HomeMy WebLinkAboutResolution 2011-77 Development Review and Inspection Service Fee1-)(--
CITY OF PALM DESE TLC ". " 2% f '� ,�'1:".,......
FINANCE DEPARTMEN continued consideration o t is
STAFF REPORT matter until the City undertakes
the process of formulating its Fiscal
Year 2012-2013 Budget. 5-0
REQUEST: Adopt a resolution amending the City's Development Review and
Inspection Services Fee Schedules to incorporate proposed changes in
fees based on the Comprehensive Cost of Services Study to become
effective as required by City policy and to reinstate permit fees for water
heater and HVAC inspection.
SUBMITTED BY: Paul Gibson, Finance Director/City Treasurer
DATE: August 25, 2011
CONTENTS: Resolution No. 05-33A
Resolution No. 06-117
Resolution No. 06-164
Resolution No. 07-80
Resolution No. 08-12
Resolution No. 09-60
Resolution No. 2010-6
Resolution No. 2011- 77
Comprehensive Cost of Services Study Volumes I & II
2010 actual expenditures
Exhibit "A" - Building & Safety Fee Analysis
Exhibit "B" - Planning Fee Analysis
Exhibit "C" - Fire Fee Analysis
Exhibit "D" - Public Works Fee Analysis
Recommendation
Waive further reading and adopt Resolution No. 2011- 77
based on FY 2009-
Building Industrial Association Comment
On June 30, 2011, Staff received a phone call from Mr. Bill Blankenship, Deputy Director of BIA-
Riverside County Chapter, who suggested that it is not the time for a fee increase.
Executive Summary
In response to Council's request to update the Residential Development Fees charged by valley
cities, staff has conducted a survey using the same criteria as previously used by the Rose
Institute of State and Local Government.
G:\FinancelNiamh OrtegalStaff ReportslDevelopment Fee StudieslSR - fee study 09-10 v5.docx
Staff Report
Adoption of Resolution amending fee schedule
August 25, 2011
Page 2 of 6
Based upon the survey information provided by Cities in Coachella Valley, the following Cities
have made some current changes:
• The City of Coachella increased its Development Impact Fees on July 2, 2010 by
Resolution No. 2010-12 and established a new full -cost fee schedule for citywide
services by Resolution No. 2011-13 which took effect on July 11, 2011.
• City of Indian Wells has an automatic increase of their service charges and permit fees
on July 1 of each calendar year in an amount equal to the increase in the Consumer
Price Index ("CPI").
• City Council of City of La Quinta adopted the fourth update of their Development Impact
Fee (DIF) Study dated September 16, 2008 but delayed the implementation of the
increase DIF residential fees until January of 2012. The percentage of increase is
72.35% for Residential DIF fees.
City of Palm Springs has passed an Ordinance to provide for the deferral of payment of
Public Art Fees and Quimby Park Fees until the earlier of final inspection or certificate of
occupancy. Normally, these two fees would be payable upon the issuance of a permit.
Staff used the proposed comprehensive cost of services study to do the calculation for the cost
of City of Palm Desert. The result concludes that Palm Desert still has the lowest cost compared
to other cities in the valley. The primary reason is City of Palm Desert has the least and the
lowest development impact fees. Our Signalization and Drainage Impact Fees have not been
updated since 1979 and we do not have Street Maintenance Facilities Impact Fee,
Transportation Impact Fee, Civic Center Impact Fee, Libraries Impact Fee, Community Center
Impact Fee, and Citywide Public Improvement Fee similar to our neighboring Cities. The above
mentioned Development Impact Fees were funded by our Redevelopment Agency (RDA) and
General Fund. Now that RDA is in limbo, this funding might be jeopardized. The following is
the summary of the survey:
RESIDENTIAL DEVELOPMENT FEE STUDY OF THE CITIES IN COACHELLA VALLEY
v TUC ROSE 1LICTITUTG OF STATE AND LOCAL C-OVEBNWNT
2,500 Sq.ft. - includes A/C
400 S .ft. Garage
2007 DATA
35 UNIT SUBDIVISION
2007 DATA
60 UNIT SUBDIVISION
CITIES IN COACHELLA VALLEY
TOTAL FEES
TOTAL FEES
TOTAL FEES
TOTAL FEES
PER UNIT
PER SUBDIVISON
PER UNIT
PER SUBDIVISON
PALM DESERT
$25,082.40
$877,883.90
$24,892.71
$1,493,562.40
CATHEDRAL CITY
$28,139.51
$984,882.80
$26,393.50
$1,583,609.80
LA QUINTA
$28,806.16
$1,007,104.98
$26,824.65
$1,602,721.52
RANCHO MIRAGE
$31,180.44
$1,091,315.30
$28,806.01
$1,728,360.80
INDIAN WELLS
$31,861.50
$5-15,152.65
$29,486.21
$1,769,172.60
COACHELLA
$35,781.32
$1,252,346.28
$34,537.51
$2,072,250.77
INDIO
1 $35,788.36
$1,252,592.70
$34,080.05
$2,044,803.20
PALM SPRINGS
$37,226.45
$1,302,925.81
$34,993.21
$2,099,592.56
DESERT HOT SPRINGS
$45,776.11
$1,602,164.00
$44,839.98
1 $2,690,399.00
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Staff Report
Adoption of Resolution amending fee schedule
August 25, 2011
Page 3 of 6
RESIDENTIAL DEVELOPMENT FEE STUDY OF THE CITIES IN COACHELLA VALLEY
CONDUCTED BY CITY OF PALM DESERT
2,500 Sq.ft. - includes A/C
400 S .ft. Garage
2011 DATA
35 UNIT SUBDIVISION
2011 DATA
60 UNIT SUBDIVISION
CITIES IN COACHELLA VALLEY
TOTAL FEES PER UNIT
TOTAL FEES PER SUBDIVISION
TOTAL FEES PER UNIT
TOTAL FEES
PER SUBDIVISION
PALM DESERT USED PROPOSED FEES
$
29,791.20
$
1,042,307.10
$ 28,952.92
$
1,737,175.40
CATHEDRAL CITY
$
32,159.20
$
1,125,572.08
$ 29,382.52
$
1,762,951.28
LA QUINTA
$
33,556.75
$
1,167,776.40
$ 31,616.76
$
1,903,715.60
RANCHO MIRAGE
$
38,059.00
$
1,332,029.90
$ 36,002.54
$
2,160,092.60
INDIAN WELLS
$
36,137.36
$
1,264,422.65
$ 34,971.02
$
2,097,601.40
COACHELLA
$
46,021.46
$
1,610,751.20
$ 45,367.15
$
2,722 029.20
INDIO
$
37,947.26
$
1,318,769.10
$ 36,371.64
$
2,190,638.20
PALM SPRINGS
$
39,143.21
$
1,370,012.26
$ 37,480.86
$
2,194,461.76
DESERT HOT SPRINGS
$
50.753.62
$
1,776,376.80
$ 49,920.06
$
2,995,203.80
LA QUINTA If the fourth update of the
Delvelopment Impact Fees were used- the
cost would be:
$ 36,794.75
S 1,281,106.40
$ 34,854.76
$ 2,097,995.60
(Example: The cost of total permit fees of City of Palm Desert for a 2,500 square foot home with 400 square foot
garage would increase from $25, 082 to $ 29,791 as shown in the table for a 35-unit subdivision.)
Background
In April of 2003, the City Council contracted with Zucker Systems to conduct a comprehensive
cost -of -services study (a nexus study) based on the FY2002-2003 budget. The result of this
effort was the adoption of the City's first full -cost based fee schedule and an ongoing
mechanism to assess the cost of City services and to adjust fees accordingly. Since the
adoption of this nexus study, Council adopted the first update of the study based on the
FY2004-2005 actual cost by Resolution 06-164 on December 14, 2006. The second update of
the study based on FY 2005-2006 actual cost was approved by Resolution 07-80 on December
13, 2007 but has never been implemented due to the downturn in the housing economy. The
City Council has been very generous to the Builders in the past years.
The proposed fee study was based on FY2009-2010 expenditures and it was being distributed
to the appropriate City departments for several reviews. During the reviews, staff was asked to
review the fees and identify (1) any fees imposed for services that are no longer provided; (2)
any services the department provides for which a fee is not currently imposed; (3) any fees that
cannot be adjusted based on FY 2009-2010 actual expenditures. In a final discussion, staff took
into consideration the following in evaluating and determining the proposed new fees and
adjustments to the existing ones:
• Services and activities appropriate for the development fee structure were identified.
• Eliminated any fees imposed that are no longer provided.
• Set up new and or combined service fees as recommended by departments.
• Overtime -billable rates were established for review and/or inspection outside normal
business hours.
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Staff Report
Adoption of Resolution amending fee schedule
August 25, 2011
Page 4 of 6
Brief Summary of changes for Public Works Planning Building & Safety, and Fire Fees
Public Works Fees
Staff used the average time for various types of permits as a base to calculate the proposed flat
fee. Flat Fee is intended to represent the average cost of processing a specific project. Some
flat fees are adjusted up; others are adjusted down due to the difference of current billable rates,
the average actual time, and the following reasons:
• Subdivisions Entitlement (Tentative Parcel Maps/ Tentative Tracts) and Lot Line
Adjustment fees are consolidated to Planning Fees because they are being collected by
Planning Department.
• An initial trust deposit fee of $2,000 was established for service of Water Quality
Management Plan Check. Any unused portion will be refunded to applicant.
• Faithful Performance Bonds, and Labor and Materials Bond plan check fees were
eliminated.
• Plan Check service fees were eliminated for items such as Residential and Commercial
Driveways, Curbs and Gutters, Excavation, and Residential Driveway Approach,
resulting in a significant decrease in Service Fees.
• Traffic Counts per Day fee, Oversize Load fee, and Valet Parking inspection fee were
eliminated.
• The calculation of Curbs and Gutters Inspection fee was changed from 300 linear feet to
100 linear feet to reflect the actual cost incurred per hour.
• Commercial Driveway inspection fee was less than previous years due to the decrease
of actual inspection time.
• Residential Curb Core / Drain inspection, and Utility Cut inspection services were
provided by Public Works but fees were not previously imposed; staff added these new
items in the proposed fee schedule.
• Fees that cannot be adjusted based on FY2009-2010 actual expenditures were Impact
Fees. Traffic Signalization Impact, Drainage Impact, and Park Impact fees, which will
remain the same based upon current City Ordinance. If Council wishes to make any
future fee adjustments regarding the above impact fees, a nexus study is required in
order to justify any fee increase.
Planning Fees
The majority of Planning projects can not be based on a flat fee because the amount of time
spent for certain planning services could vary significantly from case to case. Flat fees do not
account for the differences in time spent on larger projects versus smaller projects; thus, most of
the planning fees are based on a Trust Deposit Case. The cost of services is reflected through
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Staff Report
Adoption of Resolution amending fee schedule
August 25, 2011
Page 5 of 6
tracking staff time spent on a project and billing against a deposit accordingly. For projects
subject to Trust Deposit Fees, a deposit shall be paid at the time of project or application
submittal, and the City will charge the total cost of City Staff, Consultants, or contract services
and require the applicant to enter into a contract with the City agreeing to pay these costs in
advance of the service being provided. The amounts that showed on the proposed Planning
Fee Schedule for Trust Deposit Cases were the initial deposit amounts. In the event the trust
deposit exceeds the actual costs incurred for a particular application, the City will refund the
surplus. If, conversely, the actual costs exceed the amount on deposit, the City shall notify the
applicant that additional funds are required to replenish the trust deposit. If an applicant fails to
replenish a trust deposit in a timely manner, the City shall suspend all processing of the
application until such time as the applicant remits the required additional funds.
Staff added several new fees for planning services that are currently provided but fees were not
included in the previous Planning Fees Schedule. They are the following:
1) Development Agreement;
2) Combined Applications for Precise Plan, Conditional Use Permit, Tentative Tract Map, and
Tentative Parcel Map;
3) Combined Applications for General Plan Amendment and Change of Zone;
4) Conditional Use Permit Fee for Short -Term Vacation Rental, and
5) Minor Conditional Use Permit Fee.
Building &Safety Fee
The 2008 California Energy Code became effective January 1, 2010. This code includes new
provisions for "Cool Roof Requirements," mechanical ventilation, new swimming pool
requirements, HVAC requirements, plus other changes which even affect reroof permits.
