HomeMy WebLinkAboutC30360 - Lease Agmt Wlkng Green Mwrs & 1 Piece Golf Lift Equpmnt CITY OF PALM DESERT
STAFF REPORT
REQUEST: APPROVE THE LEASE AGREEMENT BETWEEN THE DESERT
WILLOW GOLF RESORT AND TURF STAR IN THE AMOUNT OF
$86,589.60 FOR A TERM OF 48 MONTHS FOR THE PURPOSE
OF PROCURING EIGHT (8) WALKING GREENS MOWERS AND
ONE (1) PIECE GOLF LIFT EQUIPMENT
SUBMITTED BY: Catherine Walker, Senior Management Analyst
APPLICANT: TurF Star
79-253 Country Club Drive
Bermuda Dunes CA, 92203
DATE: November 18, 2010
CONTENTS: National Intergovernmental Purchasing Alliance Information
Bid Proposal
Recommendation
By Minute Motion: Appro�e the Lease Agreement for walking greens
mowers and lift equipment for the Desert Willow Golf Resort in the amount
of $86,589.06 (includes tax and interest) from Turf Star. (contract rto. C30360)
Funds are available in Golf Course Expenses, Account No. 520-4195-495-
8091.
Executive Summary
The new lease agreement would provide eight Toro walking greens mowers and one
piece of Toro golf lift equipment for a term of 48 months. The current mowers utilized by
the golf resort are Toro mowers, and have provided superior work and warranty
performance. The parameters of the lease are as follows:
Equipment No. of Mowers Per Unit Cost Total
Walkin Mowers 8 $ 9,243.76 $ 73,950.00
GL-9 E ui ment Lift 1 $ 8,622.79 $ 8,622.79
Total $ 82,572.79
Trade in Value No. of Mowers Total Est.Value
Walkin Mowers 8 $ 500 $4,000.00
Net Cost $ 7g�572.7g
Interest Cost $ 8;016.81
Total Cost 9 $ 1,803.95/mts x 8mts $86,589.60
Staff Report
Mowers for the Desert Willow Golf Resort
November 18, 2010
Page 2 of 3
Backaround
The previous four-year lease agreement for walking mowers at the Desert Willow Golf
Resort has expired. As per the terms of the previous lease agreement, at the end of the
four-year term, the Desert Willow Golf Resort purchases the existing mowers and
utilizes their trade-in value as part of the negotiation for new walking mowers. The
Desert Willow Golf Resort is a nationally recognized golf destination that
accommodated over 83,134 rounds of golf in fiscal year 2009/2010 alone. The purpose
for the lease agreement is to provide the golf resort with walking mowers for daily
mowing of the approximately 6.2 acres of greens and lift equipment. The lift equipment
provides for the safe and efficient on-going servicing of the mowers. The high volume of
golf rounds requires constant maintenance and course repair. If the greens are not
properly cared for, play will be adversely affected.
The City would like to enter into a lease agreement with Turf Star through the National
Intergovernmental Purchasing Alliance (IPA) Company program. National IPA is a
cooperative purchasing organization, established through a collaborative effort of public
agencies across the United States with the specific purpose of reducing procurement
costs by leveraging group volume. The program is similar to the California Multiple
Award Schedule (CMAS), which is a state program allowing public agencies to procure
goods or services at prices that have been assessed to be fair, reasonable, and
competitive. Public Contract Code Sections 10290 et seq. and 12101.5 include approval
for local government agencies, including general law cities to use CMAS.
National IPA aggregates purchasing volume of participating agencies in order to receive
larger volume discounts from suppliers. Master agreements are publicly solicited and
awarded through a Request for Proposals (RFP) process, and held by a principal
procurement agency. National IPA serves as a government cooperative purchasing
organization for agencies nationwide.
Under the provisions set forth in the City of Palm Desert Municipal Code, section
3.30.260 other governmental aqencies, the City of Palm Desert is allowed to participate
in the IPA program.
The City may participate with other governmental agencies such as the State
of California, County of Riverside, or any other cities, who have through a
bidding process, determined to award or purchase, supplies, merchandise,
or other items needed by the City which program of the other governmental
agency allows participation by this city.
The City of Palm Desert would utilize the competitively solicited and ultimate award by
the City of Tucson, Arizona, the principal procurement agency, for the purposes of
entering into the TurF Star lease agreement (please refer to attached materials).
Staff recommends approval of the lease agreement between the Desert Willow Golf
Resort and Turf Star for the lease of eight walking mowers and one piece of lift
equipment for a term of 48 months.
