HomeMy WebLinkAboutC30150 - Funding Agmnt - CDMOD CITY OF PALM DESERT
STAFF REPORT
REQUEST: AUTHORIZATION TO NEGOTIATE AND FINALIZE A FUNDING
AGREEMENT BETWEEN THE CITY OF PALM DESERT AND THE
CHILDREN'S DISCOVERY MUSEUM OF THE DESERT FOR THE
EXPANSION AND RENOVATION OF THEIR CURRENT FACILITY
SUBMITTED BY: Catherine Walker, Senior Management Analyst
CONTRACTOR: Children's Discovery Museum of the Desert
71-701 Gerald Ford Drive
Rancho Mirage, CA 92270
DATE: October 14, 2010
CONTENTS: 1. Funding Agreement
2. Conceptual Master Plan
3. Funding Request Letter
4. City of Rancho Mirage Letter of Intent
5. Descriptions of Exhibits
6. Exhibits Cost Breakdown
Recommendation
By Minute Motion:
1. Authorize staff to negotiate and finalize a Funding Agreement between the
City of Palm Desert and the Children's Discovery Museum of the Desert;
2. Approve Contract No. c3o15o substantially as to form; and
3. Authorize the City Manager to approve and execute the Funding Agreement
in the amount of $500,000 for the purpose of expanding and renovating the
existing facility; specifically for the procurement of new exhibits.
Funds are available in Special Programs, Account No. 400-4800-454-3902.
Executive Summary
Approval of staff's recommendation authorizes staff to negotiate a Funding Agreement
("Agreement") with the Children's Discovery Museum of the Desert (CDMOD) in the amount
of $500,000 for the expansion and renovation of their current facility. The new project has
been separated into three phases. Each phase is separate, distinct, and does not rely on
the progress of another phase for completion. The City's contribution will be allocated to
fund Phase One, specifically to the procurement of new exhibits. Phase One includes:
expanding the campus by 2.5 acres (including vegetable and sensory gardens, children's
maze, and functional playground equipment), construction of a 2,554 square foot
Staff Report Contract No.c3o� so
Agreement Between the City of Palm Desert and Children's Discovery Museum of the Desert
October 14, 2010
Page 2 of 3
multipurpose building to be used for programming space, expansion of the parking area, the
renovation of existing exhibit space, and the procuring new exhibits. Release of the City
funds is contingent on the CDMOD securing the remaining costs, providing an executed
contract for exhibits, all plan check approvals, and all necessary building permits that have
been issued for the improvements as part of Phase One. Approval of staff's
recommendation will allow the City Manager to execute the final agreement.
Backqround
The CDMOD submitted a letter request to the City of Palm Desert in February 2007,
requesting a $500,000 contribution to the CDMOD for the purpose of expanding and
renovating their facilities. As part of the 2008 City of Palm Desert budget process, the
funding was included in the budget and approved. At that time the CDMOD represented that
they would come back to the City for the funding once they had finalized both their master
plan and site plan. The CDMOD is now ready to commence Phase One, and intends to
move forward with a request to proceed going to their Board during the fall 2010.
Funding provided by the City of Palm Desert will be allocated to Phase One, more
specifically to the procurement of the new exhibits. The expansion has been divided into
three phases. Each phase is separate, distinct, and does not rely on the progress of another
phase for completion. Phase One includes: expanding the campus by 2.5 acres (including
vegetable and sensory gardens, children's maze, and functional playground equipment),
construction of a 2,554 square foot multipurpose building to be used for programming
space, the renovation of existing exhibit space, expansion of the parking area, and the
purchase of exhibits. Phase Two includes: relocation of the CDMOD gift store to the lobby
and enlarging the lobby to accommodate its new function. Phase Three includes: addition of
early childhood program space, meeting rooms, exhibit gallery, and relocation of the
administration offices.
The premier draw for children and their families to the CDMOD is the opportunity to interact
with the exhibits on the gallery floor. The exhibits are all hands on and encourage the child
to engage in tactile learning, as well as inspire curiosity about mechanics, form, and
function. CDMOD has been designated as one of only four"Good to Grow" museums in the
Nation. CDMOD promotes healthy lifestyles to children through play. A portion of the new
exhibits planned for Phase One includes activities directly related to physical fitness and
health. Specifically those exhibits will measure balance, flexibility, reaction time, and height
(refer to Appendix 5). The CDMOD facility provides a quality hands-on learning experience
to elementary school-age children and families of the Coachella Valley. In the CDMOD's
twelve years of operation, they have served over 700,000 visitors, provided for over 86,000
school field trips, more than 10,000 children have attended their day camps, and Palm
Desert residents have visited the museum over 60,000 times. Staff recommends allowing
the City Manager to negotiate and execute the final agreement for dispersing the City's
$500,000 contribution.