Similarly, the 2010 Green Building Code which adds hundreds of pages of new code became
effective in January 2011. This code is now mandatory, where it had previously been voluntary.
Therefore, the Building Department has been required to provide more detailed plan checking
and inspections due to these numerous building code revisions and additions. In this
comprehensive cost of services study, staff includes the additional estimated time it requires to
plan check and inspect projects involving Accessibility, Energy Codes, and the 2010 California
Green Building Code. It also includes the adopted Mills Act Program fee.
On June 9, 2005 the City Council approved Resolution 05-33A to waive the permit fee for water
heater replacement for a one-year period and began a public awareness program. To promote
the City of Palm Desert's energy saving program and to encourage citizens of Palm Desert to
replace old water heaters with energy -efficient ones, the City of Palm Desert has been waiving
the permit fees during the past six years instead of one year as stated in the original plan.
Similarly, on August 24, 2006 the City Council adopted Resolution 06-117 to waive the permit
fees for a one year period for the installation of photovoltaic solar systems and replacement of
older air conditioning and heating systems with new high -efficiency systems. However, the City
of Palm Desert has been waiving the permit fees since August 2006. This means that the City's
General Fund is essentially underwriting the cost of inspection for a small segment of the
community. In this report, staff recommends that the cost of inspection for HVAC and water
heater replacement be resumed.
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Staff Report
Adoption of Resolution amending fee schedule
August 25, 2011
Page 6 of 6
Fire Fee
The billable hourly rates used in this analysis were given to staff by the Riverside County Fire
Department. The Fire Permit fees are fixed fees and are calculated based on the average actual
time necessary to perform inspection and review services. The Fire Plan Check and Inspection
Fees in this analysis apply to Industrial, Commercial, Multi -Family Application, and
Commercial/Industrial Tenant Improvement only.
Conclusion
The City Council must balance the need to identify additional revenue sources with a continued
tradition of keeping the City's permit process as "developer friendly." Supporting the
comprehensive cost of services study at this time will ensure that a portion of the development
services costs could be offset by the individual applicant and not rely so heavily on the General
Fund and to bring the actual costs of providing services more in line with the respective fees. In
addition, if we do not adjust our fee periodically, then years later when the fees are adjusted the
increase will be substantial, causing more concern.
Fiscal Impact
If the City Council approves the fee amendment based on this comprehensive cost of services
study, the fees for services can recover actual costs to provide the services with the
departments that provide development services.
Based upon the study's result, staff recommends that the City Council adopt Resolution No.
2011- 77 , amending the revised fees for plan check and inspection services provided within
the departments that provide development services.
Submitted By:
l
Paul S. Gibson
Director of Finance / City Treasurer
hn M. Wohlmuth
:y Manager/RDA Executive Director
G:lFinanceftamh OrtegalStaff ReportslDevelopment Fee StudieslSR - fee study 09-10 v5.docx
RESOLUTION NO. 05-33A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, AMENDING RESOLUTION 04-84, AS IT
RELATES TO THE BUILDING AND SAFETY FEE SCHEDULE FOR
WATER HEATER REPLACEMENT PERMIT FEES.
WHEREAS, the City Council of the City of Palm Desert, California, did on July 8,
2004, approve fees for inspection and plan review services within the Development
Services Departments as described on the Cost of Services Study, Volume I and II
conducted by Zucker Systems.
WHEREAS, there are a number of services provided by the City when
processing applications, reviewing plans and providing inspection services for the
development of property in the City that are of primary benefit to the applicant; and
WHEREAS, the cost of providing inspection services for water heater
replacements has recently been reevaluated. In order to encourage residents and
contractors to secure a building permit, the City has determined that is the public best
interest to waive the permit fee_
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF PALM DESERT
DOES HEREBY AMEND THE BUILDING AND SAFETY FEE SCHEDULE AS IT
REPAATES TO WATER HEATER REPLACEMENT PERMITS AS FOLLOWS:
35. Water Heater Replacement Permit
and Inspection Fee Waived for One -Year
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council, held on this 9t" day of June, 2005, by the following vote, to wit:
AYES: BENSON, FERGUSON, KELLY, SPIEGEL, and CRITES
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
BLIMRO A. CRITES, MAYOR
ATTEST:
�i
HE LE D. KL.ASSEN, CITY CLER
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION NO. 06-117
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, AMENDING RESOLUTION 04-84, AS IT
RELATES TO THE BUILDING AND SAFETY FEE SCHEDULE FOR
PHOTOVOLTAIC SOLAR SYSTEMS, AIR CONDITIONING, AND
HEATING PERMITS, AND PLAN CHECK FEES.
WHEREAS, the City Council of the City of Palm Desert, California, did on July 8, 2004,
approve fees for inspection and plan review services within the Development Services
Departments as described on the Cost of Services Study, Volume I and II conducted by
Zucker Systems.
WHEREAS, the City of Palm Desert has embarked on a 5-year program to reduce
energy usage by 30%, and peak demand load by 30%; and
WHEREAS, the City of Palm Desert encourages the installation of energy efficient
photovoltaic solar systems and replacement of old, low efficiency air conditioning and
heating systems with new, high efficiency systems; and
WHEREAS, the reduction in permit and plan check fees for installation of new
photovoltaic solar systems and for replacement of low efficiency air conditioning and
heating systems will benefit property owners in cost savings on the installation of such
systems:
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF PALM DESERT
DOES HEREBY AMEND THE BUILDING AND SAFETY FEE SCHEDULE AS IT
RELATES TO PHOTOVOLTAIC SOLAR SYSTEMS, AIR CONDITIONING AND
HEATING SYSTEM PERMITS, AND PLAN CHECK FEES AS FOLLOWS:
♦ Air conditioning and heating system replacement .......................No Cost
♦ Photovoltaic solar energy systems including plan check fee........ No Cost
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City
Council, held on this 24th day of August, 2006, by the following vote, to wit:
AYES: BENSON, KELLY, SPIEGEL, and FERGUSON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
RACHELLE D. SSEN, CITY CLER
CITY OF PALM DESERT, CALIFORNIA
JIM\ER(54 SON; MAYOR
f
i
MINUTES
REGULAR PALM DESERT CITY COUNCIL MEETING AUGUST 24, 2006
VIII. RESOLUTIONS
A. RESOLUTION NO.06-117 -A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM DESERT, CALIFORNIA, AMENDING RESOLUTION
NO. 04-84 AS IT RELATES TO THE BUILDING AND SAFETY FEE
SCHEDULE FOR PHOTOVOLTAIC SOLAR SYSTEMS, AIR
CONDITIONING, AND HEATING PERMITS, AND PLAN CHECK FEES.
Councilman Spiegel moved to waive further reading and adopt Resolution
No. 06-117. Motion was seconded by Ferguson.
Mayor Pro Tern Kelly suggested making the permit free, since the City was
trying to promote and encourage installation of solar systems and
replacement air conditioning and furnace systems. He said the fee was
already reduced from $523 to $75; the amount of money spent to run the
program and process a permit was very small.
Mr. Conlon and Mr. Hamidzadeh agreed with the idea of a no -charge fee.
Mr. Hamidzadeh added that the nominal fee was proposed to recover some
of the staff time for processing the permit.
i Councilman Spiegel proposed implementing the program for a year to see
how much it actually cost the City.
Mayor Pro Tem Kelly said the fee was already set on a prior study; however,
he agreed to try it for a year.
Councilmember Benson said she was not aware that a permit was required
to install an air conditioner or water heater.
Councilman Spiegel and Mayor Ferguson amended their motion to reflect a no -
charge permit fee for the subject items on a 12-month temporary basis, to be revisited at
the end of that term. Motion carried by a 4-0 vote.
B. RESOLUTION NO.06-118 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE LEVY
OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2005-1
(UNIVERSITY PARK) FOR FISCAL YEAR 2006/07.
Mayor Pro Tern Kelly moved to waive further reading and adopt Resolution
No. 06-118. Motion was seconded by Spiegel and carried by a 4-0 vote.
13
RESOLUTION NO. n6_t 64
A RESOLUTION OF THE CITY COUNCIL OF PALM DESERT, CALIFORNIA, AMENDING
RESOLUTION 04-84 AS IT RELATES TO THE DEVELOPMENT REVIEW AND INSPECTION
SERVICE FEES ADJUSTMENT.
WHEREAS, pursuant to Government Code sections 66016 and 66017, the City of Palm Desert proposes to
adopt the Development Review and Inspection Service Fees Adjustment; and
WHEREAS, Government Code Section 66016 provides that any action by the City approve an increase in
an existing fee or service charge shall be taken by resolution or ordinance; and
WHEREAS, the City Council of the City of Palm Desert, California, did on July 81", 2004, approve the
"Cost of Services Study" (a nexus study that Zucker Systems did) as the City's model and policy for all
future service fees' adjustments; and
WHEREAS, the applicant benefiting from such services should primarily bear their cost so that they can be
delivered in a timely and effective manner; and
WHEREAS, the costs associated with service delivery have risen, and increased requirement by the State
of California have further increased costs. The City of Palm Desert will accordingly adjust the cost of
services based upon Fiscal Year 2004/2005 expenditures and the actual staff times, so that the associated
fees for existing and potential applicants are current and reasonable, and the residents of Palm Desert
continue to receive a high level of quality service.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF PALM DESERT DOES HEREBY
APPROVE THE DEVELOPMENT REVIEW AND INSPECTION SERVICE FEES ADJUSTMENT
AS FOLLOWS:
SECTION 1. The City Council has considered all of the evidence submitted into the administrative
record, which includes, but is not limited to, the Updated Comprehensive Cost of Services Study for
Development Processes Volume I & II prepared by Finance Department of City of Palm Desert.
SECTION 2. In view of all of the evidence, and based on the findings and conclusions contained
herein and in the Updated Comprehensive Cost of Services Study, the City Council hereby resolves as
follows:
That the Updated Comprehensive Cost of Services Study for Development Departments
is hereby adopted and approved, and including the landscape fees with the Public Works
Department.
2. That the amount of each fee established and adopted herein may be modified and updated
periodically by resolution of the City Council pursuant to any applicable law, title or
RESOLUTION NO. 06-164
regulation and / or to conform with the findings set forth in the Study or any subsequent
fee study prepared by or on behalf of the City.
3. That, upon the effective date of this Resolution, the City shall impose the user fees
recommended in the Updated Comprehensive Cost of Services Study as approved herein.
SECTION 3, Effective Date.
In accordance with Government Code Section 66017, the modified fees set forth in this Resolution shall not
take effect until sixty (60) calendar days following the adoption of this Resolution.
SECTION 4. Severability.
The City Council declares that, should any provision, section, paragraph, sentence or word of this
Resolution be rendered or declared invalid by any final court action in a court of competent jurisdiction or
by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words
of this ordinance as hereby adopted shall remain in full force and effect.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on
this 14t1day ofDecembf-?006, by the following vote, to wit:
AYES: BENSON, FERGUSON, FINERTY, SPIECEL, and BELLY
NOES: NONE
ABSENT; NONE
ABSTAIN: NONE
ATTEST:
CH LE . KLAS E , CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION NO. 07 80
A RESOLUTION OF THE CITY COUNCIL OF PALM DESERT,
CALIFORNIA, AMENDING THE DEVELOPMENT SERVICES FEE
SCHEDULE TO REFLECT THE ANNUAL UPDATE BASED ON FY2005-
2006 ACTUAL EXPENDITURES.
WHEREAS, pursuant to Government Code sections 66016 and 66017, the City of Palm
Desert proposes to adopt the Development Review and Inspection Service Fees Annual
Adjustment; and
WHEREAS, California Government Code Section 66016 requires notice to be given and
data made available at specified times prior to the adoption of increases in existing
service fees for use permits and building inspections sometime hereinafter at a public
meeting of this City Council; and
WHEREAS, the City Council of the City of Palm Desert, California, did on July 81n
2004, approve the "Cost of Services Study" (a nexus study that Zucker Systems did) as
the City's model and policy for all future service fees' adjustments; and
WHEREAS, This nexus study set forth a mechanism for ensuring that fees adopted by
the City for Development Services rendered do not exceed the reasonable estimated
cost of providing the services; and
WHEREAS, the applicant benefiting from such services should primarily bear their cost
so that they can be delivered in a timely and effective manner; and
WHEREAS, the costs associated with service delivery have risen, and increased
requirement by the State of California have further increased costs. The City of Palm
Desert will accordingly adjust the cost of services based upon Fiscal Year 200512006
expenditures and the actual staff times, so that the associated fees for existing and
potential applicants are current and reasonable, and the residents of Palm Desert
continue to receive a high level of quality service.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF PALM DESERT DOES
HEREBY APPROVE THE DEVELOPMENT REVIEW AND INSPECTION SERVICE
FEES ANNUAL ADJUSTMENT AS FOLLOWS:
SECTION 1. The City Council has considered all of the evidence submitted into the
administrative record, which includes, but is not limited to, the Comprehensive Cost of
Services Study based on FY 20052006 actual expenditures for Development Processes
Volume I & 11 prepared by Finance Department of City of Palm Desert.
