HomeMy WebLinkAboutC29920 Palm Desert Chamber Audio Visual Systm UpgradeCITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: AWARD OF CONTRACT NO. C29920 TO DIGITAL NETWORKS
GROUP, INC. IN AN AMOUNT OF $122,274.96 FOR THE PALM
DESERT COUNCIL CHAMBER AUDIO VISUAL SYSTEM
BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER
DATE: APRIL 14, 2011
CONTENTS: CONTRACT NO. C29920
Recommendation
By Minute Motion, that the City Council:
1. Award a contract to Digital Networks Group, Inc. in an amount of
$122,274.96;
2. Authorize the Mayor to execute same; and
3. Give staff direction on timing of construction.
Background
A Request for Proposals was issued February 1, 2011, for proposals from interested
and qualified vendors to perform upgrades to the Council Chamber audio visual system.
There was a mandatory pre -bid conference meeting on February 11, 2011, with ten (10)
vendors present. The sealed bids were to be delivered on Friday March 4, 2011 to the
Office of the City Clerk.
Upon the due date, six vendors submitted bids for the specified needs of the City of
Palm Desert. The bids were scored using a matrix that evaluated each vendor based
on qualifications, experience, price, responsiveness, and location / response time for
service. The maximum score possible was 420 points. The following table shows the
scoring results:
Staff Report
April 14, 2011
Award of Contract C29920 to Digital Networks
Page 2 of 3
Vendor
Score (out of a possible 420)
Digital Networks Group, Inc.
376.5
AVDB Group
342
Audio Associates of San Diego
277.5
R2W, Inc.
275.5
Muzak Capitol Corporation
272
Ford Audio -Video Systems, Inc
268.5
Staff recommends that Digital Networks Group, Inc. be awarded the contract. They
received the highest overall score using our matrix. They have a very competitive price,
good experience and qualifications, and an excellent service team that responds from
Irvine.
Timing of Construction:
At its February 10, 2011, Regular Meeting, Council provided staff with direction
regarding timing of the upgrades project to occur during May 2011. Following going out
to bid and analyzing the bids submitted some time has transpired. As it stands
currently, the project would commence such that the May 26, 2011, Meeting would need
to be held in the ACR (Administrative Conference Room), followed by at least one
meeting in June, (the 9th), with potential to be back in the Chamber on June 23.
However, if something were to cause a lengthened construction schedule, one meeting
in May, along with both meetings in June (including the Public Hearing on the FY 2011-
2012 Budget) would need to be held in the ACR.
If City Council would like to have the construction take place during its traditional
summer recess, staff will work with the contractor to observe this schedule with less
disruption to Council Chamber activities
Staff recommends that the City Council award the contract in the amount of
$122,274.96 to Digital Networks Group, Inc.
Staff Report
April 14, 2011
Award of Contract C29920 to Digital Networks
Page 3 of 3
Fiscal Analysis
Funding is available in Account No. 400-4563-433-4001 to facilitate this project.
Submitted by:
on Vo elf aul S. Gibson
Information Systems Manager Director of Finance/City Treasurer
CITY COUNCIL ACTTON
APPROVED DENIED
RECEIVED OTHER
i M. Wohlmuth MEETING D T
Manager AYES:
NOES: C'
ABSENT:, .
ABSTAIN:
VERIFIED BY. -
Original on File with City Ci rk's Office
* Approved the recommendations, with project to take
place during the City Council summer recess - immediately
following the first regular meeting in July and
finishing in time for the second regular meeting in
August 2011. 5-0
DIGITAL NETWORKS
G R O U P , 1 N C .
March 3, 2011
City of Palm Desert
City Clerk's Office
Attn: Rachelle D. Klassen, City Clerk
74-510 Fred Waring Drive
Palm Desert, CA 92260
Re: RFP for Audio Video Systems — City Council Chamber
Ms. Rachelle Klassen,
Digital Networks Group, Inc. (DNG) is pleased to present the City of Palm Desert with a
response to your Request for Proposal. One of our senior audio/video certified design
engineers has reviewed every aspect of this project to insure the completeness of our
information, and to insure that the City of Palm Desert's expectations are met or
exceeded. DNG confirms that we comply with the requirements laid out in the RFP..
All labor, including Engineering and Design, Assembly, Software Programming,
Installation, Testing and Adjustment, Acceptance Testing, Training and Warranty
specified in the bid documents, shall be provided as part of the contract for the work.
We propose to complete this project for the amount of $122,274.96 (one hundred twenty
two thousand two hundred seventy four dollars & 96/100).
As an option, and not included in above pricing, we are pleased to present the City of
Palm Desert a proposal to provide a one-year on -site service contract for the complete
system in the amount of $6,113.76 (six thousand one hundred thirteen dollars &
75/100). Our standard service program which satisfies the requirements of this RFP is
called a 'LightServ' service package as detailed on the enclosed Service Offerings
worksheet.
DNG's "On -Call' service will be provided on a first come first serve basis. This type of
service program includes: immediate unlimited phone response; dispatch of 1
technician for $125 per hour or 2 technicians for $95 per hour; $85 travel; 4-hour
minimum.
DNG's approach to this RFP submission is to provide the City of Palm Desert with a
complete and thorough proposal package. With regards to pricing, the commercial
audio/visual industry is experiencing a widespread melt down unseen in the previous 25
years. Many well weather A/V integrators and many smaller integrators are either being
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100 Columbia, Suite 100, Aliso Viejo, CA 92656
MEMBER Office (949) 428-6333 Fax (949) 428-6334
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absorbed by others as part of a bail -out, or are merely closing their doors. Projects are
irresponsibly being "bought" at no -profit or below cost — which does not bode well for the
Customer looking for a long term partnership with a financially stable integration
specialist.
As North America's 27rd largest systems integrator (SCN 2010), for the past 24 years
DNG has been widely recognized as one of Southern California's most responsibly
managed and financially stable systems integrators. DNG posses a very strong balance
sheet, enjoys strong vendor and banking relationships, and has no long term debt. With
more than 100 full time work mates, and in excess of 50 field technicians, unlike most
A/V integrators — DNG does not sub -contract any portion of the A/V installation to
others.
Digital Networks Group would look forward to adding the City of Palm Desert to its
prominent list of satisfied Customer's if selected for this exciting project.
If you have any questions or require any additional information about this proposal,
please feel free to contact our office. Thank you in advance for considering Digital
Networks Group for your project.
Sincerely,
Kevin Fuller
Account Manager
Digital Networks Group, Inc.
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QSICSF 100 Columbia, Suite 100, Aliso Viejo, CA 92656
MEMBER Office (949) 428-6333 Fax (949) 428-6334
www. digitainetworks.group. com
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Contract No. C29920
CONTRACT SERVICES AGREEMENT FOR AUDIO VISUAL SYSTEM
UPGRADE
CONTRACT NO. C-29920
City of Palm Desert
73-510 Fred Waring Drive, Palm Desert, CA. 92260
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made and
entered into this 14th day of April, 2011, by and between the CITY OF PALM DESERT,
a municipal corporation (herein "City") and Digital Networks Group, Inc (herein
"Contractor").
NOW, THEREFORE, the parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all of the terms and conditions of this
Agreement, the Contractor shall perform the work or services set forth in the "Scope of
Services" attached hereto as Exhibit "A" and incorporated herein by reference.
Contractor warrants that all work and services set forth in the Scope of Services will be
performed in a competent, professional and satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall be provided
in accordance with all ordinances, resolutions, statutes, rules, and regulations of the
City and any federal, state or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost
and expense such licenses, permits and approvals as may be required by law for the
performance of the services required by this Agreement.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor
shall be compensated in accordance with the "Exhibit A" attached hereto and
incorporated herein by this reference, but not exceeding the maximum contract amount
of One Hundred Twenty Two Thousand Two Hundred and Seventy Four Dollars and
Ninety Six Cents ($122,274.96)("Contract Sum").
2.2 Method of Payment. Provided that Contractor is not in default under the terms of
this Agreement, Contractor shall be paid an amount not to exceed $122,274.96.
3.0 COORDINATION OF WORK
3.1 Representative. Representative of Contractor is hereby designated as being the
principal and representative of Contractor authorized to act on its behalf with respect to
the work and services specified herein and make all decisions in connection therewith.
Contract No. C29920
3.2 Contract Officer. Contract Officer is hereby designated as being the representative
the City authorized to act in its behalf with respect to the work and services specified
herein and to make all decisions in connection therewith ("Contract Officer"). The City
Manager of City shall have the right to designate another Contract Officer by providing
written notice to Contractor.
3.3 Prohibition Against Subcontracting or Assignment. Contractor shall not contract
with any entity to perform in whole or in part the work or services required hereunder
without the express written approval of the City. Neither this Agreement nor any interest
herein may be assigned or transferred, voluntarily or by operation of law, without the
prior written approval of City. Any such prohibited assignment or transfer shall be void.
3.4 Independent Contractor. Neither the City nor any of its employees shall have any
control over the manner, mode or means by which Contractor, its agents or employees,
perform the services required herein, except as otherwise set forth. Contractor shall
perform all services required herein as an independent contractor of City and shall
remain under only such obligations as are consistent with that role. Contractor shall not
at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City.
4.0 INSURANCE AND INDEMNIFICATION
4.1 Insurance. The Contractor shall procure and maintain, at its sole cost and expense,
in a form and content satisfactory to City, during the entire term of this Agreement
including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general liability
insurance written on a per occurrence basis with a combined single limit of at least
$1,000,000 bodily injury and property damage including coverage's for contractual
liability, personal injury, independent contractors, broad form property damage, products
and completed operations The General Liability Policy shall name the City of Palm
Desert as an additional insured in accordance with standard ISO additional insured
endorsement form CG2010(1185) or equivalent language.
(b) Worker's Compensation Insurance. A policy of worker's compensation insurance in
such amount as will fully comply with the laws of the State of California and which will
include $1,000,000 employer's liability.
(c) Business Automobile Insurance. A policy of business automobile liability insurance
written on a per occurrence basis with a single limit liability in the amount of $1,000,000
bodily injury and property damage, Said policy shall include coverage for owned, non -
owned, leased and hired cars.
(d) Additional Insurance. Policies of such other insurance, including professional liability
Contract No. C29920
insurance in a minimal amount of $1,000,000 if contract has professional liability
exposure, as may be required in the Special Requirements. All of the above policies of
insurance shall be primary insurance and shall name the City, its officers, employees
and agents as additional insured. The insurer shall waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents, and their
respective insurers. In the event any of said policies of insurance are canceled, the
Contractor shall, prior to the cancellation date, submit new evidence of insurance in
conformance with this Section 4.1 to the Contract Officer. No work or services under
this Agreement shall commence until the Contractor has provided the City with
Certificates of Insurance or appropriate insurance binders evidencing the above
insurance coverage's and said Certificates of Insurance or binders are approved by the
City.
The contractor agrees that the provisions of this Section 4.1 shall not be construed as
limiting in any way the extent to which the Contractor may be held responsible for the
payment of damages to any persons or property resulting from the Contractor's
activities or the activities of any person or person for which the Contractor is otherwise
responsible.
In the event the Contractor subcontracts any portion of the work in compliance with
Section 3.3 of this Agreement the contract between the Contractor and such
subcontractor shall require the subcontractor to maintain the same polices of insurance
that the Contractor is required to maintain pursuant to this Section.
4.2 Indemnification. Contractor agrees to indemnify the City, its officers, agents and
employees against, and will hold and save them and each of them harmless from, any
and all actions, suits, claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be
asserted or claimed by any person, firm or entity arising out of or in connection with the
negligent performance of the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the negligent
acts or omissions of Contractor hereunder, or arising from Contractor's negligent
performance of or failure to perform any term, provision, covenant or condition of this
Agreement, whether or not there is concurrent passive or active negligence on the part
of the City, its officers, agents or employees but excluding such claims or liabilities
arising from the sole negligence or willful misconduct of the City, its officers, agents or
employees, who are directly responsible to the City, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work, operations
or activities of Contractor hereunder; and Contractor agrees to save and hold the City,
its officers, agents, and employees harmless there from;
(c) In the event the City, its officers, agents or employees is made a party to any
action or proceeding filed or prosecuted against Contractor for such damages or other
claims arising out of or in connection with the negligent performance of or failure to
Contract No. C29920
perform the work, operation or activities of Contractor hereunder, Contractor agrees to
pay to the City, its officers, agents or employees, any and all costs and expenses
incurred by the City, its officers, agents or employees in such action or proceeding,
including but not limited to, legal costs and attorneys' fees.
5.0 TERM
5.1 Term. Unless earlier terminated in accordance with Section 5.2 below, this
Agreement shall continue in full force until the completion of work. 5.2 Termination Prior
to Expiration of Term. Either party may terminate this Agreement at any time, with or
without cause, upon thirty, (30) days' written notice to the other party. Upon receipt of
the notice of termination, the Contractor shall immediately cease all work or services
hereunder except as may be specifically approved by the Contract Officer. In the event
of termination by the City, Contractor shall be entitled to compensation for all services
rendered prior to the effectiveness of the notice of termination and for such additional
services specifically authorized by the Contract Officer and City shall be entitled to
reimbursement for any compensation paid in excess of the services rendered.
6.0 MISCELLANEOUS
6.1 Covenant Against Discrimination. Contractor covenants that, by and for itself, its
heirs, executors, assigns and all persons claiming under or through them, that there
shall be no discrimination against or segregation of any person or group of persons on
account of race, color, creed, religion, sex, marital status, national origin, or ancestry in
the performance of this Agreement. Contractor shall take affirmative action to ensure
that applicants are employed and that employees are treated during employment
without regard to their race, color, creed, religion, sex, marital status, national origin or
ancestry.
6.2 Non -liability of City Officers and Employees. No officer or employee of the City
shall be personally liable to the Contractor, or any successor in interest, in the event of
any default or breach by the City or for any amount, which may become due to the
contractor or to its successor, or for breach of any obligation of the terms of this
Agreement.
6.3 Conflict of Interest. No officer or employee of the City shall have any financial
interest, direct or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which effects his financial interest
or the financial interest of any corporation, partnership or association in which he is,
directly or indirectly, interested, in violation of any State statute or regulation. The
Contractor warrants that it has not paid or given and will not pay or give any third party
any money or other consideration for obtaining this Agreement.
6.4 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other
Contract No. C29920
person shall be in writing and either served personally or sent by prepaid, first-class
mail, in the case of the City, to the City Manager and to the attention of the Contract
Officer, CITY OF PALM DESERT, 73-510 Fred Waring Drive, Palm Desert, California
92260, and in the case of the Contractor, to the person at the address designated on
the execution page of this Agreement.
6.5 Interpretation. The terms of this Agreement shall be construed in accordance with
the meaning of the language used and shall not be construed for or against either party
by reason of the authorship of this Agreement or any other rule of construction which
might otherwise apply.
6.6 Integration Amendment. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and
understandings, if any, between the parties, and none shall be used to interpret this
Agreement. This Agreement may be amended at any time by the mutual consent of the
parties by an instrument in writing.
6.7 Severability. In the event that part of this Agreement shall be declared invalid or
unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this
agreement which are hereby declared as severable and shall be interpreted to carry out
the intent of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders this
Agreement meaningless.
6.8 Waiver. No delay or omission in the exercise of any right or remedy by a non -
defaulting party on any default shall impair such right or remedy or be construed as a
waiver. A party's consent to or approval of any act by the other party requiring the
party's consent or approval shall not be deemed to waive or render unnecessary the
other party's consent to or approval of any subsequent act. Any waiver by either party of
any default must be in writing and shall not be a waiver of any other default concerning
the same or any other provision of this Agreement.
6.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or
made a party to any action or proceeding in any way connected with this Agreement,
the prevailing party in such action or proceeding, in addition to any other relief which
may be granted, whether legal or equitable, shall be entitled to reasonable attorney's
fees, whether or not the matter proceeds to judgment.
6.10 Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so
executing this Agreement, such party is formally bound to the provisions of this
Agreement, and (iv) the entering into this Agreement does not violate any provision of
Contract No. C29920
any other Agreement to which said party is bound.
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement
as of the date first written above.
CITY:
CITY OF PALM DESERT,
a municipal corporation
Jean Benson, Mayor
ATTEST:
Rachelle D. Klassen, City Clerk
APPROVED AS TO FORM:
Dave Erwin, City Attorney
CONTRACTOR:
By:
Name:
Title:
By:
Name:
Title:
Address:
CONTRACT ATTACHMENT:
EXHIBIT "A"; PLEASE REFER TO THE BID DOCUMENTS AND BILL OF MATERIALS
CITY OF PALM DESERT, CA
COUNCIL CHAMBERS AUDIONIDEO SYSTEMS UPGRADE
AUDIO VIDEO SPECIFICATIONS
RFB: XXXXXXX
February 4, 2011
TABLE OF CONTENTS
1.01
CONTRACT DOCUMENTS.....................................................................................................................3
1.02
GOVERNING CLAUSE............................................................................................................................3
1.03
SCOPE OF WORK.....................................................................................................................................3
1.04
PRODUCTS INSTALLED BUT NOT SUPPLIED UNDER THIS SECTION..........................................4
1.05
RESPONSIBILITY AND RELATED WORK...........................................................................................4
1.06
REFERENCES AND ADDITIONAL APPLICABLE DOCUMENTS...........................................................5
1.07
DEFINITIONS...........................................................................................................................................8
1.08
SYSTEM DESCRIPTION OVERVIEW..................................................................................................10
1.09
DESIGN AND PERFORMANCE REQUIREMENTS.............................................................................................14
1.10
SUBMITTALS..............................................................................................................................................14
1.11
QUALITY ASSURANCE STOP......................................................................................................................20
1.12
DELIVERY, HANDLING, STORAGE, AND CLEANUP...........................................................................22
1.13
INSURANCE...........................................................................................................................................22
1.14
PROJECT CONDITIONS................................................................................................................................23
1.15
WARRANTY...........................................................................................................................................24
1.16
EXTRA MATERIALS...................................................................................................................................24
2.01
ACCEPTABLE MANUFACTURERS....................................................................................................24
2.02
GENERAL...............................................................................................................................................25
2.03
CABLE AND CONNECTORS................................................................................................................26
2.04
AUDIO SYSTEM INPUT SOURCES........................................................................................................30
2.05
AUDIO SYSTEM DIGITAL SIGNAL PROCESSING UNIT AND ACCESSORIES.....................................32
2.06
NETWORK INFRASTRUCTURE COMPONENTS...............................................................................32
2.07
POWER AMPLIFIERS............................................................................................................................32
2.08
AUDIO SYSTEM LOUDSPEAKERS.......................................................................................................33
2.09
MISCELLANEOUS SYSTEM EQUIPMENT......................................................................................................33
2.10
VIDEO PRESENTATION SYSTEM.......................................................................................................35
2.11
CONTROL SYSTEM...............................................................................................................................40
2.12
RACKS, INTERFACE PLATES AND CABLING..........................................................................................42
2.13
MISCELLANEOUS.................................................................................................................................43
3.01
GENERAL...............................................................................................................................................44
3.02
MECHANICAL.......................................................................................................................................44
3.03
WIRING...................................................................................................................................................45
3.04
CONNECTIONS......................................................................................................................................49
3.05
LABELING..............................................................................................................................................50
3.06
SYSTEM STARTUP......................................................................................................................................51
3.07
COMMISSIONING.......................................................................................................................................56
3.08
CLEANING..............................................................................................................................................57
3.09
INSTRUCTION.............................................................................................................................................