GUda\Cathy Walker\Word Data\Stffor CDMOD.doc
Staff Report Contract No.�_
Agreement Between the City of Palm Desert and Chiidren's Discovery Museum of the Desert
October 14, 2010
Page 3 of 3
Fiscal Analvsis
In 2008, the City of Paim Desert allocated the $500,000 contribution to the CDMOD as part
of the 2008 budget process. The $500,000 has been carried over for the last two years in
anticipation of the current request.
Submitted By: CITYCOUNCiLA�'i'ION
APPROVED � DENiED
� RECEIVED OTHER
Cat erine Walker, Sr. Managemen AnalystMF.i;T[ G DA "
Avrs• %1�� � 1 � � I�L�
Department Head: N�ES:
A�3SF.NT:
. AI��;TAIN:
VF.ItIFI(:� BY: �
J tin McCarthy, ACM r Re velopment �"��nal on File with Ci lerk's Office
�
/
Paul S. ibson, Director of Finance
Appro : .
/
i .�.� �..
`�... - �
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Jofhri . ohlmuth, City Manager
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G:IrdalCathy WalkerlWord Data�.Stffor CDMOD.doc
DRAFT AGREEMENT
FUNDING AGREEMENT
This Funding Agreement ("Agreement") is entered into this day of ,
2010, by and between the City of Palm Desert ("City") and the Children's Discovery
Museum of the Desert ("Museum"). The City and the Museum are sometimes
collectively referred to in this Agreement as the "Parties" and individually referred to as
"Party." The Agreement is made in light of the following Recitals:
RECITALS
A. The Museum intends to renovate and expand the current campus of the
Children's Discovery Museum of the Desert, in Rancho Mirage, California, in order to
meet the growing educational needs of the Coachella Valley. The expansion has been
divided into three phases. Each phase is separate, distinct, and does not rely on the
progress of another phase for completion. Phase One includes: expanding the campus
by 2.5 acres (including vegetable and sensory gardens, children's maze, functional
playground equipment), construction of a 2,554 square foot multipurpose building to be
used for programming space, the renovation of existing exhibit space, expansion of the
parking area including site improvements, and the procurement and installation of new
exhibitry. Phase Two includes: relocation of the Museum gift store to the lobby and
enlarging the lobby to accommodate its new function. Phase Three: addition of early
childhood program space, meeting rooms, exhibit gallery, and relocation of the
administration offices. Funding provided by the City of Palm Desert will be allocated to
Phase One.
B. The Museum has determined to move forward with Phase One "ProjecY' of
the expansion/renovation, which will cost approximately $2.8 million to complete.
Phase One would include expanding the campus by 2.5 acres, construction of a 2,554
square foot multipurpose building to be used as program space, the renovation of
existing exhibit space, and procurement of new exhibitry.
C. The City agrees to fund up to $500,000 for the expansion and renovation
of the Children's Discovery Museum of the Desert contingent on the Museum securing
the remaining costs, all plan check approvals, all necessary building permits that have
been issued for the improvements as part of Phase One, and an executed contract for
exhibitry. The City's funding of Phase One will be designated solely for the procurement
of new exhibitry.
D. The Parties desire to enter into this Agreement in order to outline their
roles and responsibilities regarding the Museum's expansion and renovation
NOW, THEREFORE, in consideration of the mutual promises set forth herein,
and in light of the above Recitals, which are hereby made a part of this Agreement, the
Parties hereby agree as follows:
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DRAFT AGREEMENT
AGREEMENT
1. Term. The term of this Agreement shall commence upon execution of this
Agreement and continue until final build out of Phase One.
2. Responsibilities of the Parties
2.1 Responsibilities of City. The City agrees to contribute up to
$500,000 for the expansion and renovation of the Children's
Discovery Museum of the Desert contingent on the Museum's
contribution of the remaining cost for the Children's Discovery
Museum of Desert's expansion and renovation. During the course
of construction of the improvements, the City shall make a one time
payment of $500,000 solely for the procurement of new exhibitry at
such time when the Museum has secured the remaining cost for
Phase One, and the Project has received/completed all necessary
plan checks and building permits, and an executed contract for
exhibitry. At such time as this amount has been reached, the City
shall have no further obligation whatsoever to provide any further
funding for the Children's Discovery Museum of the Desert. The
balance of the amount due under the construction contract shall be
paid by the Children's Discovery Museum of the Desert.
2.2 Responsibilities of the Museum. The Museum agrees to contribute
all funds needed beyond those provided by the City to ensure the
Children's Discovery Museum of the Desert's expansion and
renovation. The Museum has one year from the date of execution
of this Agreement to secure its full contribution. All funds received
from the Gity pursuant to this Agreement shall be solely used for
the procurement of new exhibitry pursuant to the expansion and
renovation of the Children's Discovery Museum of the Desert's
campus. The Museum may promote the City's contribution as
matching funds to the Museum's contribution. The Museum will be
responsible for operation and maintenance of the Children's
Discovery Museum of the Desert.
