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HomeMy WebLinkAboutSurplus and Authization for Sale - AM Transmitter EquipmentJ--" F CITY OF PALM DESERT Xe FINANCE DEPARTMENT STAFF REPORT REQUEST: DECLARATION OF SURPLUS PROPERTY AND SALE AUTHORIZATION SUBMITTED BY: GARY ROSENBLUM, RISK MANAGER DATE: APRIL 28, 2011 CONTENTS: EXHIBIT A —AM TRANSMITTER EQUIPMENT FOR DISPOSAL Recommendation By Minute Motion, that the City Council of the City of Palm Desert declare the items listed on the attached Exhibit A as surplus property and authorize City Manager to negotiate sale. Background All items on the equipment list were used as a low power AM radio station. We have not operated the equipment for more than ten years and during this time, the antenna has been removed from the roof and its location is unknown. College of the Desert has expressed interest in the equipment. Staff recommends that the City Council declare the remaining equipment as surplus property and authorize City Manager to negotiate the sale of the equipment with College of the Desert, with the condition that it is sold "as is" with no guarant e h k it is operational. Submitted by:, Gary Rosenblum Risk Manager r_ Q `s Jg#ir� M. Wohlmuth it Manager Paul S. Gibson Director of Finance/City Exhibit A Low Power Radio Equipment List and Purchase Documentation 1. ISS Phase II AM Broadcast unit. 2. ISS AP55 Digital Voice Recorder unit 3. Kenwood Cassette 4. SX 100 SWR and Power Meter unit 5. PowerSonic PS-1270 12v sealed rechargeable battery 6. ISOBAR Ultra Diagnostic Surge Suppressor 7. Instruction Book for the ASS Phase II, and Radio Guidebook (Page 2 of 21) _ PAGE: 1 PURCHASE ORDER ¢•o•NO.-, 003310 DATE: 9 / 1.9 / 9 5 __..73-510 FRED WARING DRIVE, PALM DESERT; CALIFORNIA 92260-2578 -TELEPHONE (619) 346-0611 FAX (619) 340.0574 µ=TO. I OBQ� ION STATION SPECIALIST ZEELAND MI 49464 SHIP TO: Ci tYy of Palm Desert ATTRs EMERGENCY SERVICES 73-510 FRED WARING DRIVE PALM DESERT CA 92260 VENDOR NO, 2927 DELIVER BY SHIP VIA F.O.B. TERMS 9/30/95 )ET CONFIRM BY CONFIRM TO REQUISITIONED BY HE RE UISITIONER/S6 S. SMITH FOR KEN WELLER FREIGHT CONTRACT NO. ACCOUNT NO. PROJECT REQ. NO. 0000003635 REQ. DATE 1 9/0S/9 116-4260-422.40--45 1 jN[T COST EXTENDED COST 1 1.00 EA 125 012 4539,0009 4539.00 TELECOMMUNICATIONSUPPLIES E2.ECOMMU ICATION10 & ACCESSORIES STATION MILE WATT 2 1.00 EA 725 012 235.0000 235.00 PADIO & TELECOMMUNICATION SUPPLIES 6 ACCFSSORI S ROOFTOP MOUNTED 3 1.00 EA 725 012 495.0000 495.00 RADIO & TELECOMMUNICATION SUPPLIE3 & ACCESSORIES REMOTE AND -LOCAL :. 4 1.00 EA 725 61Z— 1100.0000 1100.00 RADIO , & TELECOMMUNIC1SIOtt. SUPPLIE & ACCESSORIECS 8.9 MINUTES ( TOTAL . RRCMD: -- TIME) 5 1.00 EA 125 Q12 100.0000 100.00 RADI�& TELEC0NXUW* 1:ON SUPPLIE & ACCESSORI S LIVE RCM=ABIT-- 6 1.00 CA 725 0xZ__ _- - - - ' ., 195. 0000 195.00 RADIO -A T$LECOMM xCA zb SUPPLIE & ACCESSORIES POWERMETER (TO SF�OW IG AL STRE1JGTH OUTPUT) 1 0 EA 725 012 -- ---- -- -- 200.0000FOUP 200.00 RADIO & TiM9COi! XUgjCATION SUPPLIES& FCC LICENSES ACCESSQB PROVED BY COUNCIL 12/8/94 SUB- OTAL 6864.00 TAX qT 7.75% 531.95 TOTAL 7395.95 ,. INVOICE PAID AMOUNT PAID AUTHORIZED BY .-.n.. uln i-,rrnrtf enron\/CPI CeNn QAVAACKIT ►• - .. ......_ _..._�.. FINANCE - -- --- (Page 3 of 21) City of Palm Desert INTEROFFICE MEMO APPROVED 1E RECEIVED 7ETINQ DATEr � _ S : i)t cif 140ES ABSENT. ABSTAI . VERIFIED BY: !n � a 4riginaL_ on• _F TO: CITY COUNCIL AND ACTING CITY MANAGER FROM! PUBLIC SAFETY MANAGER SUBJECT: LOW POWER. RADIO STATION '9L� DATE: September 14,1995 RommmAndatinn 1. By minute motion appropiate from the unobligated General Fond Reserves $IIZ5.20 for a low power radio station form account # 1104280.422 4045 2. Approve the purchase of the low power equipment from Information Station Specialists a sole source provider. 