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Home My WebLink AboutAwrd - R29420B DWGR Lkvw Terrace Xpnsn Patio Furniture CITY OF PALM DESERT / PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AWARD CONTRACT NO. R29420B TO DAVID MOORE & CO. IN THE AMOUNT NOT TO EXCEED $73,504.12 FOR THE DESERT WILLOW KITCHEN LAKEVIEW TERRACE PATIO FURNITURE SUBMITTED BY: Heather Buck, Project Coordinator Martin Alvarez, Redevelopment Manager CONTRACTOR: David Moore & Co. 161 W. Torremolinas St. Rancho Mirage, CA 92270 DATE: November 18, 2010 CONTENTS: Agreement � Images of Patio Furniture Recommendation By Minute Motion: 1. Award Contract No. R29420B to David Moore & Co. in the amount not to exceed $73,504.12 for the Lakeview Terrace patio furniture at Desert Willow Golf Resort; and 2. Authorize the Mayor to execute an Agreement. Funds are available in the Desert Willow Golf Course Maintenance Fund, Account No. 241-4195-495-8092. Backqround As part of the 2010/11 Desert Willow Budget, funds were allocated for the purchase of non-fixed furniture, fixtures, and equipment associated with the Lakeview Terrace Expansion. These items cannot be purchased with Redevelopment Agency funds. On October 23 and 28, 2010, Agency staff published a notice in The Desert Sun requesting sealed bids for patio furniture for the exterior bar, dining, fire pit and fireplace including tables, chairs and umbrellas. Bids were opened on November 5, 2010. One bid was received from David Moore & Co. of Rancho Mirage. Staff recommends approval of a contract with David Moore & Co. for the patio furniture. Staff Report Award Contact No. R29420B for the Lakeview Terrace Patio Furniture at Desert Willow November 18, 2010 Page 2 of 2 Procurement of a minimum of 50 percent of this furniture is scheduled to occur in December with the remaining furniture in early February 2011, which will coincide with the facility's peak season. Fiscal Analvsis Funds for the Lakeview Terrace non-fixed furniture have been budgeted in Desert Willow's 2010/11 budget. Funds for the procurement of the exterior furniture and equipment necessary to operate the expanded facility are available in the City's Golf Course Maintenance Fund 241. Staff recommends approval. Submitted By: � ��C,�L'Yz-iiU � Heather Buck, Project Coordinator artin Alvarez, Redevelopment Manager Department Head: CITYCOUNC LAC1'IOI� APPROVED � %� ��'`�,��DFNiED,._______ „_,_ ' RECEIVED _OTHER � stin cCarth , e evelopment MEETINC DAT ' - �U/C� ,� AYF,S:�� l f'r�z � �r�� c�CYl�r .� �E .� �d� � NOES: l�lC��' '�� ` AI3SENT: � Paul S. Gi n, ' ctor of Finance A[3STAIN:��-� VI;RIF[ED BY: '� ��/� Origin��l on File with City lcrk's Of�ce A val: � � � � ��'�C� BY RDA ��-{_, J M. Wohlmuth, City Manager/Executive Director ON //- /�-�C`lC% � V�RI�'i�� g� �� . ��. �: 4r��ra� art fll� �it�, �,i��+ �"I�r►�'� r'�ffi�� G:\rda\Heather Buck\Desert Willow\Lakeview Terrace\Staff Report\DWLVT-Award of Conlract R29420B.doc Contract No. R294206 SECTION 00500 AGREEMENT THIS AGREEMENT is made and entered into this 18th day of November, 2010, by and between City of Palm Desert, California, hereafter called "OWNER," and David Moore & Co. hereinafter called "CONTRACTOR." � WITNESSETH RECITALS: CONTRACTOR has submitted to OWNER its CONTRACTOR's Proposal for the construction of OWNER's Project, 1. Desert Willow Golf Resort — Banquet Furniture Proiect, Contract No. R29420C in strict accordance with the Contract Documents identified below and OWNER has accepted said Proposal, inclusive of the base bid plus the following alternates: none 2. CONTRACTOR states that it has re-examined its CONTRACTOR's Proposal and found it to be correct, has ascertained that its subcontractors are properly licensed and possess the requisite skill and forces, has examined the site and Contract in accordance with the Contract Documents for the money set forth in its Proposal to be paid as provided in the Contract Documents. AGREEMENT: IT IS AGREED BY THE PARTIES AS FOLLOWS: 1. Contract Documents: The entire contracf consists of the following: (a) The Notice lnviting Sea/ed Bids (Section 00200J; (b) The Instructions to Bidders (Section 00300J; (c) Bid Schedule �Section 00410J; (d) The Agreement �Section 00500]; (e) Addenda Nos. 1 ; (fl The Determination of Prevailing Wage Rates for Public Work; (g) Any Change Orders issued; (h) Any addifional or supplemental specifications, notices, instructions and drawings issued in accordance with the provisions of the Contract Documents. AlI of said Documents presently in existence are by fhis reference incorporated herein as if here set forth in full and upon the proper issuance of their documents they shall likewise be deemed incorporated. 