RESOLUTION NO. 07-80
SECTION 2. In view of all of the evidence, and based on the findings and conclusions
contained herein and in the Updated Comprehensive Cost of Services Study, the City
Council hereby resolves as follows:
That the Comprehensive Cost of Services Study based on FY 2005-2006
Actual Expenditures for Development Departments is hereby adopted and
approved,
2. That the amount of each fee established and adopted herein may be
modified and updated periodically, and annually by resolution of the City
Council pursuant to any applicable law, rule or regulation and/or to
conform with the findings set forth in the Study or any subsequent fee
study prepared by or on behalf of the City.
3. That, upon the effective date of this Resolution, the City shall impose the
user fees recommended in the Comprehensive Cost of Services Study as
approved herein.
SECTION 3. Where the City Manager determines that the public interest would
be served by such an agreement, the City Manager is authorized to negotiate and
execute agreements to defer, waive or reduce any Development Service Fees upon an
Applicant for a particular development project, but only if the City Manager determines
upon evidence presented by the Applicant, that the development project will provide a
general benefit to the health, safety, and welfare of the citizens of the City of Palm
Desert, and will not only be of special benefit to an Applicant. Such finding and the
resulting agreement (s) to defer, waive or reduce any Development Service Fees shall
be subject to approval by the City Council,
SECTION 4. Effective Date.
In accordance with Government Code Section 66017, the modified fees set forth in this
Resolution shall not take effect until July 1, 2008, following the adoption of this
Resolution. The City Council reserves the right to have such fees effective at that time
or at such future date as the City Council shall determine.
SECTION 5. Severability.
The City Council declares that, should any provision, section, paragraph, sentence or
word of this Resolution be rendered or declared invalid by any final court action in a
court of competent jurisdiction or by reason of any preemptive legislation, the remaining
provisions, sections, paragraphs, sentences or words of this ordinance as hereby
adopted shall remain in full force and effect.
2
RESOLUTION NO. 07-80
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City
Council, held on this 13th day of December, 2007, by the following vote, to wit:
AYES: FERGUSON, KELLY, SPIEGEL, and BENSON
NOES: NONE
ABSENT: FINERTY
ABSTAIN: NONE
ATTEST:
3
JOAN M. BENSON,-WAYOR
MINUTES
REGULAR PALM DESERT CITY COUNCIL MEETING DECEMBER 13, 2007
something with the policy for all future vehicles purchased, he'd like to know
exactly what that would be.
Mr. Greenwood stated today's proposal to use hybrid was a stop gap
measure, because they are vehicles definitely needed right now. Staff will
push their efforts further by trying Biodiesel and other technologies, trying a
little bit of everything to see what worked and how far the City could go.
Mayor Pro Tern Spiegel stated since it's never been attempted, he thought
it was great to do so.
Councilman Ferguson stated he would like to see the bids and the
specifications on them.
Councilman Ferguson seconded the motion, and it carried by a 4-0 vote, with Finerty
ABSENT.
XVII. PUBLIC HEARINGS
A. ORDINANCE NO. 1145 - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF PALM DESERT AMENDING SPECIFIED CHAPTERS OF
THE CITY MUNICIPAL CODE, TO ADOPT THE 2007 EDITIONS OF THE
CALIFORNIA CODES AND RELATED MODEL CODES WITH SELECTED
APPENDICES AND AMENDMENTS THERETO AND MODIFY SECTION
8.70.010 AND 8.70.040 RELATING TO PROPERTY MAINTENANCE.
Mayor Benson declared the public hearing open and invited testimony in FAVOR of
or OPPOSITION to this matter. With no testimony offered, she declared the public
hearing closed.
Mayor Pro Tem Spiegel moved to waive further reading and adopt Ordinance
No. 1145. Motion was seconded by Ferguson and carried by a 4-0 vote, with Finerty
ABSENT.
Mrs. Gilligan introduced the City's new Building Director, Russell Grance.
She noted he formerly worked in Chino, California, and was a great addition
to the City.
B. REQUEST FOR APPROVAL AND ACCEPTANCE OF THE DEVELOPMENT
REVIEW AND INSPECTION SERVICE FEES ADJUSTMENT AND
APPROVING THE DEVELOPMENT SERVICES FEES FOR SERVICE
TABLES WITHIN THE COMPREHENSIVE COST OF SERVICES STUDY.
Mr. Ortega stated the City adopted a policy requiring it to comply with
regulations and recoup its cost when services were provided. The policy
20
MINUTES
REGULAR PALM DESERT CITY COUNCIL MEETING DECEMBER 13, 2007
required the City to review fees and make adjustments. In this case, the
adjustments will require an increase in fees. He said the City received a
letter from Mr. Fred Bell with the Building Industry Association (BIA)
requesting a delay of the increase for a year.
MR. FRED BELL, Building Industry Association (BIA), stated the BIA had
never requested the City defer fees, at least not while he's been with the BIA
or in the past by his predecessor. He said it was an extraordinary period in
construction, and he had not seen this type of slowdown in the market. The
statistics from the Construction Industry Research Board showed the
numbers were off almost 90% from the peak in 2005. He said the BIA
agreed with the nexus study and had actually signed off on all past studies,
even though there were some philosophical differences on a couple of fees.
This time, the BIA was asking the Council to accept the report and the nexus
and defer enactment of the fee for 12 months. It will allow the market to settle
and give the BIA time to figure out what was happening. He said a number
of builders were trapped in the market slowdown and were trying to work
their way through it. Some builders had maps but had not put anything up
yet; the BIA had people working on this. If the fees are deferred, it will lighten
the load a bit, and at the end of 12 months, the City could move forward. He
said he was available to answer any questions.
Mayor Benson declared the public hearing open and invited testimony in FAVOR of
or OPPOSITION to this matter. With no testimony offered, she declared the public
hearing closed.
Mayor Pro Tern Spiegel stated a year was a long time. He suggested
reviewing the matter in six months and revisit it in July. If things improved
dramatically, the City could make a new list. It things didn't improve, the fees
remained as is.
Mayor Pro Tern Spiegel moved to, waive further reading and adopt Resolution No.
07-80, approving the Development Services fees for service tables within the
Comprehensive Cost of Services Study, as amended to condition its implementation for six
months.
Councilman Ferguson stated there was a critical distinction that Mr. Bell
touched upon, which was important to him. He said Councilmembers were
constantly approached by developers asking for fees to be waived. To his
knowledge, it had never been done, maybe with a rare exception; it was an
unstated policy that everyone understood. He said the BIA was an
association not representing any one developer or development, agreeing
with the new fee schedule, but simply asking the City to make the Resolution
proactive at some specified time in the future, whether it be six months or
twelve months. He said given the economy and where the building industry
21
MINUTES
REGULAR PALM DESERT CITY COUNCIL MEETING DECEMBER 13, 2007
was at, it was not an unreasonable request. He made the distinction for
those wanting the City to waive their fees, saying, "the City did it for the BIA,"
but it wasn't; it was merely delaying the implementation of fee increases.
Councilman Kelly stated he wasn't sure he agreed with continuing this
matter. He recognized the housing market slowed down, but he also felt
there was a lot of overbuilding, and prices were still high. He believed homes
sold for what the market would bear. If a developer built a house that cost
$200,000 to build and could sell for $400,000, he will. He would do the same
thing— sell his home for what the market would bear. He said something had
to happen to make him more comfortable about delaying the fees and that
it would benefit the person purchasing a home.
Mayor Benson stated the fees were for new buildings coming in.
Councilman Kelly said he understood, but houses would still be sold because
that's what they're built for.
Councilman Ferguson stated he would offer an analogy that probably wasn't
perfect, but it resonated with him. Using tourism as an example, he said the
City was known throughout the tourism industry as having the lowest Tourism
Occupancy Tax (T.O.T.) in the Coachella Valley. He said the City could
easily raise the T.O.T. one or two points and no one would bat an eye,
because the City would be commensurate with other cities. The City kept that
option open in case it ever needed the money. Palm Desert was known as
a tourist friendly City, and by the same token, also known as a builder friendly
City. The City worked with developers, their projects, and looked for ways
to make them work. He believed the building industry was currently going
through a tough time, and the amount of money being considered was very
minimal. No doubt the City would lose money that could be extracted, in fact
the City had a Study to support its findings; however, he felt the BIA's request
was not presented as a right they deserved but as a discretionary request.
In keeping with the City's relationship with the builders in the community, he
would support a six- or twelve-month delay.
Mayor Pro Tern Spiegel concurred. He said he drove around the northern
sphere of the City and didn't see a lot going on; not many houses were being
built. He didn't think raising or lowering the fees would help the industry but
thought the City should give them six months. He said big homebuilders lost
money in the past six months, hundreds and thousands of dollars all over the
United States.
Councilman Ferguson seconded the motion.
22
MINUTES
REGULAR PALM DESERT CITY COUNCIL MEETING DECEMBER 13, 2007
Mayor Benson stated she was in favor of six months. She said there were
a lot of programs to help stimulate the economy; she read about them in the
paper every day. Six months will show if anything was working, and if not,
then it will be a clear decision.
Councilman Ferguson requested the motion specify Council will considerthis
matter at the next fiscal year's budget, which took place in six months.
Mayor Benson called for the vote to adopt Resolution No. 07-80, as amended to
condition its implementation for six months as part of the FY 08-09 budget process. Motion
carried on a 4-0 vote, with Finerty ABSENT.
XVIII. REPORTS AND REMARKS
A.
CITY MANAGER
None
B.
CITY ATTORNEY
None
C.
CITY CLERK
None
D.
PUBLIC SAFETY
o Fire Department
Responding to question, Chief Rios explained the City of Cathedral
City purchased a ladder utility truck and Palm Desert was providing
assistance by offering cross -training.
23
RESOLUTION NO. 08-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, AMENDING RESOLUTION 07-80, AS IT
RELATES TO THE BUILDING AND SAFETY FEE SCHEDULE FOR
FUEL CELL PERMIT AND PLAN CHECK FEES.
