HomeMy WebLinkAboutC30400 Change Order # 1 through 5 Parkview Office Complex Tenant Improvements - Doug WallCITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: Approve Change Orders #1 through #5 to Contract No. C30400 with Doug Wall
Construction, Inc. to construct tenant improvements at the State of California
Water Resources Control Board Suite 100 at the Parkview Office Complex for a
net overall increase of $6,456.39, and appropriate $6,456.39 from Fund 510-
4195-495-3370.
APPLICANT: Doug Wall Construction, Inc
78450 Avenue 41
Bermuda Dunes, CA 92203
DATE: April 28, 2011
CONTENTS: Copy of Change Orders # 1 through #5, and summary of all change orders.
Recommendation
By Minute Motion, that the City Council:
(1) Approve Change Orders No. 1through 5 to Contract No. C30400 with
Doug Wall Construction, Inc. to construct tenant improvements at the
State of California Water Resources Control Board Suite 100 at the
Parkview Office Complex for a net overall increase of $6,456.39; and
(2) Appropriate $6,456.39 from Fund 510-4195-495-3370.
Background
On December 9, 2010, City Council approved Contract No. C30400 with Doug Wall
Construction, Inc to construct the tenant improvements for Suite 100 at the Parkview Office
Complex in the amount of $216,000 plus a 10% contingency. During the course of construction,
the State of California made some changes to better suit their office space utilization. As a
result, five change orders were accepted.
Change Order No. 1 resulted from changing the board room flooring from ceramic tile to carpet,
an increase of $576.19. Change Order No. 2 added a new computer rack in the information
technology room to house their network servers, an increase of $4,400.09. Change Order No. 3
added a plug for a copier that will be housed in the public viewing room for better access by the
public, an increase of $383.91. Change Order No. 4 provided an automatic remote buzzer to
open the public access door from the reception area, as well as replace a warped door for a
total increase of $800.89. Change Order No. 5 allowed for the installation of an emergency light
in the new board room, an increase of $295.31; an item required by the State Fire Marshal.
There will not be any additional change orders for this contract.
H:IWPDOCSk1nteroffice MemoslParkViewlParkview 2010-20111SR-Doug Wall Change Order 04281 1.doc
Staff Report
Change Order Contract C30400 — Doug Wall Construction, Inc.
April 28, 2011
Page 2of2
The table below summarizes the change orders.
Change order
Amount
1
$ 576.19
2
$4,400.09
3
$ 383.91
4
$ 800.89
5
$ 295.31
Total
Description
Change floor the to carpet
Add and install additional network computer rack
Add electrical plug for copier
Add remote buzzer for entry door
Add emergency light in new boardroom
City staff has discussed the change orders with State of California representatives and they
have agreed to provide an additional $10,000 to their previous contribution towards the tenant
improvements. The State of California has agreed to reimburse the City for their portion of the
tenant improvements by increasing their rental rate for the first 48 months.
Staff recommends that the City Council approve and execute Change Order Nos. 1 through 5 of
Contract No. C30400 with Doug Wall Construction, Inc. for a total of $6,456.39.
Fiscal Analysis
The change orders have increased the overall cost of the project by $6,456.39; however, the
State has agreed to contribute an additional $10,000 for this project to cover these change
orders. Therefore the impact of these change order is borne by the State of California. The
State will reimburse the City for their portion through a rent increase for the first 48 months of
lease agreement.
Submitted By:
Paul S. Gibson, Director of Finance
n M. Wohlmuth, City Manager
PSG:AH:nmo
CITY COUNCIL ACTION
APPROVED ✓ DrNIED
RECEIVED O'FI IElii .
MEETING DATE - -7)(5
AYES: i ----
NOES:�r
ABSENT:{ �_� - --
ABSTAIN: N �-
VERIFIED BY R f')L ra ----_
Original on File with City Cler a celf
WWPDOCSIInterofice MemoslParkViewlParkview 2010-20111SR-Doug Wall Change Order 042811.d0c
City of Palm Desert
CONSTRUCTION CHANGE ORDER
Contract # / PO #
Change Order No.
Contingency
Account No.
Contract Purpose: I Tenant limprovements at Parkview Suite 555-100
Contractors Name: I Doug Wall Construction, Inc.
C30400
1 through 5
Yes ❑
No
510-4195-495-3370
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES
DECREASE
INCREASE
(Supplemental Plans and Specifications
In Contract Price
In Contract Price
Attached
Eliminate tile flooring for boardroom and install
$ 576.19
carpet tiles.