57
1/15/2011 City of Palm Desert, CA RFBXXXXX-2
PART 1 GENERAL
1.01 CONTRACT DOCUMENTS
A. The General and Special Conditions are hereby made a part of this Section. Where
requirements of this Section are at odds with requirements stated in any Special or
Supplementary Conditions, the more stringent requirements shall apply.
B. The Contract Documents are complementary and are intended to include or imply all
items required for the proper execution and completion of the work. Any item or work
required by the Specification or other portion of the Contract Documents, but not
shown on the drawings, or shown on the drawings but not described in the
Specification, shall be provided and installed by the Contractor as if shown or
mentioned in both.
C. The Consultant may furnish additional instruction or clarification necessary for the
proper execution of the work. Instructions or clarifications shall be consistent with the
Contract Documents, or agreed upon modifications thereof, and inferable therefrom.
In giving instruction or clarification, only the Contracting Officer shall have the
authority to make minor changes in the work that will not entail an increase in the
Contract price or time.
D. Copies of drawings and specifications regardless of how furnished are the property of
the Owner, and are not to be used on any other work or project. No contract
documents may be released for publication or to any other party without the written
consent of the Owner and Consultant. All references to "the Owner" in this document
refer to the City of Palm Desert.
1.02 GOVERNING CLAUSE
A. For the sake of brevity these specifications omit phrases such as "Contractor shall
furnish and install," "unless otherwise noted or specified," etc.; nevertheless, the
requirements of the specifications are mandatory, and these phrases shall be inferred.
The mention of materials and operations implies the Contractor shall furnish and
install such materials and perform such operations to the overall standards set by the
Contract Documents. Exceptions are noted herein or shown on the drawings.
B. In the event that a Consultant is not a participant in this project after award of contract,
all references to "Consultant' in this document shall be replaced with "Owner".
1.03 SCOPE OF WORK
A. Work under this Contract includes all labor, materials, tools and equipment,
transportation services, supervision, coordination, etc., necessary to complete the
installation of high quality A/V Systems and Control Systems, in excellent working
order, as described in these specifications and the associated drawings and in
1/15/2011 City of Palm Desert, CA RFBXXXXX-3
accordance with good engineering practice, and to maintain the systems throughout
the Warranty period. The systems shall be called the "A/V Systems" and the
Contractor the "A/V System Contractor". The systems include, but are not limited to,
the following major items:
1. Audio mixers, equalizers, amplifiers, program sources, digital recording devices,
microphones and other signal processing equipment;
2. Loudspeakers and loudspeaker mounting, aiming, rigging, and support hardware;
3. Video switching, video over UTP transmitters/receivers, video projection
equipment including rear projection mirror system, cameras, and other video
playback devices.
4. Network equipment;
5. Control equipment;
6. Equipment racks, cabinetry, and furniture;
7. System accessories;
8. Cable, connectors, adapters, plates, panels, transformers, and other interface
devices.
B. The Contract also includes:
1. Verification of dimensions and conditions at the job site.
2. Preparation of submittal information.
3. Installation in accordance with the contract documents, manufacturer's
recommendations, and all applicable code and legal requirements.
4. Initial tests and adjustments, written report, demonstration for approval, final
adjustments, and documentation.
Instruction of operating personnel; provision of manuals.
Maintenance services; Warranty.
1.04 PRODUCTS INSTALLED BUT NOT SUPPLIED UNDER THIS SECTION
A. Certain equipment may be identified after the bid is awarded as Owner Furnished
Equipment (OFE). Owner Furnished Equipment is presently part of the Owner's
system, or will be provided by the Owner, and will be delivered to Contractor's off -site
construction facility, delivered to the Contractor's on -site secured storage area, or
installed on site by others, as appropriate, for incorporation into the system.
B. Inspect the OFE, and notify the Owner promptly in writing of damage or defect and
the extent of repair and/or adjustment required to bring the OFE to original
specification. Service OFE only as directed by the Owner, under the arrangements of a
separate contract.
C. Incorporate into the system as if provided new, excepting Warranty coverage.
1.05 RESPONSIBILITY AND RELATED WORK
A. Coordinate work with the City of Palm Desert personnel involved in this project,
1/15/2011 City of Palm Desert, CA RFBXXXXX-4
Consultant, representatives and employees/subcontractors employed of/by the City of
Palm Desert, including electricians and the scheduled work of other trades.
B. Conduit; wireways; floor, wall, pull, and junction boxes; metal loudspeaker
enclosures; and AC power circuits and ground wiring to the A/V System junction
box(es), permanently installed in the building or in architectural millwork, are existing
and/or provided by the City of Palm Desert. This does not relieve the AN System
Contractor from responsibility for a complete working system, and coordination with
the electricians and representatives of the City of Palm Desert in the course of his or
her installation is required to achieve a correct conduit system. Failures in
coordination shall not be reason for additional payment to correct omissions or errors
in conduit or box installation.
C. Distribute AC Power within the A/V System from the junction box (es). All cable for
this distribution, and conduit, wireways, receptacles, and boxes in equipment racks or
furniture provided by the AN System Contractor, are the responsibility of the A/V
System Contractor.
D. Provide and install all A/V System cable and wiring. Unless otherwise noted, install
all wiring in conduit, enclosed wireways, or cable trays.
E. Notwithstanding any detailed information in the Contract Documents, it is the
responsibility of the AIV System Contractor to supply systems in full working order,
and of the City of Palm Desert and A/V System Contractor to meet all code
requirements for the installation of conduit and cable, respectively.
F. Notify the Consultant of any discrepancies in part numbers, sizes, or quantities before
bid. Failing to provide such notification, supply items, sizes, and quantities according
to the intent of the design as described in the Specifications and Drawings, without
claim for additional payment.
G. Supply accessories and minor equipment items needed for a complete and properly
functioning system, or where required to meet the specified performance, even if not
specifically mentioned herein or on the drawings, without claim for additional
payment.
H. Cooperate with all trades present on the project, so lost time, work stoppages,
interference, and work inefficiencies do not occur. Assure labor "harmony" among
personnel and subcontractors, and with other trades associated with construction,
delivery, installation, and testing of the facility. Coordinate and schedule all on -site
activities with the Owner. A/V System Contractor shall work and complete all on -site
tasks in accordance with the access to the site provided by the Owner.
1.06 REFERENCES AND ADDITIONAL APPLICABLE DOCUMENTS
A. Safety and Certification Standards. The workmanship and equipment shall comply
1/15/2011 City of Palm Desert, CA RFBXXXXX-5
with the following safety and certification standards: The following documents, or the
versions closest in time prior to the release of this specification, form a part of this
specification to the extent specified herein. Where the requirements of these
documents conflict with the instructions herein, the requirements of this specification
shall govern.
1. National Fire Protection Association (N.F.P.A.). NFPA-70 (1999) National
Electrical Code. Copies of NFPA documents may be obtained from: National Fire
Protection Association, 1 Batterymarch Park, P.O. Box 9101, Quincy, MA 02269-
9101
2. Electronics Industry Association (EIA)/Telecommunications Industry Association
(TIA) Standards. EIA RS-310-C Racks, Panels and Associated Equipment.
Copies of EIA documents may be obtained from: Electronics Industries Association,
20011 Street, N.W., Washington, DC 20006
3. International Telecommunications Union (ITU) Standards. ITU-R BT.601.5
Studio Encoding parameters of Digital Television for Standard 4:3 and wide-
screen 16:9 aspect ratios, October 1995, Copies of ITU documents may be
obtained from: International Telecommunication Union, Place Des Nations, CH-
1211, Geneva 20, Switzerland
4. International Organization for Standardization (ISO)/International
Electrotechnical Commission (IEC)
a. ISO/IEC 13818-1:DIS, Generic Coding of Moving Pictures and Associated
Audio -Systems, June 1994
b. ISO/IEC 13818-2:DIS, Coding of Moving Pictures and Associated Audio -
Video, March 1994
c. ISO/IEC 13818-3:DIS, Coding of Moving Pictures and Associated Audio,
March 1994
d. ISO/IEC 13818-4, Compliance
e. ISO/IEC 13818-5, Software Simulation
f. ISO/IEC 13818-6, Digital Storage Media —Command and Control (DSM-
CC)
g. ISO/IEC 13818-9, Real Time Interface for System Decoders
h. ISO/IEC 13818-10, Digital Media Storage (DSM) Reference Script Format
i. Copies of ISO documents may be obtained from: International Organization
for Standardization, 1 - Rue de Varembe, Geneva, Switzerland
j. ISO 31-0:1992(E), Quantities and units — Part 0: General principles.
k. International Standard CEFIEC 27-3:1989, Letter symbols to be used in
electrical technology — Part 3: Logarithmic quantities and units.
Society of Motion Picture and Television Engineers (SMPTE) Standards.
a. SMPTE 170M, Composite Analog Video Signal-NTSC for Studio
Applications
b. SMPTE 259M, Television - 10-Bit 4:2:2 Component and 4fsc Composite
Digital Signals - Serial Digital Interface
c. SMPTE 274M, Television - 1920 x 1080 Scanning and Analog and Parallel
Digital Interfaces for Multiple Picture Rates
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d. SMPTE 292M, Television - Bit -Serial Digital Interface for High -Definition
Television Systems
e. SMPTE 296M, Television - 1280 x 720 Scanning, Analog and Digital
Representation and Analog Interface
f. Copies of SMPTE documents may be obtained from: Society of Motion
Pictures & Television Engineers, 595 W. Hartsdale Ave., White Plains, NY
10607-1824, http://www.smpte.or
6. Audio Engineering Society - All the following AES Standards are available for
download from the Audio Engineering Society web site (httl2://www.aes.oriY/).
a. AES-2id-1996, AES information document for digital Audio engineering -
Guidelines for the use of the AES3 interface.
b. AES-3id-2001, AES information document for Digital Audio engineering -
Transmission of AES3 formatted data by unbalanced coaxial cable.
c. AES-R2-2004, AES project report for articles on professional Audio and for
equipment specifications - Notations for expressing levels.
d. AES-R3-2001: AES standards project report on single programme connector
-- Compatibility for patch panels of tip -ring -sleeve connectors.
e. AES3-2003, AES Recommended Practice for Digital Audio Engineering -
Serial transmission format for two -channel linearly represented digital Audio
data.
f. AES5-2003, AES recommended Practice for Professional Digital Audio -
Preferred sampling frequencies for applications employing pulse -code
modulation.
g. AES11-2003, AES Recommended Practice for Digital Audio Engineering -
Synchronization of digital Audio equipment in studio operations.
h. AES 14-1992 (r2004), AES standard for professional Audio equipment -
Application of connectors, part 1, XLR-type polarity and gender.
i. AES17-1998 (r2004), AES standard method for digital Audio engineering -
Measurement of digital Audio equipment.
j. AES18-1996 (r2002), AES Recommended practice for digital Audio
engineering - Format for the user data channel of the AES digital Audio
interface.
k. AES26-2001 (revision of AES26-1995), AES recommended practice for
professional Audio - Conservation of the polarity of Audio signals.
1. AES45-2001: AES standard for single programme connectors -- Connectors
for loudspeaker -level patch panels.
7. Maintenance, Replacement and Reliability, A.K.S. Jardine, Published by Halsted
Press, Library of Congress Catalog Card No: 73-5367
8. American National Standard Institute/Institute of Electrical/Electronic Engineers
(ANSI/IEEE).
a. IEEE 802.2, Local Area Ethernet for LAN
b. IEEE 802.3, Fast Ethernet
c. IEEE 802.6, Switched Multi -Megabit Ethernet
d. IEEE 802.9, Isoschronous Ethernet
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e. IEEE 802.12, 100 Base -VG AnyLAN
9. Consultative Committee on International Radio (CCIR), Standard 601
International Standard for Digital Component Television
10. American National Standards Institute (ANSI),
11. X3.230-1994 Fibre Channel physical signaling scheme, similar to the way in
which 100BASE-TX has merged into the FDDI PHY and Ethernet MAC (see
Definitions Fiber/Fibre).
B. Other References
1. Building Seismic Safety Council (B.S.S.C.)
2. Shields and Grounds: Safety, Power Mains, Studio, Cable and Equipment,
(special excerpt) The June 1995 issue of the Journal of the Audio Engineering
Society.
3. Grounding and Shielding Techniques in Instrumentation, by Ralph Morrison,
published by John Wiley and Sons, Inc.; 3rd edition (March, 1986) ISBN:
0471838055
4. Sound Reinforcement Handbook, by Gary Davis and Ralph Jones, published by
Hal Leonard Publishing Corporation; 2nd edition (March 1, 1990) ISBN:
0881889008
5. DOJ 28 CFR Part 36, Appendix A to Part 36 - Standards for Accessible Design:
Americans with Disabilities Act Accessibility Guidelines (ADAAG).
6. A Clean Audio Installation Guide, Allen H Burdick, Benchmark Media Systems,
Inc., (800) 262-4675, (available on the World Wide Web at
httLi://wNv-vv.bencliiiiarkniedia.com/);
7. Audio System Design and Installation, Phillip Giddings, Butterworth -Heinemann;
Reissue edition (July, 1990) ISBN: 0672226723
8. Sound System Engineering (2nd Edition), Don & Carolyn Davis, Focal Press; 2
edition (May 19, 1997) ISBN: 0240803051
1.07 DEFINITIONS
A. dBu Where "dBu" is used in this specification it denotes the RMS value of a voltage
with respect to a reference level of 0.775 Volts into an unspecified impedance.
B. Levels: Where power, voltage, or sound pressure levels are used in this specification,
they shall refer to measurement with a properly calibrated RMS responding indicator
which is flat, ±0.1 dB between 20 and 20,000 Hz.
1. Sound Pressure Level: Reference level shall be 0.00002 Pascals.
2. Rated Input Level: Defined as the input voltage below which all samples of an
electronic product meet all provisions of this specification with respect to
distortion.
3. Rated Output Level: Defined as the output voltage below which all samples of an
electronic product meet all provisions of this specification with respect to
distortion while working into its rated load.
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4. Rated Load Impedance: Defined in terms of the equivalent circuit an electronic
product can drive, while meeting all relevant provisions of this specification.
a. Line Level Devices: A product's rated load shall be defined in terms of a
minimum resistive component of load impedance, in parallel with a
maximum capacitive component. All samples of a product must meet all
provisions of this specification with respect to frequency response and
distortion at its rated output voltage when loaded by an impedance equal or
greater than the rated load.
b. Power Amplifiers: A product's rated load shall be defined as the magnitude of
the impedance above which all samples of a product meet all provisions of
this specification with respect to frequency response and distortion at its rated
output voltage.
5. Line Level: +4 dBu. A line level device shall be defined as one which is capable
of driving a load impedance of 600 ohms or greater to an RMS level of at least
+20 dBu without distortion, but cannot drive a load of less than 150 ohms to a
level greater than +30 dBu.
6. Mic Level: Any signal level which requires 10 dB or more of amplification to
reach line level.
7. Power Amplifier: A device that is capable of providing at least four watts into any
rated load impedance.
C. Hum and Noise: Where hum and/or noise measurements are referred to in this
specification, they shall be made with properly calibrated unweighted RMS
responding instrument which is flat +0.5 dB between 20 and 20,000 Hz. Levels shall
be referred to 0 dBu.
D. Signal to Noise (or hum and noise) ratios shall be defined as the RMS value of a sine
wave one dB below clip level for the circuit involved divided by the RMS value of the
noise (or hum and noise) and expressed in dB.
E. Signal to Noise in Multi -Way Systems: Where signal to noise ratios are expressed for
multi -way loudspeaker systems, the signal level shall be defined as the RMS value of
an acoustic sine wave one dB below clip for the amplifier(s) supplying power in the
octave band centered at 1 kHz. It is understood that measurements to confirm this
specification will be made well below this level.
F. A Junction Box [JB] is defined as an enclosure for electrical wiring wherein
connections between electrical circuits may be made. A Junction Box is also the point
of interconnection of electrical conduit and raceway, and provides access to wiring
and interconnections.
G. The Contractor referred to in this specification is the A/V Systems Contractor selected
by the Owner, through competitive bidding or negotiation, to provide the A/V systems
described by this specification, and to whom a contract has been awarded to do so.
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H. Owner: The City of Palm Desert, CA.
I. Bidder: A bona fide Audio/Sound/AN Contractor who chooses to submit a bid or to
negotiate a contract with the Owner in response to this specification.
J. Consultant: The "Consultant" or "Sound System Consultant" or "AN Consultant" or
"Audio Consultant" referred to in these specifications is K2 Audio, LLC.
K. Masculine Pronoun: In all cases where a masculine pronoun is used within these
specifications, the pronoun is used in the interest of simplicity of syntax, and the
reference shall be interpreted as genderless.
L. Utility: The term "Utility" when referring to a system element is defined as an element
which is provided or installed in such a manner that it is not limited to a specific
function, system, or configuration, but may be used in more than one way, with more
than one system, or in more than one configuration depending on a day to day need.
M. Good Engineering Practice: The proper and balanced implementation of all applicable
and relevant scientific principles and well disciplined working practices, taking into
account all factors which could reasonably be expected to affect the safety, operation,
reliability, usefulness, maintainability, and effectiveness of the systems and system
elements involved, and in a manner such as to optimize the interaction of those
systems and system elements with other systems.
1.08 SYSTEM DESCRIPTION OVERVIEW
A. The AN systems will be for the use of the City of Palm Desert, CA City Council
Chambers. The system will be used during city council meetings, planning as well as
other city commission meetings, and other events.
B. Purpose: The purpose of this system is to allow the council members, presenters,
audience, staff and press to clearly and effortlessly hear all proceedings, by amplifying
speech and via the playback of other pre-recorded and live source materials. In
addition to sound reinforcement, the system shall include "request to speak" (RTS)
queue, video presentation of pre-recorded materials, image magnification of large-
scale drawings (and other objects), touch screen voting, assistive listening systems for
ADA compliance, and audio recording.
C. Control of the System: Control of the audio video system will be accomplished
through the use of touch screen controllers and a custom graphical user interface to the
various components of the system. This interface will be password protected to
prevent unauthorized tampering with the system. Once the mode of operation has been
selected, the system is intended to operate without the need for user intervention.
D. Equipment Location: Equipment will be housed in equipment rack(s) located in the
Council Chambers and the equipment/network room (both adjacent to the Dais in the
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chambers).
E. Digital Equipment: The sound system shall be based on state-of-the-art digital
technology, with all mixing and signal processing accomplished by a digital signal
processing system.
F. Audio Routing: All analog inputs will be preamplified at the digital signal processor
(via 1/0 cards). The output of the digital signal processing system will feed the
required output devices.
G. Audio Input Sources: Input sources include gooseneck style microphones mounted to
member stations and member voting stations, the podium and the podium table (one at
each location). Audio inputs for up to two wireless microphones, DVD/VCR combo
player, as well as feeds from a rack mounted aux video panel are also provided.
