARTMENT
Staff Report
REQUEST: REVIEW AND APPROVE OUTSIDE AGENCY FUNDING (CHARITABLE
CONTRIBUTIONS) FOR FISCAL YEAR 2010-2011
SUBMITTED BY: PAUL S. GIBSON, FINANCE DIRECTOR
DATE: MAY 27, 2010
CONTENTS: SUMMARY OF FUNDING AND SERVICES TO BE PROVIDED
DRAFT MINUTES OF OUTSIDE AGENCY COMMITTEE MEETING OF
MAY 11, 2010
Recommendation:
By Minute motion, that the City Council:
1. Approve the award of charitable contributions in the amount of $221,000 to the
agencies listed herein with associated restrictions and conditions; and
2. Authorize the Mayor to execute agreements with said agencies for awarded
funding.
Backqround:
Applications for the Outside Agency/Charitable Contributions Funding were made available in
April 2010. Completed applications were received by the deadline of April 30, 2010 and a
summary of those requests are listed below. Due to the state of the economy and the expected
reduction in available funds in the City's budget, staff has carefully considered all of the
submitted requests and proposes that awards be made with the awareness of future budget
restrictions.
Following careful consideration, the Outside Agency Funding Committee recommends the
following awards for matching funds to Palm Desert's public schools:
PUB�IC ELEMENTARY, MIDDLE AND HIGH SCHOOI.S
No. School Name Recommended Recommended Original Request
for A roval for Denial Amount
1 James E. Carter Elementar PTO 3,000 5,000
2 Lincotn School Parent Teacher Club 3,000 No application
submitted
3 Palm Desert Hi h School Foundation 7,500 10,000
4 Palm Desert Charter Middle School PTO 5,000 5,000
5 Ronald Reagan Elementary PTO 0 Did not wish to
artici ate next ear
6 Washin ton Charter Elementar PTO 3,000 10,000
Total School Contributions: 21,500 0 30,000
� � Staff Report
Review and Approval of Outside Agency Funding for FY 2009-2010
May 27, 2010
Page 2 of 2
Following is the Committee's recommendation for funding to be approved for non-profit
agencies for the upcoming fiscal year:
NON-PROFIT AGENCIES
No. Agency Name Recommend Recommend Original Request
for A roval for Denial Amount
1 Animal Samaritans SPCA 5,000 10,000
2 Children's Discover Museum 5,905 8,005
- -__-- ----
3 Coachella Valley Repertor 5,000 5,000
--- -�-----
- -- _ ---__-_ _ -- --__ _ .-- --- - -
4 Coachella Valley Watercolor Society_ ! 3 000 3,000
-_ _ _ --- _ _ _- -__ ------- ----
� 5 Desert Samaritans for the Elderly_ _ 4,000 10,000
- - --- -- - -- - __ - __._ - ---_ _
i 6 Family YMCA of the Desert 20,000 30,000
_ - -- _ .__-----__ _ _ --- ----- -- _---
7 FamilY YMCA- Jean Benson Childcare � 40,000 40,000
8 Friends of the Cultural Center(McCallum) 15,000 50,000
9 Historical Society of Paim Desert 30,000 45,750
10 O�eraArts 6,500 6,500
11 Palm Desert Sister Cities Foundation 30,000 42,000
12 PDYSA 9,995 3,995
13 RSVP 4,600 8,000
14 SCRAP Galler 10,000 10,000
15 Shelter from the Storm, Inc. 30,000
-- -- _ __
- - -
-- --
i
4 16 St Elizabeth of Hun�ar�antry , 5 000 � 5,000 i
-- _ ,
�,' 17 Visitin�Nurses Association 5,000 �, ; 15,000 '
_ _ _ ;
, . __ _--- - .
i Total Agency Contributions:*' 199,500 � 59,500 � 392,250 ;
� j TOTAL SCHOOL & AGENCY CONTRIBUTIONS 1 _ 221,000 59,500 __ 422,250 j
"`Approval and denial column totals do not equal original request totals as some agencies received partial awards.
Additional funding in the amount of $6,000 is awarded to PDYSA to address funding of opening
and closing events which benefit Palm Desert. The additional award is contingent upon
receiving prior approval of the specific events from Public Works and the Parks & Recreation
Committee.
Funding was awarded to the Family YMCA of the Desert in the amount of $20,000 and is to
include the Healthy Kids Day project (including the Easter Egg Hunt) in the amount of $5,968.
The remainder of the funding award should be used as outlined in the submitted application.
The Committee has reviewed and considered all requests for funding and recommends that the
City Council approve funding to the above-listed organizations as presented.