Add new Computer Network Rack
$4,400.09
Install electricasl outlet in public viewing room
$ 383.91
Add new remote entry door buzzer and replace
bad door
$ 800.89
Add emergency light in boardroom
$ 295.31
TOTALS
$6,456.39
NET CHANGE IN CONTRACT PRICE
$6,456.39
JUSTIFICATION: During the courase of construction the State of California changed some of the
aforementioned items to better suit their utilization of their suite and to better serve the public. The local
State Office does not have any onsite Computer Service Staff so the the new network rack was needed to
install computer equipment that can be accessed remotely from Sacramento. The State of California
agreed to add an additional $10,000 to the rent as repayment for these change orders.
TOTAL BUDGET FOR PROJECT:
+
CONTINGENCY:
Less: Expend. & Encumb. To Date
-
Amount Approved by Council
+
Less: This Change Order Amount:
-
Less: Prior Change Order:
-
BALANCE OF BUDGET REMAINING
Less: This Change Order:
FOR PROJECT:
$
BALANCE REMAINING OF
CONTINGENCY:
$
The amount of the Contract will be Increased by the sum of: Six thousand four -hundred fifty-six and 39
cents Dollars ($6,456.39).
This document will become a supplement to the contract and all provisions will apply hereto, all items
included above must have required signatures as per the purchasing resolution.
ORDERED BY: 2. ACCEPTED BY:
H MPDOCSUdardf MamoslParW—WarkA-2010- 'tCONTRACT CHANGE ORDER FORM,Da Wall dw
Department Head
3. CERTIFIED FUNDS AVAILABLE
Finance Director
Date
Approved
ContractorNendor
4. APPROVED BY:
City Manager
City Council
NOTE: No Payments will be made prior to City Manager and City Council Approval
Date
Approved
Date
Approved
H�PDOCSUMaW Mem.s� ,kVewW,rkwe 2010-201t1CGHTRACTCHAHGE ORDER FORM -Do WAd.
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2
DoLTG WALL CONSTRUCTION, INC.
CA 8t L k 4 743112
PROPOSED CHANGE ORDER
PROJECT: California Water Board T.I.
TO: Anthony Hernandez
PENDING
x
Approved
OWNER
x
INTERNAL
SUBCONTRACT
Completed
CHANGE ORDER NUMBER DWC-01R1
DATE: 1 /31 /2011
COST CODE:
JOB # 1026
The Original Construction Agreement is hereby modified and amended by the following deviations from
original plans and specifications:
Install Shaw Carpet "Range" 54435 thru out project
Cost Code
Trade
Description
Sub
Adds
Credit
918
Carpet
install "Range" 54435
Mike's
$4,460.20
918
Carpet
install car et at two board rooms
Mike's
$5,869.50
915
Ceramic Tile
delete tile from two board rooms
the works
-$9,171.92
611
casework
delete casework at board room
miller
-$670.00
subtotal
$487.78
2010
15%
Profit & Overhead
$73.17
subtotal
$560.95
2110
1.2%
Insurance
$6.73
subtotal
$567.68
1911
1.5%
lbonding,$8.52
Total Amount
I
1
1 $576.19
All other provisions of the original contract and agreement shall remain in full force and effect without
change because of the above deviations.
Original Contract Amount
Total Previous Change Orders
Total Before this Change Order
Amount of this propose change
Revised Contract Amount:
$216,000.00
$576.19
OWNER/SUBC T TOR: _
SIGNED: _
DATED:
TITLE:
DOUG WALL CONSTRU ION INC.
SIGNED:
DATED:
TITLE:
78450 Ave 41, Bermuda Dunes, CA 92203
Tel: 760-772-8446 Fax: 760-772-9407
WWI
Dom WALL CONSTRUCTION, INC.
CA It L le #?aaiu
PROPOSED CHANGE ORDER
PROJECT: California Water Board T.I.
TO: Anthony Hernandez
PENDING
x
Approved
OWNER
x
INTERNAL
SUBCONTRACT
Completed
CHANGE ORDER NUMBER DWC-02
DATE: 1 /31 /2011
COST CODE:
JOB # 1026
The Original Construction Agreement is hereby modified and amended by the following deviations from
original plans and specifications:
Additional I.T. work per owner's request
Cost Code
Trade
Description
Sub
Adds
Credit
1623
Communication
additionalpost/rack, cords, switches, etc.
Adept
$3,469.92
156
Misc Labor
install 2 5/8 fire rated 4'x8' I ood
DWC
$255.00
subtotal
$3,724.92
2010
15%
Profit & Overhead
$558.74
subtotal
$4,283.66
2110
1.2%
Insurance
$51.40
subtotal
$4,335.06
191
1.5%
bonding
$65.03
Total Amount
$4,400.09
All other provisions of the original contract and agreement shall remain in full force and effect without
change because of the above deviations.
Original Contract Amount
Total Previous Change Orders
Total Before this Change Order
Amount of this propose change
Revised Contract Amount:
$216,000.00
$4,400.09
OWNER/SUB TOR:
SIGNED:
DATED:
TITLE:
DOUG WALL CONSTRU2 ON INC.