3. Remedies and Termination
3.1 Remedies. The Parties agree to provide each other with written
notice of nonperformance, unsatisfactory performance, or any other
dispute arising from the terms of this Agreement within thirty (30)
days of the deficiency or dispute being identified. The Parties shall
have ninety (90) days from receipt of said written notice to correct
any performance deficiencies. The Parties may mutually agree to
extend the ninety (90) day cure period. The Parties agree to
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DRAFT AGREEMENT
cooperate in good faith to resolve any perFormance issue or dispute
arising from this Agreement. Either Party in its sole and absolute
discretion may waive a default that cannot be cured.
3.2 Termination. In the event any dispute cannot be resolved under
these procedures, each Party retains such legal and equitable
remedies as it may have under law to enforce this Agreement. If
either Party defaults under this Agreement and does not timely cure
such default, the non-defaulting Party may terminate this
Agreement upon providing written notice of termination of this
Agreement to the defaulting Party, in which case this Agreement
shall terminate.
4. Indemnification. Museum agrees to indemnify, defend and hold harmless
the City, its officials, officers, employees, agents and consultants on account of any and
all claims for damages because of (i) personal injury, sickness or death of any person,
injury, damage or destruction to property, (ii) any breach by the Museum of any
representation, warranty or covenant of this Agreement, (iii) any violation by the
Museum of any applicable local or state laws, ordinances, rules, regulations or lawful
orders bearing on the performance of any obligations under this Agreement, or(iv) other
cost, charges or damages arising out of in any way the operation of the Children's
Discovery Museum of the Desert. This indemnification is intended to be as broad as
possible and as broad as allowed by law. Only in the instance of damage caused solely
and exclusively by the negligence and/or malfeasance of the City or its employees or
agents will the indemnification not apply. This indemnification includes but is not limited
to indemnifying for attorneys' fees, costs and other related expenses, including expert
witness fees incurred by the City directly, through its carriers or for its agents
and/employees.
5. Notices. Whenever it shall be necessary for either Party to serve notice
on the other regarding this Agreement, such notice shall be served either in person, by
certified mail, return receipt requested to the addresses below.
City: City of Palm Desert
Palm Desert Civic Center
73-510 Fred Waring Drive
Palm Desert, CA 92260
Attn: City Manager
Museum: Children's Discovery Museum
of the Desert
71-701 Gerald Ford Drive
Rancho Mirage Ca, 92270
Attn: Lee Anne Vanderbeck
Executive Director
3
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DRAFT AGREEMENT
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and
addressed to the Party at its applicable address. Actual notice shall be deemed
adequate notice on the date actual notice occurred, regardless of the method of service.
6. Leqal Costs. In the event of any legal action between the City and the
Museum arising out of the obligations of the Parties pursuant to this Agreement, the
prevailing Party will be entitled to payment of its costs and expenses, including its
attorneys' fees.
7. Binding Effect; Successors. The Museum shall not assign or transfer,
either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City, which may be given in the City's sole and absolute
discretion. Any attempt to do so shall be null and void, and any assignees or transferees
shall acquire no right or interest by reason of such attempted assignment or transfer.
This Agreement shall bind and inure to the benefit of the Parties and their respective
heirs, legal representatives, successors and assigns and all of the Parties thereto shall
be jointly and severally liable hereunder.
8. Counterparts. This Agreement may be executed in counterparts each of
which shall be deemed an original and all of which together shall constitute one and the
same instrument which shall be binding upon the Parties notwithstanding that the
Parties may not be signatories to the same counterpart or counterparts. The Parties
may integrate their respective counterparts by attaching the signature pages of each
separate counterpart to a single counterpart.
9. Further Assurances. Whenever requested to do so by the other Party,
each Party shall execute, acknowledge, and deliver any further conveyances,
assignments, confirmations, satisfactions, release, powers of attorney, instruments of
further assurance, approvals, consents, and any further instruments or documents that
are necessary, expedient, or proper to complete anything contemplated by this
Agreement. In addition, each Party shall do any other acts and execute, acknowledge,
and deliver any requested documents in order to carry out the intent and purpose of this
Agreement.
10. Modifications. All modifications to this Agreement must be in writing and
signed by the Parties.
11. Third-Party Rights. Nothing in this Agreement, express or implied, is
intended to confer upon any person, other than the Parties and their respective
successors and assigns, any rights or remedies.
12. Governing Law; Choice of Venue. This Agreement shall be governed and
construed in accordance with California law. Venue shall be Riverside County.
13. Severabilitv. If any provision of this Agreement becomes or is declared by
a court to be illegal, unenforceable or void, that clause will be omitted and the remainder
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G:Vda\Cathy Walker\Word Data\REVISEDFUNDING AGREEMENT No2 with David Mule's comments.doc
DRAFT AGREEMENT
of the Agreement will continue in full force and effect. Such holding shali in no way
affect the validity or enforceability of this Agreement.
14. Entire Agreement. This Agreement is the entire agreement between the
Parties and supersedes any prior or contemporaneous representations, understandings
or agreements, whether written or oral.
[Signature provisions on following page]
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DRAFT AGREEMENT
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of
the date first hereinabove written.
