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Home My WebLink AboutC30330 - 1yr Lease/Uniform Svcs 4 the Clubhouse Maint Staff � CITY OF PALM DESERT STAFF REPORT REQUEST: APPROVE THE LEASE AGREEMENT BETWEEN THE DESERT WILLOW GOLF RESORT AND CINTAS CORPORATION IN THE AMOUNT OF $41,709.96 FOR THE CLUBHOUSE AND MAINTENANCE UNIFORM SERVICES FOR A TERM OF ONE YEAR (Con�ract No. C30330) SUBMITTED BY: Catherine Walker, Senior Management Analyst APPLICANT: Cintas Corporation 2150 S. Proforma Ave Ontario, CA 91761 DATE: November 18, 2010 CONTENTS: Bid Proposal Recommendation By Minute Motion: Approve the Lease Agreement for Uniform Services with Cintas Corporation, Ontario, California, in the amount of $41,709.96 (includes tax). Funds are available in Golf Course Expenses, Account No. 520-4195-495- 8091. Backqround The City of Palm Desert conducted a Request for Proposal (RFP) process to supply the Desert Willow clubhouse and golf course maintenance departments with hotel quality uniforms and uniform cleaning services for a one-year period. The Cintas Corporation was the sole respondent to the RFP. Their proposal includes a one-year contract with the ability to extend the contract three times; at one year each extension. If there is consideration for any of the contract extensions, each will be brought back for City Council action on an individual basis. The new lease agreement would provide uniforms for approximately 117 employees that will include uniform repair, cleaning, replacement, and tracking. Desert Willow is an award winning golf resort that has a unique identity, and strives for excellence in all areas of service. These new uniforms allow for staffs' appearance and presentation to Staff Report Approve a Lease Agreement with Cintas Corporation November 18, 2010 Page 2 of 2 be a reflection of the Desert Willow Golf Resort's quality of service and golf course play. For a breakdown of cost please refer to the attached proposal. Staff recommends approval of the lease agreement between the Desert Willow Golf Resort and Cintas Corporation for the lease of uniforms and uniform services for a period of 52 weeks. The Desert Willow Golf Resort in conjunction with the Finance Department has thoroughly reviewed the proposed terms of the lease agreement, and has determined that the terms of the lease agreement are reasonable and proposed costs are in accordance with the previous agreement and current market conditions. Fiscal Analvsis No appropriation is required; funding is available in the current Desert Willow budget. Submitted By: �,(��%�'� Catherine Walker, Sr. Management Analyst artin Alvarez, development Manager Department Head: sti cCarthy, AC or R development CITY COUNCILACTION APPROVF,D— +--� ____ prNIF.D RECEIVED OTHF,R Paul S. Gibson, Director of Finance MFET(NG DATE - -:�C;�� AYF.S: �` � � NOES: ' ) � � rc��c �i i � A13SrNT: � n�_ Appro ABSTAIN: �n - 1 �� VF.RIrITD I3Y: ( � � � ;'� �j��Z,,��,,�,,..� Original on File with City Gcrk', )fficc t/ Jol�r��/I. Wohlmuth, City Manager ,: CII�RI�S November 7,2010 City of Palm Desert Desert Willow Golf Resort 73-510 Fred Waring Drive Palm Desert, CA 92260 Cintas Corporation 2150 S. Proforma Ave. Ontario, CA 91761 Phone: (909) 930-9096 Subject: RFP Cover letter:Clubhouse and Maintenance Uniform Service This letter is to acknowledge Cintas Corporations receipt and intent to respond in full to the City of Palm Desert- Desert Willow Golf Resort's RFP. We acknowledge the proposed pricing will be valid for a period of 3 years over the duration of the contract. In the following pages we will cover Cintas Corporation's relevant abilities and processes in relation to performing the work under this contract. This Proposal is in strict compliance with the Request for Proposals and Draft Agreement except for the items listed. 1. Final contract terms and language must be approved by Cintas Legal department. The primary contact during the evaluation is: Paul DiVincenzo:Government Major Account Manager: c�svi_nc.c�;zrc��,��s,�tua�.c�m : (909)215-7044 We hope our attention to detail in this proposal is viewed as a validation of our attention to detail in our services to ensure a smooth program for the City of Palm Desert- Desert Willow Golf Resort provided we are selected. Thank you for your acceptance of our submission. Sincerely, ----> ___---''J � ,..��'"�� ,. _ , _��_-..___�,..___v i'� _=; Paul DiVincenzo . . ,. ,� �, . . -� � , � _ — � , � � _. � � �,.<� � , , � , , , , - ,.. .. , �,� � ,.. �a ..,.,..