3. Approve Staff to obtain a Iocal vendor to install the radio equipment (included in the total cost). Discussion In a previous City Council meeting, staff was asked to Investigate the following issues regarding the low power radio system: 1. Maintenance of the station: A. Equipment maintenance B. Broadcast station maintenance C Format of low power radio station broadcast messages 2. Define the area coverage which provides the best possible use. 3. Determine the appropriate site for the system. 4. Define the FCC uses permitted. 5. Neet with the Chamber of Commerce representative, the Promotion Committee, and the news bureau to determine the type of pre recorded messages for the radio station STATION MAINTENANCE &gliipment: The Public Safety Department will maintain the operation of the equipment for the low power radio station. z Wd H d3s ss 10-ivvi3d 30HYNIJ h174 3t ,t1I0 (Page 4 of 21) City Council and Acting City Manager rem The effectiveness of the low power radio (LPR) station is directly tied to the quality, format and information provided in the broadcast message. The message format should use several different voices, be informative, and keep the listener's attention by having different morning and afternoon messages. Using selected individuals the City, the news bureau and the Chamber of Commerce would take part in the prerecording of the LPR station broadcast messages. The equipment allows us to digitally prerecord an unlimited number of messages within our total recor ft time. Our options of recording times range from 5.3 minutes ($650.00 � 7.1 minutes ($M.00 ) or &9 minutes ($1,100.00 } The equipment also provides for a messaging sequence format This sequencing allows us to select any combination of messages from our total record time to be aired and repeated over the LPR station. This sequencing flexibility and an Internal time clock, would allow as to have a prerecorded message for an AM and PM broadcast Changing pre recorded broadcast segments can be accomplished through a remote telephone line connected to the transmitter. These combined features of message sequencing and telephone remote recording will allow us to maintain the radio station efficiently. Radiolitalbn 9raaLuerage: In a telephone conversation with the vendor, we discussed the range of the 10-watt station. They indicated several factors influence the range of the system. The primary limiting factor is terrain Depending on the number of tall buildings, mountains and coves within the range of the system would limit our optimum area of coverage. Due to low building profiles and flat open terrain the coverage area of the system should provide us with a minimum 2.5 mile radius and possibly a larger extended coverage area. Because the system will not provide coverage for the entire city, I discussed with the Chamber And the news bureau, their philosophy of what should be our target audience for the LPR system. Should It be located near Interstate 10 to attract people driving by to stop and visit Pahn Desert, or located in the center of town to provide information to people who have already selected Palm Desert as a destination? We all agreed to choose the Civic Center for the transmitter location for the following reasons: • At 65 mph on Interstate 10, listeners would have approximately five minutes to two into the station. This would decrease the listening time significantly If not entirely. • The logistic and operational factors relating to an appropriate building with easy access and an available telephone llne limited our, selection near the freeway. • The Civic Center site offered the Highway 111 corridor between Bob Hope Drive and El Dorado Drive. • R includes a majority of our retail shopping areas, the Marriott Hotel to the north, and the new BIM Visitors Center. • Motorist entering the radio station coverage area on Country Club Drive, Cook St., Hwy.111, Hwy. 74 