City of Palm Desert
Mayor
City Clerk
Children's Discovery Museum of the Desert
Executive Director
6
G:Vda\Cathy Walker\Word Data\REVISEDFUNDING AGREEMENT No2 with David Mule's comments.doc
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February 12,2007
Mr.Richazd 5. Kelly,Mayor
City of Palm Desert
73510 �red Waring
Pelm Desert, CA 92260
Re: Cove Communities/Anita B.Richmond
Children's Discovery Museum of the Desert
Dear Mayor Kelly,
TF�e Children's Discovery Museum of the Desert respectfully submi#s this request to be placed
upon the City Council Agenda in order to share with the City the Museeun's plans for future
expansion and to request assistance from the City of Palm Desert. The City of Rancho Mirage
has approved the physical plant expansion plans and the Museum is moving forward with a
Capital Campaign to ra�se the funds necessary to complete the expansion. The estimatcd cost of
' the completed project is 13.1 million dollazs. The Museum has determined that in order to
generate,suf�icient funding to camplete this project we will need to complete the project in
phases. Details of the initia]phase are being finatized,but we anticipate it will include the
following:
• Expansion of the parking area
• Expansion of the main lobby area to include a new store
• Conversion of the existing store to administrative space
• Conversion of the Dinah Shore building to Gallery/Exhibit space
� Construc6on of an additionat 2,000 square foot building which will be used for
programming space{ultimately the plans would designate this space for storage)
� Purchase of additiona]award-winning cutting-edge exhibits
• Portable buildings for on campus storage space
The initial phase is primarily focused on"revenue"generating space to allow us the ability to
expand#he Museum use through expansion of gallery,exhibit and program space tog�ther with
the amenities of parking to handle additional visitors. Future phascs wiI1 include#he consh�uction
of the new gallery,conversion of the existing administration space to program spacc,
construction of a secand flaor administration area and fiirther expansion of the campus for
storage.
.. - �
The Museum is hoping to meet the funding goals for die firs#phase with the assistance of the
City of Palm Desert_ The frst phase is being designed to cost fmm$3,000,000 to$4,000,000 '
including new exhibits. The Museum has received preliminary commitments of approximately �
$1,I50,000 from private parties for the expansion progxam. The City of Rancho Mirage
appraved a$250,000 contribution to the overall expansion program in December 2006 with a
matching concept for funds froni other cities. As we comptete our zevisions to the project to
address the phasing program,we wilt contaet the City of Rancho Mirage to determine if they
have any modifications to their contribution.
It is requested that the City consider investing$500,(100 in this Museum expansion project. We
will be seeking similar support from the City af Indian Welts.
Historically,the City of Palm Desert along with Rancho Mirage and Indian Wells, collectively as
the Cove Commission,provided 1.6 million dollars of seed money for the development of our
current facility. In addition,the City has continued to assist the Museum with developing Specia]
Programs through its Outside Agency Grant Funding Program. Those supportive dollars were
used to begin or expand reIevant pxogran�ming in the Community and not for unresh-icted
operationaI support. The Museum operates on a balanced budget and anticipates grants for
Special 1'mgrams. However,those same budgets do not provide for special projects like this
capital expansion or the recently comple#ed mural project.
The Museum facility Iocated at 71-701 Gerald Ford Drive in Rancho Mirage provides a quality
"hands-on" leaming experience to elementary school-age children and families of the Coachella
,
Valley. Tn our eight years of operation at this locration,the Museum has served over 540,000
visitors including many children visiting grandparents and families who live in Indian WeIIs and
the sunounding communities. SchooI field hips bring over 8,000 students,annually,to our doors
and our day camps alone serve almost 60 children and their families every day throughout the
sumrner,on school holidays,and during school vacafions. In addition,we offer ballet and fine
art classes,science project workshops,Eazly Chiidhood classes,and speeial performance events.
Outreach programs in the schools and at special comrnuaiiy events bring Museum programs and
services to thousands more. We have developed significant relationships with various hotels
including those in PaIm Desert as a source of activities for children staying at the hotels. In
addition,Palm Desert residents represent over 20%of Valley resident visitations to the Museum.
That is the [argest percentage of visitation by any Valley city.
Since 1998,the Museum has increased the number of visitors by over 52%. In addition to this
phenomenaL success,the Musewn embarked upon a strategic plan in 2003 to focus its continued
growth to better meet community needs, The positive results have driven tlae need for th�
Museum's currenf expansion plans. The Museum has outgrown its current faciIity. Although the
Museum added a numbez of new exhibits in 200b;we believe that in order to maintain our
ranking as one of the premier children museums in ealifornia and the nation we need to coatinue
to provide a cha]Ienging and innovative experience foz the children who visit.
Specifically,the Museum expa��sion wiil allow us:
� New and additional E�chibitry with broader age-rnnge appeal
• Detlicated space for Toddler programs
� Additional Program and Meeting space
• Additional Storage
• Additional Parking
Please consider this request by the Museum to share its plans and accc�mpanying need for City
assistance. Your interest and participation can help yaur Museum continue to play a vital role for
the citizens of PaIm Desert and the surrounding communities into the far-reaching fufiue.