2. Issuance of Notice to Proceed will signify Contractor's directive to proceed with procurement only of all contract items. Delivery and installation will be scheduled to coincide with substantial completion of the current Kitchen / Building Expansion project, currently slated to complete on or around December 1, 1010. Contractor will be given a minimum of 2 week notice for a final scheduled Contract No. R29420B installation start date. All delivery and installations will be required to be completed within seven (7) workin� days of notice to install. Contractor must be prepared to store any procured equipment/materials offsite prior to date of installation and delivery. Time for commencement and completion of the work is critical, and is the essence of the Contract. 3. That the CONTRACTOR agrees to indemnify, defend, and hold harmless the OWNER, and its officers, and employees, the ARCHITECT, Owner's Representative from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this Agreement. 4. Should any litigation or arbitration be commenced between the parties concerning the works of improvements as referenced herein, the prevailing party in any such litigation, being the OWNER or the CONTRACTOR, should be entitled to a reasonable sum for attorney's fees and costs incurred in any such litigation relating to this Contract. 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 6. CONTRACTOR shall be paid in the manner set forth in the Contract Documents the amount of its proposal as accepted by OWNER, subject to such additions and deductions as may be made pursuant to the Contact Documents and applicable law. 7. Execution of the Agreement by the parties constitutes their agreement to abide by all applicable provisions of the California Labor Code; constitutes CONTRACTOR's certification that he is aware of the provisions of said Code and will comply with them; and further constitutes CONTRACTOR's certification as follows: "I am aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." Contract No. R29420B IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement which shall be deemed an original on the date first above written. CITY OF PALM DESERT "CONTRACTOR" (Signature to be notarized) By: By: Mayor Title Attest: Attest: City Clerk Approved as to Form: Title City Attorney ***END THIS SECTION*** Contract No. R294206 DESERT WILLOW LAKEVIEW TERRACE PATIO FURNITURE 1 � y � rN ta i � R� / {I/ I� �� Y at'iw" ,�-� 1..�, �. h � � � - 9x �'+ , �_ ,�:, , � �� ,� � , ;� r�,. �:,�„��•�.m� v�., � �T`7� ,:�, v 4 �w�.�ryr�.��y.�.... �b ..,. :.�..,�w,�. �a�� nri�' WF:�iY�*i� �k'�'�y� r1.Fd�� ,��f�i�l� � fe� �i .., �'. �� :, 1 `f .i�' � � '� � LAKEVIEW TERRACE: LOVESEAT AT FIRE PIT AND FIREPLACE . . �: _ . . ,� _ � - � � ��, �=. � � �� '.. ° .._ :, ,' - :' ;. � 6 .�r �� .� � �=� � � . r . T � . �► , � , , . �� ,;N ��;;�'� �R, , ,. .�z :'�r:�.��:��,_ ' . . . � . ; . . � . Contract No. R29420B —�.m... --- 8�7� �` :' �7�d '�� . . . .�i;��.:r, . �;. �, . ✓ -..,�' y r �I � / �' � I . 7 _ 1 � , i i -'��i,��i ��', ,..m��.._..�.� LAKEVIEW TERRACE: ARM CHAIR AT FIRE PIT AND FIREPLACE Contract No. R29420B i eX „sq � � �� -- - _ �� _ _ - � � _ _ -- t :`3" : — _= ---- fi ___ tY � '� . . . . I .�.<. -..: . � �� , .. �kfi,. , rifirr r�a�: �- � �r � �; �� , �,��a� a,, m�t :�" � �,, ''' 'n� ^�: �'� ' �,tl 4 �. . '� �'4 4� ( . r " .'.. ; , ,. VISTA BAR: BAR STOOLS AND HIGH TOP TABLES Contract No. R294206 � _ r � F � J - � , � '� ,,. •�,,�� , "�, . . :;�� r.;. � � :'v .. �� a � ..s 5 . r " Y`� ' � ,� � LAKEVIEW TERRACE: DINING CHAIR Contract No. R29420B La Jolla Rouad 48"Diniug Table Pait�:�01-T�8 Exuvded Aluminuw �yr Watxaaty 48 iQ Diameter Heieht: 29.5 ia LAKEVIEW TERRACE: DINING TABLE