WHEREAS, the City of Palm Desert has adopted aggressive 5-year energy
savings goals of reducing, citywide, the electrical usage in the amount of 214 million
kilowatt hours and a peak demand load reduction of 49 megawatts by 2011; and
WHEREAS, fuel cell technology cleanly produces electricity and hot water from
natural gas and hydrogen sources; and
WHEREAS, the installation of fuel cells within the City of Palm Desert will benefit
the City's energy goals; and
WHEREAS, in order to encourage residents and contractors to secure a building
permit, the City has determined that it is in the public best interest to waive the permit
and plan check fee.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF PALM DESERT
DOES HEREBY AMEND THE BUILDING AND SAFETY FEE SCHEDULE AS IT
RELATES TO FUEL CELL PERMIT AND PLAN CHECK FEES AS FOLLOWS:
Fuel cell permit and plan check fees Fee waived
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council, held on this 28th day of February, 2008, by the following vote, to wit:
AYES: FERGUSON, FINERTY, BELLY, SPIEGEL, and BENSON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
JEAN M. BE SO, , AYOR
ATTEST:
RA HELLE D. KLASSEN, CITY CLER ',
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION NO. 09-60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT AMENDING RESOLUTION 07-80, AS IT RELATES TO THE
BUILDING AND SAFETY FEE SCHEDULE FOR NATURAL GAS POOL
HEATER REPLACEMENT PERMITS
WHEREAS, the City Council of the City of Palm Desert adopted Resolution 07-78 on
December 13, 2007 enacting policies and programs to meet or beat the target of reducing
harmful global emissions levels to seven (7) percent below 1990 levels by 2012; and
WHEREAS, swimming pools are big energy consumers. Pool owner/ operators spend
billions of dollars annually to heat the nation's pools. Much of this energy is often wasted
and can be saved with proper management. Wasting energy also contributes to our
growing air quality problem; and
WHEREAS, gas appliances have become increasingly more efficient in recent years,
With innovations in hydraulics, heat exchanger technology, forced draft combustion
systems, and pilot -less ignitions, efficiency has almost doubled in recent years. High
efficiency pool heaters are now available that are 89-95% efficient. Squeezing every bit
of useful energy out of fuel burned not only conserves non-renewable resources and
protects the environment, it makes good economic sense:
NOW THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF THE CITY OF PALM
DESERT DOES HEREBY AMEND THE BUILDING AND SAFETY FEE SCHEDULE
AS IT RELATES TO REPLACEMENT OF NATURAL GAS POOL HEATERS AS
FOLLOWS:
Replacement natural gas pool heaters Fee waived
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert,
California at its regular meeting held this 27th day of August 2009, by the following vote,
to wit:
AYES: BENSON, FERGUSON, FINERTY, KELLY, and SPIEGEL
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ROBERT A. SPIE EL, OR
ATTEST:
RESOLUTION NO. 20104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT AMENDING RESOLUTION 07-80, AS IT RELATES TO THE
BUILDING AND SAFETY FEE SCHEDULE FOR POOL PUMP
REPLACEMENT PERMITS
WHEREAS, the City Council of the City of Palm Desert adopted Resolution 07-78 on
December 13, 2007 enacting policies and programs to meet or beat the target of reducing
harmful global emissions levels to seven (7) percent below 1990 levels by 2012; and
WHEREAS, the City of Palm Desert has identified sustainability as one of its goals; and
WHEREAS, energy conservation is a key component to sustainability; and
WHEREAS, swimming pools are big energy consumers. Pool owner/ operators spend
billions of dollars annually to maintain the nation's pools. Much of this energy is often
wasted and can be saved with proper management. Wasting energy also contributes to
our growing air quality problem. It's been determined that variable speed pool pumps
could cut the pool's electric costs by up to 70%; and
NOW THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF THE CITY OF PALM
DESERT DOES HEREBY AMEND THE BUILDING AND SAFETY FEE SCHEDULE
AS IT RELATES TO REPLACEMENT OF POOL PUMPS AS FOLLOWS:
Replacement pool pump - Fee waived
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert,
California at its regular meeting held this 11th day ofFebrua=72010, by the following vote,
to wit:
AYES: BENSON, FERGUSON, KELLY, SPIEGEL, and FINERTY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ClRffY FINE , MAYOR
ATTEST:
• 0-
LEGAL NOTICE
CITY OF PALM DESERT
PUBLIC HEARING RELATIVE TO AMENDMENT OF DEVELOPMENT
SERVICES FEE SCHEDULE TO REFLECT THE UPDATE BASED ON
FISCAL YEAR 2009-2010 ACTUAL EXPENDITURES.
NOTICE IS HEREBY GIVEN that a Public Hearing will be held before the Palm
Desert City Council to consider filing a report, resolution and exhibits on the update of
the Comprehensive Cost of Services Fee Study based on FY 2009-2010 actual
expenditures, Volume I & II to amend the development services fee.
SAID PUBLIC HEARING will be held on Thursday, August 25, 2011, 4:00 p.m. in
the Council Chamber of the Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm
Desert, California. All citizens are invited to present oral or written comments relative to
the proposed development services fee report. Any citizen unable to attend may submit
written comments to the City Clerk prior to the Public Hearing.
Copies of the report may be reviewed at the Civic Center, Monday through Friday
between the hours of 8:00 a.m. and 5:00 p.m.
i
MCI@ p6me�1I__ -«
DATE: July 28, 2011
Martinez, Gloria
From: Moeller, Charlene [CMOELLER@palmspri.gannett.coml
Sent: Thursday, July 28, 2011 5:01 PM
To: Martinez, Gloria
Subject: RE: Legal Notice - Public Hearing 08/25/2011 Amndmnt of Dvlpmnt Svcs Fee Schedule
Ad received and will publish on date(s) requested.
Charlene Moeller I Media Sales Legal Notice Coordinator
The Desert Sun Media Group
750 N. Gene Autry Trail, Palm Springs, CA 92262
t 760.778.4578 1 f 760.778.4731
legalsa,thedesertsun.com I dpwlegals anthedesertsun com
The Coachella Valley's #1 source in News & Advertising!
v��rN.�..mNdcscrlxom IM'ittcr ' facchoo
From: g!n rtinezia)cityofpaimdesert_org fmailto;.gmartinez{a,cityofoalmdesert..a_rg1
Sent: Thursday, July 28, 2011 4:47 PM
To: tds-legals
Cc: nortega Q citofpalm_desert.org
Subject: Legal Notice - Public Hearing 08/25/2011 Amndmnt of Dvlpmnt Svcs Fee Schedule
PLEASE PUBLISH THE FOLLOWING:
NOTICE OF PUBLIC HEARING
Public Hearing Relative to Amendment of Development Services Fee Schedule to Reflect the Update Based
On Fiscal Year 2009/2010 Actual Expenditures.
TWICE IN THE DESERTSUN
Thursday, August 4, 2011
Thursday, August 11, 2011
If you have any questions or require additional information, please call me.
Thank you Charlene!
Records Technician
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, California 92260
(760) 346-0611 Ext. 354
gn.iartiriez_rt ci��f�alrrdesert ��rg
RESOLUTION NO. 2011- 77
A RESOLUTION OF THE CITY COUNCIL OF PALM DESERT, CALIFORNIA, TO
RESCIND RESOLUTION NOS. 05-33A, 06-117, 06-164, 07-80, 08-12, 09-60 AND
2010-6, AND AMEND THE CITY'S DEVELOPMENT REVIEW AND INSPECTION
SERVICES FEE SCHEDULES TO INCORPORATE PROPOSED CHANGES IN FEES
BASED ON THE COMPREHENSIVE COST OF SERVICES STUDY AND TO
REINSTATE PERMIT FEES FOR WATER HEATER AND HVAC INSPECTION
WHEREAS, the City Council of the City of Palm Desert, California, did on July 81h, 2004,
approve the "Cost of Services Study" as the City's model and policy for all future service fees'
adjustments; and
WHEREAS, the City Council previously adopted Resolution Nos. 05-33A, 06-117, 06-164,
07-80, 08-12, 09-60 and 2010-6 amending Resolution No. 04-84 relative to adjustment of various
fees for HVAC, water heater and other inspections; and
WHEREAS, this nexus study set forth a mechanism for ensuring that fees adopted by the
City for Development Services rendered do not exceed the reasonable estimated cost of providing
the services; and
WHEREAS, the costs associated with service delivery have risen, and increased
requirement by the State of California have further increased costs. The City of Palm Desert
accordingly adjust the cost of services based upon Fiscal Year 2009/2010 expenditures and staff
times, so that the associated fees for existing and potential applicants are current and reasonable,
and the residents of Palm Desert continue to receive a high level of quality service.
WHEREAS, California Government Code Section 66016 requires notice to be given and
data made available at specified times prior to the adoption of amending service fees for permits
and building inspections sometime hereinafter at a public meeting of this City Council; and
WHEREAS, all requirements of California law are hereby found to have been complied with
in and for these proceedings;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF PALM
DESERT AS FOLLOWS:
Section 1: Resolution Nos. 05-33A, 06-117, 06-164, 07-80, 08-12, 09-60 and 2010-6 are
hereby rescinded.
Section 2: The Development Fee Schedule for specific services provided to its citizens
by the City of Palm Desert attached as "Exhibit A, B, C, and D" hereto is hereby approved and
adopted.
Section 2: The fee established herein shall become effective immediately.
Section 3: The City clerk shall certify to the adoption of this Resolution.
Resolution No. 2011- 77
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City
Council, held on this _ day of August, 2011, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JEAN BENSON, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
EXHIBIT A
BUILDING AND SAFETY RESOLUTION NO. 2011-77
FEE ANALYSIS
Item
Current Resolution
No. 06-164 Adopted
Fee Based on FY04-05
Actual Cost
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Based on FY
09-10
Proposed Flat Fee
Based on FY 09-10
Proposed Fee Per
Sq. Ft Based on FY
09.10 Actual Cast
The following Plan Check and Inspection Fees included Plumbing, Electrical, and Mechanical Inspection
1. Permit Issuance 96 0.75 6P5 5140 $105
RESIDENTIALDWELLINGS*
2. 1-2,500 sq ft Single Family Dwelling Custom or Tract Model
Plan Check, Architectural ***
$0.45
0.0030
PCM
$168
$0.50
Plan Check Structural
$0.20
0.0013
PCM
$168
$0.22
Inspection ***
$1.10
0.0072
BI
$159
$1.14
3. 1-2,500 sq ft Tract Production Model Revised
Plan Check Architectural ***
$0.23
0.0016
PCM
$168
$0,27
Plan Check, Structural
$0.11
0.0007
PCM
$168
$0.12
Inspection ***
$1.10
0.007
BI
$159
$1.10
4. 1.2,500 sq ft Production Model Unchanged
Plan Check Architectural
$0.20
0.00120
PCM
$168
$0.20
Inspection
$0.99
0.00640
BI
$159
$1.02
5. 2,501sq ft or Larger Custom or Tract Model Single Family Dwelling
Plan Check Architectural ***
$0.35
0.00220
PCM
$168
$0,37
Plan Check Structural
$0.17
0.00109
PCM
$168
$0.18
Inspection ***
$0.77
0,00500
BI
$159
$0.80
6. 2,501 sq ft or Larger Model Production Revised
Plan Check, Architectural ***
$0.23
0.00150
PCM
$168
$0.25
Plan Check, Structural
$0.07
0.00050
PCM
$168
$0.08
Inspection ***
$0.75
0.00500
BI
$159
$0.80
7. 2,501 sq ft or Larger Single Family Production Unchanged
Plan Check, Architectural
$0.20
0.00140
PCM
$168
$0.24
Plan Check Structural
$0.03
0.000SO
PCM
1 $168
$0.08
Inspecton
$0.55
0.00360
BI
$159
$0.57
8. Residential Remodel under 500 sq.fL
Plan Check Architectural
$0.64
0.00SO
BPS
$140
$0.70
Inspection
$0.83
0.0054
111
$159
$0.86
B.5 Residential Remodel over SOO sq.ft
Plan Check, Architectural
$0.57
0,0034
PCM
$168
$0.57
Inspection
$0.55
0.0035
BI
$159
$O.S6
Item
Current Resolution
No. 06-164 Adopted
Fee Based on FY04-05
Actual Cost
HoursPer Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Proposed Flat Fee
Based on FY 09-10
Proposed Fee Per
Sq. FL Based on FY
09-10 Actual Cost
The following Plan Check and Inspection Fees included Plumbing, Electrical, and Mechanical Inspection
9. Residential Alteration per $3,000 value*
Plan Check Architectural $142.00 1 PCM $168 $160
Inspection $136.00 1 BI $159 S159
MULTIPLE FAMILY DWELLINGS
to. Up to 15,000 sq ft Multiple Family -Dwelling
Plan Check Architectural ***
$0.19
1 0.0012
1 PCM
$168
$0.20
Plan Check Structural
$0.09
1 0.0006
1 PCM
$168
$0.10
Inspection ***
$0.35
1 0.0023
1 BI
$159
$0.36
11. 15,001 sq ft and Larger Multiple Family Dwelling
Plan Check Architectural*** $0.16 0.00106 PCM $168 $0.18
Plan Check Structural $R•09 0.00060 PCM $168 $0.10
Inspection *** $0.29 0.00186 BI $159 $0.30
COMMERCIAL/INDUSTRIAL
12. 1.30,000 sq ft Concrete Improved
Plan Check Architectural ***
$0.23
0.0014
PCM
$168
$0.24
Plan Check, Structural
$0.08
0.0005
PCM
$168
$0.08
Inspection ***
$0.25
0.0017
BI
S159
$0.27
Building Safety Fee Analysis
�T EXHIBIT A
BUILDING AND SAFETY RESOLUTION NO. 2011-77
FEE ANALYSIS
Item
Current Resolution
No. D6-364 Adopted
Fee Based on FY04-05
Actual Cost
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Based on FY
09.10
Proposed Fiat Fee
Based on FY 09-10
Proposed Fee Per
Sq. FL Based on FY
09-10 Actual Cost
13. 30,001 sq It and Larger Concrete Improved
Plan Check, Architectural «««
$0.20
0.00123
PCM
1 $168
$0.21
Plan Check, Structural
$0.07
0.00044
PCM
1 $168
$0.07
Inspection ***
$0.20
0.00130
BI
$159
$0.21
14. 1-30,000 sq ft Masonry Improved
Plan Check Architectural ***
$0.24
0.00153
PCM
$166
$0.26
Plan Check, Structural
$0.12
0.00075
PCM
$16B
$0.13
Inspection ***
$0.27
0.00188
BI
$159
$0.30
15. 30,001 sq It and Larger Masonry Improved
Plan Check, Architectural***
$0.22
0.00134
PCM
$168
$0.22
Plan Check, Structural
$0.09
0.00057
PCM
$168
$0.10
Inspection ***
$0.49
0.00154
BI
$159
$0.24
16. 1-30,000 sq It Wood Frame Improved
Plan Check, Architectural ***
$0.20
0.00123
PCM
$16B
$0.21
Plan Check, Structural
$0.10
0.00057
PCM
$168
$0.10
Inspection ***
$0,36
0.00200
BI
$159
$0.32
17. 30,001-50,000 sq It and Larger Wood Frame
Plan Check, Architectural ***
$0.21
0.00133
PCM
$168
$0.27
Plan Check Structural
$0.09
0.00060
PCM
$168
$0.10
Inspection ***
$0.79
0.00185
BI
$159
$0.29
18. 30,001-50,000 sq It Wood Frame Shell (Less %15 Improved Fee)
GARAGESTRUCTURES
19. 1-50,000 sq ft and Larger
Plan Check Architectural *** $0.05 0.202329 PCM $168 $0.06
Plan Check Structural $0.03 0.000249 PCM $168 $0.04
Ins ection *** $0.07 0.000500 BI $1, $0.08
TENANTIMPROVEMENTS
20. 1 - 5,000 sq ft Tenant Improvement
Plan Check Architectural «««
$0.17
0,00110
PCM
$168
$0.18
Plan Check, Structural
$0.06
0.00040
PCM
$168
$0.07
Inspection ***
$0.29
0.00190
BI
$159
$0.30
Item
Current Resolution
No. 06-164 Adopted
Fee Based on FY04-OS
Actual Cost
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Based on FY
09-10
Proposed Flat Fee
Based on FY 09-10
Proposed Fee Per
Sq. Ft. Based on FY
09-10 Actual Cost
The following Plan Check and Inspection Fees included Plumbing, Electrical, and Mechanical Inspection
21. 5000.15,000 sq ft Tenant Improvement
Plan Check Architectural***
$0.14
0.00090
PCM
$168
$0.15
Plan Check Structural
$0.04
0.00030
PCM
$16B
$0.05
Inspection ***
$0.22
0.00147
BI
$159
$0.23
22. 15,001.25,000 sq R Tenant Improvement
Plan Check Architectural **«
$0.13
0.0008
PCM
$168
$0.13
Plan Check Structural
$0.06
0.0004
PCM
$168
$0.07
Inspection ***
$0.21
0.0013
BI
$159
$0.21
23. 25,001.50,000 sq IN and Larger Tenant Improvement
Plan Check Architectural***
$0.11
0.00072
PCM
$168
$0.12
Plan Check Structural
$0.06
0.00040
PCM
$168
$0.07
Inspection ***
$0.18
0.00112
BI
$159
$0.18
Thefollowing Plan Check and or Inspection Fee applies to individualspeci8cpermit.