Thank you for your consideration of this request and we look forward to hearing from you.
Respectfully,
Lee Anne V anderbeck
Executive Director
(760)321-0602 x 103
- Randal D. Miller
president,Hoazd of Trustees
Tlie Ch!ldren's Dtscovery Muaer�m!s a SOl(c)(3)charllable ixa#tution.
Tax I.D.It 33-Q2.33725
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y!-70i Gerald FoYd Drivr • Y�aacho Miragc>CA 9'L?70
(760)321-0602 • (760) 321-1605 Fa.r
Covc Communities/Aaita B.Richmond
- Chi�drep's D�Scovery 11��useum of the Desert
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T�: �� f; �'FROM: �„ee,�,n�e Vaadesbe�k X te3 .
FAX: PAG�s �inclu�.ing cover): .� .�
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PHO�: DA?'�: � �Z �o ,_ .
�tE: � COPY� .
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O Urgent C� For Review C1 Piease eom�mexit �] Plcase Tteply � .
C.p l� d • i.i� d - �r - !�L'� , .
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, 8@/"12l2026 08:34 760-3221605 CDMOD PAGE 82
49-1�-10:09:�BaM:Cley p� wanehe u,r�an � � '' 2
� ���r�r oF r�� � �����
�
�� oF � �� ��
� �
. �4Tft!!Q( M. PRA1T
,�ugust a.x,�o�o
Lee Vanderbeck, E�ea�iv�e Air�etor
Chfldren's Discove�y JNiuseum of the Aesert
�i—yo�Grerald Ford D��ve
Rancb�o Mfrage,CA g2��a
3ub�ect: June Xg, �008 Camruitrnent of the L�ty Counc�l to Parwide $Soo,00� for
Plt�ase I of t�e Mueeum's F.xpaflsioti Pxa�ect.
Deeur Ms.Vandezb�ck:
�'his letter is to confitxu that on June sg, 2008, tlna Cit� Counr,il. comznitted �to
prov�idfng a total �f $boa,000 payable over two y�� for pbase I of the �Kuseum's
. �pansian project,as de$ned in a 2ettcr of�axch 1z,2ao8 from you to then Me�ror G.
-� Dana Hoba�tt,and subjeet t,o the Mus�um malang a gnoc�fait]a ef6ort tawaxd designi�g
the projec�t a�ad obtaini�a�t�he n�PmPt'i�be entftieme�nts to aomplete the projed.
At the t�aoe of this commiim,ent, it ws� in�ended tb�at tbe $�00,00o fimanei,ei
eoan�tment would be paid ta the Muaeuui over the neat two�scc�l years foIlawiz�g the
June ig, 2on8 C�ty Counc.�I meeting (�'Y' Zoo&oq aad FY 2oog-so). However,
in��esmnch as the Ml��,�m has continwed�n a gaod faith effork to move forwaxd wiih
the projeGt, be campletl�g buitdin�g and sits des�gn work, submfttfng p�ane far plan
check and prEparjng eorrec�ion as aPP�P�ate, perindxcally confezr�g with �qar
• �ticbard W. Rit� end/or me tv �rovide updated informua,tfon and cantinuing to xaise
fund$ to complete the project, Lhe $Soo,oao £unci�ng oommitment �az a mod#Sed
Phase � of taae overa�I expansfon projecc remaiva� effective wer FY 2oxo-�x and FY
�0 xX-�2. P��maeut by the City witl be made fn tw�equal�astallme�ts upoa c�ertain yet-
to-be determined actiona and/or deadline baing sadef�ed bq the Museum. The City
Attor�e�s Offica is preparing ea agheement to memo�rielize the detaiIs of vvhen
��ymex�ss wiu b�e mad.e;fox e�tample,P�YmeatB ma�be made at tbe t�e of issu�ues of
� a bu�ding permit and at tha time of issu,ance of a oertaScs�te o�ocqipeaoy for the a,b6o
squ�.re fioot bui]dingto bQ cousctructed in Pb.a$e I of�tb�e exps.nsinn p1'o�ect.