- 1. ._ G� ,.�. -;..�,' • C��TI�S BACKGROUND & APPROACH -A Power Point has been included to give some visuals to the outlined overview. introduction: Cintas designs, manufactures and implements corporate identity programs for approximately 800,000 businesses in the United States.Cintas operates more than 400 facilities in the U.S. and Canada, including 11 manufacturing plants and eight distribution centers that employ more than 34,000 people. The Cintas facility in Ontario California that will service the City of Palm Desert-Qesert Willow Golf Resort is the local Cintas facility to the service station with wash support in Ontario,CA.This includes over 200 uniform processing employees along with about 35 Service Representatives and routes. Local Service Caaabilities: The City of Palm Desert-Desert Willow Golf Resort will have the full resources of Cintas Corporation Nationally as wetl as the local Ontario California staff including a dedicated Service Representative that performs on-site weekly pick up, delivery, changes, credits, ordering, and verification that all is running smoothly with the garment services. In addition the City of Palm Desert- Desert Willow Golf Resort has a Service Manager and access to General Manager that can be called on to help with any items beyond the week to week services, including but not limited to, uniforms ordering, changing,and billing credits or clarification. • Portabte Route Computers are on each vehicle allowing for changes to be entered by the service representative each week for fast changes requested to be applied to the account. . Cintas's abilities in Garment/Uniform Manufacturing, Logistics,Weekly Inspection,and customer service are unrivaled and outlined in the included Power Point. Cintas Unipue Products and Service/Comrr�unication Svstems• Uniaue Garment Manufacturin� • Cintas has some of the largest internal manufacturing systems as well as extensive garment manufacturer relationships being one of the largest Uniform Suppliers in the United States. • All garments the City of Palm Desert- Desert Willow Golf Resort has outlined would be manufactured in- house by Cintas with the lightest weight but durable construction in the Uniform industry.SAMPLES are available for the city of Palm Desert-Desert Willow Golf Resort to compare as Cintas Uniforms are the Most comfortable and Durable in the Uniform industry. Women's Garments are Not an afterthought. Cintas has the Only true women's line in the Uniform supply industry • Garments are Stocked locally in Ontario and Ontario allowing for a one week turnaround on most sizes up to 3XL and 46 inch waist. • Odd waist sizes are available up to 38 inch in Men's. . , � � . , _ , f,. _;„� t; • CI��Si,. . Unique SePVice Svstems Garment Trackin� � Cintas ID Tapes every garment for internal tracking at the processing facility.This ensures that the garments are returned to the City of Palm Desert-Desert Willow Golf Resort's sites each week they are turned in to be processed. • Manual Backup: If there is a discrepancy in what was picked up to delivery.Cintas has an "Individual Garment Check sheet" system that can be employed by the service representative; whereby they count each garment that is picked up on site.A copy of a tri-copy is given to the locations contact with that weeks pick up count.These are then counted,manually; again at the Cintas facility prior to delivery to ensure what was picked up the week before is also being delivered. • This manual counting is done in addition to the electronic tracking already in place.This helps to still have a human hand in the process for our customers to ensure that the garments are returned in full. Weeklv Garment Inspection � EveN garment that is washed is inspected for repairs and replacement orders without our clients asking. 90+�of our weekly replacements are initiated by Cintas at no cost to our clients. • Each shirt is hung on a lighted mannequin for our inspectors to look for missing buttons,and rips and tears needing attention. Pants are inspected for zippers, seam rips,and other holes. • All garments are slated for replacement the week of inspection if they are not up to standards outlined by the ID Tape Date and Contract. Service/Customer Service/Accountin� • All Cintas Service Personnel are paid on performance of a CSI(Customer Service Index)This ensures that the weeklv check in process and survev is directing the Citv's experience with Cintas • 1'he City of Palm Desert-Desert Willow Golf Resort have