HomeMy WebLinkAboutC27150 Contract Amendment 1 Filing Approved Housing Element Update of the Palm Desert General PlanCITY OF PALM DESERT CONTRACT NO. C27150
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT AMENDMENT NO. 1 IN THE AMOUNT OF
$414.76 TO TERRA NOVA PLANNING & RESEARCH, INC. FOR
ADDITIONAL REIMBURSABLE EXPENSES ASSOCIATED WITH
FILING THE APPROVED HOUSING ELEMENT UPDATE of THE
PALM DESERT GENERAL PLAN
SUBMITTED BY: Lauri Aylaian, Director of Community Development
DATE: 25 August 2011
CONTENTS: Terra Nova Planning & Research, Inc. Invoice No. TNO80704
Recommendation
That the City Council approve Contract Amendment No. 1 in the amount of $414.76 to
Terra Nova Planning & Research, Inc. to reimburse them for a payment made to the
Riverside County Clerk's Office on the City's behalf.
Discussion
The City of Palm Desert contracted with Terra Nova Planning & Research, Inc. in
November 2007 for professional services required to update the Housing Element of
the City's General Plan. This work was performed over the next 3-1/2 years,
culminating in State certification of the element in June 2011.
The original contract with Terra Nova had a not -to -exceed fee of $45,520, plus a $5,900
allowance for routine reimbursable expenses associated with their work. After the
element was approved by the City Council on 12 May 2011, the City had to file the
Notice of Determination for the Negative Declaration associated with the project within
five days. (This five-day filing requirement is imposed by State law.) Unfortunately, the
City could not issue a check in time to have it reach the Riverside County Clerk's office
by this deadline. Upon request, Terra Nova agreed to write a check for the filing fee on
the City's behalf and deliver it to the County by the critical date. The $2,108.00 filing
fee was not included in the original $5,900 reimbursement budget, which proved to be
insufficient to cover this unexpected expense. Because there was less charged for
routine reimbursables (copying, faxing, mileage, etc.) than originally anticipated, the
total needed is less than the $2,108 filing fee; it only amounts to $414.76. Authorization
from the City Council is required to increase the contract amount allocated for
reimbursable expenses.
Terra Nova Reimbursable Expenses
25 August 2011
Page 2 of 2
Fiscal Analysis
This authorization makes no net change in the cost to the City of updating the Housing
Element. It merely shifts some of the required cost of this work such that payment of
$2,108.00 is made to Terra Nova Planning & Research, Inc. rather than to Riverside
County.
Submitted by:
Lauri Aylaian
Director of Community Development
Approval:
John M. Wohffii th, City Manager
Revie d by:
Paul Gibson
Director of Finance
CITY COUNCIL ACTION
APPROVED---- i--�— DENIED
RECEIVED _ OTIIER
MEETING DATE
AYES:
NOES:
ABSENT: —_KXM2
ABSTAIN: _ UQ-1 S1-
VERIFIED BY. -
Original on File with City Clerk's Office
gAplanning\lauri aylaian\staff reports\terra nova contract amednment 8-25-11.doc
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L -A TERRA NOVA PLANNING & RESEARCH, INC.
INVOICE
Client: City of Palm Desert/Housinzn
g Element
Invoice No.: TNO80704
Date: June 29, 2011
Terms: Due upon receipt
Prepared for and attended City Council study session and hearing. Conferred with Client
regarding NOD and transmitted same to County, with fee check. Transmitted Element to
HCD for final approval, and to CVWD as required by law. Project complete.
Client, Staff Meetings $ 0.00
Preparation for and Attendance at Four Public Workshops $ 0.00
Research and Documentation, Statistical and Market Housing Analysis $ 0.00
Housing Element Drafting $ 0.00
CEQA Initial Study, Neg. Dec., public notices, etc. $ 0.00
HCD Submittal and Changes/Additions (1.0 hour @ $155/hr) $ 155.00
Staff Reports, Presentations, etc. for PC & CC $ 0.00
Public Hearings (4.25 hour @ $155/hr) $ 658.75
Subtotal $813.75
ilvCsc� is : ostage, telep e, , p otocop�es, e c% $ 3.3�
Graphics for City Council Presentation (acetates, with changes) $ 257.87
Printing of Draft and Final Housing Element' $ 56.55
Subtotal $ 2,805.76
Total Now Due $3,619.51
Please make check payable to:
Terra Nova Planning & Research, Inc.
42635 Melanie Place, Suite 101
Palm Desert, CA 92211
All invoices are due and payable upon receipt. A charge of 1.5% per month will be added
to all invoices over 30 days past due.
42635 MELANIE PLACE, SUITE 101, PALM DESERT, CA 92211 (760) 341-4800
9)
J TERRA NOVA
Planning & Research, Inc.
TRANSMITTAL
42635 Melanie Place, Suite 101
PALM DESERT, CA. 92211
(760)341-4800
FAXr: (760) 341-4455
E-Mail: kcuza@terranovaplanning.com
DATE: May 16, 2011
TO: INIs. Maryann INIever
Riverside County Clerk
FROM: Kimberly Cuza, Assistant to Nicole Sauviat Criste
RE: Notice of Determination for the City of Palm Desert General Plan Housing
Element Update, City of Palm Desert, Riverside County
Please find the enclosed Notice of Determination for the project noted above. I have also
enclosed two extra copies and two SASEs for your use in returning date stamped copies to show
the beginning and ending of the posting period. A check for the $2,108.00 filing fee is also
enclosed.
Should you have any questions please contact Nicole Criste or me at 760-341-4800.
Thank you!
Cc: Laurie Aylaian
Enclosures: >(Yes J No
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above address via the U.S Postal Service. Thank You.
PAY
TO THE
ORDER OF
FOR
TERRA NOVA PLANNING & RESEARCH, INC.
PH. 760-320-9C40
42535 MELANIE PL. STE 101
PALM DESERT, CA 92211
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