H. Member Stations:
1. Member/Staff Station: A custom table top wooden box will be provided at the
lower dais in front of each Staff Member (seven in total). The station will provide
a female XLR for mounting a gooseneck microphone, a loudspeaker, a push -to -
talk switch, a request -to -speak switch, voting capabilities, and volume control (for
the local loudspeaker only). The boxes shall be cabled through a cable pass-thru
on the top portion of the dais.
a. Loudspeakers: Signals to the Member Stations will be arranged into mix -
minus zones to help eliminate the possibility of feedback, with each
loudspeaker at the dais being an independent zone.
b. Controls:
1) Mounted to each Member Station will be an eight button switch that will
turn on and off the local microphone. The switch will light to indicate the
status of the microphone. The function and indication of the switch can
be remotely controlled, allowing a system operator (City Clerk) to easily
reset all microphones.
2) Mounted to each Member Station will be a switch that will turn on and
off a request -to -speak petition to the Mayor. The switch will light to
indicate the status of the petition. The function and indication of the
switch can be remotely controlled, allowing a system operator (City
Clerk) to easily reset the request -to -speak queue.
c. Microphones: A gooseneck style microphone can be connected to each
Member Station.
2. Council Member Station with Voting: A custom table top wooden box will be
provided at the upper dais in front of each Council Member (five in total). The
station will provide a female XLR for mounting a gooseneck microphone, a
loudspeaker, and a 4.35" touch screen with ancillary buttons. The boxes shall be
cabled through a cable pass-thru on the top portion of the dais.
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a. Loudspeakers: Signals to each Member Station with Voting will be arranged
into zones to help eliminate the possibility of feedback, with each
loudspeaker at the dais being an independent zone.
b. Controls:
1) Mounted to each Member Station with Voting will be a touch panel that
will serve multiple purposes such as voting and the ability to turn on and
off each local microphone. The touch panel screen will have text and/or
graphics to indicate the status of the microphone. The function and
indication of the touch panel can be remotely controlled, allowing a
system operator (City Clerk) to easily reset all microphones.
2) The touch panel shall also have a feature to allow request to speak
(RTS). The touch panel screen will have text and/or graphics to indicate
the status of the petition. The function and indication of the switch can
be remotely controlled, allowing a system operator (City Clerk) to easily
reset the request -to -speak queue.
3) The touch screen will also allow for voting on agenda items as well as
negotiating the request -to -speak queue (Mayor only). The function and
indications on the screens can be remotely controlled, allowing a system
operator (City Clerk) to easily reset the voting options.
c. Microphones: A gooseneck style microphone can be connected to each
Member Station with Voting.
3. VGA: A cable connection for a portable LCD display shall be supplied at each
Member position (twelve in total).
I. Podium/Podium Table Loudspeaker Station: This station contains just the loudspeaker
component from the Member Station as described above.
Audio/Control Network: The audio and control system utilizes a 100Mbps Fast
Ethernet network for audio distribution and routing as well as control features.
1. Dais: Each dais Member Station with Voting connects to the Council Chambers
audio/control network using one CAT6 UTP cable (contained within a single
black nylon snakeskin) connected to a POE Ethernet switch via 100Mbps Fast
Ethernet links.
2. Rack Room: Most audio video components will connect the Council Chambers
audio/control network using one CAT6 UTP cable connected to a POE Ethernet
switch via 100Mbps Fast Ethernet links.
3. Dais Rack: The audio video components in the Dais Rack will connect the
Council Chambers audio/control network using a serial to Ethernet sever and one
CAT6 UTP cable connected to a POE Ethernet switch via 100Mbps Fast Ethernet
links.
K. Audience Sound Reinforcement Zones: For normal council meeting, sound
reinforcement for the audience will be accomplished by the use of ceiling
loudspeakers.
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L. Press Feed Auxiliary Mix: An auxiliary mix from the digital signal processing system
will be routed to an audio distribution amplifier, which will in turn feed the press
output panel located in the Council Chambers.
M. Assistive Listening System: An audio feed to assistive listening devices shall be
provided. This will be comprised of an in -room radio frequency (RF) system that can
be used in the Council Chambers. The system shall be sized to meet ADA
requirements.
N. Other Audio Inputs: The system shall allow for one auxiliary audio/video input (video,
component video, s-video, RGBHV, HDMI, and stereo audio) location. The aux video
inputs shall be on a 2RU rack -mounted panel.
O. Other Audio Outputs: The system shall provide feeds to a digital recording device and
press outputs.
P. The operator (City Clerk) shall perform all top-level control functions from the control
system graphical user interface located at the dais. Preset modes in the DSP
configuration will allow the operator (City Clerk) to rapidly change various levels
based on the Council Chamber mode of operation required. Changes in level for
selective subsystems and the ability to change microphone on/off state are also
available for operator control through the user interface.
Q. Video Input Sources: Video input sources include a combination BLU-RAY DVD
located at the Dais rack, a high definition CATV tuner, a voting results display
computer, 2 multi -format presentation inputs for (video, s-video, component video,
RGBHV, and HDMI)—one location at Dais and one at the Podium, a document
camera at the Podium Table, a ceiling -mounted document camera over the Podium
Table for large format document display, aux video inputs at the equipment rack
(video, component video, s-video, computer, and HDMI).
R. Video Displays:
1. The following displays will be capable of displaying video from any of the above -
mentioned video sources:
a. A rear screen projector and 12'-6" diagonal screen will provide display for
the audience members seated in the Council Chambers.
b. An LCD screen will be located in the main equipment rack.
2. Connections for video displays at each Member position are provided.
a. Dais displays consisting of twelve portable, 17" flat screen LCD monitors
placed on the Dais at each member position.
S. AV Routing: Routing of signals to the in -room displays will be controlled through the
Clerk's touch screen or the portable touch screen located at the Podium.
T. Security Requirements: There will be a "secure" mode of operation that does not allow
any audio signals to leave the Council Chambers. All feeds to anywhere outside of the
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secure perimeter of the Council Chambers shall be disabled. This includes the press
panel.
1.09 DESIGN AND PERFORMANCE REQUIREMENTS
A. Environmental Requirements
1. The system is designed to operate correctly given the acoustic environment in the
City of Palm Desert Council Chambers, extant at the time of design in 2008.
2. All locations where any portion of the equipment specified in this Section is
installed must be temperature and humidity controlled, clean, and dust free.
Conditions suitable for office work and equipment will be acceptable.
3. Specific items will dissipate heat, and must be provided with additional airflow
and cooling. Make sure adequate HVAC is supplied to equipment spaces to
remove the heat generated on a year round basis.
4. Electrical power must be clean and provided with a technical ground system.
1.10 SUBMITTALS
A. Submit A/V System product information, shop drawings, and samples to the
Consultant for review. Begin submittals not later than ten (10) days after the date of
Contract execution; failure to comply with this requirement shall be cause for
cancellation of the contract, on the basis the selected Contractor does not have the
ability or intention to comply with the specifications or schedule. Submit product data
binders and submittal drawing information in not more than three submittals. If any
submittal drawings are rejected, correct and resubmit within five (5) working days.
B. Obtain approval prior to ordering material or fabrication. Ordering, receipt, or
assembly of any equipment before approval is done entirely at the risk of the
Contractor, and any rework required is not a valid cause for delay to the project or
additional cost to the Owner.
C. As an alternate to the "hard copy" submittals required below, the contractor may
furnish all required information on a navigable CD-ROM that follows the same hard
copy format described below. The title sheet should behave as active "links" that
redirect the user to the appropriate content on the CD. If utilizing this method for
submittals, at least one (1) 2406 hard copy of the drawing set must also be provided.
D. Product Data Submittal. Submit three (3) copies.
1. Utilize three ring binders not exceeding 3" spine size, with clear vinyl pockets on
cover and spine.
2. Provide title sheets for cover and spine identifying the project and the system,
room, or area covered by the submittal.
3. Print title sheets in ink (pen plotter, inkjet or laser printer) on heavy paper sized to
fill the entire pocket.
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4. In Section One, provide a complete list in specification order, of all products and
materials to be provided under each paragraph of the specification. "Minor"
equipment items are specifically included.
5. In Section Two, provide the manufacturer's product literature for any products
which are proposed substitutes to the equipment contained in this specification,
organized in alphabetical order separated by alphabet letter tabular dividers. Full
line catalogs, short form catalogs, product pictures with little or no technical data,
and unreadable photocopies are not acceptable. PRODUCT LITERATURE FOR
COMPONENTS CONTAINED IN THIS SPECIFICATION NEED NOT BE
PROVIDED.
6. In Section Three provide any copies of Contractor -provided software,
configuration files, or software data when applicable.
7. In Section Four provide a list showing coordination of selected frequencies for all
wireless transmitters.
8. In Section Five provide a schedule of finishes indicating proposed materials and
color selections for all exposed items subject to Owner's selection.
E. Shop Drawings
1. Execute drawings at an appropriate scale, but not smaller than 1/8" = F-0",
utilizing architectural scale factors exclusively.
2. Title, number, and note the scale on each drawing.
3. Minimum drawing sheet size: 24" x 36".
4. Submit one (1) electronic reproducible set (AutoCAD .dwg) and three (3) paper
sets of drawings.
5. Submittal drawings shall contain sufficient information to describe the work to be
performed, or the item to be manufactured, and to thoroughly and completely
guide installers, technicians, and manufacturers in the assembly of the system
element.
6. Drawings shall include but not necessarily be limited to the following:
a. Cover Sheet - Provide a cover sheet clearly showing and dimensioning cable
preparation details for each cable and connector utilized in the system, and
generally used symbology or detail.
b. Wiring diagrams - Furnish complete, detailed wiring diagrams for all
systems, based on the contract drawings, but with the addition of:
1) Cable types, and identification and color codes
2) Details of connections, both at equipment and between equipment racks
and furniture and wiring in the building
3) Application of connector models and types
4) Comply with AES, ANSI, IEC, and ISO recommendations and
standards.
c. Conduit riser diagrams showing connection of all devices, required conduit
sizes along with types and quantities of cables to be used and cable
identification tags.
d. Patch Panels and Custom Plates and Panels - As plates and panels are to be
fabricated exactly as shown on the submittal drawings, shop drawings shall
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consist of actual machine shop drawings. If discrepancies are discovered by
the Contractor due to errors or modification of a manufactured product, these
must be called to the attention of the Consultant and propose their resolution
on the Submittal Drawings.
e. Engraving details and requirements for patch panel and rack labels.
f. Consoles, enclosures, tables, and supports. Requirements shall be similar to
subparagraph c above. Include detailed construction drawings of cabinetwork
and metalwork, including materials, finishes, adhesives, and fasteners.
g. Equipment - Show the location of all equipment in racks, consoles, and
millwork, with dimensions; wire routing, cabling, and support details; AC
power outlet and ground buss locations; location of transformers, relays,
accessories, etc.
h. Include detailed drawings of loudspeaker installation, showing the location,
orientation, and support and aiming system for each case. Verify load ratings
of all hanging components including attachment hardware.
i. Provide samples required in various specification paragraphs, or by the
Consultant or Owner throughout the course of the project; prepay shipping.
Samples of minor items such as hardware, connectors, etc. will not be
returned.
j. Schematic drawings of any custom circuitry or equipment modifications,
including connector pinouts and component part lists.
7. References may be made in specification paragraphs to a requirement for
submittal drawings for that particular item. Such references do not define the only
items requiring submittal drawings.
8. Do not consider the Consultant's review of submittals to be exhaustive or
complete in every detail. Approval of shop drawings and submittals indicates only
the acceptance of the manufacturer, model, materials, general design or method of
construction, and quality.
9. Requirements, arrangements, quantities, and installation must comply with the
contract documents unless specifically approved to the contrary. Submittal
approval does not relieve the Contractor of responsibility for errors in dimensions,
details, sizes, fit, etc., or for coordinating items with actual building conditions
and dimensions.
10. Submittals which, in the Consultant's opinion, are incomplete, deviate
significantly from the requirements of the Contract Documents, or contain
numerous errors, will be returned without review for rework and resubmittal.
F. Substitute Equipment
1. Materials and equipment specified herein provide the overall physical appearance
sound or visual quality, component part and construction quality, and background
of proven desired by the Owner and, therefore, establish the standard of quality
required for this project. Substitute equipment will generally not be considered
unless the specified item is discontinued.
2. If equipment or material other than that specified is proposed, furnish the
Consultant a written request including a detailed specification sheet and any
1/15/2011 City of Palm Desert, CA RFBXXXXX-16
samples or information required for evaluation. Samples of specified equipment
may be required as well as the proposed substitute to facilitate comparison.
3. If required as a condition of accepting the proposed substitute, the Contractor
shall Warranty the quality of the substitute item. Contractor shall recognize
function, performance, appearance, size, utility of service, and accessory
requirements are based upon the model or product cited in the specifications, and
that:
a. If a substitute product varies in any respect and is approved, any additional
cost incurred by such approval shall be borne by the Contractor;
b. Approval of a substitute, if and when given, does not relieve the Contractor,
material/product supplier, or manufacturer of any responsibility whatsoever;
but rather, they jointly assume the responsibility the material/product
installed will meet the functions, intent, and performance required by the
contract drawings and specifications;
c. Delay in delivery of any substitute product or material shall not be cause for
change to the construction schedule or completion date..
4. The drawings and specifications are based on specific equipment, processes, and
arrangements. At no additional cost to the Owner, furnish accessories, parts, and
equipment, and perform all work necessary, for the proper functioning and fit of
any approved substitute item to the purpose, arrangement, and intent originally
indicated.
G. Samples
1. Submit electronic copies of any custom programming including source code.
Include printed copies of all control screens, wiring pages, etc.
2. Provide product samples as specified in Part 2.
H. Labeling
1. Describe a complete labeling technique, including proposed lettering/numbering
scheme and data format that cable log will be supplied in.
2. Include representative equipment labeling sizes, styles, and numbering.
I. Questions
1. Submit questions about the Drawings and Specification to the Consultant in
writing.
Shop Testing
1. The entire AN system and all its component parts are to be burned in, and tested
in the Contractor's shop, prior to shipping to the job site.
2. After assembly of rack systems in the shop, measure, and record the DC
resistance between the racks ground bus bar and the chassis of all rack -mounted
components. Also measure and record the DC resistance between the rack ground
bus bar and the signal common for all components.
1/15/2011 City of Palm Desert, CA RFBXXXXX-17
3. Use a sine wave signal generator, dual trace oscilloscope and dBu meter to
measure and document the input and output levels that produce clipping at each
component analog input and output in the system.
4. Using a +4 dBu sine wave input for line level inputs and a —36 dBu sine wave
input for microphone level inputs, set controls of each component to produce a +4
dBu sine wave output on line level outputs. Under these operating conditions,
note the presence of any waveform distortion, interference, or oscillations. Take
corrective action to eliminate the anomalies and document the corrective
measures.
5. All microphones are to be listened to using live speech as a source.
6. All loudspeakers are to be listened to using recorded speech as a source.
7. In the shop, photograph the interconnect wiring within racks including patch
panels and grounding to show the quality of workmanship and compliance with
the specified grounding procedures.
8. All test results are to be documented, and submitted to the Consultant for approval
before system is shipped to the job site.
K. Field Samples
1. Before delivery of equipment to the job site, submit test reports for all
measurements specified under Shop Testing above.
2. Before delivery to the job site, submit photographs depicting the quality of wiring
and grounding within equipment racks.
3. Immediately after installation, submit photographs showing cable entries and
terminations within equipment racks, enclosures and pedestals at the job site.
L. Record Documentation
1. Keep a complete set of documents - contract and approved submittal - on the job,
note any changes made during installation, and provide one corrected set of
reproducible drawings showing the work as installed, with input and output levels
noted, for review.
2. Prepare System Reference Manuals as outlined below. Directly submit one copy
of each manual to the Consultant for review at least ten days prior to acceptance
testing. After review, make corrections and additions required by the Consultant,
return the corrected copy to the Consultant, and deliver two additional corrected
copies of the System Reference Manual to the Owner. The total requirement is for
three copies of the System Reference Manual.
a. System Reference Manual. Assume the intended reader of the manual to be
technically inexperienced and unfamiliar with the facility. Utilize three ring
binders not exceeding 3" spine size, with full-size clear vinyl pockets on front
cover and spine. Provide title sheets for both cover and spine identifying the
project and the system, room, or area covered by that manual; title sheets
shall be printed in ink on heavy paper and fill the entire cover or spine
pocket. Divide the manual into two or more binders, Part I containing
elements 1) through 8) described below, and Part II containing elements 9)
through 14). The first section of each binder shall be a Table of Contents.
1/15/2011 City of Palm Desert, CA RFBXXXXX-18
Provide tabular dividers on heavy paper with permanent laser printed legends
for the following sections:
1) Typed description of each system including key features and operational
concepts (e.g. remote control features, switching or routing functions,
patch points, mixing and linking capabilities).
2) System Operation and Instructions. Start with "quick set-up" instructions
oriented at inexperienced users under time pressure. Next provide typical
procedures for the operation of the equipment. Finally provide complete
procedures for the operation of the equipment as a system, organized by
subsystem or activity.
3) Equipment Settings. Provide a list of the settings of all semi -fixed
controls, as finalized after Acceptance Testing. When these settings are
in a software format, include software files with settings saved on them.
Indicate the name of the product that the file is associated with and all
file names on a label physically attached to all software provided.
4) As -Built Drawings. Include original or xerographically reproduced
wiring diagrams of each major subsystem, including plans showing
locations and circuit numbers for all system outlets and receptacles,
mounting and other pertinent details of the system installation, based on
the contract drawings, at a reduced scale easy to handle but fully legible.
Normal maximum drawing size: 17" x 22". Blueline (or similar diazo
process) prints are not acceptable. Provide one additional full size bound
set separately, as well as one electronic set in AutoCAD format, one set
each for Owner and Consultant. Place an additional set of reduced -size
drawings in a pocket folder attached to the equipment rack for
convenient future reference.
5) Manufacturers' Operation Manuals. Furnish manufacturer's instruction
manuals for all items of equipment, incorporating manufacturer's
warranty statements. Provide printed original manuals, not photocopies,
unless more copies of a manual are required than the number of units in
the total system. For custom circuits or modifications, provide a
thorough description of the purpose, function, specifications, and
operation.
6) A properly licensed working copy of the latest version of any and all
contractor -provided software required to operate or configure the
systems specified herein shall be a part of the system supplied. This
includes, but is not limited to, all software, firmware and hardware
required for configuration, adjustment, diagnosis and repair. Software
shall be fully documented, and that documentation included.
7) Software shall be included in its "installable" state on industry standard
CD-ROM, or other appropriate format. Back-up of the working software
may be provided as an additional inclusion. Disk images are
unacceptable.
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8) Other Data. Furnish any other pertinent data generated during the project
or required for future service.
9) Maintenance Instructions. Include a clear statement of the terms and
period of the Contractor's warranty; Contractor's service department
phone and facsimile number(s) and hours; maintenance schedule;
description of products recommended or provided for maintenance
purposes; and instructions for the proper use of maintenance products.
10) Equipment List. Provide a comprehensive list of all equipment by
subsystem, tabulating the manufacturer, model, serial number, physical
location, and wiring diagram drawing number and code.
11) Product manufacturers' warranties.