a variety of ways to access Cintas Service: - Weekly Service Rep(Onsite changes)(Weekly Satisfaction Checklist) - Customer Service(E-mail or Phone)(Backup for weekly requests) - Service Manager(E-mai)or Phone)(Service Rep Vacation/Backup/Escalation/Quarterly Survey) - General Manager(E-mail or Phonej(Escalation,Annual Survey) - Government Major Account Manager(E-mail or Phone)(Ongoing Support for City across Cintas Services) � Cintas Accounting system will allow for the City of Palm Desert- Desert Willow Golf Resort to direct the billing breakdown to streamline internally across Departments/P.O.'s/Budgets to ensure accurate and manageable payables. Garment Wash Process: • Every garment is separated on Cintas Service Pickup.They are separated by soil type to ensure they are washed with like garments. • Each type of load (Mechanics, Building Maintenance, Painters,etc) is washed in an automated, unique formulation to ensure garments are as clean as possible from the various work environments. • Cintas wash pracess is Alkaline vs.Acidic as most Industrial Laundry companies still are.We Lead the way in our wash process being lighter on the skin to uniforms wearers. 4.�� gr�«-�-� ;;+a,,�,�t • NPE-Free(�onylphenol E#hcrxyiate} pe�ergents-Cintas has transitioned car�pany�r+ide froan a Nonv�p�enol Ethoxylate(€�IP�) based deter�ent to a new, mcsre environmentaHy#rier�dfy detergent far use in ai1 of our laundry faci{ities, Cintas was the first major�industriai laundry cornpany to convert 1009'o from an �lonylphenol Ethoxylate based dPtergerat. • CI��tT�S. SCOPE EXPERIENCE/REFERENCES � Cintas is the Premier Resort uniform provider in the Desert Region. We also have extensive experience in Government budget management within uniform programs. Below are a few references with many more available upon request. La Quinta Resort&Club and PGA WEST 347 employees since 06/1/2003 Golf Course Maintenance(7 Locations) Christy Vandever: 760.564.7863: cyandc�vcar�?I�r�uint��_r��sc>rt,cc�nt Hyatt Grand Champions 500+employees since 11/25/2002 Kitchen, Housekeeping, Security, Maintenance � Must set specific cali appointment: Allan Farwell General Manager Inland Empire Utilities Agency 158 employees/30 FR Employees since 11/1/2007 6075 Kimball Chino CA 91710 Mary Blasingame:909357.0241: r��t�_It�s.+rk��r�r��,�ie�aa,c�r�; City of Colton 50 FR Employees since 06/1/2008 150 5. 10�h Street Colton CA 92324 Contact: Rebecca Gallegos: 909.370.5175: r�sall�,y,ci�ci.ec7lt�crrr.��.u� �o. , ,r , , , .. , t?>� J 1 , ti.; ,�.�,, ,-,�.:. �,.� . ;; :.. ',:t 't, .... . � , . .. - � _ . --- � .. _. ..r ,_, . _t�� _ . _. ... CIt1RA�'i, LOCATION & PERSONNEL Cintas Corporation 2150 S. Proforma Ave. Ontario, CA 91761 Government Account Manager: Paul DiVincenzo: divincenzo� . cintr�s.co�n : Mobile(909)215-7044: 7 Years with Cintas -Will help to ensure a smooth transition to Cintas Services along with contract compliance. Route Service Representative: Steve DeLamora : Mobile(909)615-1232:9 years with Cintas -On Site Weekly Service and oversees the City of Palm Desert-Desert Willow Golf Resort's quality of service weekly and contract compliance with billing items. Senior Service Manager: Mike Malarkey: m�lar�R<ey�n�cir�tas.cc�� : Mobile(951)505-3740: 11 years with Cintas -Manages Weekly Service Reps and oversees the City of Palm Desert- Desert Willow Golf Resort's quality of service weekly and contract compliance with billing items. General Manager: Adam Dimmerling: c�urtis��cintas.cane : Mobile (714) 319-5613: 11 years with Cintas -Executive overseeing the Desert Region through Cintas Ontario. He is personally available to you if needed. METHODOLOGIES & WORKPLAN The above management team will work with each one of site coordinators for the Desert Willow along with Cintas resources to accomplish the following items and any other the Agency and Cintas agree on to ensure a smooth transition and on time delivery to commence services by the delivery date Desert Willow will set. Cintas will utilize internal Cintas personnel and resources to accomplish these tasks beyond the management team listed but will be directed by the Government Major Account Manager to ensure all processes are being implemented. The Overview/Initial list of tasks in the roll out are as follows 1. Complete any/all Contractual Requirements: Insurance Certificate, Business License, 2. Establish Billing/Account structure 3. Order and select approved GarmentJLogo Samples with Agency Management 4. Schedule on-site sizing's for each delivery locations and personnel 5. Send Sizing List verification to Agency for final check/validation or any missed sizing's due to Vacation/10A, etc 6. Provide Agency Management with Weekly Service Rep Contact info and Calendar of Delivery Date and Times for Racks, Uniforms and all facility products(mats,towels) 7. Cintas Management onsite for first delivery co-ordination . . , , , . , � � � � �� , _, _ E _.