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Home My WebLink AboutC24202 - CA3 MOU - Animal Control Field Svcs CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: APPROVE AMENDMENT NO. 3 TO THE MEMORANDUM OF UNDERSTANDING (MOU) CONTRACT NO. C24202 FOR ANIMAL CONTROL FIELD SERVICES BETWEEN THE COUNTY OF RIVERSIDE AND THE CITY OF PALM DESERT (CITY). SUBMITTED BY: Pedro Rodriguez, Senior Code Compliance Officer DATE: November 18, 2010 CONTENTS: Amendment No. 3 Exhibit C — Fiscal Year 2010/2011 Recommendation By Minute Motion, that the City Council: Approve Amendment No. 3 to Contract C24202, a memorandum of understanding regarding provision of animal control field services, between Riverside County Department of Animal Services and the City of Palm Desert, and authorize Mayor to execute same. Executive Summary Approval of the third amendment will make minor modifications to the existing contract to reflect changes to the contract dates and current mileage rates. Discussion: By this amendment to the MOU for Field Services, the period of performance is changed from July 1, 2009 through June 30, 2010 to July 1, 2010 through June 30, 2011; the estimated amount of compensation for Fiscal Year 2010/2011 is decreased from one hundred nineteen thousand, seventy seven dollars ($119,077) to one hundred eighteen thousand, eight hundred ninety six dollars ($118,896), including all expenses; and "Exhibit C — Fiscal Year Budget" is deleted in its entirety and replaced with "Exhibit C — Fiscal Year Budget 2010/2011." The five-year contract was changed to make minor modifications for Fiscal Year 2010/2011. It replaces Exhibit C, which is a schedule of costs, with current rates charged by the County. Staff Report Amendment No. 3 November 18, 2010 Page 2 of 2 Fiscal Analvsis The third amendment reduces the City's obligation by one hundred eighty one dollars ($181) for fiscal year 2010/2011. No additional appropriation is required. Submitted by: Department Head: � � � � � � ,. �1 2C; � �; � ..� � <,-, Pedro Rodriguez L' auri Aylaian Senior Code Co pliance Officer Director of Community Development r- �" r �� , , f,�, CITY COUNCILACTION APPROVF,D ✓ �r�,Ti�;n Paul S. G' on, � ector of Finance RCCEIVED ��TE{�.,� MEI'TING DATE - S�r2ClD Ap oval' AYES:�-'?��l vr Fr2��. �i t; ;,� � ' � _ NOES: N�/?� ` � ABSI;NT: �C�I1�_ A13STAIN: 1� ��n � ` VF.RIFIED 13Y: " �) /'' J n M. Wohlmuth, City Manager Original on File with City� Clc •'s Oi'iicc G:/PlanninyJanine Judy/VJortl Files/Cotle Staff Reports/Amend MOU Field Services.doc 2 (C24202)07-06 THIRD AMENDMENT I TO THE MEMORANDUM OF UNDERSTANDING 2 BETWEEN RIVERSIDE COUNTY DEPARTMENT OF ANIMAL SERVICES 3 AND CITY OF PALM DESERT 4 (Field Services to City) s That certain Memorandum of Understanding (MOU) between the County of River ide 6 through its Community Health Agency, Department of Animal Services (COUNTY) nd � City of Palm Desert (CITY), approved on January 15, 2008, amended for the first tim effective date July 1, 2009, amended for the second time on August 27, 2009 by the g Purchasing Agent, is hereby amended for the third time, effective July l, 2010. 9 ➢ Ratify the performance period for services rendered during July 1, 2008 throu h to June 30, 2009 budgeted in the amount of one hundred four thousand, four hundred seventy dollars ($104,470). it ➢ Amend all references to the period of performance from July 1, 2009 through 12 June 30, 2010 to July 1, 2010 through June 30, 2011. 13 ➢ To decrease the estimated amount of compensation for Fiscal Year 2010/2011 14 from one hundred nineteen thousand, seventy seven dollars ($119,077) to one hundred eighteen thousand, eight hundred ninety six dollars ($118,896), inclu ing ts all expenses. l6 ➢ To delete "Exhibit C —Fiscal Year Budget" in its entirety and replace it with �� `Bxhibit C —Fiscal Year Budget", attached hereto; �g ➢ All other terms and conditions of this MOU are to remain unchanged. i9 20 IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Amendment. 