Sub � ed by: A oval by:
�
Paul S. Gibson, Finance Director n . Wohlmuth, City Manager
PSG:nmo
G:IFinancelNiamh OrtegalOutside Agencies110-111SR-funding approva/10-11.docx
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 27, 2010 .
XIV. NEW BUSINESS
B. REQUEST FOR REVIEW AND APPROVAL OF OUTSIDE AGENCY FUNDING
(CHARITABLE CONTRIBUTIONS) FOR FISCAL YEAR 2010-2011.
Rec: By Minute Motion: 1) Approve the award of charitable
contributions totaling $221,000 to the agencies listed
in the accompanying staff report, with assciated
restrictions and conditions; 2) authorize the Mayor
to execute the Agreements with said agencies for
the awarded funding.
CITY COUNCILA�TION
APPROV�D �� DENiED
RECEIVED OTHER
MEETI G I�A " ��
AYF.S: ' ; �, ,� �.
,
NOES:
ABSENT: ' `�
AI�STAIN: �
VERIFiED BY: �
Original on File with City erk's Office
. �� a e �� _ .�
�.�... MINUTES �� � d� ;, , �
�,��. �
� ��'��� OUTSIDE AGENCY FUNDING COMMITTEE/
COMMUNITY DEVELOPMENT BLOCK GRANT COMMITTEE
- Tuesday, May 11, 2010
I. CALL TO ORDER
Chairman Gibson called the meeting to order at 10:00 a.m.
II. ROLL CALL
Present:
Cindy Finerty, Mayor
Jim Ferguson, Mayor Pro-Tempore
John M. Wohlmuth, City Manager
Paul S. Gibson, Finance Director
David J. Erwin, City Attorney
Niamh Ortega, Recording Secretary
Rosemary Ortega, Palm Desert Sister Cities Foundation
Richard J. Folkers, Historical Society of Palm Desert
Brett Romer, Historical Society of Palm Desert
III. APPROVAL OF MINUTES
Motion made by Member Finerty and seconded by Member Ferguson to approve the
Minutes of the April 6, 2010 meeting as submitted.
IV. ORAL COMMUNICATION
Mr. Richard Folkers introduced himself to the Commiittee and indicated that he was
representing the Historical Society of Palm Desert. He thanked the City for its support in
previous years and gave a brief overview of what had been accomplished as a result of
the City's support. He indicated that continued financial assistance was critical to the
success of the Historical Society.
Mrs. Rosemary Ortega introduced herself to the Committee and indicated that she was
representing the Palm Desert Sister Cities Foundation. She thanked the City for its
support and highlighted that several goals that had been set by the City for the
organization had been met. She also stressed that the Foundation represents the City
both nationally and internationally, and is an important part of the City's image.
Mr. Gibson related that a meeting had recently taken place with John Marmon
representing both the Historical Society and the Sister Cities Foundation. He had
indicated that while the request was significantly higher, both organizations needed a
minimum of $30,000 to remain viable next fiscal year. He told the Committee that in the
meeting Council member Benson had pointed out that of all requests received, these
two organizations specifically represented the City.
� - AGENDA- OUTSIDE AGENCY FUNDING COMMITTEE Page 2 of 4
Meeting of May 11, 2010
V. OLD BUSINESS �
��
���� �'��
�c� e � � �
� �.:�
None. ��.__� �n�� ��r..,�
VI. NEW BUSINESS
A. REQUESTS FOR OUTSIDE AGENCY FUNDING
(Discussion of guidelines for approved expenses prior to application review)
1. CARTER ELEMENTARY PTO — Request in the amount of $5 000
It was recommended that funding be approved in the amount of$3,000.
2. LINCOLN SCHOOL PARENT TEACHER CLUB— No application
It was recommended that funding be approved in the amount of $3,000
pending application submittal.
3. PALM DESERT CHARTER MIDDLE SCHOOL
It was recommended that funding be approved in the amount of $5,000
pending application submittal.
4. PALM DESERT HIGH SCHOOL FOUNDATION
It was recommended that funding be approved in the amount of $7,500 in
the form of a matching grant.
5. RONALD REAGAN ELEMENTARY
It was recommended that funding be denied due to their indication that
they do not wish to submit an application this year and will reconsider
their participation during the next application process.
6. WASHINGTON CHARTER ELEMENTARY
It was recommended that funding be approved in the amount of $3,000
pending application submittal.
7. ANIMAL SAMARITANS SPCA INC. — Request in the amount of $10 000
It was recommended that funding be approved in the amount of $5,000.
8. CHILDREN'S DISCOVERY MUSEUM — Reauest in the amount of $8 005
It was recommended that funding be approved in the amount of $5,905.
