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Home My WebLink AboutC30300 Change Order 1 Renovation Fire Station 33 and 71 - Joint ConsiderationCITY OF PALM DESERT/PALM DESERT REDEVELOPMENT AGENCY CITY MANAGER'S OFFICE STAFF REPORT REQUEST: APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO C30300 (THE PENTA BUILDING GROUP) IN THE AMOUNT OF $7,481 FOR THE FIRE STATION NO. 33 RENOVATION PROJECT. SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager CONTRACTOR: The Penta Building Group 44-250 Monterey Avenue Palm Desert, CA 92260 DATE: August 25, 2011 CONTENTS: Change Order No. 1 Recommendation By Minute Motion: Approve Change Order No. 1 to Contract No. C30300 with the Penta Building Group in the amount of $7,481 to perform a structural repair of an existing condition, as part of the Fire Station No. 33 Renovation Project (Project No. 613-09). 2. Authorize the Chairman to Execute said documents; and 3. Authorize the Finance Director to transfer $7,481 from the 10% contingency set -aside to the base contract. Funds are available in Account No. 850-4220-464-4001 Background On February 24, 2011, the City Council approved Contract No. C30300 to The PENTA Building Group in the amount not to exceed $848,149 (including Landscaping and QuakeGuard Options) for the Fire Station No. 33 and Fire Station No. 71 renovation projects. The City Council also authorized a ten percent (10%) contingency in the amount of $84,814.90. Funds for these projects are included in the 2011/2012 Redevelopment Agency Financial Plan in Project Areas No. 1 and No. 2, Account No. 850-4220-464-4001 (Station No.33) and Account No. 851-4220-464-4001 (Station No.71). During the course of renovating Fire Station No. 33, the contractor discovered that an 18" deep structural beam (known as a glulam) adjacent to the area of work had two 8" cuts through it. This change order includes the conditions review, engineering, design coordination, plan check re -submittal and installation of a new 12" deep beam (below the cut beam) as well as drywall and finishes, to correct this structural deficiency. Staff Report: Fire Stations No. 33/71 Renovation Project (Change Order No. 1) August 25, 2011 Page 2 of 2 Fiscal Analvsis As part of the contract approval, a ten percent (10%) contingency in the amount of $84,814.90 was allocated as follows: Fire Station Fire Station Cumulative No.33 No. 71 Projects Total Design/Build Renovation Project $286,396 $388,813 675,209 Landscaping Option $52,988 $45,440 98,428 Quakeguard Option $37,256 $37,256 74,512 Total $376, 640 $471,509 $848,149 Contingency Amount (10%) $37,664 $47,150.90 $84,814.90 With approval of Change Order No. One, the contingency amount for the Fire Station No. 33 Renovation Project will be reduced by $7,481 leaving a remaining contingency balance of $30,183.00 for this project. The total project cost will also increase from $376,640.00 to $384,121.00. In addition, the contract duration will be extended by ten (10) days. Funds are available in Account No. 850-4220-464-4001. The project is funded with Redevelopment Agency funds; therefore, there is no fiscal impact to the City's General Fund. Submitted By: CITY COUNCIL A TION APPROVED _... DENIED Stephen Y. Aryan, AssistaZ�'t6 the City Manager RECEIVED OTHER Reviewed By: MEETING DATE AYES: In 'il NOES: 1 ABSENT: W019 ABSTAIN: J stin McCarthy, Assis Cit Manager VERIFIED BY: KQ qlm Original on File with City Clerk's Office Paul S. Gibson, Director of Finance/City Treasurer BY RDA Approved By: ON ---------- VERIFIED Sy R:pj�)ry) r_12t �� original en file with City Clerk's office John . Wohlmuth, City Manager PALM DESERT REDEVELOPMENT AGENCY CONSTRUCTION CHANGE ORDER Contract Purpose Fire Station No. 33 Renovation Project Contractor's Name The Penta Building Group Address: 44250 Monterey Avenue Palm Desert, CA 92260 Contract # / P.O. # Amendment/ Change Order No. Contingency: Account No. Project No. Vendor No. C30300 017186 1 YES X NO 850-4220-464-4001 613-09 12177 eou are hereby requested to comply with the following changes trom the contract plans ana specitications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Station No. 33 Structral Repairs of Existing Condition (Glulam Support) 7,481.00 TOTALS: 7,481.00 NET CHANGE IN CONTRACT PRICE: 7,481.00 JUSTIFICATION: To address unforeseen structural repairs not in the project scope. TOTAL BUDGET FOR PROJECT: + 376,640.00 Less: Expend. & Encumb. To Date: - 376,640.00 Less: This Change Order Amount: - 7,481.00 BALANCE OF BUDGET REMAINING FOR PROJECT: 