SIGNED:
DATED:
TITLE:
78450 Ave 41, Bermuda Dunes, CA 92203
Tel: 760-772-8446 Fax:760-772-9407
Dom WALL CONSTRUCTION, INC.
CA 'it Lit 0'43112
PROPOSED CHANGE ORDER
PROJECT: California Water Board T.I.
TO: Anthony Hernandez
PENDING
x
Approved
OWNER
x
INTERNAL
SUBCONTRACT
Completed
CHANGE ORDER NUMBER: DWC-03
DATE: 2/22/2011
COST CODE:
JOB # 1026
The Original Construction Agreement is hereby modified and amended by the following deviations from
original plans and specifications:
additional electrical
Cost Code
Trade
Description
Sub
Adds
Credit
1601
electrical
add plug for printer at viewing room
cs electric
$325.00
925
drywall patch
waive
DWC
$0.00
subtotal
$325.00
2010
15%
Profit & Overhead
$48.75
subtotal
1
$373.75
2110
1.2%
Insurance
$4.49
subtotal
$378.24
191
1.5%
bonding
$5.67
Total Amount
$383.91
All other provisions of the original contract and agreement shall remain in full force and effect without
change because of the above deviations.
Original Contract Amount
Total Previous Change Orders
Total Before this Change Order
Amount of this propose change
Revised Contract Amount:
owNewsuecoNT oR:
SIGNED: ---
DATED: i
TITLE: �;^rwrCti., -
DOUG WALL CONSTRUCIJON INC
SIGNED: -
DATED:
TITLE:
78450 Ave 41, Bermuda Dunes, CA 92203
Tel: 760472-8446 Fax: 760-772-9407
$216,000.00
$383.91
D�VC
DOuG WALL CONSTRUCTION, NC.
ca tt Ur rt itii�
PROPOSED CHANGE ORDER
PROJECT: California Water Board T.I.
TO: Anthony Hernandez
PENDING
x
Approved
OWNER
x
INTERNAL
SUBCONTRACT
Completed
CHANGE ORDER NUMBER: DWC-04
DATE:
COST CODE:
JOB#
The Original Construction Agreement is hereby modified and amended by the following deviations from
original plans and specifications:
provide remote controi for reception room door latch - supply and install new door at board room
4/13/2011
1026
Cost Code
Trade
Description
Sub
Adds
Credit
810
remote control
remote control for door latch
guy evans
$273.00
801
doors
board room door
guy evans
$405.00
subtotai
$678.00
2010
15%
Profit 8 Overhead
$101.70
subtotal
$779.70
2110
1.2%
Insurance
$9.36
subtotal
1
$789.06
1911
1.5%
bonding
1
$11.84
Total Amount
$SIM-89
All other provisions of the original contract and agreement shall remain in full force and effect without
change because of the above deviations.
Original Contract Amount
Total Previous Change Orders
Total Before this Change Order
Amount of this propose change
Revised Contract Amoun
OWNERISUBCONTRACTOR:
SIGNED:
DATED:
TITLE:
$216,000.00
DOUG WALL CONSTRUC N INC. /
SIGNED: — _ X
DATED:
TITLE:
78450 Ave 41, Bermuda Dunes, CA 92203
Tel:760-772-8446 Fax:760-772-9407
$800.89
Do�
INt'.
PROPOSED CHANGE ORDER
PENDING
Approved
x
OWNER
x
INTERNAL
SUBCONTRACT
Completed
PROJECT: California Water Board T.I. CHANGE ORDER NUMBER: OWC-05
DATE: 4/13/2011
TO: Anthony Hernandez COST CODE:
JOB # 1026
The Original Construction Agreement is hereby modified and amended by the following deviations from
original plans and specifications:
per fire department requirements, install emergency light at board rooms
Cost Code
Trade
Description
Sub
Adds
Credit
1610
electrical
supply and install emergency light at board rrn.
CS elec.
$250.00
subtotal
$250.00
2010
15%
Profit & Overhead
$37.50
subtotal
1
$287.50
21101
1.2%
Insurance
$3.45
subtotal
1
$290.95
1911
1.5%
bondinq
$4.36
Total Amount
$296.31
All other provisions of the original contract and agreement shall remain in full force and effect without
change because of the above deviations.
Original Contract Amount
$216,000.00
Total Previous Change Orders
Total Before this Change Order
Amount of this propose change
$295.31
Revised Contract Amount:
OWNERISUBCONTRACTOR:
DOUG WALL CONSTRUC' QFl INC.
SIGNED:
SIGNED:
DATED:
DATED:
TITLE:
TITLE: -1--
78450 Ave 41, Bermuda Dunes, CA 92203
Tel:760-772-8446 Fax: 760-772-9407