9. COACHELLA VALLEY REPERTORY— Reauest in the amount of $5 000
It was recommended that funding be denied.
10. COACHELLA VALLEY WATERCOLOR SOCIETY — Reauest in the
amount of $3,000
.�„ ��.ar.,
' � AGENDA- OUTSIDE AGENCY FUNDING COMMITT �'� �� ��, �N� of 4
Meeting of May 11, 2010 � �j� � °� � � � �"`� �
��._.� �.� �_ �-�.�,,��
It was recommended that funding be denied.
11. DESERT SAMARITANS FOR THE ELDERLY— Request in the amount of
10 000
It was recommended that funding be approved in the amount of $4,000.
12. FAMILY YMCA— Request in the amount of $30,000
It was recommended that funding be approved in the amount of $20,000
and includes $5,968 to specifically fund the Healthy Kids Day project as
requested by the City Manager.
13. FAMILY YMCA, JEAN BENSON CENTER — Request in the amount of
40 000
It was recommended that funding be approved in the amount of $40,000.
14. HISTORICAL SOCIETY OF PALM DESERT — Reauest in the amount of
45 750
It was recommended that funding be approved in the amount of $30,000.
15. McCALLUM THEATRE— Request in the amount of $50,000
It was recommended that funding be approved in the amount of $15,000.
16. OPERA ARTS— Request in the amount of $6,500
It was recommended that funding be denied.
17. PALM DESERT SISTER CITIES FOUNDATION — Reauest in the amount
of 42 000
It was recommended that funding be approved in the amount of $30,000.
18. PDYSA— Reauest in the amount of $3,995
It was recommended that funding be approved in the amount of $3,995
as per the application, plus an additional $6,000 to be used to fund
opening and closing athletic events in Palm Desert, contingent upon prior
approval by Public Works and the Parks & Recreation Committee.
19. RSVP — Request in the amount of $8,000
It was recommended that funding be approved in the amount of $4,600.
20. SCRAP GALLERY— Reauest in the amount of $10,000
It was recommended that funding be denied and that the Special
Programs department follow up to determine appropriate funding sources.
� � �€
�s,.�.
' • AGENDA- OUTSIDE AGENCY FUNDING COMMI��� �.�`�� , � � ; � �-'"`� ge 4 of 4
4 c:_'. �
Meeting of May 11, 2010 } -.-_=�'' �.�� �._t=��.'`��•,-� �:��
21. SHELTER FROM THE STORM — Request in the amount of $100,000
It was recommended that funding be approved in the amount of $30,000.
22. ST. ELIZABETH OF HUNGARY— Request in the amount of $5,000
It was recommended that funding be denied.
23. VISITING NURSE ASSOCIATION — Reauest in the amount of $15,000
It was recommended that funding be approved in the amount of $5,000.
VII. CONTINUED BUSINESS — None.
VIII. INFORMATIONAL ITEMS — None.
(X. REPORTS AND REMARKS
X. NEXT MEETING DATE—To be determined.
XI. ADJOURNMENT
By Minute Motion duly made, seconded and approved, the meeting was adjourned at
10:20 a.m.
Niamh Ortega, Recording Secretary
j�.-.
BUDGET SUMMARY BY PROJECT TOTAL
Description ORGANIZATION CDB+G FUNDS
BUDGET REQUESTED
Public Service-Community Involvement Programs
HEALTHY KIDS DAY
I. Personnel
Program Director(80 hrs @$23/hr) $ 1,840,00
Staff salaries(6 staffers @ 5 hrs.@$15/hr) $ 450.00
Benefits(@ 20°l0) $ 458.00
Admin(@8%) $ 220.00
Subtotal $2,968.00
II. Non-Personnel
Food&Consumable Supplies $3,000.00
Subtotal $3,000.00
TOTAL-HEALTHY KIDS DAY � $�5,96$,��� �,,',� �
FAMILY'IMCA OF THE DESERT FREE AQUATICS
I. Personnel
Program Director(10 hrs/wk.,9 wks.@$16/hr.) $1,440.00
Benefits(@ 20%) $ 288.00
� .� Admin(@8%) $ 138.00
:�� Subtotal $ 1,866.00
Ii. Non=Personnel
Supplies $ 500.00
Pool rental In-Kind donation by Palm Desert High School @$500/hr. $5,000.00
Subtotal $5,500.00
TOTAL FAMILY YMCA OF THE DESERT FREE AQUATICS $7,366.00
FA�IILY FUN I�IGHT
I. Personnel
Program Director(20 hrs.@$20lhr.) $ 400.00
Staff salaries(6 staffers @4 hrs @$15/hr.) $ 360.00
Benefits(@ 20%) $ 152.00
Admin(@8%) $ 73.00
Subtotal $ 985.00
II. Non-Personnel
Food&Supplies $ 2,000.00
Subtotal $ 2,000.00
TOTAL FAMILY FUN NIGHT $ 2,985.00 �; .