- .._. . .'<��,t� , _ Er.t ,..:'�. . �,,.� i- . ;`�._'.� � . ,. �7'-_,`.,r. �� .r.;�}' � rt _ REQUESTFOR PROPOSALS (RFP) FOR THE CITY OF PALM DESERT - DESERT WiL,LOW GOLF RESORT CLLBHOUSE AND MAINTENANCE UNIFORM SERVICE ANNUAI. F3ASiS FOR FiSCAL YEAR 2010/201 1 City of Palm Desert 73-510 Fred Waring Drive Paim Desert, CA 92260 (760) 346-0611, Extension 415 October 28, 2010 G:•,Rda,Ca�hy Waiker�Word Dala'�REUIJEST FOR PROPOSAL FOR MAINTENACE AND ANNUAL UNIFORM SEAVICE,Doc TABLE OF C(�NTENTS Notice of Inviting Sealed Proposals.......................................................................3 Instructionsto Bidders...........................................................................................4 Vendor's Proposal.................................................................................................7 Bidder's Information ............................................................................................13 Appendix A (Clubhouse & Maintenance Uniform Service) ..................................14 Page 2 CiTY OF PAI.M UESERT NOTICE OF INVITING SEAI,ED BIDS FOR Ul'VIFORMS PUBI,IC NOTtCE 1S HEREBY GIVEIV that the City of Palm Desert invites sealed proposals to rent and maintain LiN�ORMS for the Desert Willow Golf Resort. The City will receive the proposals in the office of the City Clerk up to the hour of 2:00 n.m. on Mo n d a v the 8`h of No ve m b e r, 20�0, at which time they will be publicly opened. Request for Proposat packets are available at City of Palm Desert, Redevelopment Agency, Iocated at 73-510 Fred Waring Drive, Palm Desert, CA 92260. It is the responsibility of the bidder to see that any bids sent through the mail have sufficient time to be in the hands of the City Clerk prior to the bid c(osing date and time. The receiving time at City Hall wi11 be the governing factor on acceptability of bids. ElecCronic or telephone bids will noC be accepted Bids must be prepared on the approved proposal forms and submitted in a sealed envelope piainly marked on the outside "SEALED BiU F�R UNIFORMS — DO NOT UPF_,N WITH REGULAR MA1I,." Bids should be addressed to Office of the City Clerk, City of Palm Desert, 73-510 Fred Waring Drive, Palm Desert, California 92260. The complete proposal packet includes: 1) Vendor Proposal; and 2) Bidder Information forms. A!I forms must be fully completed and submitted for the proposal to be considered responsive. The City reserves the right to reject any or all bids, to waive any irregularity, to accept any bid or portion thereof, and to take a{I bids under advisement for a period of sixty (60) days. Requests for additional information should be directed to Catherine Walker, Senior Management Analyst, (760) 346-0611, Extension 415. BY ORDER OF the City Council of the City of Palm Desert. Dated this 25xh day ot October, 2010. RAGHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT Page 3 iNSTRUCTiONS TO BTDDERS The City of Paim Desert is currently soliciting bids for Clubhouse and Maintenance Uniform Service for the Desert Willow Goif Resort located at 38-995 Desert Willow Drive, Palm Desert, California 92260. Successful bidders should complete the Propasal Specifications and Bidder Information forms and submit in a seaied envelope plainly marked on the outside ��SEAI.,��D BII� FOR UNIFORMS — DO NOT OPEN W1TH REGULAR MAIL." The proposal is due in the office of the City Clerk no aater than 2:t)0 p.m. on Monday, November 8, 2Q10. Proposals received after that time will not be accepted. Fo rm o i� P ro u o s a 1. The proposal must be made on the form of Vendar's Proposal, which is included in the Contract Documents and must be cornpletely filled in, dated, and signed. Bids must be submitted on ail i#ems and schedules included in the Contract Docurnents. FAILURE TO BID ON ALL ITEMS AND SCHEDULES MAY RESULT IN THE BID BEING REJECTED AS NON-RESPONSIVE. Do c u m e n ts a n d S,�e c ific a tio n s. The speci#ications attached are a sample of the product needs at the Desert Wiilow Golf Resort, but may not be inclusive of the total uniform services, which may be