Additionally, the City recagni�e that a modifled �h�a.�e I is now eff�ctive, daff�rfng
slightly fi�om the Pke���re8eren�ed 1n the Mar�,h xa, �008 letter firom you. Ptu'suant "
tb a June a,2oia letter pz�avided by you,�'hase I includes: �
�c�anstru�n cana+anetv ocvarovn�r F�rArce �ous�v�urr�oarr�r tuuc�a�v �uc wa�rcc
� �.�.�ea.a2s.a6�t �.�aea.�xe.nss T�,i.7eo.t�oa�o� TN.t.7�80.7Y0.3210 ra.�.�eo.�ai.�ax� �,�.�.�eo.no.�a
FsK'l.7�.3?,i.EC3p �WC 1.780.3?A.9851 Fex.1.766.3?A�.0628 P�t,S,Y8b.341.6798 i�8x.1.780.541,4Qi8 FR%� t.Typ.i70,9Q5t
�82,'!f�FlGltWAY f t f/Qi6Y�dfOr h9kAGE,�A e?,870 �
wrvw.RanchoMiregeCA,9�+ wtivw.ReisxRanchoMlraBe.aam
. B$I12l2818 88:34 759-32�1605 CDMOD PAGE 63
VA��Z-tU:OA�S�AM)CI_Y ut Aa��eh0 Wirqpo . 1► 2� j
I
� Ms,iee Vs�icrbec3�Exeautiv+e Direc.cnr Fnge 2 af 2
Chlldrw's Diacovrry Mn�oam of tha Deectt
Av u�t 11.2Qi � � . �
• Expan�sian af the pax�ang area�acluding site unprovemenrs. ._
+ Ca�fitruction of new builc�fng s�ace (a,,�o squart £eet} far pxt�grams and/or
exhibitoxy.
� Site prepar�ion and installation of outdoo�g�ay and a,ctivity areas.
• Conversion of the Dinah Shore building to gellary spac�for exhi'bite
� Pwrehase of adctfttonel exla�"bits
�'he Ctty look9 fotward Uo�kb�e Mveeum's campletfon Q;f�he correcttons aec�esary in t�e
plans frn�the new a,�o square foot buiidin,g so thgt issuance of a bu�di�mg permit can
accur,
P2ease be assared ih�t comp�eti�g ilae fi�aa�dttails of owr fnndix�g ag�e�ent with the .
Museuan is e hig�a griorl�y;I hope to have tbe draR ta y�a wi�the next week or so.
9hould you he�v�e any questions, pleage d.a ntrt he$itate t+o �onta�t me or, if I au� nc�
sv�n],ab�q Cathy Ml�ttoA.
8incerely
Pat�ick M, Pratt
G�ty N�anager .__
xo:M�ea�o�and Clty Coun�dl
CxtblirA�ttnpn,Dhecbvc of Matiagement 8ervices �
9tev�e Quint�ziiU�,C91qp►ttnmty
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I
Hands On! Inc. - -
689 Central Avenue ''� �
St. Petersburg, FL �
3370� USA
www.hofl.org '�
Contad: Greg Belew
tel. (7z7) Sz4-8988 xi9
fax (727) 824-8572 ,
gbelew@hofl.org
�-�
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Vtio'.o;j I?dnGs Onl Inc.
Balance
Keep it steady!
Balance is the foundation of all movement, but people rarely pay attention to the complex
dynamics of standing still. This fun challenge illuminates the intricate workings of balance
by testing static and dynamic balance, core stability and coordination. Visitors stand on a
platform that tips side-to-side and grip a set of handlebars until they are balanced. They
then let go and electronic sensors measure the time they can stay balanced without tipping
to one side. Visitors quickly discover how hard it is to coordinate more than zoo bones and
60o muscles just to stay in one place! The friendly competitive nature of this exhibit inspires
repeat attempts and lots of multi-generational conversation about fitness and health.
The Balance, Grip, Reaction, Flexibility and Endurance exhibits make a great group that
covers multiple fitness topics in a visitor-friendly format.
(Sheet i of a) cp Hands On!Inc aoio
Hands On! Inc.
689 Central Avenue
St. Petersburg, fL ,;
337oi USA
www.hofl.org —___
Contact: Greg Belew
tel. (7s7) 8z4-8988 x�g
fax (727) $24-8572
gbelew@ hofl.org
ti, A
Y i"�
k} f4-�
i i� f. lis�ds::^�.��. h�c.
Balance
Dimensions: 72" D x 24" W x 7" H
Age Level: 6 and up
NumberofUsers: i
Curriculum Connections: Balance, coordination, motor skills, the nervous system, comparative
physiology
Staffing Requirements: This exhibit does not need to be staffed continually.
Consumables: None
Special Notes: Available with digital readout or lED cascade. Cost does not include
graphics, shipping, crating, insurance or installation. All exhibits can be
shipped blanket wrapped.
(Sheet a ofa) Q Hands On!inc.zoio
Hands On! Inc.
689 Central Avenue
St. Petersburg, FL
337oi USA
www.hofl.org
Contad: Greg Belew � _
teL (7z7) 8z4-8g88xig
fax (7z7) $24-8572 � �
gbelew@hofl.org
vhma�H�„d,o�,�i�<. �
Flexibility
Stretch your abilities in this test offlexibility.
To test this critical component offitness, visitors sit on a long bench with their legs stretched
out parallel to the ground. They then lean forward with their hands and arms extended to
see how far forward they can bend and touch a sensor pad. The difference between the
scores of visitors, serves as an intriguing conversation starter about this often overlooked
aspect of fitness.
The Endurance, Grip, Reaction, Flexibility and Balance exhibits make a great group that
covers multiple fitness topics in a visitor-friendly format.
(Sheet i ofx) c�Hands On!Inc zoio
i
� �
Hands On! Inc.