G:1rda\Cathy Walker\Word DatalStfDWMowers.doc
Staff Report
Mowers for the Desert Willow Golf Resort
November 18, 2010
Page 3 of 3
The Desert Willow Golf Resort in conjunction with the Finance Department has
thoroughly reviewed the proposed terms of the lease agreement, and has determined
that the terms of the lease agreement are reasonable and proposed costs are in
accordance with the previous agreement and current market conditions. The Finance
Department and the City Attorney have determined that the National IPA program
meets the provisions set forth in the City of Palm Desert Municipal Code and
Purchasing Policy.
Fiscal Analvsis
The total net principal cost for the eight mowers and one piece of mower lift equipment
is $78,572.79. The $78,572.79 will be financed through a municipal lease at a monthly
lease payment of $1,803.95, which will result in an overall/inclusive cost for the
equipment for the 48 month lease period of $86,589.60. No appropriation is required;
funding is available in the current Desert Willow budget.
Submitted By:
Catherine Walker, Sr. Management Analyst artin Alvarez, Redevelopment Manager
Department Head:
CiTY COUNC7LAC'�'•I�ON
� APPROVED ✓ nFNTF;n___`
,1� RF,CENED.�.,.,,,,_, „OTHER
J i McCarthy C f development
� MF,F.T.,I,�C DATE - -
1 AYF.S�' � ��GY14�i1 i' � i rf�;
, NO1:S:��f�17� �
Paul S. Gib , Direc r of Finance A��ENT: 1�1���
� A[3STAIN: ! � �
V[;IZIFIF.D BY: � 1 ��
Appt'OVaI: (3riginal on File with City •k's Office
J h . Wohlmu , City Manager
�
G:1rda\Cathy Walker\Word DatalStfDWMowers.doc
Toro Pricing and Ordering Page 1 of 1
, �
.,�� r � �
�
h �� � �i;� � ,��� �
NATIONALI PA► '�� �' �` , �,k . _ �
��� M
HOME ABOUT US AGREEMENTS CONTACT US � � # � " � � '
�I V II� �il I
4`
� ����� � C�o�snt on ft.
��"�� Parks and Golf Grounds
, �` ,� Maintenance Equipment
��I �� Competitively Solicited and Awarded by:
City of Tucson, AZ
�
� II � . Discount Structure:
. • • • Products purchased with a traction unit; 21.8% discount off of Toro
Commercial current year MSRP
• Attachments, accessories sold without a traction unit: 20.5%
; � � � , , • discount off of Toro Commercial current year MSRP
• Landscape Contract Equipment (LCE) available at 27% off Toro
Select Agreement Landscape Contractor current year MSRP.
• Compact Utility Equipment (Dingo) available at 17% off Toro Site
Go! Works current year MSRP.
Smart Value Program:
In addition to the discount off of Toros Commercial list price, this
agreement offers the Smart Value Program, a volume incentive program.
Agencies will receive their choice of Toro Commercial Division goods. This
may allow for Torop Protection Plus, additional attachments, or even a
complete unit.
For additional information, contact your locai Toro Commercial distributor.
To find your local distributor, click here.
National Intergovernmental Purchasing Alliance Company
1600 NJest9ate Circle, Suite J_75, Brentwood,TN 37027
ToII Free(866)408-3077 � infoC�nation�lioa.orn
http://www.nationalipa.org/toropricing.html 11/9/2010
COMPANY INFORMATION
�__ ��.�" S i -A�
Company Name
��� --Z�� C��c.�.i,d�-��t„_s..3 C� � ��� �
Address
L'�.�,_v�.� �,r.,.�,s �.C� `�z.z.o 3
C��.u.. �--��oo� Q��`� r-`Z�C�b w-��.�,..i�C �c,�� ��-- ;on I
Telephone Na
,
t
:_*.�. t` a-��..�..._.. t� � � c_t�
Signature Date
� v�. LJ �t:��2.�
Print Name
�E12�t�ot� '�...Att-���`?`��
Title
Page 4 of 6
The City of Palm Desert/Desert Wil}ow reserves the right to reject any and all bids
r
�
� �
�.?��5�' �°�� �•-: �,'.
K�*��� ��
#i �r ��
�'a�� ,�� r��M��y �
i
'��� ���:.�t� ��� .�u
�
*��,,r� �� � 't�� ���;��ST� (800� 585-8001 www.turfsiaccom
�;ti �� ,�,�� �� pF�,
City af Palm Desert/Desert Wiliow Bid 11/3/2010
(National tPA pricing contract#0830Q4-01}
Prices are subject to an estamated 3-5%increase after 11/30/2010
8 ea. Toro Flex 21 walking greens mower $8,491.73 $57,933.84
Grooved rollers
Light kits
Hour meters
Whee!kits
14 bfaded reels
Micro bedknife
1ea. Golf Lift GL-9 Equipment lift $7,929
Note:Turf Star is not able to supply installation $75,862.84
or electrical set up on this unit.