required. Refer to Appendix A for departmental uniform service descriptians. Lic e n s e. To be considered, a potential bidder must have the appropriate license required under provisians of the California Business and Professions Code for the work covered in its Proposal when its bid is submitted. This includes a joint venture formed to submit a bid. Additionally, the Vendor must possess a current City of Palm Desert Business License or provide proof of exemption. If bidder does not possess a City of Palm Desert business license, the bidder must otitain a City ofi Palm Desert business license prior to entering into a contract. Ouantities. This contract wiil be an open purchase order for a specific amount strictly for Clubhouse and Maintenance Uniform Service for the Desert WiNaw Golf Resort. The actual cost of the purchase order shall be based on actual incurred uniform rental and maintenance costs, but shali not exceed the total price of the bid and open purchase order. No obligation shall be borne by the City of Palm Desert and the Desert Willow Golf Resort for the full price o# the bid without actually purchasing Clubhouse and Maintenance Uniform Service. All payments will be made within the terms of the vendor's renta� agreement and the account wiif be maintained in good standing by the Desert Willow Golf Resort. Please complete pricing far alf items iisted, so an accurate price camparisan can be made. Please give as much detail as possible so that each bid can be properly evaluated. Internretation of Documents. Discrepancies, omissions, ambiguities, and requirements likely to cause disputes and similar matters shall be promptly brought to Page 4 the attention of the CITY, in writing, and to the attention of Catherine Walker, Senic�r Management An�lyst. When appropriate, Addenda will be issued by the City of Palm Desert. No comrnunication by anyone as to such matters except by Addenda affects the meaning or requirements of the bid documents. Addenda. CITY reserves the right to issue Addenda to the bid documents at any time prior to the time set to open bids. Each potential bidder sha�l leave with the CITY its name, address, phone number, fax number, and e-mail address for the purpose of receiving Addenda. C1TY wifl cause copies of Addenda to be mailed or delivered to such names at such addresses. To be considered, a Vendor's Proposal must list and take into aeeount al! issued Addenda. Bicl�, to be acc��cable, must acknvwlecl�,ie rc;c�ipt of all Addt;nda. 8 id s. Totaf Price Bids are required for the anticipated annual Glubhouse and Maintenance Uniform Service required. The amaunt of the bid for comparison purposes will be the total of all items. In case of discrepancy between the item price and the total set forth for the item, the item price shaH prevail. The evaluation of bids and award ofi contract shall be the exclusive decision of the City. The City reserves the right to award separate scheduies to separate bidders, or all schedules to a single bidder, and consider all relevant factors in making its decision. Aqprc�val of Purchase. Approval by the City Council, of a Vendor's Proposal � shall authorize the Desert Willow Golf Resort enter into a rental agreement for uniform services up to the total bid price, on an as needed basis. The City shall mail or deliver to the lowest responsible bidder the Notice of Award of bid acceptance. City's execution of the purchase order is contingent upon Bidder's submission of all d�cuments required of Bidder. Qualifications of Bidders. No award will be made to any bidder wha cannot give satisfactory assurance to the City and the Desert Willow Goif Resort as to their own ability to carry out the terms of the purchase order, both from a financial standpoint and by reason of previous experience as a vendor on wark of the nature contemplated in this request for proposal. The bidder may be required to submit its record of work of similar nature to that proposed for this bid, and unfamiliarity with the type of work may be sufficient cause far rejection of bid. Government Code Section 4552. In submitting a bid to a publie purehasing body, the Bidder offers and agrees that if the bid is accep#ed, it will assign to the purchasing body all rights, titl�, and interest in and to a11 causes of action it may have under Sec#ion 4 of the Cia}r�on Act (15 U.S.C. Section}* ar under the Cartwright Act (Chapter 2 commencing with Section 16700) or Part 2 af Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be Page 5 