68g Central Avenue .
St. Petersburg, F1.
337oi USA -^
www.hofl.org �
Contact: Greg Belew
teL (7z7) Szq-8g88 x :;
fax (727) 8z4-8572 `
gbelew@hofl.org
vi�«o<.�Ha�as o��� i��
Flexibility
Dimensions: 72" D x 24" W x 48" H
Age Level: 6 and up
NumberofUsers: i
Curriculum Connections: Health, anatomy and physiology, physical fitness, cardiology, exercise,
stress, compare and contrast
Staffing Requirements: This ezhibit does not need to be staffed continually.
Consumables: None
Special Notes: Cost does not include graphics, shipping, crating, insurance or
installation. All exhibits can be shipped blanket wrapped.
�Sheet x ofz) cQ Hands On!Inc xo�o
i �
Hands On! Inc I
689 Central Avenue C
St. Petersburg, FL �
337oi USA �
www.hofl.org ,4
Contact: Greg Belew
tel. (727) 8z4-8g88 zi g
fax (7z7) 8z4-8572
gbelew@hofl.org
PholoQc HanAsOnllnc.
Reaction
Act fast!
How long does it take a command from your brain to get to your muscles? A quick reaction
time can make all the difference in everything from professional sports to everyday activities
like driving a car. This experience tests just how quick a person can react to an audible signal
that is linked to sound at random intervals. Upon hearing the signal, the visitor presses a
button and sees their reaction time displayed in either a cascade of LED lights or in a digital
readout. Repeated attempts usually reduce the visitor's reaction time, underscoring the idea
that practice can help keep the nervous system in peak condition.
The Reaction, Grip, Balance, Flexibility and Endurance exhibits make a great group that
covers multiple fitness topics in a visitor-friendly format.
(Shee[i o(z) cQ Hands Oni Inc zmo
i �
Hands On! Inc.
689 Central Avenue
St. Petersburg, FL �
337oi USA
www.hofl.org
Contact: Greg Belew
teL (7z7) Szq-8988 xi 9
fax (727) 8z4-857�
gbelew@hofl.org
Pno�o o Ha�a�o��m�.
Reaction
Dimensions: 72" D x 24" W x 7' H
Age Level: 6 and up
Number of Users: t
Curriculum Connections: Coordination, motor skilis, the nervous system, comparaTive physiology
Staffing Requirements: This experience does not need to be staffed continually.
Consumables: None
Special Notes: Available with digital readout or LED cascade. Cost does not include
graphics, shipping, crating, insurance or installation. All exhibits can be
shipped blanket wrapped.
(Sheet a ofz) �Hands On!Inc aoio
��'. , ,
. , ._
Hands On! Inc. �
689 Central Avenue
St. Petersburg, FL j � ;
337oi USA `
www.hofl.org
• i
Contact: Greg Belew
teL (7a7) 8zq-8988 xiq ���u -
fax (727) $24 857z
gbelew@hofl.org
� ���
;, `;"'"� *� .;'a,
Height
Raise your awareness of growth in this self-testing activity.
To begin, visitors hear an audio invitation to step on a plate engraved with footprints. A
computer using a sonar measuring system speaks to the visitor and tells them their height.
Peppered with humor (every once in a while, the computer will intentionally make mistakes,
then correct itselfsaying, "Just kidding, your real height is...."), this experience makes an
otherwise fairly ordinary bit of information personal and intriguing. An accompanying
magnet wall provides a place for visitors to post their height measurement and see how
it compares to the heights of others. Over time, the magnets create a visible bell curve
showing average heights by both age and gender.
(Shttt�o(z) �c Hands On!Inc.zmo
Hands On! Inc '�-�.. "'�
68g Central Avenue +--.
St. Petersburg, FL
337oi USA
www.hofl.org
Contact: Greg Belew
teL (7z7) 8z4-8g88 zi9 -
fax (7z7) 824-$57z
gbelew@hofl.org
vnom o HA�aso��i��.
Height
Dimensions: 48" D x 187" L x 124" H
Age Level: 6 and up
Number of Users: i to z
Curriculum Connections: Comparative physiology, biology, compare and contrast
Staffing Requirements: This experience does not need to be staffed continually.
Consumables: Magnets may need to be replaced over time as they are lost.
Approximately i,000 magnets are included with the exhibit.
Special Notes: Cost does not include graphics, shipping, crating, insurance or
installation. All exhibits can be shipped blanket wrapped.
(Sheet a ofa) p Hands Onl In�xmo
� �
� � �
Hands On! Inc "��� , �� ��,.
689 Central Avenue . f �
St. Petersburg, FL __ �' ���.
337oi USA ' yj � � �
www.hoA.org
r�'"7
Contact: Greg Belew � � ,s
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Racetrack
Can you build the fastest car on the track? Experiment, test and solve your way to an
amazing auto.