RE -ROOFING
24. Residential Re -roof
Inspection $138.00 1 BI $159 $159
25- Commercial/Industrial Re -roof
Building Safety Fee Analysis
EXHIBIT A
BUILDING AND SAFETY
FEE ANALYSIS
RESOLUTION NO.2011-77
Current Resolution
Billable Rate
No- 06-164 Adopted
Hours Per Sq
Per Hour
Proposed Fee Per
Fee Based on FY04-05
Ft or Item
Based on FY
Proposed Fiat Fee
Sq. Ft. Based on FY
Item
Actual Cost
Factor
Position
09.10
Based on FY 09-10
09-10 Actual Cost
Inspection
$276.00
2
BI
$159
$318
z6. mcnrmmnmgrixture
Inspection
$138.00
1
BI
$159
$159
27. Plumbing Re -pipe or Repair Residential
Inspection
$138.00
1
BI
$159
$159
28. Plumbing Re -pipe or Repair Commercial
Inspection
$138.00
1
Bl
$159
$159
29. Water Service Replacement
Inspection
$138.00
1
BI
$159
$159
30. Water Heater Each
Inspection
Fee Waived
0.5
BI
$159
$80
31. Gas Pipe Each 50 ft or Fraction Thereof
Inspection
$138.00
1
BI
$159
535IECHANICAL
32. Mechanical Appliances Each Residential
Inspection
$138.00
1
BI
$159
$159
33. Mechanical Appliances Each Commercial/Industrial
Inspection
$276.00
2
BI
$159
$318
34. Mechanical Ducts Each 50 ft or Fraction Thereof
Inspection
$138.00
1
BI
$159
$159
35. Mechanical Outlets or Inlets Each
Inspection
$138.00
1
BI
$159
$159
ECHANICAL
36. HVAC Replacements Residential
Inspection
Fee Waived
1
BI
$159
$159
37. HVAC Replacements Commercial/Industrial
Inspection
Fee Waived
1.5
BI
$159
$239
38. Installation of PV solar system
Inspection
Fee Waived
1
BI
$159
$159
39. Electrical Plug, Switch or Similar Outlet - Five Each or Fraction Thereof
Inspection
$138.00
1
BI
$159
$159
40. Electrical Appliance Each
Inspection
$138.00
1
BI
$159
$159
Current Resolution
Billable Rate
No. 06-164 Adopted
Hours Per Sq
Per Hour
Proposed Fee Per
Fee Based on FY04-05
Ft or Item
Based on FY
Proposed Flat Fee
Sq. Ft. Based on FY
Item
Actual Cost
Factor
Position
09-10
Based on FY 09-10
09-10 Actual Cost
The following Plan Check and or Inspection Fee applies to individuals ecific permit.
41. Motors/Device
Inspection
5138.00
1
BI
$159
$1S9
42. Bus way Each 50 ft or Fraction Thereof
Inspection
$138.00
1
BI
$159
$159
43. Conduit Each 50 ft or Fraction Thereof
Inspection
$138.00
1
BI
$159
$159
44. Electric Service Up to 200 Amps
Inspection
$138
1
BI
$159
$159
45. Electric Service 201-400 Amps
Inspection
$207
1.5
BI
$159
$239
46. Electric Service 401-600 Amps
Inspection
$294.00
2
BI
$159
$318
47. Electric Service Over 600 Amps
Inspection
$294.00
2
BI
$159
$318
Building Safety Fee Analysis
3
EXHIBIT A
BUILDING AND SAFETY RESOLUTION NO. 2011-77
FEE ANALYSIS
Current Resolution
No. 06-164 Adopted
Fee Based on FY04-05
Item Actual Cost
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour Proposed Fee Per
Based on FY Proposed Flat Fee Sq. Ft, Based on FY
09-10 Based on FY O9-10 09-1O Actual Cost
EXTERNALFEES
48. TUMF Fee CVAG Hand Book CVAG Hand Book
49. Local Development Mitigation Fee (LDMF-CVMSHCP) CVAG Hand Book CVAG Hand Book
OTHERITEMS
so. Over Submittal and Two Corrections
Plan Check $283.00 2 PCM $168 $336
51. Inspections after one Inspection
Inspection $138.00 1 BI $159 S159
52. Building Official Variance Consideration
Pion Check $435.00 3 DBS $177 $531
53. Appeals Board Application
Plan Check $726.00 5 DBS $177 $835
54. Parking Lot Re -striping
Plan Check
$425.00
3
PCM
$168
$504
Inspection
$690.00
4
BI
$159
$636
SS. Block / Retaining Wall (Use minimum fee per hour)
Inspection $276.00 1 Bl $159 $159
56. Swimming Pool
Inspection $276.00 2 BI $159 $318
57. Mobile Home Permit Fees
Based on provisions set forth by the California Code of Regulations Title 25.
58. Mills Acts - Restoration, rehabilitation, Presevation, and maintenance of historic property
Application Fiat Fee I New I 1 $318
59. Mills Acts - Restoration, rehabilitation, Presevation, and maintenance of historic property
Contract Initiation- Trust DepositFee (Initial deposit)— New $1,000
60. Fuel Cell Permit and Plan Check Fee
Per Resolution No. 08-12 New Fee Waived
61. Minimum Fee Per Hour
Plan Check
$142.00
1
PCM
$168
$168
Inspection
$138.00
1
BI
$159
$1S9
62. Discretionary Projects Hourly Rate:
DBS = Director of Building & Safety
1
$177
PCM = Plan Check Manager
1
$168
BI = Building Inspector (Blended Rate)
1
$159
BPS = Building Permit Specialist (Blended Rate)
1
$140
FSI = Fire Safety Inspector
1
$113
FSS = Fire Safety Supervisor
1
$125
Note. Additional Services for which a fee has not b,
Trust Deposit Fee reflects the initial amount of del
will be billed against the deposit supplied by the:
additional funding is required. Upon project com
*** Plan Check & Inspection fees reflected ad
RESOLUTION NO. 2011-77
�T EXHIBIT B
COMMUNITY DEVELOPMENT / PLANNING
FEE ANALYSIS
Permit Type
Current Resolution No. 06-164
Adopted Fee Based on FY 04-
05 Actual Cost
Average
Time
Cost per Hour based
on FY 09-10 Actual
Cost
Proposed Flat Fees or Trust
Deposit Based on FY 09-10***
Adjustments (Flat Fee)
$128
$167
Planner (blended rate)
$105
i
1 $138
$138
Clerical Staff (blended rate)
$23
0.25
$117
$29
Appeals (Flat Fee)
$210
2
$138
$276
Building Permits, Exterior Reviews (Flat Fee)
$26
0.25
$138
$35
Certificate Of Use Review (Flat Fee)
$26
0.25
$138
$35
Conditional Use Permits for Short -Term Vacation
Rentals (Flat Fee)
NEW
Flate Fee
$500
Current Resolution No. 06-164
Adopted Fee Based on FY 04-
09 Actual Cost
Average
Time
Cost per Hour based
on FY 09-10 Actual
Cost
Proposed Flat Fees or Trust
Deposit Based on FY 09-10***
Development / Use Permit: (Trust Deposit
Cases)***
Minor Conditional Use Permit ***
NEW
$1,500
Conditional Use Permit ***
$2,915
$2,894
Planner (blended rate)
$1,890
15
$138
$2,070
Clerical Staff (blended rate)
$180
2
$117
$234
Fire Safety Specialist
$85
1
$125
$125
Assistant Engineer
$760
3
$155
$465
Development Agreement ***
NEW
$3,004
City Attorney (blended rate)
8
$260
$2,080
Planner (blended rate)
5
$138
$690
Clerical Staff (blended rate)
2
$117
$234
Precise Plan ***
$2,915
$2,894
Planner (blended rate)
$1,890
15
$138
$2,070
Clerical Staff (blended rate)
$180
2
$117
$234
Fire Safety Specialist
$85
1
$125
$125
Assistant Engineer
$760
3
$155
$465
Parcel Map Waivers (Flat Fee)
$615
$810
Planner (blended rate)
$105
1
$138
$138
Clerical Staff (blended rate)
$45
1
$117
$117
Public Works Senior Engineer
$465
3
$185
$555
Temporary Use Permit (Flat Fee)
$53
$87
Planner (blended rate)
$53
0.5
$138
$69
Clerical Staff blended rate
$0
0.15
$117
$18
Temporary Use Permit, Non-profit Organization
N/A
N/A
Tentative Tract Map ***
$2,915
$3,308
Planner blended rate)
$1,890
16
$138
$2,484
Clerical Staff (blended rate)
$180
2
$117
$234
Fire Safety Specialist
$85
1
$125
$125
Assistant Engineer
$760
3
$155
$465
Tentative Parcel Map (Flat Fee)
$950
$1,203
Planning Fee Analysis
RESOLUTION NO. 2011-77
EXHIBIT B
COMMUNITY DEVELOPMENT /PLANNING
FEE ANALYSIS
Permit Type
Current Resolution No. 06-164
Adopted Fee Based on FY 04-
05 Actual Cost
Average
Time
Cost per Hour based
on FY 09-10 Actual
Cost
Proposed Flat Fees or Trust
Deposit Based on FY 09-10***
Planner (blended rate)
$315
3
$138
$414
Fire Safety Specialist
$170
2
$117
$234
Public Works Senior Engineer
$465
3
$185
$555
Variance ***
$2,363
$2,924
Planner (blended rate)
$1,575
15
$138
$2,070
Clerical Staff (blended rate)
$180
2
$117
$234
Assistant Engineer
$608
4
$155
$620
Change of Zone (C/Z) ***
$1,230
$2,007
Planner (blended rate)
$1,050
12
$138
$1,656
Clerical Staff (blended rate)
$180
3
$117
$351
Combined Applications (PP/CUP TT/TPM) ***
NEW
$4,019
Planner (blended rate)
20
$138
$2,760
Clerical Staff (blended rate)
2
$117
$234
Fire Safety Specialist
2
$125
$250
Assistant Engineer
5
$155
$775
Permit Type
Current Resolution No. 06-164
Adopted Fee Based on FY 04-05
Actual Cost
Average
Time
Cost per Hour based
on FY 09-10 Actual
Cost
Proposed Flat Fees or Trust Deposit
Based on FY 09-10***