21 22 COUNTY CITY 23 BY BY Marion Ashley, Chairman, Board of Supervisors 24 25 Print 26 Attest: Keica Harper-Ihem, Clerk of the Board Attest 27 28 Date Date (C24202)07-065 1 CITY OF PALM DESERT z EXHIBIT C FISCAL YEAR BUDGET 2010/2011 3 4 Field Services: Personnel 5 Animal Control Officer 6 Salary $39,423 Benefits $19,613 � Worker's Compensation $1,160 s Sub-total SalariesBenefits $60,196 9 **Stand-by Animal Control Officer 1� Time: @ 17 hours/mo. x $55.00/hour x 12 mos. $11,220 1� Mileage: @ .50/mile x 300 miles/mo. x 12 mos. $1,800 12 Sub-total Stand-by Expense $13,020 13 Total Personnel Expense—Field Services $73,216 14 t s Supplies and Other Charges Supplies and Other Charges ($2,508.16 x 12 mos.) $30,098 16 (Uniforms, communication equipment, hand tools, pharmaceuticals, over head, etc.) » �g Carpool Expense/Truck Lease/Maintenance ($580.83 x 12 mos.) $6,970 19 Animal Licensing Fee (1250 x $5.85 per license) $7,312 20 Trap Rentals (65 x $20 per trap) $1,300 2t zz Total Supplies/Other Charges—Field Services $45,680 23 Veterinary Services Charges 24 Vaccine Clinic (2 times annually @ $885.00 per clinic) $1,770 2s Total Veterinary Services Charges: $1,770 26 2� Grand Total—Field Services $118,896 2s (Excluding Veterinary Services Charges) **Amounts are estimates and may change depending on actual use. 2 ��a�'��,T Contract#/P.o.# C24202 16920 g'p j}� 7�'� t� AmendmenU h�,��,��j ��j1��.��jl\�.f�`ll'j�� Change Order No. 3 Contingency: NO X NO contract Purpose Animal Control Field Services Account rvo. 110-4230-442-3090 Consultant's Name County of Riverside Dept of Animal Services Project No. Attn: Modular C, Billing ,aaa�ess: 4065 County Circle Vendor No. �1�3'] Riverside, CA 92513-7849 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price The third amendment will make minor modifications to the $181.00 existing MOU No. C24202 for Fiscal Year 2010-2011 to reflect changes to the contract dates and current mileage rates. County of Riverside Department of Animal Control Field Services Contract No. C24202 Total contract budget is $118,896 TOTALS: - 181.00 NET CHANGE IN CONTRACT PRICE: 181.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 118,896.00 CONTINGENCY: Less: Expend. &Encumb.To Date: - Amount Approved by Council: + Less:This Change Order Amount: - Less: Prior Amendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: 118,896.00 Balance Remainin of Contin enc : - The amount of the Contract will be increased by the Sum of: ninety dollars ($90.00) Contract C24202 Amendment No. 3 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $118,896.00 The undersigned Consultant approves the foregoing Contract Amendment # 3 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment # 3 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONSULTANT 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR CINDY FINERTY, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved o � o , , � �— I� V� �-- Q � � � U � N O � � � � � i � Z T � V � O � v C'3 O � � � Z Um _ � �- U Z o ,a� � cn a � LL c 2 H a� � O � U � c�j � O .� � � O � � O� �. �.. Z c � Q �- � � 0 o Q o U ccs c c� 'i Q � 0 0 � Q � � � i � � Q- �, � Q O � � — 00 � W � �p G � . � > c o °,-° r .� T � U �— r � � Q LlJ (� N O Z N � a � � � � � IZ- VZ \ ° o U � � U W V 0 � � o 0 dLLZ � � � aTo 00 � U � N � `. `. ~ � � E Q a U � Q � � � ~ Z c�n O U � � T O � Q � � V- T U c� o } Q~ W °' v�i o � � c � z J N N � � z z � � �O O O � � � � � °' ,� :� o •- c Q Q Q � c�n � cA � Z Z Z U � � J oC�3C'3C'3 � p � Q O O O o E � � Q r N C'') �i' tf) U