HomeMy WebLinkAboutCDBG FY 2010/11 Funding & 1yr Action Pln CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: Request for Approval of the Outside Agency Funding Committee's
FY 2010/2011 Funding Recommendations and One-Year Action
Plan
SUBMITTED BY: Frankie Riddle, Director of Special Programs
DATE: May 13, 2010
CONTENTS: None
Recommendation
By Minute Motion:
1. Approve Outside Agency Funding Committee's FY 2010/2011
recommendations as proposed;
2. Approve FY 2010/11 One-Year Action Plan;
3. Authorize the City Manager to sign One-Year Action Plan Certifications; and
4. Authorize staff to submit the One-Year Action Plan to the U.S. Department
of Housing and Urban Development (HUD).
Executive Summary
The Outside Agency Funding Committee met on Tuesday, April 6, 2010, to review the
Community Development Block Grant (CDBG) applications for FY 2010/2011. The
table below reflects the funding recommendations of the Committee for this grant cycle.
The City received notice from HUD on March 31, 2010, advising of its FY 2010/11
funding allocation in the amount of $381,857.00, which is an increase of$28,239.00
from FY 2009/10. In addition, the City has allocated $34,434.OQ in un-programmed
funds that must be used prior to HUD reprogramming to other uses. These funds must
be used for capital improvement type projects. The total funds available to award is
$416,291.00. The distribution formula as stipulated by HUD is as follows:
• 15% (maximum) for public service;
• 20% (maximum) for administration; and
• 65% up to 85% (if all 20% administration funds are not utilized) for capital
improvement projects.
STAFF REPORT
FY 2010/11 OUTSIDE AGENCY FUNDING RECOMMENDATION AND ACTION PLAN
MAY 13, 2010
PAGE 2 OF 12
After attending a CVAG Homeless Committee Meeting, staff found that the mid-April
payment to CVAG's Homeless Bus Pass Program in the amount of$3,000 was applied
to FY 2010/2011 not FY 2009/2010. Staff reviewed our records and found that indeed
the City had already paid in FY 2009/2010. The $3,000 payment was applied to
Outside Agency funding. Therefore, since Martha's Village & Kitchen was the only
organization, for public service programs, that did not receive full funding, the original
$4,236 that was approved for the Bus Pass Program has been applied to its allocation
award for a total award of $22,253.
The recommendations of the Committee as well as other required information, has
been implemented into the One-Year Action Plan. Once City Council has approved the
Action Plan, staff will submit to it HUD for its review and approval process. City
Council/Housing Authority was provided a copy of the Action Plan prior to its meeting of
May 13, 2010, for review and comment, if any. The CDBG funding recommendations
must be submitted to HUD for its review and approval by mid-May for its 45-day review
and approval process prior to the June 30 deadline. Note: The City's Outside Agency
Charitable Contribution funding is generally brought forward as part of the budget
process and not part of the CDBG funding award process. (The two funding sources
have different review and approval periods; therefore, require that each program be
brought before City Council at different time periods for approval.)
Backaround
On April 6, 2010, the Committee reviewed CDBG applications and made
recommendations for funding as outlined in the table below. Those applicants listed in
the recommendation for funding column have been identified as potential funding
recipients. The table outlines all CDBG applicants who submitted an application, the
funding recommendation, the proposed award amount, and the original amount
requested by each organization.
The funding recommendation for each category is Capital Improvement at 65% _
$282,642.00, Administrative at 20% _ $76,371.00, and Pubic Service at 15 percent at
$57,278.00. (The only category that may exceed the maximum cap is Capital
Improvement.)
The Outside Agency Funding Committee is recommending City Council approval of the
identified applicants and dollar award to each organization as noted in the
"Recommended for Approval" column as proposed:
STAFF REPORT
FY 2010/11 OUTSIDE AGENCY FUNDING RECOMMENDATION AND ACTION PLAN
MAY 13, 2010
PAGE 3 OF 12
CAPITAL IMPROVEMENT TYPE PROJECTS
TOTAL AVAILABLE CAPITAL IMPROVEMENT FUNDS AT APPROXIMATELY 65%_$282,642
%DOES NOT INCLUDE ADDITIONAL$34,434 IN UNPROGRAMMED FUNDS
Original Request Recommended Recommended
No. Or anization Name: Amount For Denial For A roval
1. DesertAids Pro'ect $21,000 $21,000
2. Ranch Recove Center $189,628 $186,642
3. Stroke Recove Center $50,000 $75,000
4. DesertArc $538,483 $538,483
Totals: $799,111 $538,483 $282,642
PUBLIC SERVICE PROGRAMS
TOTAL PUBUC SERVICE FUNDS AT 15%_$57,278
Original Request Recommended Recommended
No. Or anization Name: Amount For Denial For A roval
1. CASA $5,025 $5,025
2. Desert Cancer Foundation $15,000 $15,000
3. Martha's Villa e�Kitchen $50,000 $22,253
4. Borrego Community Health $15,000 $15,000
Foundation The Smile Factor
5. ABC Recove Center $25,000 $25,000
6. Act for MS $15,000 $15,000
7. Fair Housing Council of $25,000 $25,000
Riverside
8. Fair Housing Council of $25,000 $25,000
Riverside
9. Famil YMCA of the Desert $24,639 $24,639
10. FIND $25,000 $25,000
11. FISH $20,000 $20,000
12. Great White Smiles (Lynn $200,000 $200,000
McKendr
13. Inci ht $10,000 $10,000
14. Jewish Famil Services $16,100 $16,100
15. Operation SafeHouse of the $5,000 $5,000
Desert
Totals: $478,764 $390,739 $57,278
ADMINISTRATIVE COSTS
TOTAL ADMINISTRATIVE COSTS AT 20%_$76,371
No. Or anization Name: Costs:
1. Fair Housin Council $31,036.00
2. City Administrative Costs
(Davis Bacon, NEPA, Analysis to Impediments (AI)
issues, and staff costs $45,335.00
Totals: $76,371.00
The Committee based its funding recommendation on organizations with programs that
provide the most benefit to the Palm Desert Community, identified needs within the
community (e.g., homeless and food), previous funding history, type of program and
STAFF REPORT
FY 2010/11 OUTSIDE AGENCY FUNDING RECOMMENDATION AND ACTION PLAN
MAY 13, 2010
PAGE 4 OF 12
target recipients, new programs, benefit to Palm Desert residents, and if the programs
qualified for CDBG funding. See notes in the attached table for specific reasoning of
funding recommendations made pertaining to each applicant.