etc. would be able to trine in and iisten to oar entire broadcast • The Civic Center site would provide us with an opportunity to transmit information on special NOV FIN '�NC� �_ E, T. (Page 5 of 21) S City Council and Acting City Manager FCC Bego�t(�tntLlor thA 132R,STATIQ�i • The FCC license regulations do not permit any use of music/ sound effects, or advertising in the broadcast format. • The LPR Station is required to be licensed by the FCC. • The FCC further regulates the scope of LPR station broadcast messages. Below the uses are categorized Into broad headings and then into a subheading to indicate specific topics permitted in that category: Traffic Conditions • Road closures {within the LPR rangej. • Street repairs or time delays. Weather Conditions • Pending storm information and storm updates. • High wind advisories. • Safe driving tips during the emergency. Local Points of Interest Tourism Public Safety • Special events. • Visitor and Information center location. • Living Desert Reserve location and activities. • BLM Visitors Center. • Travel direction to shopping centers, hotels, Civic Center. • Availability of lodging. • Safety tips for. Driving. Local emergencies and Information. City programs. In order to select. a desirable site for the LPR System, logistic requirements of accessibility to the roof of the building, commercial po ey npplI, telephone One accessibility for remote access and the height restriction of the 3 7J �� (Page 6 of 21) 4 City Council and Acting City Manager LPR System antenna were considered. The most desirable site to meet all the transmitter requirements was at the Civic Center. The Civic Center provides us a close lecatlon to HWY. I I I and all the logistic requirements. The LPR antenna height is limited to a maxim= of 491-0" above grade. Depending on the radio station frequency permitted by the FCC, the 530 khz or 1600 khz station on the AM radio dial will determine our antenna height. The 530 khz is 15'-0" and the 1600 khz is 25'-0". Therefore, either frequency will comply with the height requirements at the Civic Center location. The Civic Center site would provide coverage to the south as far as Mesa View, to the north as far as County Club Drive, to the west as far as Bob Hope Drive, and to the east as far as E Dorado Drive. This coverage encompasses all the retaill commercial businesses along HWY. I11, including the Marriott Desert Springs Hotel, and the Living Desert Reserve. I have reviewed the options available and recommend the following Station 15 mile (10 watt) K539.00 style Rooftop mounted 235.00 Control Remote and local 495.00 Record time 8.9 minutes (total record time) 1100.00 Options Live broadcast 100.00 Power meter (to show signal strength output) 195.00 FCC licenses 200.00 Sub total 36,894.00 Tax 514$0 10`L contingency 686.40 Total S8,065.20 Installation $3,200.00 Grand Total $111265.20 NOVA 4 (Page 7 of 21) f City,!uncil and Acting City Manager 4WEKENLLER RAMON DIAZ PUBLIC SAFETY MANAGER ACTING CITY MANAGER !kw Mvi'r am El :NAF(,'E-D ROT PAUL GIBSON DIRECTOR OF FINANCE E (page 8 of 21) Tr4rf `'y orf ; O'n S Lt s 4- 4 w15 . S pOj on 3�N.1 City of Palm Desert Interofflce Memo TO: Acting City Manager FROM: Public Safety Manager SUBJECT: CCTV Equipment Purchase 7 DATE. September 1, 1995 +� At the regular Palm Desert City Council Meeting f December 8, 1995, e City Council approved by minute motion to appropr a e or the purchase of a low power radio station with the condition that an appropriate usage plan be formulated. That plan has been formulated and discussed with the Mayor Crites. in that discussion, he suggests that we proceed Immediately with the purchase of the equipment and thereby providing an additional three weeks of working time prior to the next City Council meeting. The Mayor would like to have the radio station OP ra I