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Home My WebLink AboutRtfy - App Process 2 fill Vacany in the Term of R.S.Kelly CITY OF PALM DESERT CITY CLERK DEPARTMENT STAFF REPORT REQUEST: RATIFICATION OF CITY MANAGER'S AUTHORIZATION TO PROCEED WITH AN APPLICATION PROCESS FOR FILLING VACANCY IN THE TERM OF CITY COUNCILMAN RICHARD S. KELLY(NOVEMBER 2012)AND REQUEST FOR SETTING THE TIME FOR AN ADJOURNED CITY COUNCIL MEETING TO CONDUCT INTERVIEWS AND MAKE SAID APPOINTMENT SUBMITTED BY: Rachelle D. Klassen, City Clerk DATE: September 9, 2010 CONTENTS: • Staff Report • Application for Appointment to the City Council Form Recommendation By Minute Motion: 1) Ratify the schedule for an Application and Appointment Process to fill the vacancy in the term of City Councilman Richard S. Kelly (November 2012); 2) adjourn today's meeting to a specific time on Monday, September 20, 2010, for making said appointment to the City Council. Background Councilman Richard S. Kelly passed away on Friday, August 20, 2010. His term would have run through November 2012. Government Code Section 36512 provides the City Council with 30 days from the commencement of the vacancy to either appoint someone to the position or call a Special Election for this purpose at the next available regularly established date not less than 114 days from the call of the Election. First available date for a regular polling place Special Election would be Tuesday, March 8, 2011, with an estimated cost of $66,000. The first available date for a Special Election conducted by all mail ballot would be Tuesday, May 3, 2011, at an estimated cost of$54,000. City Manager directed that a provisional Application for Appointment form (attached) be developed for availability beginning on Sunday, September 5. Following is the schedule that was authorized: Sun., September 5 Publish Application on City website, 12:00 a.m. Tues.-Fri., Sept. 7-10 Applications accepted by City Clerk's Office and verified for residency and voter registration, copied and distributed to City Council as they are received. Thurs., September 9 Ratify Process and adjourn Regular City Council Meeting to Monday, September 20, at specific time for filling the vacancy on the City Council. Mon., September 13 All City Council's choices of Applicants to interview to City Clerk's Office by 3:00 p.m., along with decision about day/time to conduct applicant interviews. Due to the anticipated volume of applications to be received and limited amount of time in which to interview, staff suggests each Councilmember provide the names of their five(5)top-ranked candidates for interview, and a maximum of 10 candidates getting the highest ranking will be scheduled. REGiTLAR PALM DESERT CITY COUNCIL MEETING SEPTII�IBER 9, .2010 XIV. NEW BUSINESS•• A. REQUEST FOR RATIFICATION OF AUTHORIZATION TO PROCEED WITH AN APPLICATION PROCESS FOR FILLING VACANCY IN 'THE' TERM OF CITY COUNCILMAN RICHARD S. KELLY (NOVEMBER 2012) AND REQUEST FOR SETTING THE TIME FOR AN ADJOURNED CITY COUNCIL MEETING TO CONDUCT INTERVIEWS AND MAKE SAID APPOINTMENT. Action: �By Minute Motion: 1) Ratify the schedule for an Application and Appointment Process to fill the vacancy in the term of City Councilman Richard S. Kelly (November 2012); 2) adjourn the regular City Council meeting of September 9, 2010, to Wednesday, September 15, 16, and 17, 2010, at 8:30 a.m., in the Administrative Conference Room to conduct interviews to fill the City Council Vacancy; 3) establish guidelines for candidates to only attend the meeting durin,g their interview time; 4) Mayor Finerty will provide generic "interview questions that the Council can use as a guide; 5) at the conclusion of all interviews, Council to adjourn to Monday, September 20, 2010, to make final determination on whether to make an appointment to the City Council or hold a Special Election; 6) City Clerk to provide a copy of interview recordings to Councilma:� Spiegel. 4-0 CITY COUNCIGA�ON APPROVED DENiED RECEIVED OTNER MEETI G DATE " - AYES: 7 � NOF,S: ABSENT: ARSTAIN: � � VF.RIFiF.D BY: Ori�;inal on File with City Cle 's Office Staff Report - Applications to Fill the Vacancy in Councilman Richard S. Kelly's Term September 9, 2010 Page No. 2 Tues.-Wed.,Sept 14-15 City Clerk's Office to call chosen applicants for 20-to 30-minute interview appointments and collate applications in the order in which they will be interviewed. Fri.,September 17 SUGGESTED date forApplicant Interviews—City Council Study Session. (At least 24 hours'notice required.) Mon., September 20 CITY COUNCIL MEETING to fill vacancy on the City Council, either by Appointment or by calling a Special Election, for a term ending November 2012. A�GU�7!SERTEI��ER 2�1`t� ��; . ; � . ' , : Sun. Mon. Tues. Wed. Thurs. Fri. Sat. �� p �� 1 2 3 4 5 6 7 8 9 10 11 LaUor Day City Council Mtg. 12 13 14 15 16 17 18 19 20' 21 22 23 24 25 26 27 28 29 30 Fiscal Analysis There is no cost to appoint an individual to the current City Council vacancy other than nominal items to establish the new Councilmember in their office with funds already available FY 2010-2011. Cost to conduct a regular polling place(March 8, 2011)or all mail ballot(May 3, 2011) Special Election would be $66,000 or $54,000, respectively. Funds would need to be appropriated from the General Fund for this purpose, with the current budgeted amount in Account Nos. 110-4114-410-XXXX only having been allocated for the General Municipal Election on Tue day, November 2, 2010. Submitted by: Reviewed: �P d � Rachelle D. Klassen, C C, City Clerk Paul S. i son, Director of Finance Approved: n M. Wohlmuth, City Manager � tachment(as noted) H:IWPdataIWPDOCSIStaffReportslcitycouncil vacancy-rsk-sept 2010.wpd ♦ APPLICATION FOR APPOINTMENT �--; � e��:��, TO THE PALM DESERT CITY COUNCIL 1��! a Public Document � 1f I � ' CITY OF PALM DESERT 73510 Fred Waring Drive, Palm Desert, California 92260 Telephone: (760) 346-0611 The Application for Appointment to the City Council includes this two-page personal information form and any additional attachments you wish to include to support your application not to exceed a total of five (5) pages. APPLICATIONS ARE DUE TO THE CITY CLERK'S OFFICE NO LATER THAN 5:00 P.M.,FRIDAY, SEPTEMBER 10, 2010. Name: Last First Middle Residence Address: Street City Zip Code Business Address: Street City Zip Code Residence Telephone: Business Telephone: State Law requires all Members of the City Council to be registered to vote at their place of residence in Palm Dese►t. Please provide the following information: I have been a Palm Desert resident since: I have been a registered voter in Palm Desert since: Current Occupation: Professional and Educational Experience: (over) CITY OF PALM DESERT -Application for Appointment to the City Council Page 2 Please list local residents who are qualified to comment on your capabilities: Name Address Telephone Name Address Telephone Name Address Telephone Personal Statement of why you are seeking this Appointment: What have you done to improve your community, either Palm Desert or another area in which you resided? Date: Applicant Signature: Printed Name: Received by the City Clerk's Office on , 20 , by Checked by ROV Office-Precinct No.: Date of Registration: H:\WPdata\WPDOCS\COUNCIL\Council Appointment 2010\City Council appl 2010.wpd 08l30/10