City Council's final approval of CDBG applicants and awards will be included within the
One-Year Action Plan and submitted to HUD upon approval. Staff recommends
approval of the Outside Agency's recommendations pertaining to award of funds and
the FY 2010/11 Action Plan as submitted.
Submitted
CITY COUNCIL A¢�TON -
- • APPROVF,D �` �' nF]VTFn
RECE[V'EI) OTHER
�..,...�..�.........:._..._.r._
' . Riddle MEETI G DA �^/3' a�d
Director of Special Programs AYES: - � �
NOES:
ABSENI:
Approval: ABSTAiN:
VERIFIED BY:
Original on File with City rk'a O�ce
* Approved the rPcommendation, as amended
to r�allocate $15,000 from Desert Cancer
Paul S. Gibson Foundation to FISH. 5-0
Director of Finance �
__..,
,
/ `�
�. �
h M. Wohlmuth
Cit Manager
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Martinez, Gloria
From: Moeller, Chariene [CMOELLER@paimspri.gannett.com]
Sent: Tuesday, April 06, 2010 11:32 AM
To: Martinez, Gloria
Subject: RE: Legal Notice- Public Hearing May 13, 2010 CDBG & 30-Day Public Comment Period
Ad received and will publish on date(s) requested.
Charlene Nlacller
Public NoticE:Castomer Serr�ice Rep.
The Desert Sun Newspaper
750 N. Geae Autrq Trail, Palm Springs, CA 92262
(760)778-4578, Fax(760)778-4731
Desert Sun leqals(c�thedesertsun.com
8�Desert Post Weekly_d_pwiegalsCc�thedesertsun.com
The Coacheila Valley's#1 Source in News&Rdve�tising!Visit us at mydesert.com
NOTE: Starting on March 29th,there will be a$10 affidavit processing fee added to the cost of each Public Notice
From: gmartinez@cityofpalmdesert.org [mailto:gmartinez@cityofpalmdesert.org)
Sent: Tuesday, April 06, 2010 11:22 AM
To: tds-legals
Ce: friddle@cityafpalmdesert.org; alawrence@cityofpalmdesert.org
Subject: Legal Notice - Public Hearing May 13, 2010 CDBG &30-Day Public Comment Period
PLEASE PUBLISH THE FOLLOWING:
NOTlCE OF PUBUC HEAR/NG
Notice of Public Hearing and 30-Day Public Comment Period for the City of Palm Desert Community
Development Block Grant Program FY 2010/11 One-Year Action Plan.
TWICE IN THEDESERTSUN
Friday,April 9, 2010
Friday,April 30, 2010
If you have any questions or require additional information, please call.
?'�?. .��o�:a ?'�??a2�"ir�.e.�
� Records Technician
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, California 92260
(760) 346-0611 Ext. 354
�;n�artin�z�city�f�almciest�rt_org
1
CITY OF PALM DESERT
NOTICE OF PUBLIC HEARING AND
30-DAY PUBLIC COMMENT PERIOD
FOR THE
CITY OF PALM DESERT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY 2010/11 ONE-YEAR ACTION PLAN
NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert to
receive public input and recommendations pursuant to the Housing and Community
Development Act of 1974 as amended regarding the proposed Final One-Year Action Plan for
FY 2010/11.
The City will hold the final public hearing on Thursday, May 13, 2010, at 4:00 p.m. or thereabout
to accept public comment on the proposed Finat Plans and will make available copies of the
Plans upon request. The hearing will be held in the City Council Chambers located at 73-510
Fred Waring Drive, Palm Desert, CA.
The City as part of the Citizen's Participation Plan will also accept public input during the 30-day
public comment period that will commence Friday, April 9, 2010, and end on Monday, May 10,
2010.
The City, as part of the Consolidated Plan and Action Plan process, will make available the
proposed Final One-Year Action Plan at the following location: Palm Desert Civic Center at 73-
510 Fred Waring Dr., Palm Desert, CA 92260.
The general public may request a copy of the documents by contacting City Hall at (760) 346-
0611, ext. 331 or by picking up a copy at the above location from 8:00 to 5:00 p.m., regular
business hours. All comments must be received by 5:00 p.m. on Monday, May 10, 2010.
THE CITY COUNCIL WILL CONSIDER PUBLIC COMMENTS RELATIVE TO THE CDBG
PLANS AND FUNDING AWARD RECOMMENDATIONS AT ITS MEETING OF THURSDAY,
MAY 13, 2010, AT 4:00 P.M. OR SOON THEREAFTER.
All interested agencies, groups, and persons wishing to comment are also invited to attend the
public hearing. Interested parties should appear at the above set public hearing to provide oral
comments on the specified date and location. Written comments should be addressed as
follows:
FRANKIE RIDDLE
DIRECTOR OF SPECIAL PROGRAMS
CITY OF PALM DESERT
73-510 FRED WARING DRIVE
PALM DESERT, CA 92260
RA HELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
DATE: April 6, 2010