made and become effective at the time the awarding body tenders final payment to the Vendor, without further acknowledgment by the parties. *15 U.S.C.A. Chapter 15 I2ec�uests fc�r ini'ormation (RF-1), in the event of a reques# for infarmation regarding bidding information, all requests must be sent to the City's Representative, attention Mrs. Catherine Walker, 73-51 Q Fred Waring Drive, Palm Desert, CA 92260, telephone number (76a) 346-0611. All requests must be in writing and delivered or mailed to the above location. Faxed RFI's are not acceptable. All RFI are due no later than 5:00 ��.m. on Monclay, November 1, 2010. Brincl or Trade Name-Substituie of Ec�t�als. !f a potentiaf bidder believes he knows of an equal to a specified brand or trade name which is not mentioned in the Request for Proposal (RFP), then such potential bidder shall advise the City's Representative of such fact in writing giving al1 relevant information, no later than 7 calendar days prior to bid opening. The City shall promptly deterrnine whether the substitute is equal in every respect to the item specified, and approve or deny the request accordingly, and shall notify the vendor of the determination made, in writing of the decision. Unless the request is granted, substitution will not be permitted. Pricin� of Products. It is beneficial to the bidder to provide pricing on all items so that an accurate price comparison can be made. Please provide the item's list price. Failure to provide the requested information may be considered non-responsive and result in disqualification of the proposal. Note, that the award of the purchase order is based on a number of criteria including price, and the bidder's ability to provide the requested products timely manner. Bidders should base their quote on the best available pricing to the City of Patm Desert rather than on a tiered basis or plan, as the purchase order will be awarded based on the quotes submitted. This is a non-exclusive purcha�e oraer, anc� serves only to select the primary provider of Clubhouse and Maintenance Uniform Services tor the City oi� Palm Desert Willow Golf Resort. Tl�c City/Desert Wiilow Golf Resort resc;rves thc rigllt to purchase from other vendors as necessary. Page 6 VI;NDOR'S PROYOSAL I�OR CI.L'BHOL'SF AI`�11� MAINTI:NANCE Ul�1II�ORM SERVICFS FOR THE DES ERT WILLOW GOLF RES ORT Total bid amount is for the delivery, aN taxes, freight, materials, incidental expenses, and direct and indirect costs associated with providing Clubhouse and Maintenance Uniform Services to the Desert Willow Golf Resort. Intrc�duction: The Desert Wiilow Golf Resort is a premier public owned golf resort in the City of Palm Desert. Currently, the resort is seeking proposals to supply the c{ubhouse and golf maintenance departments with hotel quality uniforms and cleaning services year round. Desert Willow Golf Resort expects the highest quality products and services from its vendors consisient with other world ciass resorts in the region. Vendar C�verview: Prospective vendors should have experience and quality references in the resortlgolf community in the desert. Desert Willow will make the final determination as to the quality of the vendor's products and services based on careful evaluation of samples, references, and resources. Potential suppliers should have the below criteria within their business structure to be considered prospective suppliers for Desert Willow Golf Resort Resnonclents are to include eviclence of the f'ollowin� criteria alonv with the submis�ion of� t1�e Vendor's Propo5al: Comnanv E;xnea�ience/Praducts a} The proposed uniform supply should be of Resort/Hotel Quality; preferably manufactured by the same Company offering the weekly services to ensure consistent fit, garment/wash quality, turnaround, and supply stock. b) Provide (2) examples of similar services rendered for a resart, similar to the Desert Willow Golf Resort, provide references for the Resort/Hotel with high image/service requirements to be called on by Desert Willow prior to award. c) Company should offer a range of Resort/Hotel Quality unifarms options within each department with flexibility for seasonal/business service fluctuations_ Page 7 Cnitinanv Scrvice d} A proposed service/personnei plan should accompany the proposal including weekly service representative tenure, hotel clien#s and direct contact information. Service and General Management contact should be included including e-mails and best contact numbers. e) Company should