CAMP OAKES/CAMP SURF
I. Personnel
Program Director(15hrs.@$201hr.) $ 300.00
Benefits(@ 20%) $ 60.00
Admin(@8%) $ 29.00
,�-u. Subtotal $ 389.00
`� ' II. Non-Personnel
��.�;
TuitiQn Assistance 20 children @$450.00 each $9,000.00
Subtotal $ 9,000.00
11
TOTAL GAMP�KES/CAMP SURF $ 9,389 00 " ��
� �..
See next page for continuation of budget
SUMMER CAMP for children at LINCQLN ELEMENTARY
I. Program Cost
Camp fee;$91 per child;20 children receive 2 weeks of camp $ 3,640.00
Admin fee(@ 8%) $ 291.20
Subtotal $ 3,931.20
TOTAL SUMMER CAMP LINCOLN $ 3,931.00 ���� �
Combined Total Public Service Funds Re uested �29,639.00 $24,639.00
B. Identify other funding resources that have been or will be sought during this funding cycle:
Attach evidence of commitment.
Funding Source Amount Requested Date Available/Status Type of Commitment
With the exception of the swimming pool offered free as an In-Kind contribution (based on a cost
of$500 an hour) we have no other sources of funding.
°� C. Provide estimated or actual cost of project or program.
Camm� ' ��t;
e�l�r K�=9ey. ,.$'5,968.00
• '�i'ee�Swim )essons: $ 2,�6.�0- �
.
�,ai�'iy���un�tight` "`�� _:. ..$2.9�5.DD�:
• Camp Oakes/���urf ��� $9,�$�QO
_ • Winter break camp(Lincolrt�ds) 3 9�31.00
TOTAL =��;�2-•};63�9D
D. Provide the dollar amount already set aside or received for the project or program and
identify the source of funds.
_ We have no source of funding for these programs.
E. Provide a summary by line item of your Agency's previous year income and ex ense
statement. Attach separate sheet if necessary and label as Attachment III.
ATTACHMENT: Income and Expense state is attached
F. If this project benefits citizens of more than one community or local jurisdictions and/or
municipalities, have requests been made to those other jurisdictions:
�
�
Yes _ No X If yes, identify sources and indicate outcome. If no, please explain:
_ The Communitv Involvement proqrams will be promoted in Palm Desert La Quinta Indio and
Thermal,thouqh all Coachella Vallev residents are welcome to attend Grants have not been written
12
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May 5, 2010 �' '
� �
� ((
' iHEATRE { 1 _ �
Mr. Jerry Patton
President { PpLM DESERT, CALIFORNIA
College of the Desert
43500 Monterey Avenue
Palm Desert, CA 92260
Dear Jerry:
Since you are a Trustee of the McCallum Theatre, I know you are aware that this
summer the McCal(um Theatre is scheduled to do an internal remodel and replace the
Heating Ventilating Air Conditioning (HVAC).
However, to be in compliance with the ground lease agreement between COD, the City
of Palm Desert and McCa(lum Theatre, I am writing you to advise you of this work. We
envision that this project will commence on June 21, 2010 and end October 15, 2010.
Specifically we will replace the carpet throughout the lobbies and the seating areas,
recover and upholster the Theatre's seats, and replace the chairs and benches in the
lobbies.
In addition, we wilf be replacing the HVAC system for the entire Theatre, thus taking
advantage of favorable rebates and significantly reducing energy consumption resulting
in substantial cost savings to the McCallum Theatre.
This project is envisioned to cost approximately $1.3 million and we have cash and
significant pledges totaling $1.4 million with additional requests for funding above and
beyond stilf pending. This project wifl not impact the exterior of the building in any way.
Mr. Dan Rose, McCaflum Theatre Superintendent of Facilities, will oversee the project
on behalf of the McCallum Theatre. His phone number is 760-346-65p5 ext. 202 in the
event you or any member of your staff wish to speak to him about this project. Of
course, I will be happy as well to discuss this with your and members of your staff.
Sinceref
a-,.
Te Giat
Preside & CEO
cc: Dan Rose
Peter Solomon
John Wohlmuth ✓
Justin McCarthy
Edwin Deas
73000 Fred Waring Drive,Palm Desert,CA 92260•Ph:760-346-6505•Fax:760-341-9508•www.mccallumtheatre.com