7,481.00 CONTINGENCY: Amount Approved by Board: + 37,664.00 Less: Prior Amendment(s): - - Less: This Amendment: - 7,481.00 Balance Remaining of Contingency: 30,183.00 The amount of the Contract will be (Besreased) Increased by the Sum of: Seven Thousand, Four Hundred Eighty -One and NO/100 Dollars ($7,481.00). CaUserslsaryanWppDatalLocalMcrosoft\Windows\Temporary Internet Files\Content.Outlack\8NCOAETE\Penta R29450C-Chng 3.docx See reverse ... Contract C30300 Change Order No. 1 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -10- Days. Revised Contract Total $ 384,121.00 The undersigned Consultant approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: EXECUTIVE DIRECTOR 3. CERTIFIED FUNDS AVAILABLE: FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONTRACTOR 4. APPROVED BY: JEAN M. BENSON, CHAIRMAN 08/25/2011 SECRETARY 08/25/2011 C\Userslsaryan'AppData\LocalWicrosoft\Windows\Temporary Internet FileslContent.Oubook\8NCOAETE\Penta R29450C-Chng 3.docx See reverse ... P E N TA Owner Change Order PENTA - No Architect Signature The PENTA Building Croup Date: 8/1l2011 To Contractor: The PENTA Building Group 42250 Monterey Ave. Palm Desert, CA 92260 Architect's Project No: Contract Date: Contract Number: 11-429-000 Change Order Number: 0001 The Contract is hereby revised by the following items: Station 33 Structural Repairs of Existing Conditions PCO COR Description Amount 0001 0001 Station #33 Structural Repairs (Glulam Support) $7,481 An 18" deep structural beam (glulam) adjacent to the area of work, was found to have two (2) 8" cuts through it. This change order includes the conditions review, engineering, design coordination, piancheck re -submittal and installation of a new 12" deep beam (below the cut beam) as well as drywall and finishes. Theoriginal Contract Value was.......................................................................................................................................... $848,150 Sum of changes by prior Prime Contract Change Orders................................................................................................. $0 The Contract Value prior to this Prime Contract Change Order was................................................................................... $848,150 The Contract Value will be changed by this Prime Contract Change Order in the amount of ............................................ $7,481 The new Contract Value including this Prime Contract Change Order will be.................................................................... $855,631 The Contract duration will be changed by .................. ............ ......... 10 Days The revised Substantial Completion date as of this Prime Contract Change Order is ........................................................ The PENTA Building Group CONTRACTOR 42250 Monterey Ave. Palm Desert, CA 92260 Address By David Slokken SIGNATURE DATE City of Palm Desert OWNER 73-510 Fred Waring Drive Palm Desert, CA 92260 Address By Steven Aryan SIGNATURE DATE P E N TA Change Order Request The PENTA Building Group Change Order Request: 0001 .. r To: Steven Aryan From: David Slokken City of Palm Desert The PENTA Building Group 73-510 Fred Waring Drive 42250 Monterey Ave. Palm Desert, CA 92260 Palm Desert, CA 92260 Description Category Status Station #33 Structural Repairs of Existing Conditions Pending Submitted Reference Required By Days Req Amt Req 8/8/2011 10 $7,481 Notes PCO No Date Reference Amt Prop Days Req Category Description Notes 0001 8/1/2011 $7,481 10 Owner Change Order Station #33 Structural Repairs (Glulam Support) An 18" deep structural beam (glulam) adjacent to the area of work, was found to have two (2) 8" cuts through it. This change order includes the conditions review, engineering, design coordination, plancheck re -submittal and installation of a new 12" deep beam (below the cut beam) as well as drywall and finishes. Item No Item Description Cost Code Amt Prop Reference 0001 Engineering (Structural) field research, calcs and 01 01.55140 S $1,150 drawings. 0002 Ceding demolition to expose the beam. 01 02.05010 S $135 0003 Furnish and install the support beam, columns and 01 09.25000 S $3,520 hardware. 0004 Drywall, tape, texture and paint new soffit (for beam). 01 09.25000 S $1,017 0005 Architectural coordination, and re -design of entry 01 01.551408 $1,042 (soffit), door and planning review. Level 1 Insurance - .8% 99 91.70020 0 $65 Level 3 Fee - 6% 99 98.00110 0 $415 Level 5 Bond - 2% 99 91.70060 0 $147 Approved By: Signature Name Date FF`9