12) Manufacturers' service manuals for all major equipment items. For
custom circuits or modifications, provide a thorough description of the
purpose, function, specifications, and operation.
13) Performance Test Reports. Include a copy of the shop testing test report
generated meeting the requirements of Article 1.10.J of this
Specification. Also include a copy of the system startup test report
generated meeting the requirements of Article 3.06 of this Specification,
and test results generated during Commissioning of the system.
14) Provide a recommended preventative maintenance schedule with
reference to the applicable pages in the manufacturer's maintenance
manuals. Where inadequate information is provided by the manufacturer,
provide the information necessary for proper maintenance.
3. Correct and update the System Reference Manuals, if necessary, according to the
Consultant's instructions after acceptance testing.
4. Provide DVD or CD-ROM (unless otherwise requested by the Owner) copies of
the training sessions for later review by the operators and maintenance staff.
M. Keys. Submit in triplicate all keys required for access to and operation of the systems.
1.11 QUALITY ASSURANCE STOP
A. Qualifications. The A/V system described in the Specification is a complex system
requiring the services of a trained and experienced specialty contractor with the
resources to carry out the project in a timely and professional manner.
B. Regulatory Requirements.
1. Obtain all permits necessary for the execution of any work pertaining to the
installation or operation of any system equipment by the Owner. Comply with
applicable federal, state, and local labor and union regulations.
2. Execute all work in accordance with the National Electrical Code, the National
Electrical Safety Code, the Life Safety Code, and all applicable federal, state, and
local codes, laws, ordinances, regulations, and requirements including, but not
limited to, those of OSHA, EEOC, ATBCB, ADA, ANSI, UL, and the FCC. If a
conflict exists between the contract documents and any code or regulation, and is
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reported to the Consultant sufficiently before bid opening, the Consultant will
prepare the clarification required. Where a conflict is reported after the contract is
awarded, propose a resolution of the conflict and, upon approval of the change,
install the work.
C. Construction Observation. The failure of the Consultant or other representative of The
Architect or Owner to condemn any defective work or material shall not release the
Contractor from the obligation to at once tear out, remove, and replace the same at any
time prior to final acceptance upon discovery of said defective work or material.
D. Pre -installation meetings.
1. Meet with the Owner on the site and reach a written understanding regarding
project conditions outside the AN Systems Contractor's scope of work which
will impact the timely completion of this contract. Items that must be coordinated
include a schedule of access to the Council Chambers, Equipment Room, and all
other areas where access will be required; security of the equipment room; secure
storage for equipment and tools on site; cleanliness of the equipment room
including both trash and dust; HVAC for the equipment room; technical power in
the equipment room and other required locations; conduit and junction box
completion; any wire pulling needed for this contract but not provided by the AN
Systems Contractor; any and all job site conditions that may impact the timely
completion of this contract or its conclusion in excellent condition; and any and
all other work that must be provided by others that is required for the timely
completion of this contract or its conclusion in excellent condition. Develop an
agreed time line for all the above items, showing the last acceptable completion
date for each item, and signed by the Owner and the representative of the AN
Systems Contractor.
2. The Electrical Contractor for this project (if required) will be the in-house
electricians or other subcontractor designated by the City of Palm Desert. Meet
with the Owner's designated electrician and present them with a copy of the
signed and approved time line. Discuss the electrical issues on the timeline and
make sure the time requirements are understood by the City of Palm Desert.
Coordinate the electrical and conduit requirements of this contract, and verify that
all power and conduit required for this contract is in the Electrician's scope of
work. If there is a discrepancy between this contract and the Electrician's scope of
work, notify the Owner and the Consultant, and request a clarification or
modification of the Contracts to achieve coordination. It is the Contractor's
responsibility to verify that all conduits, junction boxes, raceways, and back boxes
will be of the proper size and type to meet the Contractor's requirements.
3. Meet with any other contractor whose work will impact the performance of this
contract, and coordinate as in subparagraph 2 above.
E. Continuity of Supervision
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1. The Contractor shall maintain the same individual in charge of work for the full
duration of the project unless illness, loss of personnel, or other circumstances
beyond the control of the Contractor intervene.
1.12 DELIVERY, HANDLING, STORAGE, AND CLEANUP
A. All equipment shall be assembled in the Contractor's shop into equipment racks,
furniture, or other assemblies, and fully wired and tested before delivery to the site.
All loudspeakers and loudspeaker assemblies shall be tested by the Contractor in the
Contractor's shop before delivery to the site. Do not ship, or cause to be shipped to the
site, any material without first ensuring secure dust free storage facilities are available
and HVAC system is operating.
B. Coordinate with Owner's Representative for any equipment and materials to be
delivered or stored on site.
C. Store and protect products and material in accordance with common sense and the
manufacturer's recommendations, regardless of location.
D. Make all equipment including loudspeakers available for testing by the Consultant on
the site before installation.
E. Keep work area neat and orderly and free from accumulation of waste materials.
Remove debris caused by installation from the building or site to a common trash
point or receptacle on the job site, as determined by the Owner or Building
Superintendent.
1.13 INSURANCE
A. Insure materials against theft, vandalism, damage due to the elements, fire, etc., to
their full value. Materials and the flawless condition of materials shall remain the
responsibility of the A/V System Contractor until acceptance of the system by the
Owner.
B. Provide policies of insurance from reputable companies, in amounts sufficient to
protect the Owner from any and all claims, actions, demands, losses, costs, judgments,
or damages, for the following:
1. Workman's Compensation and Liability for all personnel as required by law.
2. Motor Vehicle Liability, including coverage for owned, non -owned, and hired
vehicles, with combined single limits of $1,000,000 per occurrence.
3. Commercial General Liability, including coverage for premises/operations and
personal injury, with limits of $1,000,000 per occurrence.
C. Furnish certificate evidence of the insurance, and copies of policies, to the Owner
prior to execution of a Contract.
1/15/2011 City of Palm Desert, CA RFBXXXXX-22
D. Keep insurance in full force until all work is completed and accepted by the Owner.
Insurance shall be modified or canceled only on written notice to the Owner, given
thirty (30) days in advance, with replacement policies going immediately into effect.
1.14 PROJECT CONDITIONS
A. Do not install equipment unless the location is clean, dust free, and dry, and you have
reason to believe it will continue to stay that way.
B. Do not power up equipment unless you have a source of clean technical power, and
the HVAC system is operating correctly.
C. Verify all conditions on the job site applicable to this work. Notify Owner and
Consultant in writing of conflicts, discrepancies, or omissions promptly upon
discovery.
D. The drawings diagrammatically show conduit, wiring, and arrangements of equipment
fitting the space available without interference. If conditions exist at the job site which
make it impossible or disadvantageous to install the work as shown, recommend
solutions and/or submit drawings for approval showing how the work may be
installed.
E. Seismic Safety
l . Observe mechanical and electrical support means of all installed equipment as
required for the seismic hazard zone for this installation. Refer to Federal
Emergency Management Agency (FEMA) Document 303: Recommended
Provisions for Seismic Regulations for New Buildings and Other Structures. Also
refer to any applicable local building codes.
2. All equipment racks are to be anchored with suitable anchors to meet safety
standards.
3. Appropriate safety attachments as required for overhead mounting of devices.
4. Shock and/or vibration isolation of equipment or fixtures as required.
F. Fiber Optic Cable Safety
1. The following warnings shall be posted on the job site: WARNING:
PERMANENT EYE DAMAGE CAN RESULT FROM LOOKING DIRECTLY
INTO A LIGHT BEAM GENERATED BY AN LED OR LASER SOURCE OR
INTO THE END OF A CABLE FIBER CONNECTED TO ONE OR THESE
SOURCES. CAUTION: LIGHT GENERATED BY THESE SOURCES MAY
NOT BE VISIBLE, YET REMAIN HAZARDOUS TO THE EYE. LOOK FOR
WARNING LABELS ON SOURCE DEVICES.
2. Observe all warning signs on equipment and all written safety precautions in the
instruction manual or equipment technical manual.
1/15/2011 City of Palm Desert, CA RFBXXXXX-23
3. Always handle cable carefully to avoid personal injury. Care should be taken with
individual fibers to prevent injury to the eyes or penetration of the fibers into the
skin.
G. Asbestos Prohibition
1. No Asbestos containing materials shall be used under this section. The contractor
shall ensure that all materials incorporated in the project are Asbestos free unless
specifically authorized in writing by the Owner.
1.15 WARRANTY
A. Labor and materials provided under this contract shall be warranted for one (1) year
following the date of final acceptance to be free of defects and deficiencies, and to
conform to the drawings and specifications as to kind, quality, function, and
characteristics. Certain individual pieces of equipment may be covered for a longer
period as provided in a specific manufacturer's warranty. Rectify defects occurring in
labor or materials within the Warranty period by replacement or repair without charge.
Projection lamps are excluded from this Warranty unless damage or failure is the
result of defective material or workmanship covered by Warranty, or work performed
under warranty.
B. Within the warranty period, respond to service calls within twenty-four hours, and
correct the problem within forty-eight hours if at all possible.
C. Register warranty in the Owner's name for any product with a manufacturer's warranty
stipulated in the Contract Documents.
1.16 EXTRA MATERIALS
A. Certain items in this specification will list extra quantities over and above those
needed for the installation. Such extra quantities are intended as Owner's on -site
spares and are to be turned over to the owner during the training session. Spares will
include fuses, lamps, power supplies, hard drives (pre -loaded with all software),
microphones, and loudspeakers.
PART PRODUCTS
2.01 ACCEPTABLE MANUFACTURERS
A. After award of contract equipment substitutions may be considered if and only if an
economic benefit to the City of Palm Desert may be realized.
B. In the event that a specified product has been discontinued by the manufacturer,
Contractor should notify Consultant immediately.
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C. It is the responsibility of the Contractor to ensure that any and all substitutions made
will work with the same functionality as the originally specified product.
2.02 GENERAL
A. New Equipment: All equipment and materials shall be new, and shall conform to
applicable UL, CSA, or ANSI provisions. Take care during installation to prevent
scratches, dents, chips, etc. Equipment with significant or disfiguring cosmetic flaws
will be rejected.
B. Device Specifications: Regardless of the length or completeness of the descriptive
paragraph herein, each device shall meet all of its published manufacturer's
specifications. Verify performance as required. Where two or more acceptable
products are listed, the Contractor may use either at his or her option.
C. Rack Mounted Equipment Installation: Install all rack mounted equipment with black
10-32 button head machine screws with Phillips drive. Use black insulating nylon
shoulder washers on all rack mounting screws.
D. Equipment Security: Provide shaft locks or security covers on all non -user -operated
equipment having front panel controls. Rack slides shall be provided for all equipment
requiring access to side or top panels for routine adjustment or cleaning; all Video
Cassette and Open Reel Video Tape Recorders; all Picture Monitors over 20 pounds.
Install this equipment at the conclusion of Acceptance Testing as described in Part 3.
E. Provide rack slides and mounts equal to those of the original manufacturer for the
OFE requiring rack mounting. Where no same manufacturer mount is available,
contractor shall supply custom mounts as manufactured by Middle Atlantic Audio
Products.
F. Equipment Labels: Provide engraved lamicoid labels at the front and rear of all signal
processing equipment mounted in racks. Mount labels on the equipment and attach in
a neat, plumb, and permanent manner. Embossed or printed labels will not be
accepted. Provide engraved labels at the rear only for equipment mounted in furniture
consoles.
G. Engraving: All engraving shall be 1/8-inch block sans serif characters unless noted
otherwise. On dark panels or push buttons, letters shall be white; on stainless steel or
brushed natural aluminum plates, or light-colored push buttons, letters shall be black.
H. Custom Parts: Custom rack panels shall be 1/8-inch thick aluminum, standard EIA
sizes, and brushed black anodized finish unless otherwise noted. (Brush in horizontal
direction only.) Custom connector plates (loudspeaker, microphone, etc.) are typically
black enamel with white engraved lettering; however, it is the Contractor's
responsibility to verify plate finish with the Owner. Plastic plates will not be accepted.
1/15/2011 City of Palm Desert, CA RFBXXXXX-25
I. Mount trim potentiometers, custom circuit cards, relays, and transformers (except
large 70V units) in shielded enclosures, and mark their function and connections with
engraved lamicoid labels.
J. In accordance with the IEC-268 Standard, all XLR connectors shall be wired pin 2 hot
(high), pin 3 low, and pin 1 screen (shield).
K. Patch Panels and Jack Positions: All patch panels shall be wired so that signal
"sources" (outputs from devices) appear on the upper row of a row pair; all "loads"
(inputs to devices) appear on the lower row of a row pair. All patch panel designation
strips shall utilize alphanumeric and descriptive labels. The jack positions in each
horizontal row shall be numbered sequentially from left to right. The horizontal jack
rows shall be lettered sequentially from top to bottom. The alphanumeric identification
of each jack shall be included on the functional block drawings.
2.03 CABLE AND CONNECTORS
A. Cable. High purity copper cable; insulation dielectric appropriate to signal and code
requirements. Install in metallic conduit, wire -way, or flex, unless otherwise noted or
instructed. No splices or intermediate connection points are permitted unless
specifically called for in the specification or drawings. No substitutions are allowable
without specific written approval. All cable for a given wiring category shall be
consistent; (i.e., if Belden 1800B is chosen for fixed line level wiring, all fixed line
level wiring shall be done with this cable). Cables with wire shields, braid or wound,
must use all the wire conductors for shield termination, and not just a drain wire or
some of the shield strands. Connections not following this requirement will be
rejected. Foil shielded cables only provided with a drain wire must use the drain wire
for shield termination. Not all acceptable cables listed below may be employed in the
system. Molded cable/connectors are not acceptable for audio, video, or control
circuits, except computer signal interconnection or AC power cords. All equipment
must be provided with signal and/or control cabling, whether or not specifically shown
on the conduit and wiring drawings. The overall cable diameter is shown in inches.
1. Loudspeaker lines, general. Unshielded two conductor twisted pair, bare or tinned
copper stranded conductors PVC insulated, overall PVC jacket.
Acceptable: West Penn C210 (10 AWG), West Penn 227 (12 AWG), West Penn
226 (14 AWG), West Penn 225 (16 AWG)
2. Loudspeaker lines, plenum -rated. Unshielded two conductor twisted pair, bare or
tinned copper stranded conductors polymer alloy insulation, overall plenum PVC
jacket.
Acceptable: West Penn 25210 (10 AWG), West Penn 25227 (12 AWG), West
Penn 25226 (14 AWG), West Penn 25225 (16 AWG)
3. Microphone and line level permanently installed audio circuits. If cable will be
flexed on a regular basis use portable cable below. Tinned stranded copper
conductors, polypropylene insulated, 34 pF/ft capacitance, twisted pair, foil
aluminum -polyester shield, 22 AWG stranded tinned copper drain wire, PVC
1/15/2011 City of Palm Desert, CA RFBXXXXX-26
jacket. Vary color by signal type.
Acceptable: West Penn (X)454 [X=Jacket Color]
4. Portable microphone and line level audio cables. Bare copper stranded 24 AWG
conductors, foam polyethylene insulated; 13 pF/ft capacitance; AES/EBU rated;
twisted pair; bare copper French braid shield for 95% coverage; PVC jacket. Use
entire braid shield for shield termination. Do not use just the drain wire. Shield
terminations made using just the drain wire will be rejected.
Acceptable: Belden 1800F
5. Permanent Link Ethernet cable. Category 6, solid bare copper conductors, 24
AWG, 4 pair, Unshielded Twisted Pair (UTP), use EIA/TIA 568B color code,
terminate in approved CAT 6 rated connectors with no more than 1/2" exposed
wire past end of jacket, test link after installation and provide printed certification
of performance to a minimum CAT 5e level (CAT 6 preferred) for every link by
wire number.
Acceptable: West Penn 4246
6. Ethernet Patch cable. Factory terminated Category 6, stranded tinned copper
conductors, 24 AWG, 4 pair, Unshielded Twisted Pair (UTP), use EIA/TIA 568B
color code, terminate in CAT 6 rated "RJ-45" plugs with strain relief for both
jacket and individual conductors, use 100% factory transmission tested (250
MHz) cables only, test complete link consisting of a patch cable at each end of a
Permanent Link and provide printed certification of performance to a minimum
CAT 5e level (CAT 6 preferred). Provide appropriate lengths as needed. Provide
in color yellow for all Cobranet patch links.
Acceptable: Siemon MC6-8-T-(XX)-(YY) [XX=length YY=color]
7. Video Baseband Cables. Use cables with the appropriate NEC rating not less than
CM, include plenum versions of the specified cables where required. Splicing is
not allowed.
a. Miniature Digital 75 Ohm coaxial cable for in -rack or console video
interconnections up to 100 feet. Cable to NEC rated CMR.
Acceptable: West Penn HD825
b. RG59/U Digital 75 Ohm coaxial cable for all runs in excess of 100 feet, but
less than 500 feet. Cable to be NEC rated CMR.
Acceptable: West Penn 819
c. RG6/U Digital 75 Ohm coaxial cable for all runs in excess of 500 feet, to but
less than 1300 feet. Cable to be NEC rated CMR.
Acceptable: West Penn 6350
8. RGB and RGBHV Bundled Video Baseband Cables. Use cables with the
appropriate NEC rating not less than CMR, including plenum versions of the
specified cables where required. Splicing is not allowed.
a. Miniature 75 Ohm coaxial cable for RGBHV video interconnections to inter -
rack patching and runs up to 60 feet. Cable to be NEC rated CM.
Acceptable: West Penn WP8255
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b. RG59/U 75 Ohm coaxial cable for RGBHV video interconnections in excess
of 60 feet, but less than 300 feet. Cable to be NEC rated CM.
Acceptable: West Penn WP8195
c. RG59/U 75 Ohm coaxial cable for RGBHV video interconnections in excess
of 60 feet, but less than 300 feet. Cable to be NEC rated CMP.
Acceptable: West Penn WP258195
d. Miniature 75 Ohm coaxial cable for RGB(Y/Pr/Pb) component video
interconnections to inter -rack patching and runs up to 60 feet. Cable to be
NEC rated CM.
Acceptable: West Penn WP8253
9. Television RF Cable.
a. RG-6, Quad Shield, Foam Dielectric, CL2 rated. Jacket labeled for UL class,
and with footage markers. Cable to be listed for use in general applications.
Acceptable: West Penn Q841
b. Plenum -rated, Quad Shield RG-6 type coaxial cable with a solid 20 AWG
copper -covered steel center conductor. Jacket labeled for UL class, and with
footage markers. Cable to be listed for use in plenum and vertical riser
applications.
Acceptable: West Penn 25Q841
10. 50 Ohm Transmission Cable.
a. RG-8X style. For use in extending all 500 antennae less than 25' without
signal boosters. Use acceptable for lengths in excess of 25' with boosters.
Cable to be listed for use in application.
Acceptable: West Penn 807
11. AMX Control Cabling: Jacket rated for UL class and with footage markers. Cable
to be listed for use with AMX control systems in non -plenum applications.
a. AXlink cable for AMX interconnection to inter -rack patching and runs up to
1000 feet (data only). One pair 22 AWG stranded bare copper with foil shield
and 24 AWG stranded tinned copper drain wire. One pair 18 AWG stranded
bare copper unshielded. Low capacitance rating on data pair 12.5 pf/ft.