Combined Applications with GPA / C/Z ***
NEW
$4,943
Planner (blended rate)
25
$138
$3,450
Clerical Staff (blended rate)
4
$117
$468
Fire Safety Specialist
2
$125
$250
Assistant Engineer
5
$155
$775
Environmental Impact Report (E1R) ***
Consultants cost + 10%
Consultants cost + 10%
Environmental Review
Environmental Assessments
$158
$276
Categorical Exemptions
$0, part of other permits
$0, part of other permits
Negative Declaration
$158
2
$138
$276
General Plan Amendment (GPA) (Flat Fee)
$1,230
$2,007
Planner (blended rate)
$1,050
12
$138
$1,656
Clerical Staff (blended rate)
$180
3
$117
$351
Misc. Architectural Review
Single Family Home Exceptions
$168
$226
Planner (blended rate)
$105
1
$138
$138
Clerical Staff (blended rate)
$66
0.75
$117
$88
Commercial (ARC non public hearing cases)
$353
$531
Planner (blended rate)
$263
3
$138
$414
Clerical Staff (blended rate)
$90
1
$117
$117
Signs / Awnings
Banners
$26
0.25
$138
$35
Signs (OTC)
$75
$98
Planner (blended rate)
$53
0.5
$138
$69
Clerical Staff (blended rate)
$23
0.25
$117
$29
Signs (ARC) / Sign Programs / Monument
$300
$393
Planner (blended rate)
$210
2
$138
$276
Planning Fee Analysis
EEIBIT B
COMMUNITY DEVELOPMENT /PLANNING
FEE ANALYSIS
RESOLUTION NO. 2011-77
Permit Type
Current Resolution No. 06-164
Adopted Fee Based on FY 04-
05 Actual Cost
Average
Time
Cost per Hour based
on FY 09.10 Actual
Cost
Proposed Flat Fees or Trust
Deposit Based on FY 09.10***
Clerical Staff (blended rate)
$90
1
$117
$117
Discretion Projects - Hourly Rate:
Planner (blended rate)
1
$138
Clerical Staff (blended rate)
1
$117
Printing Costs
Freedom Of Information Act Requests
plus copy costs of.15
plus copy costs of .15
Zoning Map
$5
$20
General Plan Map
$15
$50
Zoning Ordinance
$50
$60
General Plan Text
$100
$125
General Plan Draft EIR / Final EIR
$100/$15
$125/$50
General Plan Traffic Study Appendices
$70
$100
Zoning Confirmation Letters
$210
2
$138
$276
Copy Machine
$0.15/page
$0.15/page
— Trust Deposit Fees reflect the initial amount of deposit for a given application. An average hourly rate for Planner, Clerical Staff, Engineer, City Attorney, and Fire Safety
Specialist will be billed against the deposit supplied by the applicant at the time ofsubmittal. Applicant will be notified when initial deposit is near depletion and
additional funding is required. Upon project completion any funds remaining in the deposit will be returned to applicant.
Note: Additional Services for which a fee has not been established slhall be charge at the City's fully burdened hourly rate.
Planning Fee Analysis
RESOLUTION NO. 2011-77
EXHIBIT C
FIRE FEE ANALYSIS
Item
Current Resolution
No. 06-164 Adopted
P
Fee Based on FY04.05
Actual Cost
Hours Per
S Ft or
q
Item
Factor
Position
Billable
Rate Per
Hour
Proposed Fiat Fee
Based on FY 09
10 Riverside
CountyBillable
Rate
Proposed Fee Pee Sq.
Ft. Based on FY 09.
10 Riverside County
Billable Rate
1. Fire Permit Issuance
Plan Check 1 $96 0.7 BPS $144 $101
2. 1-15,000 sq It Multi Family
Plan Check
$0,0211
0.000267
FSS
$125
$0.0334
Inspection
$0.0300
0.000400
FSI
$113
$0.0452
3. 15,001.30,000 sq ft Multi Family
Plan Check
$0.0185
0.0002
FSS
$125
$0.0250
Inspection
$0.0174
0.00023
FSI
SID
$0.0260
4. Up to 30,000 sq It Commercial or Industrial - Improved
Plan Check
$0.0111
0.000131
FSS
$125
$0.0164
Inspection
$0.0083
0.000116
FSI
$113
$0.0131
5. 30,001.70000 and Higher Multi Family
Plan Check
$0.0144
0.000157
FSS
$125
$0.0196
Inspection
$0.0648
0,000357
FSI
$113
$0.0403
6. 1-5,000 sq ft Tenant Improvements
Plan Check
$0.0200
0.0003
FSS
$125
$0.0375
Inspection
$0.0172
0.0002
FSI
$113
$0.0226
7. 5,001-15,000 sq It Tenant Improvements
Plan Check
$0.0123
0.00015
FSS
3125
$0.0188
Inspection
$0.0119
0.0002
FSI
3113
$0.0226
8. 15,001-25,000 sq ft Tenant Improvements
Plan Check
$0.0087
0,000073
FSS
$12S
$0.0091
Inspection
$0.0151
0.000145
FS1
1113
$0.0164
9. 25,001-S0,000 sq ft Tenant Improvements
Plan Check
$0.0059
0.000055
FSS
$125
$0.0069
Inspection
$0.0064
0.000060
1 FSI
3113
$0.0068
10. 1.30,000 sq R Commercial/Industrial Building
Plan Check
$0.0133
0.00012
FSS
$125
$0.0150
Inspection
$0.0107
0.00015
FSI
$113
$0.0170
11. 30,001-80,000 sq ft and Higher Commercial Industrial Building
Plan Check
$0.0068
0,000073
FSS
$125
$0.0091
Inspection
$0.0052
0.000075
FSI
$113
$0.0085
12. Parking Garage
Plan Check
$0.0010
0.000015
FSS
$125
30.0019
Inspection
$72
Z
FSI
$113 11
$226
13. Fire Sprinkler Systems up to 10 Heads
Plan Check
$128
2
FSS
$125
$250
Inspection
$82
2
FSI
3113
$226
14. Fire Sprinkler Systems up to 100 Heads or Fraction Thereof
Plan Check
$170
2
FSS
$125
$250
Inspection
$180
2
FSI
3113
$226
15. Fire Sprinkler Systems 101-299 Heads
Plan Check
$287
3
FSS
$125
S37S
Inspection
$216
3
FSI
$113
$339
16. Fire Sprinkler Systems 300-700 Heads
Plan Check
$581
6
FSS
$125
$750
Inspection
5446
6
FSI
$113
$678
17. Fire Sprinkler Systems over 700 Heads
Plan Check
$719
8
FSS
$125
$1,000
Inspection
$638
9
FSI
$113
$1,017
Item
Current Resolution
No.06.164Adopted
Fee
Hours Per
S Ft or
q
Item
Factor
Position
Billable
Rate Per
Hour
'
Based onFYo9-
SO Riverside
tounry el0able
Rate
�P-posedBFeever9-
FL Based on FY 09-
101tiversidecouaty
Billable Rate
18. Residential Fire Sprinklers
Plan Check
$170
2
FSS
$125
$250
inspection
$144
2
FSI
$113
$226
19. Fire Alarms Tenant Improvements 1-24
Plan Check
$255
3
PSS
$125
$375
Inspection
$144
3
FSI
$113
$339
20. Fire Alarms Tenant Improvements -Over 24
Plan Check
$589
3
FSS
$125
$375
Inspection
$376
4
FSI
$113
$452
21. Fire Alarms - New Systems Under 24 Devices
Plan Check
$260
3
FSS
$1Z5
$375
Inspection
$175
2
FSI
$113
$226
22. Fire Alarms - New System 24.100 Devices
Plan Check $561 6 FSS $125 $750
Fire Fee Analysis
1
EXHIBITC RESOLUTION NO. 2011-77
FIRE FEE ANALYSIS
Item
Current Resolution
No. 06-164 Adopted
Fee Based on FY04-05
Actual Cos[
Hours Per
SgFtor
item
Factor
Position
Billable
Rate Per
Hour
Proposed Flat Fee
Eased on FY 09•
10 Riverside
County Billable
Rate
Proposed Pee Per Sq.
Ft Eased anFY09-
10 Riverside County
Billable Rate
Inspection
$481
6
FSI
$113
1 $678
23, Fire Alarms -Over 100 Devices
Plan Check
$732
8
FSS
$125
$1,000
Inspection
$612
9
FSI
$113
$1,017
24. Stand Pipe Systems
Pion Check
5171
2
FSS
$125
$250
Inspection
1 $I44
2
FSI 1
$113
$226
25. Private Fire Hydrant System
Plan Check
1 $298
3 1
FSS 1
$125
$375
Inspection
$173
2 1
FSI
$113
$226
26. Fire Pump Installation
Plan Check
$660
8 1
FSS
$125
$1,000
Inspection
$720
10
FSI
$113
$1,130
27. Fire Alarm Control/Monitor
Plan Check
$255.00
3
FSS
$125 11
$375
Inspection
$288.00
3
FSI
$113
$339
28. Underground Storage Tank
Plan Check
$340.00
3
FSS
1 $125 11
$375
Inspection
$288.00
3
FSI
$113
$339
29. Above Ground Storage Tank
Plan Check
$340.00
4
FSS
$125
$Soo
Inspection
$288.00
4
FSI
$113
$452
30. Hoods -Su ression
Plan Check
$170.00
1
FSS
$125
$125
Inspection
$108.00
1
E FSI
$113
$113
31. Residential Care Facilities
Plan Check
.$340.00
4
FSS
$125
$500
Inspection
5360.00
S
FSI
$113
$565
32. Tents and Canopies
Plan Check
S85.00
1
FSS
$125
$125
Inspection
$144.00
2
FSI
$113
11 $226
33. Private Schools
Plan Check
$170.00
2
FSS
$125
3250
Inspection
$144.00
2
FSI
$113
$226
34. Special Ins ection
Plan Check
$170.00
2
FSS
1 $125
$250
inspection
$144.00
2
FSI
$113
$226
35. Site Plan -Conditions of Approval
Plan Check
$170.00
2
FSS
$125
$250
inspection
$144.00
2
FSI
$113
$226
36. Fire Works
Plan Check
$17000
1
FSS
$125
$125
Inspection
$144.00
1
FSI
$113
$113
37. Plan Check Submittals Exceeding Ori nal and One Correction
Plan Check
T170.00
2
FSS
$125
$250
Inspection
$72.00
1
FSI
$113
$113
38. Minimum Fee
Plan Check
$85.00
1
FSS
$125
$125
ns ection
,.,Pe
572.00
1
FSI
$113
11 $113
GILLACLG /f/tl G�YGHYIUVIr U�Cll IHI - ��
Nore: Addinonal Services for which a fee has not been eshbli:)ted:h.11 be large .18. City's luny burdened hoary rate.