by October 1,,1995. e neth welle Concur Public Safety Manager Acting City Manager /kW cc: Paul Gibson NOV 17 i RiV----'gNC-ENG pE'i (Page 9 of 21) iNFoRMATION STATION SPECIALISTS s invoice Number 197509 G16 M 23M NOV 15 195 18-55 P.el Invoice ©ate 1 1-15-9 5 Information Station Specialists PO Box 51 Zeela W, MI 49464 ISS ShippkWtlefivery date: 10-27-9 5 Package($? ALL ship via: UPS Ground Customer gift Address: City of Palm Down 73-510 Prod Waring thrive Patin desert, CA $2260 Attn: Accounts PayAle PO # 363 SR Customer Shipping Address: -ssme- Attn: Uft Weller General oescription: 0-112-55284 (2.5-Roof-Remote-T540) SX100 and LMC7 Q itrertt PO SPISt Amount Sox* 1 1 —1 1 1 1 1 1 1 TR20 1610 kHz AM Transmitter P1975 RS 6369.00 AN16 1610 kHz AM Antenna ST LAOT Lightning Arrestor Sr TP14 Power/Telephone Surge Arrestor ST 147 insulators ST RG08 Coaxial Cable - I W ST P$tL9 Mkwphow & cable ST MS90 Microphone Stand ST SP 5 5 Spoke"* ST SX100 SWRfPower Meter St 195.00 of a APSS Curette Patch Cable, Modular Tehep*m Cable, ST Modular liner Cable, Audio Cable nfs Hartlwm (3 P1.2S9's. 1 ritV lug) ST n1a Instruction Manual ST PM09 Pipe Mast ST BASS Roottop Antlma Stand ST PP89 "Powerplme- (TM) Prewired GmwWp4ne Sr APSE Dig" Voice Recorder P1975 AC T540 540 SecxinQS Recmx*V Time AC 1 MI-7 1 ivw Mir IN*km M Ion no RRS S Remote Reaord Option AC APl1T Battery Oacku r for APSS Recorder (charger, battery and hamess)AC PSSS Power Supply fa aV55 Recorder AC L574 License Appinatxm Sgnvrce .- ,, .. '+t_ Sr 180.00 TOTAL SYSTEM PRICE Temnx: h�let�30 days . 1 2 3 3 3 3 3 3 3 3 3 3 4 4 S 6 Ft 6 7 S6844.00 ont* beginning at 30 days. (Page 10 of 21) Invoice Number 197509 0 Invoice Date 10-27-95 �X Information Station Specialists O � PO Box 51 Q Zeeland, Ml 49464 ISS Shipping/Delivery date: 10-27:-95 PO # 3635R Package(s) ALL ship via: UPS Ground Customer Billing Address: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, GA 92260 Attn: Accounts Payable Customer Shipping Address: -same- Attn: Ken Weller C.0 C- -4 c � • rn ry A� rn � a 3 a v -+ m N 3: G^ rn rn General Description: D-112-55284 (2.5-Roof-Remote-T540) SX100 and LMC7 Q Item PO SP/ST Amount Boot # TR20 1610 kHz AM Transmitter 1975 RS 6369.00 , T �Y AN16 1610 kHz AM Antenna ST % 2 • - .4 LA01 Lightning Arrestor _ ST 3 ;I- TPL4 Power/Telephone Surge Arrestor ST ,, 3 ,4- M 7 Insulators ST 3 " ,Y RG08 Coaxial Cable - 100' STD 3 ..'r PRL9 Microphone & cable ST 3 If MS90 Microphone Stand 3 .4- SP55 Speakerphone ST 3 ,Y SX100 SWR/Power Meter ST 195.00 3 ,1-' n/a AP55 Cassette Patch Cable, Modular Telephone Cable, ST 3 Modular Jumper Cable, Audio Cable ,r n/a Hardware (3 PL259's, 1 ring lug) ,: 3 ,&-'n/a Instruction Manual 3 X PM09 Pipe Mast 4 ,Y RAS5 Rooftop Antenna Stand ST 4 ,Y PP89 "Powerplane" (TM) Prewired Groundplane ST 5 AP55 Digital Voice Recorder ,' P1975 AC -.6 1 T540 S40 Seconds Recording Time AC 6 1 LMC7 Live Mic Option AC 10 .00 6 1 RRS 5 Remote Record Option AC 6 rl APBT Battery Backup for AP55 Recorder (charger, battery and harness) 7 ,1- PS55 Power Supply for AP55 Recorder AC 7 TOTAL SYSTEM PRICE f $ 6 6 64. Q/ .. e 0 days - %Interest add thly beginning at 30 days. RNA�-..._E°T (Page 1 of 21) "` rN OF PALM DESERT VeUtHER P.O. ITEM DESCRIPTION INVOICE "1382 003310 RADIO STATION EQUIPMENT 197509 .—✓ z '--. INVENTORY NO. T 56878 DESCRIPTIO PLEASE DETACH BEFORE DEPOSITING 6t644.00 sr���t*��*S•944.00 a THE TREASURER OF THE . # r BANK OF AMERICA - INLAND EMPIRE plEt$IONAL. _---. 16.6&1 zzo _.- - q n - -- L`LSM ,iEiiCtAL BANKING OFFICE 1,06 56878 PALM DESERT. CA92260 M5151015FRED WARING DRIVE • PALM DESERT, CA (als) 3awell AMOUNT WILL PAY TO THE ORDER OF. _ _ _ - DATE CHECK NO. 11-17-1995 5687S SIX THWSAND EIGHT HUNDRED FORTY FOUL AND 00/100 E DOLLARS INF17"MATION STATION SPECIALIST PGA R0 x S t �rtt�5� MIT [y [ (3 ZEFLA410 At 49464 _ MAYOR A� - -i TREASURER