Acceptable: Liberty AXlink PVC
12. Data Control Cabling: Use cabling with appropriate NEC type rating not less than
CM, include plenum versions of the specified cable where required. Splicing is
not allowed.
a. RS-232/422 cable for data interconnections to inter -rack patching and runs up
to 100 feet.
Acceptable: West Penn D2404
13. Low Voltage Power Cabling: Use cabling with appropriate NEC rating not less
than CMR, including plenum versions of the specified cable where required.
Splicing is not allowed. Verify voltage drop for all distances and select size
accordingly.
Acceptable: West Penn 227 (12 AWG), West Penn 226 (14 AWG), West
Penn 225 (16 AWG), West Penn 224 (18 AWG).
B. Cable Connectors. Employ only new first quality connectors, assembled, wired, and
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installed according to the manufacturer's instructions. Do not mount connectors in
inaccessible locations, or employ to splice cables. Connectors shall typically be keyed
to prevent mis-insertion, and include strain relief mechanisms that firmly grip the
cable jacket. All audio, video, and control connectors not a part of manufactured
equipment (BNC, XLR, phono, video patch, card edge, multipin, spade lug, etc.) shall
have gold plated contacts. Exceptions: 1/4" phone jacks and audio patch plugs,
loudspeaker connectors.
1. XLR Connectors. Per IEC-268 standard, all XLR connectors, within equipment or
out, shall be wired pin 2 hot (high), pin 3 low, and pin 1 screen (shield). At no
time connect the XLR case or body to pin 1 on a connector not part of equipment.
Constructed of metal shells and bodies and a non-hydroscopic dielectric.
a. Non-RF hostile environment.
Acceptable: Neutrik NC3MX-B male cable, Neutrik NC3FX-B female cable,
Neutrik NC3MRC-B male right angle cable, Neutrik NC3FRC-B female
right angle cable, Neutrik NC3MD-L-1-B male chassis, Neutrik NC3FD-L-1-
B female chassis for 3 pin connectors.
b. RF hostile environment.
Acceptable: Neutrik NC3MXX-EMC male cable, Neutrik NC3FXX-EMC
female cable, Neutrik NC3FDX-EMC-Spec female chassis for 3 pin
connectors.
2. Phone Connectors. Plugs black metal handle; gold plated contacts. Jacks latching
with black metal shell nickel contacts.
Acceptable: Neutrik NC2C-B (1/4" tip/sleeve plug), Neutrik NC3C-B (1/4"
tip/ring/sleeve plug), Neutrik NJ3FP6C (1/4" tip/ring/sleeve latching jack).
3. Speaker connectors.
Acceptable: Neutrik Speakon series.
4. RCA Phono Connectors. 75 Ohm; Compression style, nickel plated brass body,
gold plated contacts.
Acceptable: Liberty CM-RGB25S-RCA (Miniature Video), CM-RG59C-RCA
(RG59 Video), CM-RG6C-RCA (RG6 Video)
5. BNC Connectors. 75 Ohm; Nickel plated brass body; gold plated contact pin.
Acceptable: Liberty CM-RGB25S-BNC (Miniature Video), CM-RGB59C-BNC
(RG59 Video), CM-RGB59P-BNC (RG59 Plenum Video), CM-RG6C-BNC
(RG6 Video), CM-RG6P-BNC (RG6 Plenum Video)
6. F Connectors. 75 Ohm; Compression style, nickel plated brass body.
Acceptable: Liberty CM-RG6Q-F (RG6 Quad)
7. Multipin Connectors.
Acceptable: Whirlwind, Gepco, Lemo, or to match manufactured product.
8. Permanent Link Ethernet Connectors. Must meet or exceed TIA/EIA-568-B.2.1
Category 6 standard.
Acceptable: Panduit Mini-Com TX-6 Plus Jack Module CJ688TP
9. Ruggedized Permanent Link Ethernet Connectors. Must meet or exceed TIA/EIA-
568 Category 5e standard.
Acceptable: Neutrik Ethercon NE8FDV-Y110-B
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10. Ruggedized Ethernet Patch Cord Shells. Install over "RJ-45" plug that meets or
exceeds TIA/EIA-568-B.2.1 Category 6 standard
Acceptable: Neutrik Ethercon NEBMC-B
11. Wire Ferrules. Pluggable terminal strips or other connectors which could accept
bare wire ends must have the wires terminated first using properly crimped
insulated wire ferrules. Bare wire ends directly into a connector that does not use
solder or crimp connections are not acceptable. Install ferrules with manufacturer
approved crimp tool.
Acceptable: American Electrical Insulated Wire Ferrules or equal.
2.04 AUDIO SYSTEM INPUT SOURCES
A. Member Station [MS-XX]: Desktop mount with components as shown in drawings:
1. Wood enclosure: Custom by contractor. See detail drawings for general
dimensions and specifications (Qty. 7)
2. Loudspeaker [SPK3-XX]: Mount loudspeaker in wood enclosure as shown in
drawings.
a. 3" loudspeaker driver: Tangband W3-1335SB (Qty. 7)
b. Black anodized aluminum grille. Custom by contractor. See detail drawings
for general dimensions and specifications (Qty. 7).
c. Black Grille Cloth (backing): Mellotone CK2009 or similar (Qty. 7)
3. Gooseneck Microphone: Mount microphone to female XLR as shown in
drawings. Supply locking metal windscreen. Use Neutrik NC3FD-L-1-B
connector and Belden 1800F microphone cable internal to wood enclosure.
a. 18" gooseneck condenser microphone: Shure MX418/C (Qty. 7)
b. Locking metal windscreen: Shure A412MWS (Qty. 7)
4. 8-button control panel [BP2-XX]:
a. Provide 8-button control panel —see control system section for specifications
(Qty. 7)
b. Provide with clear label indicating the various words/symbols shown on the
detail drawings using sans -serif font. Provide sample of label to Consultant
prior to installation.
c. Remove manufacturer's 1-gang cover plate and rear mount to mounting plate.
d. Black anodized mounting plate. Custom by contractor (Qty. 7).
B. Member Station with Voting [MSV-XX]: Desktop mount with components as shown
in drawings:
1. Wood enclosure: Custom by contractor. See detail drawings for general
dimensions and specifications (Qty. 5)
2. Loudspeaker [SPK3-XX]: Mount loudspeaker in wood enclosure as shown in
drawings.
a. 3" loudspeaker driver: Tangband W3-1335SB (Qty. 5)
b. Black anodized aluminum grille. Custom by contractor. See detail drawings
for general dimensions and specifications (Qty. 5).
c. Black Grille Cloth: Mellotone CK2009 or similar (Qty. 5)
1/15/2011 City of Palm Desert, CA RFBXXX.XX-30
3. Gooseneck Microphone: Mount microphone to female XLR as shown in
drawings. Supply locking metal windscreen. Use Neutrik NC3FD-L-1-B. Supply
locking metal windscreen. Use Neutrik NC3FXX-EMC connector and Belden
180OF microphone cable internal to wood enclosure.
a. 18" gooseneck condenser microphone: Shure MX418/C (Qty. 5)
b. Locking metal windscreen: Shure A412MWS (Qty. 5)
4. Touch panel voting device [TP1-XX]: Mount touch panel in wood enclosure as
shown in drawings.
a. Provide 4.35" touch panel —see control system section for specifications
(Qty. 5)
C. Lectern Speaker Station [PS-XX]: Desktop mount with components as shown in
drawings:
1. Wood enclosure: Custom contractor. See detail drawings for general dimensions
and specifications (Qty. 5)
2. Loudspeaker [SPK3-XX]: Mount loudspeaker in wood enclosure as shown in
drawings.
a. 3" loudspeaker driver: Tangband W3-1335SB (Qty. 2)
b. Black anodized aluminum grille. Custom by contractor. See detail drawings
for general dimensions and specifications (Qty. 5).
c. Black Grille Cloth (backing): Mellotone CK2009 or similar (Qty. 2)
D. Microphones:
1. Lectern Gooseneck Microphone: Permanently -mount microphone with shock
mount. Use Neutrik NC3FXX-EMC connector and Belden 180OF microphone
cable internal to lectern enclosure. Supply additional locking metal windscreen.
Acceptable Products:
a. Shure MX-418/C gooseneck microphone. (Qty. 1)
b. Locking metal windscreen: Shure A412MWS (Qty. 1)
c. Shock mount: Shure A400SM (Qty. 1)
2. Lectern Desk Gooseneck Microphone: Desk -mount microphone with
programmable base. Supply additional locking metal windscreen.
Acceptable Products:
a. Shure MX-418D/C gooseneck microphone. (Qty. 1)
b. Locking metal windscreen: Shure A412MWS (Qty. 1)
E. Wireless Microphone System [WLESS-RX-01]
1. Provide a new, single channel wireless microphone system. Frequency match
systems to geographical area of use.
Acceptable Products:
a. Shure SLXS124/85/SM58-(XX) Combo Kit (Qty. 2)
1) SLX1 Bodypack Transmitter (Qty. 1 Each)
2) WL185 Cardioid Lavaliere Microphone (Qty. 1 Each)
3) SLX2 Handheld Transmitter with SM58 Microphone Capsule (Qty. 1
Each)
1/15/2011 City of Palm Desert, CA RFBXXXXX-31
4) SLX4 Single Channel Receiver (Qty. 1 Each)
5) PS21US Power Supply (Qty. 1 Each)
b. Shure UA820-(XX) 'h wave antenna (Qty. 2)
c. Shure US221 Antenna Splitter Kit (Qty. 1)
2.05 AUDIO SYSTEM DIGITAL SIGNAL PROCESSING UNIT AND ACCESSORIES
A. Digital Signal Processing [OFE-DSP-XX]:
1. Owner Furnished (O.F.E.) Digital Signal Processor. FOR REFERENCE ONLY.
a. Peavey NION n3 (Qty. 1 O.F.E.).
b. 8-Channel Mic/Line Input Card: Peavey Nio-8ml 11(Qty. 3 O.F.E.).
c. 8-Channel Line Output Card: Peavey Nio-8o (Qty. 1 O.F.E.).
d. 25-Pin GPIO Breakout: Peavey GPIO-25 (Qty. 1 O.F.E.).
B. CobraNet Audio Interfaces:
1. 16 Output CobraNet Audio Interface [16o-CAI-XX]:
Acceptable Products:
a. CobraNet Output Device: Peavey Electronics CAB- 16o (Qty. 1)
2.06 NETWORK INFRASTRUCTURE COMPONENTS
A. Power Over Ethernet Switch [LAN-SW-XX]:
1. Power -over -Ethernet Switch. Provide stackable, multi -layer, managed 26-port
switch with 24 auto -sensing 10/100 ports and 2 dual -personality ports for
10/100/1000, and 2 open mini-GBIC (SFP) slots. The switch shall be IEEE
802.3af compliant with Power over Ethernet (for 12 ports) and provide up to
15AW per port. Recessed on/off switch.
Acceptable Products:
a. Hewlett Packard ProCurve Switch 2610-24/12-PWR J9086A (Qty. 1)
B. Rack -Mounted RJ-45 Patch Panel [RJ-PB-XX]:
1. 24-port 1RU Category 6 rated patch panel. To be supplied with S310 terminations
on back, rear cable manager, label holders, designation labels, cable ties, and
mounting hardware.
Acceptable Products:
a. Siemon HD6-24 (Qty. 1)
C. Cable Managers [CABLE MANAGER]:
1. 1RU horizontal D-Rings: Provide cable manager rings as needed to neatly dress
CATS cabling within rack frame. Attach to front rack rails.
Acceptable Products:
a. Middle Atlantic HCM-1 (Qty. 1)
2.07 POWER AMPLIFIERS
A. Four Channel Power Amplifier [OFE-AMP-XX]:
1/15/2011 City of Palm Desert, CA RFBXXXXX-32
Owner furnished four channel power amplifier rated for 200 Watts per channel at
70 volts with variable speed fan for low noise operation.
a. QSC CX204v (Qty. 1 O.F.E.)
B. Eight Channel Power Amplifier [AMP2-XX]:
1. Provide eight channel power amplifier rated at 10 Watts per channel at 4n. Unit
shall be passively cooled for low noise operation.
Acceptable Products:
a. Lectrosonics PA8; or
b. Approved equivalent (Qty. 2)
2.08 AUDIO SYSTEM LOUDSPEAKERS
A. Ceiling Loudspeaker [SPK1-XX]:
1. Provide full range two-way coaxial system with 12" transducer driving a conic
directivity horn and a 1.34" high frequency driver. To include a passive frequency
dividing system and 60w 70v transformer. Include manufacturer's approved back
can and grille assembly (paint as needed).
Acceptable Products:
a. Tannoy CMS 1201DCt (Qty. 2);
b. Tannoy CMS 1201 Backcan (Qty. 2); and
c. Tannoy CMS 1201 Grille Assembly (Qty. 2); or
d. Approved equal.
B. Owner Furnished Ceiling Loudspeaker (O.F.E.) [SPK2-XX]:
1. Existing full range ceiling mount loudspeaker with back can. Existing 70v
transformer —contractor to verify tap values and adjust as needed. Contractor to
verify working condition of O.F.E. loudspeakers.
Acceptable Products:
a. Unknown (Qty. 6 O.F.E.)
2.09 MISCELLANEOUS SYSTEM EQUIPMENT
A. Assistive Listening System [HA-TX-XX]:
1. Provide rack mount hearing assist system with wall mount antenna and portable
RF receivers. Provide all cables, adapters, and mounting hardware required to
implement a fully functional system. Provide additional receivers as shown such
that ADA compliance is achieved.
Acceptable Products:
a. Listen LS-03-216 Performance FM System (Qty. 1)
1) FM Transmitter: Listen LT-800 (Qty. 1 Each)
2) Universal Antenna Kit: Listen LA-122 (Qty. 1 Each)
3) Universal Rack Mounting Kit: Listen LA-326 (Qty. 1 Each)
4) Portable Display FM Receiver: Listen LR-400 (Qty. 4 Each)
5) Ear Speaker: Listen LA-164 (Qty. 4)
1/15/2011 City of Palm Desert, CA RFBXXXXX-33
6) AA Alkaline Batteries (Pkg of 2): Listen LA-361 (Qty. 4 Each)
7) ADA Signage Kit: Listen LA-304 (Qty. 1 Each)
b. Additional Portable Display FM Receiver: Listen LR-400 (Qty. 2)
c. Additional Ear Speaker: Listen LA-164 (Qty. 4)
d. Additional AA Alkaline Batteries (Pkg of 2): Listen LA-361 (Qty. 2)
e. Telecoil Loop: Listen LA-166 (Qty. 4)
B. Audio Distribution Amplifier [AUD-DA-XX]:
1. Provide lx4 analog audio distribution amplifier with +25dBm, 60052, servo
balanced outputs. Provide manufacturer's rack kit.
Acceptable Products:
a. Aphex 120A (Qty. 1); with
b. Aphex 44-008SA (Qty. 1); or
c. Approved equal.
C. Press Feeds [PRESS-XX]:
1. Replace press panel and connectors as detailed in drawings. Use black Neutrik
connectors with gold plated contacts. Provide 7.5kf2 and 1500 resistors for
microphone/line level switching. Mount parts to rear of panel. Provide panel
mount DPDT switch. Refer to detail drawings for panel fabrication notes. Verify
integrity of existing wiring and provide test results to Consultant. If wires are
found to be defective, replace with new cable.
Acceptable Products:
a. Custom by Whirlwind, Panelcrafters, or Equal (Qty. 1)
D. Isolation Panel [ISO-PANEL-XX]:
1. Provide 1:1 transformers with +22dBu, 6000, 20-20kHz frequency response,
.001% THD (1 kHz) for press feed isolation. Mount to rack panel in equipment
rack.
Acceptable Products:
a. Radio Design Labs TX-AT1 (Qty. 4); with
b. Radio Design Labs TX-RA5 (Qty. 1); or
c. Approved equal.
E. 2x1 Audio Summing Device [AUD-SUM-XX]: Provide passive audio summing
device to convert balanced stereo audio to balanced mono audio. Provide with
input/output captive screw terminal.
Acceptable Products:
a. Radio Design Labs STD-600 (Qty. 1); or
b. Approved equal.
F. Compact Flash Recorder [CF-REC-XX]:
1. Provide solid state compact flash recording system for recording of meetings.
Unit shall be 1RU rack mountable with balanced inputs/outputs, AES/SPDIF
digital input/output, MP2 WAV file format, RS-232 control, and Ethernet port for
1/15/2011 City of Palm Desert, CA RFBXXXXX-34
network operation and control as well as LAN -based file archiving. Internal
power supply. Supply with additional 8GB compact flash card.
Acceptable Products:
a. Marantz PMD-580 (Qty. 1); with
b. SanDisk Ultra II Compact Flash 8GB (SDCFH-008G-Al 1); or
c. Approved equal.
2.10 VIDEO PRESENTATION SYSTEM
A. Owner Furnished Document Camera (O.F.E.) [OFE-DOC-CAM-01]:
1. Owner Furnished (O.F.E.) document camera with lighted base capable of
displaying transparency film, opaque and 3-D objects, SXGA maximum
resolution, RS-232 control. Unit shall have a RGBHV, S-video, and Composite
Video outputs.
Acceptable Products:
a. Samsung SVP-6000N (Qty. 1 O.F.E.)
B. Owner Furnished Ceiling Camera [OFE-CAM-01]:
1. Camera system to be DSP based using three 1/4" CMOS image sensors,
1,120,000 pixel resolution (approx 1.04 megapixel effective), 20x optical zoom,
integrated pan/tilt/zoom housing, optical image stabilizer, image flip, RS-
232C/422 (Visca) input/output control, IR remote control, ceiling bracket.
Contractor to fabricate isolation mount per detail drawings.
Acceptable Products:
a. Sony BRC-Z700 (Qty. 1 O.F.E.)
b. Custom Ceiling Mount by A/V Contractor (Qty. 1 O.F.E.)
C. Blu-Ray DVD player [BLU-RAY-Ol]:
1. Single tray Blu-Ray digital versatile disc player capable of Blu-Ray, DVD-Audio,
DVD-Video, DVD-RAM, DVD-R, Video CD, CD, CD-R, CD-RW. Unit shall
have simultaneous digital (HDMI) and analog (video) outputs as well as RS-232
control. Device shall prove 16 HDCP keys for downstream sinks. Supplied with
manufacturer's rack mount/shelf for securely mounting in equipment rack.
Acceptable Products:
a. Pioneer Electronics BDP-600 (Qty. 1); or
b. Approved equal.
D. HDTV Tuner [HD-TUNER-XX]:
1. Universal tuner module to allow for tuning ATSC, QAM, and NTSC channels (2-
126). Simultaneous HDMI, RGB/Component, and NTSC composite video output.
Upscales NTSC broadcasts for HD output. Aspect ratio control. Wireless IR,
Ethernet, RS-232, USB, and front panel control. Displays closed -captioning text
and on -screen channel names. 1RU rack mount. Include manufacturer's rack
mount kit.
Acceptable Products:
1/15/2011 City of Palm Desert, CA RFBXXXXX-35
a. Extron AVT 200HD (Qty. 1); or
b. Approved equal.