FSI = Fire Safety Insp-
FSS - Fire Safety Spedalbt
Fire Fee Analysis
2
EXHIBIT D
PUBLIC WORKS
FEE ANALYSIS
RESOLUTION NO. 2011-77
Item
Current Resolution No. 06.164
Adopted Fee Based on FY04-09 Actual
Cost
Hours Per Sq Ft
or Item Factor
Position
Billable Rate
Per Hour
Based on FY 09
10
Proposed Flat Fee Based on FY
09-10 Actual Cost
1. Application Processing Fees
$225
1.8
AE
$155
$279
2. Final Map Per Lot
$898+ 89 Per Lot
$1,253+ $125 Per Lot
Plan Check
$341
2.2 SE $187
$411
Plan Check
$557
4.5 SE $187
$842
1IMPROVEMENTS
Half Streets per Each 1,000 Lineal It ( Under/Over 1,000
3. Lineal ft will be prorated)
$2,987
$3,435
Plan Check
3891
5.75
AE
$15S
$891
Inspection
$2,096
16
PWI
S159
$2,544
Full Streets per Each 1,000 Lineal ft (Under / Over 1,000
4. Lineal ft will be prorated)
$4,170
$4,730
Plan Check
$1,550
10 AE $155
$1,550
Inspection
$2,620
20 PWI $159
$3,180
TRAFFIC
S. Signage, and Striping - Per Project
$1,930
$2,700
Plan Check
$882
6
THE
$185
$1,110
Inspection
$1,048
LC
PWI
$159
$1,590
6. Traffic Signal - Per Intersection
$6,006
$6,940
Plan Check
$1,176
8
THE
$185
$1,480
Inspection
$4,830
35
TSS
$156
$5,460
FItem
Current Resolution No. 06-164
Adopted Fee Based on FY04-05 Actual
I Cost
Hours Per Sq
Ft or Item
Factor
Position
lable Rato
Per Hour
Based on FY 09
10
Proposed Flat Fee Based on FY
09.10 Actual cost
SIG 1 ORDINANCE)
7. Residential per Dwelling Unit
$50
$50
8. Commercial per 1,000 sq It Building Area
$500
$500
9. Industrial per Acre
$500
$500
DRAINAGE
10, Storm Drain Up to 1,000 Lineal ft or Fraction Thereof
$3,648
54,412
Plan Check
$1,290
10 AE $155
$1,S50
Inspection
$2,358
18 PWI $159
$2,862
i ORDINANCE)
11. Drainage South of Whitewater / Acre
$4,000
$4.000
Per City Ordinance
$4,000
$4,000
12, Drainage Between Whitewater and Sand Ridge Line per Acre
$1.500
$1,500
Per City Ordinance
S1,500
$1,500
Drainage Between Ridge Line an Sout 1-10 Freeway per
13. Acre
$1,000
$1.000
Per City Ordinance
EXTERNAL FEES
LDMF-CVMSHCP
14. Hydrology per Acre
$1,000
CVAG Hand Book
$310
31,000
CVAG Hand Book
$3S2
Plan Check
$310
2 CE $176
S352
1S. Single Family
$751
$857
Plan Check
$620
4.5
AE
$155
$698
fnspection
$131
1
PWI
$159
$159
16. Subdivision (1-8 Lots) Tract/ Parcel Map
$2,860
$3,218
Plan Check
$1,550
10.5
AE
$155
$1,628
Inspection
$1,310
10
PWI
$159
$1,590
17. Subdivisions (Over 8 Lots) Tract/ Parcel Map
Plan Check
$1550 +$78 Per Lot Over 8
0.5
AE
$155
$1,628 +$78 Per Lot Over 8
inspection
11310 + $131 Per Lot Over 8
1
PWI
$159
$1,590 + $159 Per Lot Over 8
18. Grading Non -Subdivision Up to 3 Acres P CUP/HDP, Etc.)
$21085
H $2,443
Public Works Fee Analysis
I
'k.
n'r nag4;1�
EXHIBIT D
PUBLIC WORKS
FEE ANALYSIS
RESOLUTION NO. 2011-77
Item
Current Resolution No. 06-164
Adopted Fee Based on FY04-05 Actual
Cost
Hours Per Sq Ft
or Item Factor
Position
Billable Rate
Per Hour
Based on FY 09
10
Proposed Flat Fee Based on FY
09-10 Actual Cost
Plan Check
$775
5.5
AE
$155
$853
Inspection
$1,310
10
PWI
$159
$1,590
19. Grading Non -Subdivision Over 3 Acres (PP/CUP/HDP, Etc.)
Plan Check
$775 + $310 / Acres Over 3
2 AE $155
$853 + $310 / Acres Over 3
Inspection
$1310 + $393 f Acres Over 3 1
3 PWI $159
$1,59U + $477/ Acres Over 3
ENCROACHMENTPERMITS
20. Permit Issuance Fee
S81
S92
Processing bee
$81
0.75 OA $123
$92
21. Residential Improvement:
Curb Core Drain Inspection
NEW
0.5
PWI
$159
$80
Driveway Approach Inspection
$404
1
PWI
$159
$159
Item
Current Resolution No. 06-164
Adopted Fee Based on FY04-05 Actual
Cost
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Based on FY 09
10
Proposed Flat Fee Based on FY
09.10 Actual Cost
Curbs and Gutters 0 to 100 Linear ft (Prorate after 100
22. Linear ft)
$182
$159
Inspection
$182
1 PWI $159
$159
23. Sidewalk 0 to 100 Linear ft (Prorate after 100 Linear R)
$546
$159
Inspection
$546
1 PWI $159
$159
24. Commercial Driveways
$819
$318
Inspection
$819
2 PWI $159
$318
25. Excavation 0 to 100 Linear ft. (Prorate after 100 Linear ft)
$808
$636
Inspection
$806
4 PWI $159
$636
26. Utility Cut 0 to S ft (Prorate after 5 ft)
S1S9
Inspection
NEW
1 PWI $159
$159
27. Pavement ( Overlay / Slurry) - Per Project
$276
$318
Inspection
$276
2 PWI $159
$318
28. Traffic Control - Per Project per day
$131
$159
Inspection
$131
1 PWI $159 $159
HAUL ROUTE WEAR ANDTEAR
29. Commercial, Industrial, Hotels and Similar Buildings
$2persgftGross Building Area orNot toExceed $3,500 perBuilding Permit/Pro%ect
30. Residential Building Permits
$35 per Residential Unit; Accessory Buildings Exempted
31. All Residential Remodeling Building Permits
Exempted
32. Tenant Improvements Commercial/Industrial Buildings and Similar Buildings/Projects
$0.06 persq ft far Building over 10,000 sq ft or a maximum flat
fee of$1,188
LANDSCAPE
on- est enGa an scope mprovemen or enovauans
33, Up to 10,000 sq ft $900 $1.220
Plan Check
$476
4
LS
$158
$632
Inspection
$424
4
Ll
$147
$588
Non- Residential Landscape Improvements or Renovations
34. 10,001-22,000 sq ft
$1,125
$1,525
Plan Check
$595
5
LS
$158
$790
Inspection
$530
5
LI
$147
$735
Non -Residential Landscape Improvements or Renovations
3S, Over 22,000 sgft
$2,025
$2,745
Plan Check
$1,071
9
LS
$158
$1,422
Inspection
$954
9
LI
$147
$1.323
Tree Removal, Plant Removal or Pruning (based on hourly
36. rate)
Public Works Fee Analysis
EXHIBIT D
PUBLIC WORKS
FEE ANALYSIS RESOLUTION NO. 2011-77
Item
Current Resolution No.06-164
Adopted Fee Based on FY04.05 Actual
Cost
Hours Per Sq Ft
or Item Factor
Position
Per Hotu•
Based on FY
10
Proposed Flat Fee Based on FY
09-10 Actual Cost
Inspection one hour
NEW
1
LI
$147
$147
Inspection 7Wo hours
$212
2
LI
$147
$294
Inspection Three hours
NEW
3
LI
$147
$441
37. Residential Tracts Per Unit (Single - Family Home)
$389
$531
Plan Check
$183
1.5
LS
$158
$237
Inspection
$206
2
LI
$147
$294
38. Residential Tract Models Per Unit
$727
$763
Plan Check
$446
2.5 LS $158
$395
Inspection
OTHER
39. PMJ0
$281
$651
2.5 LI $147
$368
$555
Plan Check
$258
0.5
AE
$155
$78
Inspection
$393
3
PWI
$159
$477
40. SWPP/NPDES Processing
$399
$494
Plan Check
$137
1
CE
$176
$176
Inspection
$262
2
PWI
$159
$318
41, Water Quality Management Plan (WQMP'S)•`
NEW
$2,000
PlanCheck- Trust Deposit Pee(Initial deposit)
NEW
CE
$176
$2,000
Easements Deeds, Right of Way Dedication, Sidewalk
42. Easement, etc.
$323
$468
Plan Check
$323
2.5 SE $187
$468
43. Abandonment's, Right of Way, and Easement Vacations
$1,136
$1,496
Plan Check
$620
4
SE
$187
$748
Plan Check
$516
4
SE
$187
$748
44. City Engineer Variance
$770
$880
Plan Check
$770
5 CE $176
$880
45. Plan Submittals Exceeding Original and Two Corrections
$323
$388
Plan Check
$323
2.5 AE $155
$388
46. Transportation Demand Management (TDM)
Per Ordinance 689
47. Temporary C/O 11
$262
$318
Inspection
$262
2 PWI $159
$318
4& Record Documents
$89
$112
Plan Check
$46
0.3
SE
5187
$56
,. w.. ra, o,.� oe..r....,
ta.a
n v
tin7
trA
49. Revision
An hourly rate shall he charged depending on the number of revisions and the size of the project
1 AE $155
$155
50. Park Impact Fee
Per City Ordinance
"Trust Deposit Fee reflects the initial amount of dcposit for a given application. A billable hourly rate for City Engineer
will be billed against the depositsupDlied by the applicant at the time of submittal. Applicant will be notifled when initial deposit is neardepletion and
additional funding is required. Upon project completion any funds remamingin the deposit will be returned to applicant
Public Works Fee Analysis
3
Comprehensive
Cost of Service Study
Based on
FY2009-2010 Actual Expenditures
Volume I
Palm Desert, California
Annual Updated By
City of Palm Desert
Finance Department
FFA
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
760-341-0611
MAY 2011
Table of Contents
I. INTRODUCTION AND PURPOSE.............................................................. ............... I
A. BACKGROUND AND PURPOSE.......................................................................................... I
B. STATE LAW ON FEES....................................................................................................... I
C. OMB CIRCULAR A-87....................................................................................................2
D. DATA COLLECTION...............................................................................2
E. SUMMARY OF FINDINGS AND COSTS..............................................................................2
II. INDIRECT COST ALLOCATION (EXTERNAL OVERHEAD) ............................4
III. BUILDING AND SAFETY DEPARTMENT..............................................................6
A. OVERVIEW......................................................................................................................6
B. COST ANALYSIS..............................................................................................................6
C. COST OF SERVICE/FEE ANALYSIS.................................................................................10
IV. FIRE FEES.......................................................................................17
A. OVERVIEW....................................................................................................................17
B. UPDATING FEE COSTS...........................................................................20
V. PLANNING FEES........................................................................................................21
A.
COST ANALYSIS............................................................................................................21
B.
FEE ANALYSIS..............................................................................................................25
C.
MAP COSTS...................................................................................................................28
D.
UPDATING FEE COSTS..................................................................................I.................28
VI.
PUBLIC WORKS FEES..............................................................................................29
A.
OVERVIEW....................................................................................................................29
B.
COST ANALYSIS - PUBLIC WORKS ADMINISTRATION........................................29
C.
UPDATING FEES FOR PUBLIC WORKS ADMINISTRATION .....................................33
D.
COST ANALYSIS - PUBLIC WORKS LANDSCAPING.....................................33
E.
FEE ANALYSIS...................................................................................37
F.
SUMMERY OF CHANGES IN PUBLIC WORKS FEE ANALYSIS .........................40
G.
UPDATING FEES................................................................................40
Palm Desert, CA ii
List of Tables
Table 1 Rates Per Billable Hour.................................................................................... 3
Table 2 Palm Desert Costs — Direct, Indirect and Total Line Item Program Costs.......
5
Table 3 Billable Hours Per Employee — Building and Safety Department ...................
6
Table 4 Internal Management Overhead, Building and Safety .....................................
7
Table 5 Supplies, Other Services and Capital Outlay — Building and Safety ................
8
Table 6 "1'otal Building Division Indirect Costs.............................................................
9
Table 7 Building and Safety Dept Employee Costs and Hourly Billable Rates..........
10
"fable 8 Construction Group Base Models — Average Time ........................................
l l
Table 9 Building and Safety Department — Fee Analysis.................................12
Table10 Fire Fees........................................................................................................
18
'Table 11 Billable Hours Per Employee — Planning and Community Development....
21
Table 12 Time Spent on Planning Fee Acts — Planning and Community Dev............