Tax 8.75( ff tax exemption not taken) $6,638
Trade in
8ea. Toro 1d00 (Must be in good running conditionj ($500) ($4,000)
Cash price(If tax exemption not taken) $78,500.84
Cash price{ If tax exemption taken) $71,862.84
Finante-Municiple lease($25d doc fee)
($1 buyout)
(With tax)
36 month@$2,343.25/month
48 month @$1,803.95/month
(Without tax)
3b month@$2,145.11/month
48 month @$2,552.41/manth
� �9�zs�i��wntry th.n Dnve� )55 Ba�..n:trr._.: Sr,•te�ur.t sar.mv�Avr. 193a r_�i�y cowr ��e�?��,n i .. :�ni., ��t u..i'vh,�.�r�� _ ,�„�, . �
BrrR.uAd Uunes.�A 92203 Bre.�.CR >2811 iresn¢CA 9R177 HaVw�d lA 945-05 [idvY�nC�rac lA 95741 l5,[n.CA l.u8t
Fix 17G0�345429/ Fax(71a)99GS7Z9 F,tx,�559�277J 123 Fax(±10)7$53(�7S f-�i91�1 6l5 3448 f�,ix;lhUl/1a.=3L34
#_� :..
Warranty
Toro Flex 21-Two years
Golf Lift GL9-5 years
Training
Staff training when units are deiivered
Recommended spare parts
Non at ihis time.We are lotated just a few mites from the
golf course and if we do not have the part we will have it in 24 hours.
Delivery
6 weeks or Iess
�PNC
EQU}PMENT FiNAfVCE LEAS{NG APPLICATION
Call Toll Free 800-263-9489 Ext 3�Fax Comple2ed and Signed AppUcaUon to 886-888-3685
IMPORTAMT lNFQRMATlQN:If you are applying for indi�idual lease or for join!lease with arwlher person(inGuding a jarrt accourtt or an accourtt that you and another
persan wili use)complete a0 sedions providing irNamatbn about each irxfividual appticant,joird applica�t or user.if you are applyrc�g to guararNee the obtigations ot a
business,complete all sectior�s prov�fing ir�formatron about yourseN.Persona providing Infom�atlo�who are nof Appifcsrns,Guerantors,or Company Authorfmd
Signers shautd cwt aign this atabwnent
L egai 8�niies+Nane OBA Nema Tax W�it�iicn No.
Streat Address (no P.O.8o�res) Bilknp Addrsss (m P.O.Boxesl
❑Sofe ProWiatorshiP
C'�'�01���P ❑Individuals apWY�91�Y
1a birek»ss papose leaee
E�Location(if diMerarH Trom above):Street AddresalCilYlCae�lY/StatelYlP �J Ge�fltxl Pertne�'sNp
CaKaa Phaw No. Fa�c Fb. ❑Lin�ted Pei7iership
( ) ( 1 n Ccrp.a Ltd.Liebi�ty Co.
r�.e a� r��,s,� r��o�,� ►,ro.�r R�a c�s.�aa� �e or ory.
s�e d aB.
� is yar bw�ess adas tax axertpYt M'VE5 indica6e tez e�cempt reunWer. ❑NO ❑YES E-Meil Addreas J....._..
n on,x:
Prkopat�Pwtr r»�r�x,w Troe 1�U�r�p oaa or e.a, s«iel seaxity A u. .citrzx,
❑YES �NO
Horne Admese City Stale 7�P Home Ptwra
( )
BilAnp Address (i/dirterent) Ciy State ZIP Pnone
( 1
prw�paF7patr�erlOfiioar Tifb °/.O�rtrerNiip 6ste d BiRh Soaal Seauity fi U.S.Cidzen
❑YES []NO
Fbme Arkkese Ciy SmDe ZIP Hame Phone
( )
Bipirg P�dOrese f if tlifterent) City State ZIP Phaie
( )
Plea�e1�Cat4lftB eqiipmwrt you aro plBttnMtp to acquire-
Equiprnent Supplier Estimated To�l Equiprr�ent Costs:S
Sh�cture: ❑Nominal(e.y.51)Purchase Opfbn Lease ❑Fair Market V�ue Purohaae dption L�se ❑Trac TERM: MonThs
8enk Referaice Nune 1�000�uNl.ar�OP�cer Pnone�o.