have portable computers versus handwriting all changes to ensure al! changes are done on the delivery day and automated for a one week average turnaround. f) Company should have an automated bar-coding system to track garments and a manual counting system beyond #he weekly pre-printed invoice to allow for multiple validation methods ensuring consistent delivery of picked up praduct. g) Garment types should be separated on site to ensure that department's soil type does not mix across departments. Example, Chef/Kitchen/Food Prep garments should not be mixed with Server garments to ensure quality cleaning and food prep garments are sanitized separately weekly. h} AI! garments should be hand inspected each wee�c by vendor and automatically tagged for replacements due to normal wear and tear. An operational tour should be available to validate that this is being done. i) All normal wear replacements should be done at no charge for the replacement garment. Page 8 Please Refer to Appc:n�ix A for St�ecifications _.__ ___.__ . ._..---------_ --- __----- --..__. . __ ____ __._-- _. ______ __---- ...______ Description Quantity Weekly Rc.pl.icem�nt Totai Annu<al Rental Cotit Rcntal ancl Price Maintenance Price UNIFURMS anquet {15 6 Hotel Dress IT1pI0y82S) Shirts Inventory •29 each $19.00 $1,357.20 11 Hotel Dress .2g each $19.00 Grill (6 employees) Shirts Inventory $Z 399 2g 6 Micrafiber Pants .75 each $20.00 ___. __ _. _ _ _ _ _ _ hefs(15 11 Hotei .29 each $17.00 Chef Coats employees) 11 Chef Pant .35 each $2o.00 $10,982.40 11 Hotei Dress Shirt .2g each $19.00 ervers (25 �8 �' 6 Microfiber Pants .75 each $20.00 $7.197.84 mployees) 11 Hotel Dress Shirt .29 each $19.00 ��-' 11 Comfort Pants .26 each $16.00 $220.20 _ __ __ . _ _ _ _ __ ._ aintenance {56 � comfort workshirt .18 each $13.00 1 comfort workpant _26 each $16.00 $13,339.04 mployees) signed#or the Des rt ENTRY MATS 3' X�' Entry Mats 4 2.0o eacn �50.00 $416.00 3x5 4' x 6' Logo Mats S $5.50 each $350.00 �2:2ss.00 3' x 5' Scrapper � 1 $2.00 each $45.00 $104.00 Mats ' _ 1 �-- - ---- � TOWELS I � Shop Towef-FtCf�-2 Q � � _p7 each .35 each�� $728.00 � ; Green �..� ____._______.�____.._._ ---.�---- - � f�ee�-Terry Towel � 150 � .14 each $1.50 each $�,a92.00 ! White or Blue i G:.Rda'.Catlry Waike�Wo�d Data REQJE9T FOR PRUPOSAL FOR MAINTENACE AN�ANNUAL UNIFORtr;SERVICE Doc OTHER 8 Bank Lockers 16 {Club & o.00 o.00 o.00 Maintenance) oiled Laundry 4 Lock Unit o.00 o.00 o.00 V-NeCk Apro�l 25 .90 each $6.�0 $1,170.00 . . _ _ _... __ _ _ __.. _ Singie Bar Linen 1 0.00 0.00 0.00 Cioset The t�tal bicl price is based on the antieipatec� annual rental and maintenance costs of the tipeciiieci uniform products notecl �ibove, rent�d incrementally through-out the t�scal year. A purchase order will be i�sued tc�r the antici}�ated cotit of the bid; however, the obl'r�atian of the City of Palm Dcsert and the Detiert Willow Golf Resort will bc; bascd solely on thc actual products rented. Tlie City of Palm Uesert r-eserves the right to rent ldditional quantities of each product, in an amount not to exceeci 2_5 percent of' the t�tal yuantity listc;d in the Vendor's Pro�osal; at sarne unit price outlined in the Vendor's Proposal. If the additional yuantity rented exceeds 25 percent of the litit yuantity the City will have the ahility tc� re�ie�otiate tl�e Vendor's unit price. UNIFORM RENTAL AND MAINTENANCE PRICE {For Fiscal Year 2010/2011 — 52 weeks) $ $ai,293.96 DELIVERY COST � $416.00 SALES TAX � �o.00 TOTAL AMOUNT OF BID IN FIGURES � 41,709.96 TOTAL AMOUNT OF BID IN �IVORDS Forty one thousand seven hundred and nine dollars and ninety six cents IN WITNESS WHEREOF CONTRACTOR executed this proposa�as of date set forth on Page C-1: Page 10 / � '�/'�7 By. /��'- .-�" <�"-� <_.� Signature (Must Be Notarized) Tit�g: Government Major Account Manager Contractor Page 11 State of California } } SS. County of Riverside } r' Zo�o On �ot/• � ,.�88 before me, �-� �� " �S� , a Notary Public, personally appeared s�v�-. (�-�tNC'��ZO , who proved to me on ihe basis of satisfactory evidence to be the persort�sj whose name{s}-is/a�e subscribed to the within instrument and acknowledged to me that heFs�►e/� executed the same in his/laer/tt�eir authorized capacity(}es), and that by hls/�e�/tk�e++� signaturefsjr on the instrument the perso►a{�sj; or the entity upon behalf of which the persor�{s�-acted, executed the instrument. I certify under PENAL7Y OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. �.��.��a�� '��4g` � STr�,��J C.S!