E. Modular Matrix Switcher [MTX-SW-XX]: Combined modular HDMI, VGA, S-
Video, Video, and stereo audio matrix switcher. 4RU rack mount frame with remote
control functionality: RS-233 and Ethernet (TCP/IP). Provide separate video audio
boards as shown in detail drawings.
Acceptable Products:
a. Extron SMX 400 Frame 4U/8-Slot (Qty. 1);
b. Extron SMX 84 V (Qty. 1);
c. Extron SMX 84 SV (Qty. 1);
d. Extron SMX 84 VGA (Qty. 1);
e. Extron SMX 88 HDMI (Qty. 1);
f. Extron SMX 1616 A (Qty. 1); or
g. Approved equal.
F. VIDEO/RGBHV/HDMI+AUDIO UTP Transmitter [UTP-TX I -XX]:
1. Transmits analog and digital video+audio over three CAT 5-type cables. Installs
in 3-gang box/low voltage trim ring (included). HDMI 1.3 and HDCP compliant.
Includes manufacturer's local power supply(ies). To be color WHITE.
Acceptable Products:
a. Extron MTP/HDMI U T A D — White (Qty. 2)
G. VIDEO/RGBHV/HDMI+AUDIO UTP Receiver [UTP-RX I -XX]:
1. Receives analog and digital video+audio over three CAT 5-type cables. Installs in
1 RU '/2 space rack mount. HDMI 1.3 and HDCP compliant. Includes
manufacturer's local power supply. Supply manufacturer's 1 RU rack mount kit.
Acceptable Products:
a. Extron MTP/HDMI U R (Qty. 2); with
b. Extron RSB 123 (Qty. 1).
H. RGBHV+RS232 Transmitter [UTP-TX2-XX]:
1. Transmits RGBHV and RS-232 signals over a single CAT 5-type cable. Provide
under desk mount as shown in detail drawings.
Acceptable Products:
a. Extron MTP T 15HD RS (Qty. 1); with
b. Extron MBU 123 (Qty. as needed)
I. RGBHV+RS232 UTP Receiver [UTP-RX2-XX]:
1. Receives RGBHV and RS-232 signals over a single CAT 5-type cable. Provide
mini under desk mount as shown in detail drawings.
Acceptable Products:
a. Extron MTP RL 15HD RS (Qty. 1); with
b. Extron RSB 123 (Qty. 1)
1/15/2011 City of Palm Desert, CA RFBXXXXX-36
RGBHV+AUDIO UTP Transmitter [UTP-TX3-XX]:
1. Transmits RGBHV and Audio signals over a single CAT 5-type cable. Provide
rack mount as shown in detail drawings.
Acceptable Products:
a. Extron MTP T 15HD A (Qty. 1); with
b. Extron RSB 123 (Qty. 1)
K. RGBHV+AUDIO UTP Receiver [UTP-RX3-XX]:
1. Receives RGBHV and Audio signals over a single CAT 5-type cable. Provide
mini under desk mount and rack mount as shown in detail drawings.
Acceptable Products:
a. Extron MTP RL 15HD A (Qty. 1); with
b. Extron RSU 123 (Qty. 1)
L. HDMI+RS232 UTP Transmitter [UTP-TX4-XX]:
1. Transmits HDMI and RS-232 signals over two CAT 5-type cables. HDCP
compliant. Rack mount as shown in detail drawings.
Acceptable Products:
a. Extron HDMI 201 TX (Qty. 1)
M. HDMI+RS232 UTP Receiver [UTP-R X4-XX]:
1. Receives HDMI and RS-232 signals over two CAT 5-type cables. HDCP
compliant. Rack mount as shown in detail drawings.
Acceptable Products:
a. Extron HDMI 201 RX (Qty. 1)
N. 10 HDMI UTP TRANSMITTER/DA [HDMI-UTP-DA-XX]:
1. 10 HDMI UTP Transmitter/distribution amplifier for extending HDMI signals
over two CAT 5-type cables. Compatible with HDMITM versions 1.2a and 1.3,
HDCP compliant, and supports DVI-D single link extension with optional adapter
cables. Provide manufacturer's power supply and rack mount as shown in detail
drawings.
Acceptable Products:
a. Hall Research UH-2C-3S (Qty. 3)
b. Hall Research RMS-1 U-1 A (Qty. 2)
O. HDMI UTP RECEIVER [UTP-RX5-XX]:
1. Receives HDMI over two CAT 5-type cables. Compatible with HDMITM versions
1.2a and 1.3, HDCP compliant, re -aligns the pixel clock and generates a clean
pixel clock for the display, and supports DVI-D single link extension with
optional adapter cables. Provide manufacturer's power supply and under desk
mount kit.
Acceptable Products:
a. Hall Research UH-2C-R (Qty. 6)
b. Hall Research BR -AB -KIT (Qty. 6)
1/15/2011 City of Palm Desert, CA RFBXXXXX-37
P. lx2 VGA Distribution Amplifier [VGA-DAI-XX]:
1. lx2 VGA distribution amplifier with buffered monitor output. 350 MHz (-3 dB)
RGB bandwidth, VGA-QXGA resolution, gain and peaking controls, external 12v
DC power supply.
Acceptable Products:
a. Extron P/2 DA2xi MT (Qty. 1)
Q. lx4 HDMI Distribution Amplifier [HDMI-DA-XX]:
1. lx4 HDMI distribution amplifier. Splits an HDMI or single link DVI-D
audio/video source for display on 4 outputs. It supports HDTV resolutions to
1080p. It can drive each buffered output more than 12 meters (40 feet). Provide
manufacturer's power supply under desk mount kit.
Acceptable Products:
a. Hall Research SP-HDMI-4A (Qty. 3)
b. Hall Research BR -AB -KIT (Qty. 3)
R. DLP Projector [PROJ-XX]:
1. Provide new 7,500 ANSI Lumen projector for existing rear projection system,
90% brightness uniformity across the screen, 7500:1 contrast ratio, native
1400x1050 resolution single chip DLP, 10-bit internal image processing,
interchangeable 4-segment or 6-segment color wheel, vertical/horizontal lens
shift, RS-232 and TCP/IP remote control. AV Contractor to verify all throw
distances for existing rear projection mirror system and provide manufacturer's
appropriate lens. AV Contractor to perform any modifications to existing rear
projection mirror system to accommodate new projector/lens.
Acceptable Products:
a. Sanyo PDG-DET 100L (Qty. 1); with
b. Sanyo 1.30-1.63:1 Short Zoom Lens - LNS-W51 (Qty. 1)
S. Digital Video Scaler [DVS-XX]:
1. Provide four input scaler with RGBHV, component, S-video, and video inputs,
DVI-I output, RS-232 and TCP/IP remote control, and 1RU'/2 rack mount.
Acceptable Products:
a. Extron DVS 304 DVI (Qty. 1); with
b. Extron RSU 129 (Qty. 1)
T. RGB to HDMI Scaler [RGB-HDMI-XX]:
1. Provide single input RGB to HDMI scaler. HDTV and high resolution computer -
video signals up to 1920x 1200, output rates up to 1920x 1200, including HDTV
1080p/60, and RS-232 remote control. Provide manufacturer's power supply and
rack mount kit.
Acceptable Products:
a. Extron RGB-HDMI 300 (Qty. 1); with
b. Extron RSU 129 (Qty. 1)
1/15/2011 City of Palm Desert, CA RFBXXXXX-38
U. HDMI Audio De-imbedder [HAE-XX]:
1. Provide audio de-embedder with outputs for analog stereo and digital S/PDIF
audio. Supports data rates up to 6.75 Gbps for compatibility with HDMI 1.3 Deep
Color, HDCP compliant, compatible with HDTV 1080p/60 or computer -video
resolutions up to 1920x1200, buffered HDMI video output with EDID Minder®,
input cable equalization, and LED status display. Supply with manufacturer's
power supply and 1 RU '/4 rack mount kit.
Acceptable Products:
a. Extron HAE 100 (Qty. 1); with
b. Extron RSU 123 (Qty. as needed)
V. 8-PORT 12VDC POWER SUPPLY [12VDC-PS-XX]:
1. Provide rack mountable multiple output 12 volt DC power supply. Shall deliver a
total of 4.0 amps across all outputs with no per -port current limitations, allowing
connected devices to receive current based on load requirements. Supply with
manufacturer's 1RU'/4 rack mount kit.
Acceptable Products:
a. Extron PS 124 (Qty. 1); with
b. Extron RSB 129 (Qty. as needed)
W. 17" LCD Display [LCD-MON-XX]:
1. Provide desktop mount 17" LCD Monitor for Council Member and Staff viewing
at the dais. High resolution LCD display with maximum display resolution of
1280x1024, internal power supply, and VESA 75 mount. Shall be HDCP
compliant. Provide DVI-D to HDMI cable and additional low profile tilt mount.
Acceptable Products:
a. Samsung B1740R (Qty. 11); with
b. Chief FSB018 (Qty. 11)
X. KVM Drawer [KVM-XX]:
1. 17" rack -mountable pull-out drawer LCD panel (1280x1024) w/ PS/2 keyboard
and integrated touchpad. Provide with all cables and connectors necessary for a
functioning system.
Acceptable Products:
a. Middle Atlantic RM-KB-LCD 17 (Qty. 1)
b. Middle Atlantic PS2/USB-4C (Qty. 1)
Y. Voting Results PC [VOTE-PC-01]:
1. Provide desktop PC meeting the following minimum configuration specifications:
2GB RAM, DVD ROM/CD-RW, Intel Core 2Duo embedded processor, 256MB
ATI RADEON video card (or equal), 10/100 NIC, USB Keyboard and Dell
Optical USB Mouse. Provide Windows 7 Professional OS.
Acceptable Products:
a. Dell OptiPlex 380 Desktop version (Qty. 1)
1/15/2011 City of Palm Desert, CA RFBXXXXX-39
2.11 CONTROL SYSTEM
A. The remote control system shall be a networked control system that is capable of
being extended to future added systems across the City. System equipment to be
sourced from a single manufacturer from the below list of acceptable products.
B. Control System Processor [CSP-XX]:
1. Provide remote control system master. To be network based technology for data
transmission of control signals. Capacities of a minimum of 250,000 separate
functions. Integrated master programmable unit with 3 RS-232/422/485 ports, 4
serial/IR ports, 4 digital I/O ports, 4 relay ports, two communication networks
(AxLink and TCP/IP), 2RU rack mount chassis, and external power supply with
rack mount kit. Provide with additional ICSNet communication network card.
Provide 4.4A 12VDC power supply.
Acceptable products:
a. AMX NI-2100/ICS (Qty. 1); with
b. AMX PSN 4.4 (Qty. 1)
C. 4-Slot Card Cage [CARD-CAGE-XX]:
1. Provide four slot mini card cage for AMX expansion cards. ICSNet
communication, 1 RU rack mount chassis, and external power supply.
Acceptable products:
a. AMX NXF-MINI (Qty. 2)
D. 10-Relay Control Card [RELAY-CARD-XX]:
1. Provide 10-relay control card for use in mini card cage. Provides 10 isolated
relays and front -panel LED feedback, employs simple momentary or latching
contact -closure control.
Acceptable products:
a. AMX NXC-REL 10 (Qty. 1)
E. 4.35" Touch Panel [TP1-XX]:
1. Provide wall mount (to be installed in MSV-XX stations) programmable touch
panel for RTS queue control and voting functions. 4.35" active -matrix display
with 5 capacitive -touch external buttons, 16:9 aspect ratio, 480x272 pixels screen
resolution (WQVGA), display 256 colors (I8-bitcolor depth), built-in speakers
and microphone, wired 10/100 Ethernet, and PoE powered (5.5 watts). Color to be
BLACK.
Acceptable Products:
a. AMX NXD-435-BL (Qty. 5)
F. 5" Wireless Touch Panel [TP2-XX]:
1. Provide wireless programmable touch panel for room control functions. 5.2"
active -matrix display with 16:9 aspect ratio, screen resolution 800x480 pixels,
1/15/2011 City of Palm Desert, CA RFBXXXXX-40
display 256 colors (I8-bitcolor depth), 802.1 lb/g wireless communications.
Provide table charging station. Color to be BLACK.
Acceptable Products:
a. AMX MVP-5150 (Qty. 1); with
b. AMX MVP-TCS-52 (Qty. 1)
G. TOUCH PANEL INTERFACE [TPI-XX]:
1. Provide 2-input programmable presentation/touch panel interface for third party
touch monitors. Two (2) DVI-D inputs, two (2) USB Type-B ports for source
mouse/keyboard control, DB9 RS-232 touch input connector for serial touch
overlays, two (2) USB Type -A ports for USB touch overlays (can also be used for
keyboard and mouse control), two (2) DVI Output connectors to send out a
maximum resolution of 1920 x 1200 @ 60 Hz, and one (1) RJ-45 Ethernet port
for network control. 1 RU chassis. Supply with manufacturer's power supply and
under table mounting brackets.
Acceptable Products:
a. AMX TPI-PRO-DVI-2 (Qty. 1); with
b. AMX PSN 4.4 (Qty. 1)
H. 19" Touch Monitor [TOUCH-MON-XX]:
1. Provide desk top mount programmable touch monitor for room control and voting
functions. 19" active -matrix display with 4:3 aspect ratio, screen resolution
1280x 1024 pixels, display 16 million colors (24-bit color depth), built-in
speakers, analog VGA and DVI-D inputs, serial/USB control, AccuTouch five
wire resistive technology. Supplied with touch panel breakout box [TP-BOB-
XX]. Provide with manufacturer's external power supply. Color to be DARK
GRAY.
Acceptable Products:
a. EloTouch 1928L (PN E874209) (Qty. 1)
I. Wireless Access Point [WAP-XX]:
1. Provide IEEE 802.1 lb/g compliant wireless access point. Unit shall provide
sufficient range for touch panel operation at any location inside the Council
Chambers, wireless encryption standards such as enterprise -grade WPA2, WPA,
802.1x, MAC address filtering and 64-bit/128-bit WEP encryption, support for
multiple VLANS, external power supply.
Acceptable Products:
a. AMX NXA-WAP250G (Qty. 1)
8-Button Lighting Control Panel [BPI-XX]:
1. Provide programmable 8-button lighting control panel. Wall mounted in Council
Chambers (replace existing). Provide 8 single buttons or 4 double width buttons,
with blanks available in both single and double widths, direct LED light; red
LEDs indicate activity, and AxLink power/communications protocol. Provide
custom engraved button labels.
1/15/2011 City of Palm Desert, CA RF13XXXXX-41
Acceptable Products:
a. AMX MIO-CLASSIC-S White (Qty. 2)
K. 8-Button Member Station Talk/RTS/Control Panel [BP2-XX]:
1. Provide programmable 8-button lighting control panel. Custom mounted in
member station wooden enclosures. Provide 8 single buttons with direct blue LED
light, and AxLink power/communications protocol. Provide custom button labels.
Provide with manufacturer's power supply. Color to be BLACK.
Acceptable Products:
a. AMX SP-08-AX-US-BL (Qty. 7)
b. AMX PSN 4.4 (Qty. 1)
L. 4-Port Serial Device Server [232-SERV-XX]:
1. Provide universal 4-port serial RS-232/422/8485 to 10/100Mbps Ethernet device
server. External power supply with locking connector. Provide custom rack mount
kit.
Acceptable Products:
a. Sena Technologies, Inc. PS410 (Qty. 1)
b. Middle Atlantic U1 (Qty. 1).
M. Programming Software
1. Programming connection by windows compatible software provided.
Interconnection of the programming computer by means of RS-232 or network
interface. Provide original and 2 copies programming software and software
source code to Owner. PROGRAMMING OF REMOTE CONTROL SYSTEM
TO BE WRITTEN AND TESTED BY A FACTORY CERTIFIED
PROGRAMMER.
Acceptable products:
a. AMX Netlinx
2.12 RACKS, INTERFACE PLATES AND CABLING
A. Equipment Rack [RACK-01]:
1. Provide 44RU high 32" deep equipment rack with side panels, miscellaneous
vents, blank panels, power strips, cable management, fans, and work lighting, as
required for one complete rack assembly.
Acceptable Products:
a. Middle Atlantic WRK-44-32 frame (Qty. 1); with
b. Middle Atlantic SPN-44-312 side panels (Qty. 1 pair)
c. Middle Atlantic VT Series vent panels (Qty. as needed)
d. Middle Atlantic EB Series blank panels (Qty. as needed)
e. Middle Atlantic PD-2415SC-NS (Qty. 3)
f. Middle Atlantic MW-IOFT-FC vented fan 10" top (Qty. 1)
g. Middle Atlantic Guard 10 Fan Guard (Qty. 1)
h. Middle Atlantic WL-60 (Qty. 1)
1/15/2011 City of Palm Desert, CA RFBXXXXX-42
B. Dais Equipment Rack (O.F.E.) [RACK-02]:
1. Existing flush mount equipment rack (rails). Contractor to verify rack height.
Provide miscellaneous vents, blank panels, power strips, and work lighting as
required for one complete rack assembly.
Acceptable Products:
a. OFE Middle Atlantic rack rails (Qty. 1);
b. Middle Atlantic PD-815R-PL (Qty. 1)
c. Middle Atlantic VT Series vent panels (Qty. as needed)
d. Middle Atlantic EB Series blank panels (Qty. as needed)
e. Middle Atlantic WL-60 (Qty. 1)
C. Uninterruptable Power Supply [UPS-XX]:
1. Provide rack mount uninterruptable power supply. 1500VA/1350 watt power
rating, LED status display with AC power on, load group, overload, on Battery
and general alarm indicators, RS-232 and USB communications, and card slot for
additional expansion cards. 1RU form factor. Provide optional Web/SNMP card.
Acceptable Products:
a. Eaton Powerware PW9130LI500R-XL2U (Qty. 1); with
b. Powerware ConnectUPS-X Web/SNMP/xHub Card (Qty. 1)
D. Cabling
1. All miscellaneous wires, cables, connectors, pads, summing networks,
transformers, blanks, vents, casters, terminal strips, hardware, relays, etc. to
satisfactorily wire the system as defined in this specification.
E. Miscellaneous Connector Panels: Provide connector panels as shown on drawings.
Verify panel prior to fabrication. Provide all components and connectors required for
all panels as shown in drawings.
2.13 MISCELLANEOUS
A. Provide, as a separate cost, pricing for a one year service contract for the complete
system to commence upon expiration of the Warranty period. Include at least two
service inspections scheduled at regular intervals to maintain the system at its original
operating condition by means of preventive and corrective maintenance and
adjustment. Provide at least four (4) hours on site for the number of
engineers/technicians required to perform this work. Include in the coverage all
material, labor, and travel expenses anticipated, which may be itemized as a limitation.
B. Submit separate pricing for "on -call" service, both on site and in shop, including rates,
minimums, travel time charges, and general service policies.
PART 3 EXECUTION
1/15/2011 City of Palm Desert, CA RFBXXXXX-43
3.01 GENERAL
A. Execute all work in accordance with the NEC, NESC, and with all local and state
codes, ordinances, and regulations.
B. Coordinate work with all other trades to avoid causing delays in construction schedule.
Expedite the delivery of equipment and materials and provide additional labor if
required to meet the construction schedule.