The Racetrack gives visitors the chance to design, build and test race cars on a large
figure-eight track. First, they create vehicles at a double-sided Build Station using
components from the K'nex construction system and specially adapted motors. Then
they take their vehicles to the track, which has three lanes with trigger controllers to
accommodate both individual testing and impromptu racing. The Racetrack is highly
open-ended, giving visitors of all ages and experience levels a rewarding experience
that grows in complexity with repeat visits.
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Racetrack
Dimensions: Racetrack: 8' W x 23' L x 36" H
Racetrack Build Station (double-sided): 7' W x 8' L x 6' H
Age Level: 6 and up
NumberofUsers: � to9
Learning Styles: Logical, spatial, physical/kinesthetic
Curriculum Connections: Engineering, design, transportation, motors, speed, friction, resistance
Staffing Requirements: This experience does not need to be staffed continually.
Consumables: K'nex parts, motors and controllers will need to be replaced depending
on visitor usage.
Special Notes: Cost includes Racetrack, two-sided Build Station and K'nex starter
kit with specially adapted motors. Cost does not include graphics,
shipping, crating, insurance or installation. All exhibits can be shipped
blanket wrapped. This exhibit may require installation assistance by
Hands On!. Installation cost varies by location.
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Upside Down and Backwards
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Visitors look through a small window that uses mirrors to turn the
image of holes and a shoelace upside down and backwards. The
visitor is challenged to lace the `shoe'. The Dinah Shore version
would have two stations. This picture is a single sided version.
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Pattern Ta I k
This activity challenges visitors to describe an image in enough detail that another
person can recreate that image. One visitor creates a pattern of colored geometric
shapes, and then describes that pattern to a second visitor sitting on the other side of
a dividing barrier. The second visitor must then try to recreate the pattern based on the
description. Through this challenge, visitors discover how much we rely on our eyes to
understand the world.
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Pattern Talk
Dimensions: 39" W x 48" L x 40" H
Age Level: All ages
NumberofUsers: zormore
Learning Styles: Spatial, physical/kinesthetic
Curriculum Connections: Logic, language, pattems, spatial relationships, communication, axis
of symmetry, coordinate systems
Staffing Requirements: This experience does not need to be staffed continually.
Consumables: Colored shapes may need to be replaced over time depending on
usage.
Special Notes: Cost does not include graphics. shipping, crating, insurance or
installation. All exhibits can be shipped blanket wrapped.
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Power Pump Seats
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Visitors use the weight of their bodies to pump air and make colorful
balls rise in a tube. Kids and adults sit on unique seats made of go
kart tires. As the visitors bounce up and down, the weight of their
bodies forces air through a horizontal tube which is connected to a
vertical tube containing a lightweight ball. Depending on the timing
and frequency of their bouncing, the balls will rise, fali or stay
suspended. Colored bands on the tubes will let them measure how
high the balls go. The Dinah Shore version would have three seats.
Waiker, Cathy
From: Lee Vanderbeck [LVanderbeck@cdmod.org]
Sent: Wednesday, September 15, 2010 1:43 PM
To: Walker, Cathy
Cc: wesoli@aoLcom; Scott R. Wiison
Subject: FW: Dinah Shore payment
Helb Cathy,
Here is the price quote and proposed payment schedule for the new Museum exhibitry that I sent to you yesterday.
Note: It does not include tax yet.
Thanks,
Lee
Lee Anne Vanderbeck, Executive Director
Children's Discovery Museum of the Desert
71-701 Gerald Ford Drive
Rancho Mirage, CA 92270
(760) 321-0602, Ext. #103
(760)321-1605 Fax
IvanderbeckCalcd mod.orq
Check our Fun at a G/ance for a full listing of Fall Programs and Family Events or go to our web site:
www.cdmod.orq
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From: Greg Belew [mailto:gbelew@hofl.orgj
Sent: Wednesday, September 15, 2010 1:39 PM
To: Lee Vanderbeck
Subject: Fwd: Dinah Shore payment
I sent this yesterday but it may not have gone through.
Greg
Begin forwarded message:
From: Greg Belew<obelew(alhoFl org>
Date: September 14,2010 1:76:15 PM EDT
To: Lee Vanderbeck<LVanderbecklo�cdmotl oro>
Cc: Sharon Handy<shandv anhofl oro>
SubJect: Dinah Shore payment
Lee,
We broke the project into six payments. If the project is approved and you know when the funds would be
available we can then look at our fabrication workload and deteimine a project duration. The payments would
just spread evenly across the duration of the project. Have a geat vacation. I hope we get to work together
again!
Greg
Payment ] (on contract signing): $65,400
Payment 2: $100,000
Payment 3: $150,000
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Payment 4: $I 50,000
Payment 5: $100,000
Payment 6 (due shortly after completion of installation): $50,000
Total: $615,400
Greg Belew
Hands On! Inc.
689 Central Avenue,#200
St. Petersburg, Florida 33701
(727)824-8988 x 19
www.hofl.oro
Greg 8elew
Hands On! Inc.
689 Central Avenue,#200
SL Petersburg, Florida 33701
(727)824-8988 x 19
www.hofl.ora
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