_GESTO WITNESS my hand and official seal. N ,�.. �r�a c:t��n�n.a i�s5�2 � � - �'� !�la;:-r;�'ut�lic-Califania � m ;;y� RlV�RSiDE N ��,., � My Comm� ,ion f Ypires Mar 6,2013 � :4'F2 e.�.ti,� ".�'.",'t" cc.-��;�5: Signat r� � (seal) � Page 12 Bii)DI;R'S iNIaOkMATtON The undersigned has carefuily examined the documents pertinent ta this Request for Proposal (RFP) and hereby offers and submits the above price in consideration of the Proposal Requirements, attached hereto and a part of this offer and proposal. COmpan�/: Cintas Corporation Authorized Signature: , ,..--�"�� ---�—�---� .,..-- . COC1taCt �r'�tT12 {p�@aS@ pi"Int�: Paul DiVincenzo TIt�G: Government Major Account Manager individual, Partnership, o�' Corporation: corporation ACl(�C2SS: 2150 S_Proforma Ave. Clty: Ontario .S�c1te, Zlp: CA,917fi1 Tg�gphOng: 909.215.7044 F/�X: 909.354.3309 E-tllal� a.C�C�fESS: divincenzop@cintas.cam �atg: 11/U7/2010 Number of Addenda � Page 13 APPENDIX A DEPARTMENT SERVICE DESCRIPTIONS • Below Departments are serviced with Uniforms with week�y pick-up and de(ivery schedule. • All soiled garments are to be picked up weekly and delivered clean on the same day the following week. • Below numbers ar� approximate and subject to change based on the resorts business needs. • Final colors, styles, and embroidered logo placement are to be determined by the Resort. CLLBHOUSF Banyu�t Approxiinat�;ly: 15 E�nplc�yees � o This department wears a hotel/resort quality dress shirt in men's and a woman's cut (not unisex). o Garments should have dress shirt shine with button down collar for men and open collar for women. o This garment should be made of a durable material as well as feel light weight and come in short and long sleeve. o Availability of Desert Willow and Kemper logo's embroidered on chest and sleeve (not patches}. Grill Approximately: 6 Emplovees v This department wears a hotel/resort quality dress shirt in men's and a woman's cut (not unisex). As well as a microfiber dress pant. o Garments should have dress shirt shine with button down collar for men and open callar for women. o Dress pant should be plea#ed and made of iightweight material conducive to the regions climate. o This garment should be made of a durable material as well as feel light weight and come in short and long sleeve. o Availability of Deser� Willow and Kemper logo's embraidered on chest and sleeve (not patches) Chefs Appraximatelv: 15 Einplovices o This departmen# wears a hotel/resort quality Knotted Button chef coat (not plastic �uttons) Lang Sleeve. o Pants include Stretch waist chef pants, Cargo pants, and Poly/Cotton work pants. Page 14 o Garments should exhibit durability as well as high end chef look versus line cook. o Availability of Desert Willow and Kemper logo's embroidered on left chest and sleeve (not patches). Servers Approximately : 2S Employees o This department wears a hotel/resort quality dress shirt in men's and a woman's cut (not unisex). This garment should be made of a durabie materiai as well as feel light weight and come in short and long sleeve. o Also, some employees wear a hotel/resort quality Knotted Button chef coat (not plastic buttons) Long Sleeve. o A lightweight, but#on down work shirt is warn by two employees. o Pants/Shorts include stretch waist chef pants, microfiber pleated dress pant, cargo pants/shorts, and poly/cotton work pants and women's cut stretch wark�ant (non-pleated). o Garments should have dress shirt shine with button down collar for men and open collar fnr women. o Availabitity of Desert Wil(ow and Kemper logo's embroidered on chest and sleeve {not patches) GQLF� CC?URSE MAINTEI'�ANCE G�if Maintenance Approxim�telv: 56 Emnlovees o This department wears an industrial work shirt and work pant. o This garment should be made of a durable paly/cotton material as well as feel light weight and come in short and long sleeve. o Heavy duty shop coats and coveralls are supp)ied to two mechanics. o Availability of Desert Willow and/or Kemper logo's on patches that are heat sealed on�o garments versus threading due to irritability. Page 15 Non-Garment Services Maintenance 1TEM Weeklv Quantitv a 3x4 or 3x5 Entry Mats 4 0 4x6 Logo Mats 8 o Shop Towels 350 0 8 Bank Lockers (Extra Wide Preferred) 9 o Saii Lockers 2 Hc>usekeepin#; ITEM Weeklv Ouantitv 0 3x5 Scrapper Mat 1 0 4x6 Logo Mats 8 Kitchen/Dinin� ITEM WeeklY Quantitv 0 8 Bank Lockers (Extra Wide Preferred) 7 o Bistro Apron 25 o V-Neck Apron 25 o Single Bar Linen Closet 1 o Soil Lockers 2 Page 16