C. The process of acceptance testing may necessitate the moving or adjustment of certain
components; perform without claim for additional payment. Controls not user operated
must be covered or locked after final adjustment; provide and install all locks and
covers. Shafts shall be slotted for screwdriver adjustment.
D. All installation work shall be performed by experienced technicians, skilled and
practiced in the proper techniques required for the activity involved.
E. Mount all equipment to be installed over public areas in a manner adequate to support
the equipment loads with a minimum safety factor of five, using methods
recommended in the referenced Handbook for Riggers and in JBL Technical Notes
Volume 1, Number 19. Use attachment hardware with a minimum SAE Grade 5 load
rating. Do not use formed eye bolts or lag screws for support of suspended equipment.
F. Choose colors and finishes of all exposed and custom fabricated items and labels to
blend in with the surroundings as approved by the Owner.
G. Install equipment in accordance with manufacturers' recommendations. Ensure that
levels and impedances are properly matched between components. Verify that
projector distances and lenses are appropriate for the corresponding screen sizes.
H. Wireless Systems:
1. Ensure that all wireless systems operate on different frequencies from each other
and from any other transmitters in the area.
2. Coordinate frequency selection for compatibility with local RF environment.
3.02 MECHANICAL
A. All equipment and enclosures shall be aligned, matched, true, plumb and square. All
equipment, except portable equipment, shall be permanently attached and held firmly
in place. Supports shall be designed to support loads with a safety factor of at least
three, without sag or deflection.
B. Install equipment into racks and furniture consoles and fully wire and test before
delivery to the job site. If it is impractical to ship certain items installed in a console or
rack, assemble, wire, and test in shop; then remove, ship separately, and reinstall at
site. Permanently mount all equipment; no equipment shall be installed loose or
1/15/2011 City of Palm Desert, CA RFBXXXXX-44
secured or suspended only by signal or power cables. Panels or equipment mounted on
rear rack rails shall not block clear access to the rear of any front mounted components
or their wiring. Mount racks on four inch nominal hardwood risers, primed and
painted one coat latex enamel paint, when installed on steel or concrete floors, unless
the rack is required to be equipped with wheels.
C. Provide ventilation adequate to keep the temperature within the rack(s) below 100
degrees F. Provide an approved low noise ventilation fan in each rack only if the
temperature in the rack rises above 100 degrees when powered continuously for five
hours.
D. Cover edges of cable pass -through holes in chassis, racks, boxes, etc., with rubber
grommets or Brady GRNY nylon grommetting.
3.03 WIRING
A. Coordinate the final connection of power and ground wiring to junction box(es).
Power and ground wiring shall be hardwired directly to power contactors and ground
busses to ensure uninterrupted operation.
B. Execute wiring in strict adherence to A Clean Audio Installation Guide, Allen H
Burdick, Benchmark Media Systems, Inc., (800) 262-4675, (available on the World
Wide Web at http://www.benchmarkmedia.com/); Audio System Design and
Installation, Phillip Giddings, Sams, 1990, ISBN 0-672-22672-3; "Recommended
Wiring Practices", Sound System Engineering (2nd Edition), Davis and Davis, Sams,
1987, ISBN 0-672-21857-7; "Cabling", Sound Reinforcement Handbook (2nd
Edition), Gary Davis & Ralph Jones, Hal Leonard, 1989, ISBN 0-88188-900-8; and
performed to the highest standards of acknowledged industry and professional
practice.
C. Take whatever precautions are necessary to prevent and guard against electromagnetic
and electrostatic hum. For permanently installed line level audio circuits, ground cable
shields at the output of the source device and float at the input of the destination
device. If RF interference is encountered, place an RC network between the floated
shield and the input ground.
D. All wire, after being cut and stripped, shall have the wire strands twisted back to their
original lay and terminated by approved soldered or mechanical means. No bare wire
ends are acceptable. Cables terminated in pluggable terminal strips or other connectors
which could accept bare wire ends shall have the wire ends first terminated in properly
crimped insulated wire ferrules. Cables with wire shields, braid or wound, must use all
the wire conductors for shield termination, and not just a drain wire or some of the
shield strands. Connections not following this requirement will be rejected. Foil
shielded cables only provided with a drain wire must use the drain wire for shield
termination. Fold shields or drain wires not connected back over the cable jacket and
1/15/2011 City of Palm Desert, CA RFBXXXXX-45
cover with heat shrinkable tubing; do not cut off unused shields or drain wires. Dress
the shield or drain wires with Teflon tubing, and install heat shrinkable tubing over the
junction of the fanout and outer jacket.
E. Exercise care in wiring; damage to cables or equipment will not be accepted. Isolate
cables of different signal types or levels, and separate, organize, and route cabling to
prevent crosstalk or feedback oscillation in any amplifier section. In all cases, separate
wiring for microphone signals, audio line level signals, loudspeakers, video, control,
RF, and power into groups.
F. Rack Wiring. Looking at the rack from the rear, locate AC power, digital and DC
control, and loudspeaker wiring on the left; microphone, line level Audio, IF, RF, and
other wiring on the right. Run wiring vertically in adequately sized plastic raceways,
or employ an equivalent bundling and support system, to maintain a clear and
organized appearance. Neatly tie horizontally routed wiring to equipment in
manageable bundles, with cable lengths cut to minimize excess but sufficient to allow
ready service, testing, or replacement of connectors. Provide a horizontal support bar
system for large bundles. Route AC cords directly to the side of the rack, under or
over the equipment chassis, and then back to the power outlets, tying the excess cord
only at the side of the rack. Organize cabling so that signal and AC cords are in the
least possible proximity.
G. All wiring and connections shall be completely visible and labeled in the rack.
Resistors employed in the system external to equipment shall be metal film 1%
tolerance, wattage as required for the application (but in no case less than 1/4 watt),
and fully visible and not concealed within equipment or connectors (other than RC
networks for RF rejection).
H. No splices shall exist in any length of cable run, unless specifically shown on the
contract drawings at a designated junction enclosure. All cables shall originate and
terminate at active or passive devices. Where several devices are in close proximity,
utilize approved housing -to -housing connectors and adapters; all such adapters shall
be rotational.
I. Do not wire any cables with a polarity reversal between connectors, end for end,
unless required by the manufacturer for operation. Connect all loudspeakers
electrically in phase and of consistent polarity, using the same wire color code for
loudspeaker wiring throughout the project. Note that different manufacturers employ
differing color coding conventions for driver terminals. Wire all drivers - cone,
compression, ribbon, or any other type - so that a positive voltage at the power
amplifier "+" terminal causes a positive acoustic pressure out of the driver/enclosure
system.
J. For cables terminating at an interface or connection plate mounted on or in an
enclosure, dress cables so as to allow removal of the plate from the enclosure and
1/15/2011 City of Palm Desert, CA RFBXXXXX-46
sufficient cable length for service or re -termination. In these circumstances, the plate
shall set on the floor or freely swing clear.
K. Install cables without sharp bends or distortion. Where limited clearance prevents the
manufacturer's recommended minimum bend radius from being observed, such as in
junction boxes, provide a right angle or similar connector.
L. All expansion loops must be neat, and roughly the same size to provide for ease of
servicing in the future.
M. In pulling cable, do not bend to less than the manufacturer's recommended radius.
Employ temporary guides, sheaves, rollers, or other tools to prevent excessive tension
or abrasion to the cable(s). Pull cable with tensions, tools, and lubricants
recommended by the manufacturer.
N. Prepare television system semi -rigid cable in accordance with manufacturer's
recommendations, with approved coring, cleaning, preparation and assembly tools. Do
not score center conductor; utilize tubing cutters to trim the outer conductor.
Completely de -burr all conductors. Utilize approved center conductor cleaning tool;
degrease the connector and cable prior to termination. Torque connectors to the
manufacturer's recommended values.
O. All coaxial or triaxial video or RF connections to plates or panels in boxes, pedestals,
racks or any similar location with limited clearance, that would prevent that the
associated cable manufacturer's minimum bend radius from being strictly observed
shall be provided with the appropriate right angle or similar adapter as appropriate.
P. All cable installed under this specification which is to be terminated by others for
"future" or Owner Furnished Equipment (OFE) in racks, shall be provided with ten
(10) feet of slack when dressed to the location of future or OFE equipment. All cable
installed under this specification which is to be terminated by others, shall be provided
with twenty (20) feet of slack when ending in a rack enclosure. All cable provided
under this specifications, to be terminated by others, shall be provided with fifty (50)
feet of slack when terminating in an equipment room without a clear point of
demarcation, or in a group of racks where the destination is not known.
Q. Fiber Optic Cables
1. Adhere to the previous guidelines for Cable Installation in Duct Banks.
2. Consult Sumitomo document #SP-FO1-001, issue 2, for installation.
3. All fiber splicing shall utilize the fusion splice method. The maximum allowable
loss per fusion splice shall be 0.2 dB average.
4. The bend radius shall be no less than manufacturer's specifications.
5. The total degrees of turn shall be no more than the manufacturer's specifications.
6. The pull force shall be no more than the manufacturer's specifications.
1/15/2011 City of Palm Desert, CA RFBXXXXX-47
7. When each cable reel arrives from the manufacturer, it shall have a Factory Lot
test report attached to it. Factory Lot test reports, for example: Belden Wire &
Cable Company Fiber Tracking System, shall be copied to the owner and their
representatives upon acceptance of the cable on the site.
8. The use of the cable shall be tracked from the reel to each pull. Paperwork, in
chart form, shall include the Reel Number, Code ID, and each conduit designator
and description that includes cable from the specific reel.
9. Splices, terminations, and any patching shall take place after the location has been
declared "Dust Free" or "Clean". Special care shall be taken to ensure the
integrity of the fiber and connection(s) when these conditions cannot be met.
Fiber found to be broken in the length of the run after the pull shall be deemed to
be damaged during the installation process and replaced at the expense of the
installer.
R. Network Wiring:
1. Unless specifically called out for a connection, all data cabling is to be
Unshielded Twisted Pair (UTP). The minimum acceptable performance rating for
UTP and all associated connectors is Category 5e (CAT 5e), components certified
as meeting the CAT 6 proposal are preferred. All completed Links including all
components making up a complete interconnection link between two Ethernet
components shall be tested after installation and certified to meet or exceed CAT
5e AND Gigabit Ethernet performance requirements. Full test results for every
complete Link, Permanent Link, and Patchcord must be made available in printed
form as part of the Record Documentation before Acceptance Testing.
2. No UTP cable may exceed 90 meters in length. All permanently installed UTP
must be 4 pair solid wire, and terminated according to the connector
manufacturer's instructions in outlets certified as meeting CAT 5e or better
specifications. In no case may solid wire UTP be terminated in RJ-45 plugs.
3. All UTP patch cords must be factory made and certified by their manufacturer as
meeting at least CAT 5e performance. These patch cords must be made with 4
pair stranded wire. With the exception of the patch cords connected to the Desk
Units, all other patch cords must be provided with strain relief boots. The patch
cords that connect to the Member Stations must not have boots since there is not
space for a connector with a boot at the Member Station end of the patch cord.
The UTP patch cords connected to the Member Stations must be made with
Belden MediaTwist Patch Cord (stranded) cable.
4. All UTP wiring shall follow the EIA/TIA 568B color code.
5. Under no circumstances may more than 1/2" of the pairs in a UTP be untwisted as
terminated in a connector, nor may more than 1/2" of a pair be exposed past the
end of the jacket of the UTP.
6. Interconnections between Ethernet switches may require that the patch cord at one
end be a crossover cable. If the switches in question require a crossover cable for
proper operation, supply the appropriately wired cable at one end. All crossover
cables must be prominently marked indicating they are not normal straight
through cables.
1/15/2011 City of Palm Desert, CA RFBXXXXX-48
7. All UTP cabling must be installed following industry standard minimum spacing
requirements as given in the following table.
Condition
<2kVA
2-5kVA
>RVA�
Unshielded power
'
lines or electrical
5 in. (12.7
equipment in proximity
cm)
12 in. (30.5 cm)
24 in. (61 cm)
o open or non-metal
athwa s
Unshielded power
lines or electrical2.
5 in. (6.4
equipment in proximity
cm)
6 in. (15.2 cm)
12 in. (30.5 cm)
o grounded metal
conduit pathw_a ram__
Power lines enclosed
sin a grounded metal
conduit (or equivalent
shielding) in proximity
N/A
6 in. (15.2 cm)
12 in. (30.5 cm)
o grounded metal
conduit athwa
Transformers and
electric _motors
0 in. (1.02 t40
m
in. (1.02 m)
0 in. (1.02 m)
lighting �
E12in:.(30.5Fluorescent
1�12
in. (30.5 cm) 1[lj7-(30.75
cm)
8. Ordinary plastic cable ties must never be used on UTP cabling. Plastic cable ties
or anything else that can pinch the jacket of the UTP must be avoided. Use Velcro
strap type ties as required but preferably not more often than once every 10 feet.
9. UTP cables must never be combed out neatly so that they run parallel to each
other. Such a practice can cause Alien Crosstalk between the cables that run next
to each other. Instead let the UTP cables run with a loose and random lay.
10. UTP cables must never be bundled snugly together.
11. UTP cables installed in Conduit or other wire ways must never exceed 40% fill.
12. UTP cables must never have more than 25 lbs. (or the manufacturer's maximum
recommended pull force if lower) of force applied while pulling into conduit or at
any other time during installation.
13. UTP cables must never be bent sharper than a V radius (2" diameter) bend even if
straightened out afterwards. The only exception to this is the Belden MediaTwist
patch cord at the Desk Unit that is designed to allow a sharper bend.
3.04 CONNECTIONS
A. Make all joints and connections with rosin core solder or with mechanical connectors
approved by the Consultant. Where spade lugs are used, crimp properly with ratchet
type tool. Spade lugs shall be gold or nickel plated to match the receiving binding post
or terminal. DC, control, and loudspeaker wiring shall connect via terminal blocks
(Phoenix Contact MBK 2.5/E or MBK 5/E mounted on NS 35/7.5 DIN mounting rails,
1/15/2011 City of Palm Desert, CA RFBXXXXX-49
or approved equal); all terminal blocks shall be fully exposed, labeled, and mounted
on 1/2" birch veneer plywood board primed and painted two coats latex enamel.
Microphone, Audio line, video, time code, MIDI, RF, and digital signal or control
wiring shall be continuous and unbroken from connector plate/chassis to chassis/patch
panel, unless a terminal, connector, or other splice is explicitly shown on the contract
drawings.
B. Make all solder connections with rosin core solder; employ temperature controlled
soldering irons of wattage appropriate to the specific work involved. Soldering guns or
unregulated irons are unacceptable.
C. Pluggable terminal strips or other connectors which could accept bare wire ends must
have the wires terminated first using properly crimped insulated wire ferrules. Bare
wire ends directly into a connector that does not use solder or crimp connections are
not acceptable. Install ferrules with manufacturer approved crimp tool.
D. Conventional non-ratcheting crimping tools are not acceptable.
E. Make all connections with connectors specified herein. Employ XLR and BNC
connectors wherever possible in preference to screw terminals, terminal strips, or
phono connectors. All connectors employed shall be designed specifically for the
cable in use.
F. Make connections to loudspeaker transformers with properly sized closed end
connectors crimped with factory approved ratchet type tools, or terminal blocks.
G. All coaxial connectors shall be crimped with the appropriate hexagonal die crimp tool
correct for the combination of cable and connector. Non-ratcheting type crimping
tools are not acceptable; the presence of such tools on the job site shall be interpreted
as evidence of mechanical connections incorrectly made, and provide sufficient
grounds for rejection of all mechanical connections in the system.
H. "Electrical" adhesive backed tape is not acceptable for any purpose whatsoever.
Adhesive cable tie anchors are only acceptable when employed for routing, not
support; in any case do not fasten anchors to any equipment chassis.
I. Do not employ connector adapters. Wire nut or "Scotchlock" connectors are not
acceptable for any purpose.
3.05 LABELING
A. Provide engraved plastic Lamicoid (or similar) identification labels at the front and
rear of all equipment mounted in racks. Install labels in a neat, plumb, square, and
permanent manner. Mount labels on the equipment rack, not on the equipment, or on
blank rack panels if so directed. Where the rack vertical frame has a slightly recessed
mid section, match label width to the recessed section width. Similarly, provide
1/15/2011 City of Palm Desert, CA RFBXXXXX-50
engraved labels at the rear only of equipment mounted in furniture consoles or frames.
Equipment labels should have two items of information; the first identifying the
equipment type, i.e., "POWER AMPLIFIER"; and the second showing the wiring
diagram code, i.e., "AMP 1-01 ".
B. Provide engraved Lamicoid labels on each rack rear door or console access panel,
reading "No user serviceable parts inside; refer service to qualified technician."
C. Unless otherwise noted, engraving on plates, panels, and labels shall be 1/8" high, and
the typeface, sans serif. Use white letter fill on dark panels or push -buttons, and black
fill on stainless steel or brushed natural aluminum plates or light-colored push -buttons.
Fill safety or operational warning labels orange.
D. Embossed labels are not acceptable for any purpose.
E. Label all cables except patch cords at both ends with self -laminating labels.
Handwritten labels are not acceptable. Include sample of proposed label system with
submittals. Employ an alphanumeric cable code identifying the signal type by letter:
microphone = M; data = D; line level analog Audio = A; loudspeaker level = S; video
= V; RGBHV = R; RF = F; control = C; intercom = IC; Audio network = N; etc., with
a unique identifier for each cable. Locate labels within 2" of the connectors, consistent
with regard to orientation, dress, and distance from the connector. For connections to
in -room panels or floorboxes, label on cable should match panel engraving. For
connections to portable equipment, label on cable should match device engraving.
F. Label each terminal strip with a unique identification code in addition to the numerical
labels for each terminal (Phoenix Contact BN series). Show terminal strip codes on the
system wiring diagrams.
3.06 SYSTEM STARTUP
A. Preliminary. Verify the following before beginning actual tests and adjustments on the
system:
1. All electronic devices are properly grounded.
2. All powered devices have AC power from the proper circuit. All dedicated AC
power circuits are properly wired, phased, and grounded.
3. Insulation and shrink tubing are present where required.
4. Dust, debris, solder splatter, etc. is removed.
5. All cable is dressed, routed, and labeled; all connections are properly made and
consistent with regard to polarity.
B. Grounding System Tests.
1. Measure the DC resistance between the technical ground in any equipment rack or
console and the main building ground. Resistance should be 0.15 ohms or less.
2. Verify that the City of Palm Desert where applicable has connected the technical
ground to building ground at only one location with 4 AWG or larger wire.
1/15/2011 City of Palm Desert, CA RFBXXXXX-51
3. Measure the DC resistance between the signal ground at any connector plate and
the conduit system.
4. Identify and correct any problems if within the AN System scope of work; notify
the Owner if a problem is in a related area of work.
C. System shall be completely free of hum, parasitic oscillation, ground loops, RF
interference, and any audible noise and distortion problems.
D. Video Timing and Phasing shall be achieved using the fewest delay lines, delay
distribution amplifiers and other delay devices possible. At all times, match cable
lengths between like paths to minimize timing errors. To the maximum extent
possible, utilize precisely cut cables to achieve correct timing and phasing.