( )
Accourd�YPe" Accowb No. Curterk Balance Averape Balance(6 rtiordha)
C7 Chedclrg ❑Swinpa G t.oan O Lhie af Crodk 3 i
'You:the"APDGarH"(bdh tertns indixle tl�a busiiaas enhity ea wed�dl d the a�6viduab,wnstl ebovel,oxtiy'!o us tt�at you aa appiyirg Ta aedit fa b�s reesa�s.end not fa per�onel.famity a
tqusetnW iwrPoese.APqIceM autl�ariaes PHCEF,liC�ba PNC E�meM Fnwnct to obpin iMametim ttnm ottwrs con�rrng ApplicarN's vadd and trade sian3np,indu�r�p APD�K'�D���a�
ropa�and dher roiwant infamw6on impedig tltia opplintion.and it Nfe Leaes is appa�ed,from Ume to time durinQ tl�e term d 1he Lease. M ad6dan W the iMorm�ian reyuested m tlrs appNcatian.maY
s�+erdh re4+est adddiart��ian from hpqiearN.INPORT/WT INFORMATiON: E�cepit as otlw�vdrs P�dY�'.Y����d comant tlrt tAs dlRVhs M PNCEF,LLC rDa VNC
r�wpmeM Fwne�w f�++Y-PNc�.u.c m.rNc�w�.w.')n+r.nwv wra�..�n oar.aa Mra.,e.�w�.bo�rt yo�a�.c v►�F,uc a»�c�nwK�sn.,c•nw w m.y
oner�ror n�r a�rao«•.+.�«w an«u+,�..a++rw.a�w«.ac�pxcanona p o�►«�nu r�woawtis or s«v�ces mec�.uc aw Pnc�n�b.xw.a m.y us w rM.rese eo
Y� tHdx ifN Fak CnBt R�portlrq Act thN�b nrfapi c�t kdortn�tlon quK camwt M�fived abart you(�you an�a bustrMsa)H pou bM PNCEF,lLC�a W�C E�nt Financ�Dy
wrFflnp to PUCEF.LLC eb�PNC Equipernt fina�u Afbntlon:f)1lfe�o!Coerte+N►PrlvaeY.P.O.Box 10lt.KWmeoo.IIY 49009.W�as�proMda Yau►rum�.addrsas.sociN seevih rpenbsr aiW
axan[numtw(a►.As an xtlwrized aprrt d the opD���+Per�Y.Y��'�tl�Y�haw revie�►ed tts9 doaxrerA and the v[mnatian herein is bua.cmea�d�te A photo staUc m0Y d tlws
aw,o�ear,snax e.as w�a as a,e�.cynw awm.ms a�tyy:rhs orao i.ws e�ruc a,m�ar��eaure a��c�eaiors�e c,edse e�y a��co��c.ea�oruy axim��s.ara tt,e�«ear
�evatinB eosfues mamfain aeparats asad N#ar�s on eech k�tidimi upon req�esl the ohio dva npMs oommisawn a�nin�0ers oanWience wtn mia iew.New raw Redda�b Onh:a cnrroumer repat
may be rec�eeled in wn'p.sidpn wilh Crs aOD�-�1���You wili ba nfonned wFieM�er or noF e oa�xner rpat was reµ�d xd'd xxri rapert vras re4ueded.iNanned d tM tmrne and
eaa�ess a m.arw,rer rePwernp apancy n,a funrN+ea ma rea«c sc�bseaurn oa�wr raap+�mey os reqt,ertea«utiRzea in arr�ecna,wim an�pd�s.renewe�«ewwro;on a u,s aew ra wMa,nrs
applica6w�is rtrede.V�mont Resld�nls pMy: You au�ai�e PNCfF,l4C ma PNC E�prrnt Finrnce fo obfbn crobt reports abak you now arW in the fiidae for aq lepitime[e purp�onea aseociabtl wMh
ttps appkcetlon a Uw eccant irxhatitp,Eut not ffmiMtl b:(a)eval�nD�is aGPY�a�:and(b)renew�,rsview'vi9.�Y�B.aricl teltitg ooNec9on ection on tlte accarM.YnportaM bdotm�tion Abo�k
woeaduns tur op«�{n�A a.w AaauA:To nelp u,e yorarrne►rt nyx u,e nr,6np or ro�.ortsm rw moner Ia�qe�inp aavi6ee.Feoera�lew re�,'res�finanael uKtiafia�s to oetein.veriN,ara reoord
wdmnetion Nat identlft�each Qeroan who opana an accar�i YK�eI tFus rtieans tor you When you apen�ao�nt.wa wiH esk ta yas rr�ne,add�ess.date d birth.buair»sa doarrbtNs,arW otlier
ir�ortretion nwt wi�anow us to iderqiry you.We mey atao ask to ses yar�ivefe pcerue or dher idarityirp doaxnenta
Well oert'rfy that wetl have read and agree with appiicabie tertns and conditions above.
� com�r�ny M,It+orized si�ure rroe �
c«npanr n�r�ea spnsa.a T�te �
Guare�or�owrier�InaWidW sqnehre G+iererroar/owrbr I rdividue+Sigr�l�re
:Pev i��00-