E. Although some delay units (active or passive) may be shown on the drawings to
achieve the required video timing, the Contractor shall be responsible for providing all
such units that may be required to meet these performance specifications. In all cases,
minimize the number of delay lines. Keep cable lengths equal to achieve timing.
F. Cable and Fiber. Test all cables as installed for shorts between conductors or to
building ground and opens. Certify all data cables to Category 6 (Draft 9a) or better
using a tester capable of 350 MHz measurements such as Fluke DSP-4300, Agilent
WireScope 350 or equivalent. Certify all optical fiber for TIA 568A and ISO 11801
compliance. Measure the loop resistance of all loudspeaker cables. Document all tests
and complete measurement results including wire number, date, test equipment used,
operator, and test results. If any problems are detected in testing, correct the problem,
and retest.
G. Audio System Tests. Perform the following tests and adjustments, supplying all test
equipment required. Set for slow meter damping and A or Linear weighting as
required. Make corrections necessary to bring the system(s) into compliance with the
specifications.
1. Measure and record the impedance of each loudspeaker line circuit terminating at
the equipment rack, with loudspeakers connected, over the entire frequency range
from 20 Hz to 20 kHz.
2. Adjust the gain of each active device to provide optimum signal-to-noise ratio and
18 to 20 dB headroom. Record input and output levels at each step in the signal
chain.
3. Measure and record overall system hum and noise level of each mic or line
amplifier with controls set so that -50 dBu microphone input or +4 dBu line level
input would drive the system to full amplifier output. Terminate inputs with
appropriately sized shielded resistors (150 ohms typical) for this test.
4. Measure and record system electrical frequency response for each input channel
through power amplifier output with all filters and equalization bypassed in the
DSP. Deviation shall not exceed t .75dB within the range 20 Hz to 20 kHz.
1/15/2011 City of Palm Desert, CA RFBXXXXX-52
5. Check system to assure freedom from oscillation or stray RF pickup. Check all
inputs without signal and with 500 Hz sine wave driving system to full average
output. Detect unwanted signals on oscilloscope at rack termination and over
single loudspeakers connected at the farthest distance from the rack for each
loudspeaker line.
6. Apply a sinusoidal sweep signal to each loudspeaker system, sweeping from 50 to
5000 Hz at a level 10 dB below full amplifier output, and listen for rattles or
objectionable noise. Correct any rattles or noise that is discovered.
7. Check the polarity of all loudspeakers with an electronic polarity checker, and by
applying music program or pink noise signal to the system while walking through
the transition areas of coverage from one loudspeaker to the next. Transition
should be smooth with no apparent shift in source from one loudspeaker to the
next.
H. Video System Tests:
1. Verify performance of all video connecting cables, as specified herein. Continuity
tests are not acceptable. Passive paths shall be tested by sweep or multiburst
signals. Digital paths shall be tested for BER. Replace any defective cable without
claim prior to continuing tests.
2. Perform video signal parameter tests on individual items of equipment, and the
work as a whole in accordance with EIA, SMPTE and AES Recommended
Practices and other recognized standards as listed under REFERENCES.
3. Projection Systems Performance
a. Verify optical performance of projection devices to ANSI Standards using
standard test signals connected directly to the device under adjustment.
b. Set devices level and true prior to adjustment, and mark positions for future
reference.
c. Complete device's optical adjustments for focus, centering, geometry and
registration prior to applying any electronic corrections.
d. Do not under any circumstances apply corrections at signal sources to
compensate for errors in device alignment or adjustment, or timing errors in
source material.
e. Set brightness and contrast using reference test signals connected directly to
the device. Adjust gray scale and gray scale tracking using ramp or stair step
test signals. Set overall brightness and contrast with pluge and white flag
signal.
f. Reconnect the projection devices to the system as a whole and verify
performance of completed installations. Check that registration has not been
affected by timing errors occurring elsewhere on all sources. Verify that
source signal levels are consistent, and match the reference levels set by the
standard test signals. Correct any deficiencies noted.
g. Record Lamp or CRT operating hours at conclusion of adjustments.
4. CATV Performance: Check all paths and outlets for appropriate compliance with
the Performance Standards. Measure levels at all feeder termination points.
Compare actual values to design calculations and investigate any difference of
1/15/2011 City of Palm Desert, CA RFBXXXXX-53
more than 2 db, rectify or justify these discrepancies to the satisfaction of the
Owner. Where not specified, FCC Rules part 76.605 provisions for July 1, 1995
shall apply. In all cases, the more stringent of any referenced standard shall apply.
a. Television Distribution System amplitude standards:
1) Minimum visual sync -tip level: +3 dBmV
2) Maximum visual sync -tip level: +10 dBmV
3) Maximum amplitude difference between visual carriers 6 MHz apart: 2
db
4) Maximum amplitude difference between any visual carriers: 7 dB
5) Minimum visual/aural carrier ratio: 15 dB
6) Maximum visual/aural carrier ratio: 17 dB
7) Maximum FM station amplitude: -7 dBmV
8) Minimum FM station amplitude: -20 dBmV
9) Maximum variation between FM stations on adjacent channels: 3 dB
10) Long-term variations in amplitude: 8 dB
b. Television Distribution System frequency standards:
1) Visual frequency accuracy: +5 kHz of standard channel frequency
2) Intercarrier frequency: 4.5 MHz, +/- 1 kHz
3) FM frequency accuracy: +2 kHz of standard channel frequency.
4) Television Distribution System flatness standards:
5) Amplitude response within any TV channel: +0.5 dB (475 MHz to +3.6
MHz from visual carrier)
6) Amplitude response for entire spectrum (50 Hz - 750 MHz): 4 dB
c. Television Distribution System fault standards:
1) Maximum hum or low -frequency variations: 2 % p-p
2) Minimum visual carrier -to -noise ratio (4 MHz BW): 47 dB
3) Maximum visual carrier -to -coherent spurious signal ratio
(intermodulation): -53 dB
4) Maximum Cross modulation ratio: -53 dB
5) Maximum reflections within system: -40 dB
6) Television Distribution System isolation:
7) Minimum drop -to -drop isolation: 25 dB
d. Television Distribution System signal leakage:
1) 15 uV/M maximum (at 100')
2) Television Distribution System Video Standards:
3) Chroma / Luma Delay: not more than 170 ns
4) Differential Phase: not more than 8 degrees
5) Differential Gain: not more than 10 %
6) Sweep and balance reverse system path.
5. CATV Cable Testing: Each Trunk Cable line shall be inspected for proper
termination:
a. Using a standard TV receiver connected to each outlet, observe picture
quality. No visible components of cross modulation (windshield wiper
1/15/2011 City of Palm Desert, CA RFBXXXXX-54
effect), ghosting, noise, or beat interference shall appear on the screen of the
receiver tuned to any normal signal.
b. Carrier -to -noise test shall employ an approved field strength meter.
Measurements shall be made at the termination of each Trunk Cable and
system extremity. With the normal levels in the system, the field strength
meter shall be tuned to the picture carrier of each channel in turn and the
meter reading noted. Tune the field strength meter to an unused portion of the
spectrum within the passband, read the level of remaining noise in the
absence of the signal and algebraically add the meter bandwidth correction
factor. Record the difference between the two readings. Provide calculations
or the manufacturer's data concerning the bandwidth correction factor.
c. System flatness, both forward and reverse, test shall employ an approved
high level sweep transmitter receiver pair. Sweep measurements shall be
taken at the termination of every branch line termination in the system.
Where possible, record sweep results by photographic or computer data
logging means.
6. Fiber Optic Testing
a. An OTDR shall be used to check each strand for:
1) Loss per Unit Length: in dB.
2) Splice and Connector Evaluation.
3) Possible Fault Location.
b. Test results from the OTDR shall be bound and copied to the owner and their
representatives. A strand -per -data file index shall be included. Additionally,
the raw data, on 3.5" 1.44 MB IBM formatted diskette shall accompany the
bound copies. Data files shall be accompanied with a strand -per -data file
correspondence on each diskette. Other data transfer formats may be
substituted by owner approval.
c. The binder shall also include the Factory Lot test reports, as well as the
tracking information described previously.
d. Diligence shall be employed to produce efficient testing: i.e. connectors shall
be checked with a microscope to determine whether a bad test run is a bad
connector, bad termination, dirt, or a connector needing polishing.
e. Each OTDR shall have a minimum of 3 fully functional "Dead Zone" cables.
£ The "Dead Zone" cable shall be checked every 40 connections, or every new
set-up, whichever comes first. Set-up shall be determined as either movement
of the OTDR to a new location, or changes in the test parameters.
g. Connectors shall remain capped, or otherwise protected, when not in use.
Report. Upon completion of the initial tests and adjustments, submit a written report of
tests to the Consultant along with all documents, diagrams, and record drawings
required herein. The Report shall include the date of each test, pertinent conditions
such as control settings, etc., test circuit, and test equipment employed. In addition,
submit written notification that the installation has been completed in accordance with
the requirements of the Contract Documents, and is ready for acceptance testing.
1/15/2011 City of Palm Desert, CA RFBXXXXX-55
3.07 COMMISSIONING
A. Provide the following test equipment on site and available to the Consultant during
commissioning. Assure scaffolding or other temporary access equipment is in place if
needed for inspection.
1. Tools, including screwdrivers, pliers, cutters, wire strippers, nut drivers, ratchet
crimpers, heat gun, controlled temperature soldering unit, ladders, flashlights,
measuring tapes, electric drills, long and short precision levels, etc.
2. Time Windowed Acoustical Measurement System. Capable of swept sine wave
measurements with constant time window versus frequency. Must be capable of
time domain measurements, frequency domain measurements of both the
fundamental and harmonics, Speech Transmission Index (STI) measurements,
Noise Criteria (NC) measurements, and Maximum -Length Sequence (MLS)
measurements with sequence lengths of up to at least 10 seconds.
Acceptable: Smaart Live v6 with laptop, external mouse, software, and
accessories.
3. Sound Pressure Level Meter. Meter shall meet ANSI S 1.4 1971 Type 1 standards,
with an octave band filter set and A, C, and Linear weighting filters. Provide
stand for Type 1 microphone, and cables and interfaces to allow it to be used with
the sound level meter, time windowed acoustical measurement system, or STI
measurement device.
4. Portable Audio Spectrum Analyzer. Handheld unit with graphical display and
internal filter sets for standard third octave band response measurements.
5. Sine Wave Generator. Output: +4 dBu, 5 Hz to 50,000 Hz with less than 0.03 %
THD into any load.
6. Pink Noise Source. Equal energy per octave bandwidth over the band 20 - 20,000
Hz, +1 dB (long-term average) at 0 dBu output. Stability: f2 dB per day.
7. Multimeter. Measurement range, DC to 100,000 Hz, true RMS reading, 100 mV
to 300 V, 10 ma to 10A, direct dB reading, frequency counter. Acceptable: Fluke
8060A or equal.
8. Headphones.
9. Dual -trace oscilloscope - 100 MHz bandwidth, 1 mV/cm sensitivity, TV sync
separator and delayed trigger circuit. Acceptable: Tektronix 2247A or equal.
10. Wireless Ethernet capable laptop with external mouse, Peavey NWare software
installed and tested, and wireless Ethernet access point compatible with laptop.
Test compatibility of access point and laptop with the system, and ensure that
wireless control of the Peavey Nion processor is working correctly before arrival
of the Consultant.
11. NTSC Television Generator. Acceptable: Tektronix TSG-170A or as approved
12. XGA Test Generator. Acceptable NTL, Extron or equal.
13. NTSC Television Waveform Monitor: Acceptable: Tektronix 1730, or equal.
14. NTSC Television Vectorscope: Acceptable: Tektronix 1720, or equal.
15. Digital Video Test Set. Acceptable: Tektronics, Sencore or equal.
16. Time Domain Reflectometer: Tektronix 1502B with paper tape recorder or equal.
1/15/2011 City of Palm Desert, CA RFBXXXXX-56
17. Adapter and test lead kit to allow any of the above to be connected to any circuit
or connector in the system.
18. Wire number machine as used to produce all the wire numbers for the project.
B. Have on site during acceptance testing all parts and components that may be required
to make system repairs and minor modifications to bring the system in the
Consultant's opinion into compliance with the Specification. At a minimum these
parts shall include:
1. All types of connectors used in the system. Plus, straight and right angle XLR 3,
4, and 5 pin connectors of both sexes, straight and right angle '/4" phone 3
conductor connectors of both sexes, RCA connectors of both sexes, "F"
connectors, and BNC connectors, even if not used in the system.
2. All types of wire used in the system.
3. All types of hardware used in the system, plus an assorted hardware kit.
4. All types of fuses used by equipment in the system.
C. Commissioning will include the operation of each major system and any other
components deemed necessary. Contractor will assist in this testing and provide the
test equipment specified herein. Contractor shall provide at least one technician
available for the entire commissioning period, at any time of the day, to assist in tests,
adjustments, and final modifications. Furnish all labor, tools, and material required to
make any necessary repairs, corrections, or adjustments.
D. In the event the need for further adjustment or work becomes evident during
acceptance testing, the Contractor will continue his work with a full labor complement
until the system is acceptable, at no addition to the contract price. If approval is
delayed because of defective equipment, or failure of equipment or installation to meet
the requirements of these specifications, the Contractor will pay for additional time
and expenses of the Consultant at the Consultant's standard rate in effect at that time,
during and extension of the acceptance testing period.
3.08 CLEANING
A. Remove all unnecessary tools and equipment, unused materials, packing materials,
and debris from each area where Work has been completed unless designated for
storage.
B. Clean all areas around system equipment and be sure that the inside of each equipment
rack is free of wire stripping and other debris.
3.09 INSTRUCTION
A. Provide four (4) hours instruction to Owner designated personnel on the use and
operation of the system. This training must be provided in accordance with a schedule
acceptable to the Owner. The instructor should be fully knowledgeable and qualified
in system operation. The System Reference Manuals should be complete, approved,
1/15/2011 City of Palm Desert, CA RFBXXXXX-57
and on site at the time of this instruction.
B. Upon completion of the Work, the Owner may elect to verify test data as part of the
acceptance procedure. Provide personnel and equipment, at the convenience of the
Owner, to reasonably demonstrate system performance and to assist with such tests
without additional cost to the Owner.
C. Video record the instruction sessions for the future reference of the operators and
maintenance personnel. Provide DVD for use by the Owner.
D. Be present at the first formal use of the system.
E. Three months after final acceptance, the Owner reserves the right to direct changes to
the control system software. Such changes shall be made without additional cost to the
Owner.
END OF SECTION
1/15/2011 City of Palm Desert, CA RFBXXXXX-58
February 16, 2011
Rachelle Klassen, CMC
Office of the City Clerk
City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
RE: February 11th, 2011 Pre -bid Meeting Contractor Clarifications
City of Palm Desert, CA Council Chamber
Pre -Bid Meeting Questions/Answers
Q. Who is to provide Peavey Nion Programming for testing of the system prior to
commissioning?
A. The contractor is expected to provide a temporary project file for input/output testing
purposes only. K2 Audio shall provide the actual project file for the system either during or prior
to system commissioning.
Q. Who is to provide AMX programming for testing of the system prior to
commissioning?
A. K2 Audio Shall provide a temporary file if needed for basic communications testing purposes
only. K2 Audio shall also provide the actual programming and touch panel files for the system
either during or prior to system commissioning.
Q. Who is providing the voting system software?
A. K2 Audio shall provide voting system software as part of the AMX programming.
Q. Are the tri-color witness timer lights on the podium being reused?
A. Yes. Please refer to the control system diagrams for wiring details.
Q. What is the last day RFI questions regarding the RFP shall be accepted?
A. All RFI questions must be submitted five (5) business days prior to close of bid —by end of
business (5:00 PM PST) February 28, 2011.
Q. Who is responsible to existing equipment demolition and disposal?
A. The contractor shall be responsible for removing all existing AV equipment and installed
wiring no longer required. With the exception of the repurposed items listed as OFE in the
project documents all old equipment shall be provided to the City of Palm Desert by the AV
Contractor for disposal and/or repurposing to other City agencies/departments. All cabling shall
be recycled or disposed of by AV Contractor.
Q. Is it required to have the AN Contractor's technician(s) present at Consultant
commissioning?
A. Yes. So that any issues that arise during testing and commissioning can be addressed
immediately. Please see the specifications for additional details and requirements.
Q. Is the project required to use prevailing wage?
A. No.
Q. Will a lift be available onsite?
A. No. The AV Contractor is required to supply a lift and/or scaffolding as needed.
Q. What are the ceiling heights of the Chamber?
A. Please refer to the project documents. The AV ceiling plans supplied note the various ceiling
heights.
Q. What is the access to the building/project site?
A. Access shall be normal business hours--7:00 AM to 4:00 PM PST Monday thru Friday. Off
hours or weekend access shall be permitted only with prior authorization and coordination with
the City of Palm Desert.
Q. What is the evaluation method and will the city provide the criteria/scoring results for
determining award?
Al. The evaluation method shall be a weighted average of several factors such as, but not
limited to, price, information supplied on the contractor qualifications statement, locality, etc.
A2. The City of Palm Desert does will publish the scoring results when a contract is awarded.
Q. Who is responsible for providing blank cover plates for the existing voting and
microphone buttons once removed?
A. The A/V Contractor is requested to supply a black anodized blank plate to replace the voting
buttons at the five (5) upper dais locations. The City of Palm Desert is researching contracting
with a millwork contractor to plug the push -to -talk buttons —please do not include any costs for
replacing this button at this time.
Q. Will the City of Palm Desert supply a millwork color sample for the custom boxes?
A. Yes. The awarded AV Contractor shall be supplied with a color sample for matching the
existing millwork. Currently the wood type for the dais is Cherry.
Q. Can the City of Palm Desert/K2 Audio supply any additional information about the rear
projection mirror system?
A. Yes. Mirror system is a Da-Lite. Please see the City of Palm Desert web site for an
addendum that is the original engineering sheets pertaining to the existing RP system.
Q. Would the City of Palm Desert consider alternate HD resolution projectors?
A. No. Not at this time. The City of Palm Desert may revisit this issue along with replacing the
existing 4:3 screen with a new 16:9 screen in the future, but for this project please bid as
specified.
Pre -Bid Meeting Errata/Corrections
• There is a typo in AV Specifications Section 2.10.E Owner Furnished Ceiling Camera. The
ceiling camera is Sony DXC-950 with Canon YH18x6.7KTS lens --NOT Sony BRC-Z700 as
shown in specifications. This camera and wiring shall be retained in the new AV System.
• Existing drawers on both the upper and lower dais areas that house 10" AMX touch panels
may be converted to standard drawers or hanging file drawers by a TBD City of Palm Desert
millwork contractor. At this time, other than removing the existing AV equipment, the AV
Contractor has no requirements associated with these drawers or the lift operation button.
• City of Palm Desert shall remove existing rack mount computer and UPS in the Av Equipment
room. Also, City of Palm Desert shall clean out or remove any ancillary equipment in the AV
Equipment room that may interfere with the new AV system install.
• AV Contractor shall be mindful of any remaining IT/Telco equipment in the AV Equipment
room such as network switches, telco punch blocks, bell system, etc. AV Contractor shall be
responsible for coordinating with IT staff if equipment conflicts or questions arise.