22
'Table 13 Internal Mgmt Overhead — Planning and Community Development...........
22
'fable 14 Supplies, Other Services, Capital Outlay — Planning & Community Dev ...
23
Table 15 Total Planning Division Indirect Costs............................................24
Table 16 Planning and Community Development Billable Rates Per Hour ...............
24
Table 17 Blended Rates for Planners...........................................................................
25
Table 18 Community Development Department — Fee Analysis .........................25
'fable 19 Billable Hours Per Employee — Public Works Administration ....................
29
Table 20 Internal Management Overhead — Public Works Administration ................
30
'Table 21 Supplies, Other Services and Capital Outlay — Public Works ......................
31
'fable 22 Public Works Indirect External Costs...........................................................
32
Table 23 Public Works — Salaries and Hourly Billable Rates .....................................
32
Table 24 Public Works Landscaping — Billable Hours ................................................
33
Table 25 Internal Management Overhead — Public Works Landscaping ....................
34
Table 26 Public Works Landscaping— Services and Supplies ....................................
35
Table 27 Public Works Landscaping — Billable Rates Per Hour .................................
36
Table 28 Public Works — Fee Analysis........................................................................
36
TableA-1 Map Costs.. . ..................................................................... A-2
Table B-1 Building and Safety Department Employee Billable Rates — Excluding
Indirect External Costs............................................................A-4
Table B-2 Building & Safety Division- Fee Analysis Excluding Indirect External
Costs..................................................................................A-5
Table C-1 Planning and Community Development Billable Rates — Excluding Indirect
External Overhead Costs......................................................... A-11
Table C-2 Blended Rates for Planners — Excluding Indirect External Overhead
Costs.................................................................................A-11
Table C-3 Planning and Community Development - Fee Analysis — Excluding
Indirect External Overhead Costs ............................................. A-11
Palm Desert, CA iii
Table D-I Public Works Billable Rates — Excluding Indirect External Overhead
Costs................................................................................A-15
Table D-2 Public Works Landscaping Billable Rates — Excluding Indirect External
Overhead Costs.................................................................A-16
Table D-3 Public Works Fees — Excluding Indirect External Overhead Cost ...A-16
Table E-1 Building & Safety Department Overtime Billable Rates — Including
Indirect External Overhead Costs.......................................................A-20
Table E-2 Planning & Community Department Overtime Billable Rates — Including
Indirect External Overhead Costs......................................................A-21
Table E-3 Public Works Department Overtime Billable Rates — Including Indirect
External Overhead Costs...............................................................A-22
'Fable E-4 Public Works Landscaping Department Overtime Billable Rates —
Including Indirect External Overhead Costs.........................................A-23
Table F-I Code Enforcement Officers' Regular Billable Rate and Overtime Rates
Including Indirect External Overhead and Excluding Indirect Overhead ........A-25
Table F-2 Maintenance Workers' Regular Billable Rate and Overtime Rates
Including Indirect External Overhead and Excluding Indirect Overhead ........... A-26
Table F-3 Parks' Regular Billable Rate and Overtime Rates Including Indirect
External Overhead and Excluding Indirect Overhead Cost ..........................A-28
List of Appendices
Appendix A —Material Costs for G1S Maps...............................................................A-1
Appendix B—Building & Safety Department Fees Excluding Indirect External
Costs..................................................................................................... A-3
Appendix C—Planning & Community Development Fees Excluding Indirect
ExternalCosts.................................................................................... A-10
Appendix D—Public Works Fees Excluding Indirect External Costs ......................A-14
Appendix E- Overtime Billable Rates for Building & Safety, Planning & Community,
and Public Works Department Including Indirect External Cost.....................A-19
Palm Desert, CA iv
Appendix F - Code Enforcement Officers, Maintenance Workers, and Parks' Regular
Billable Rates and Overtime Billable Rates - Both Including and Excluding Indirect
ExternalCosts...............................................................................A-24
Palm Desert, CA
I. INTRODUCTION AND PURPOSE
A. BACKGROUND AND PURPOSE
This report summarizes a comprehensive analysis completed for the City of Palm Desert,
California to determine the cost of providing user requested services by specific City
departments including Planning, Public Works Engineering, Fire, and Building & Safety.
This study is the updated version of the fee study that was done by former Consultant,
"Zucker Systems, on April 2003. The study has two parts:
■ An analysis of total City Indirect Costs by line programs on a citywide basis,
Volume 11.
■ Calculation of cost of service by fee categories for Building, Fire, Planning and
Public Works functions as related to private development activities, Volume I.
B. STATE LAW ON FEES
Fees are regulated by State of California law. That law states in part:
"Notwithstanding any other provisions of law, when a local agency charges fees for
building plan check, inspections, and permits, those fees shall not exceed the estimated
reasonable costs of providing the service for which the fee is charged unless a question
regarding the amount of the fee charged in excess of the reasonable amount of providing
services or materials is submitted to, and approved by a popular vote of two-thirds of
those electors voting on the issue. " (Government Code 66014),
The law goes on to require a public hearing before the City Council in order to consider
any change in fees.
The Attorney General issued an opinion on fees in 1993. In the Attorney General opinion
No. 92-506, the following opinions were rendered:
"A local agency is prohibited from charging building permit and similar fees, which
exceed the reasonable, estimated costs of providing the services rendered unless the
amounts of the fees are approved by the electorate. "
"A local agency may not charge building permit and similar fees based on the Uniform
Building Code (UBC) valuation tables, which are in excess of the estimated reasonable
costs of providing the fees unless the amounts of the fees are approved by the electorate. "
11' a local agency charges building permit and similar fees based on the UBC, valuation
tables without supporting evidence regarding the relationship between the fees and
services rendered, such fees are invalid to the extent of exceeding reasonable costs of
providing the services rendered.
Palm Desert, CA
Reasonable costs mean employee salaries and benefits, services and supplies, overhead as
well as costs for support functions such as Human Resources, Information Systems, etc.,
that are utilized to support the department delivering the direct services.
C. OMB CIRCULAR A-87
The Indirect Cost Allocation approach used in this study does not specify which charges
can be used for programs subject to the Federal Office of Management and Budget,
Circular A-87. The way the Indirect Cost Allocation Model being constructed is
relatively easy for the City to adjust the model and arrive at A-87 figures.
D. DATA COLLECTION
Much of the analysis in this study was based on actual cost and staff estimated time spent
on permit activities.
E. SUMMARY OF FINDINGS AND COSTS
We prepared two separate cost analyses. One includes our calculations of full cost
including Indirect External cost from all City departments that support the fee functions.
These costs are calculated and shown in the main body of this report. The method used to
calculate Indirect External costs is described in Volume IL The second cost analysis
excluded the Indirect External costs. These costs are shown in Appendix B, C and D and
are also shown in the tables below.
Overtime billable rates are calculated by using one and one-half time of the salaries
expenditures plus one time of fringe benefits, material & supplies, internal management
overhead, and indirect external costs. The overtime -hourly rate will be charged for any
review or inspection outside normal business hours. Overtime -billable rates are shown in
Appendix E.
Table 1 indicates the employee rates per billable hour with and without the Indirect
External cost and Overtime billable rates with Indirect External cost.
Palm Desert, CA 2
Table 1
Rates Per Billable Hour
Position
FY 09-10 Rate
Including Indirect
External Costs
FY 09-10 Rate
Excluding Indirect
External Costs
FY 09-10 Overtime
Billable Rate
Building Department
Director of Building & Safe
$177
$131
N/A
Plan Check Manager
$168
$119
N/A
Building Inspector blended rate
$159
$110
$193
Building Permit Specialist blended rate
$140
$93
$169
Building &Safety Technician
$144
$94
$173
Office Assistant & Admin. Secretary Blended rate
$130
$84
$155
Fire Department
Fire Safety Inspector
$113
N/A
N/A
Fire Safety Supervisor
$125
N/A
N/A
Planning and Community Development Department
Planning Director
$173
$129
N/A
Principal Planner
$148
$104
$182
Assistant Planner
$131
$86
$158
Assistant Planner
$121
$77
$146
Planner blended rate
$138
$94
$169
Administrative Secretary
$129
$81
$156
Senior Office Assistant
$106
$59
$124
Adm. Sect & Sr. Office Asst. blended rate
$117
$70
$140
Parks Facilities Manager
$155
$103
$185
Parks Inspector
$141
$88
$163
Code Compliance Officer blended rate
$134
$93
$161
Public Works Department
Director Of Public Works
$219
$196
N/A
City Engineer
$176
$154
$228
Transportation Engineer
$185
$161
$239
Senior Engineer/City Surveyor
$187
$163
$242
Project Administrator
$180
$156
$231
Associate Enineer
$162
$138
$207
Assistant Engineer
$155
$132
$200
Capital Improvement Pro'ects Technician
$149
$125
$190
Sr. Management Analst
$169
$145
$219
Sr. Management Analst
$166
$142
$215
Management Analst1
$149
$125
$192
Public Works Inspector blended rate
$159
$135
$201
Administrative Secretary
$128
$105
$163
Office Assistant blended rate
$123
$100
$154
Traffic Signal Specialist
$156
$120
$192
Traffic Signal Technician
$13B
$103
$170
En ineerin Technician
$137
$101
$167
Sr. Maintenance Worker blended rate
$12B
$94
$155
Maintenance Worker I & lI blended rate
$120
$83
$142
Equipment Operator 1 & II blended rate
$120
$85
$143
Public Works Landscaping
Landscape Manager
$139
$116
N/A
Landscape Specialist
$158
$139
200
Landscape Inspector I & II blended rate
$147
$127
185
Palm Desert, CA
II. INDIRECT COST ALLOCATION
(EXTERNAL OVERHEAD)
The purpose of the Indirect Cost Allocation analysis is to determine the full Indirect
Costs (External Overhead) for all the City's line programs as well as the Direct Costs for
each line program. A "line" program is a program that delivers direct services to external
customers; for example, Animal Control, Building Permits or Streets. The line programs
are supported by a variety of "staff' programs, for example, the City Council, Finance
and Human Resources. The approach used is to distribute costs of all the staff programs
to the line programs.
To determine the Indirect Costs and the line program cost our former consultant created a
computer Model that is described in Volume II of this study effort. We updated this
model by using FY 2009/2010 actual cost. The Direct, Indirect and total line item
program costs for 36 programs are shown in Table 2 below.
There are two different ways to think about Direct and Indirect costs. Some communities
simply calculate by department or division. Everything within the department or
division's cost is considered Direct and everything outside the department or division's
cost is considered Indirect. For example, using this approach the City Attorney's cost
working on Planning Permits would be considered Indirect.
We decided that the approach described above was not workable for City of Palm Desert
since most departments and divisions are a mixture of Direct and Indirect charges. The
approach we used was to develop a list of line programs and calculate total program costs
across all City functions. Under this approach, expenditure items were entered as Direct
program charges whenever possible. The Indirect cost then became the result of
subtracting the Direct charges from the total program costs. These results in showing
somewhat lower Indirect cost percentages than often found in studies of this kind.
Palm Desert, CA 4
Table 2
Palm Desert Costs - Direct, Indirect and Total Line Item Program Costs
Line Program
2009-2010
Direct Cost
2009-2010
Indirect Cost
% Indirect
Total Program
Cost
Air Quality
$29,353
$1,530
4.95%
$30,883
Animal Control
$254,321
$13,254
4.95%
$267,575
Arbor Da
$1,892
$381
16.75%
$2,273
Art
$325,121
$84,923
20.71%
$410,044
Assessment Districts
$11,637,812
$606,521
4.95%
$12,244,334
Building & Safety Permits
$1,719,673
$606,501
26.07%
$2,326,174
Business License
$212,186
$62,195
22.67%
$274,382
Cable Franchise
$15,435
$4,615
23.02%
$20,050
Capital Improvement Program
$3,772,237
$550,004
12.72%
$4,322,241
Code Enforcement
$817,729
$283,957
25.77%
$1,101,686
Community Promotions
$2,508,106
$292,835
10.45%n
$2,800,941
Earth Da
$0
$0
0.00%
$0
Energy Independence Loan Program
$2,405,752
$125,379
4.95%
$2,531,131
Engineering Permits
$963,534
$297,610
23.60%
$1,261,144
Fa ade Program
$0
$0
0.00%
$0
Fire Services
$9,195,584
$479,241
4.95%
$9,674,825
Golf
$1,438,214
$88,928
5.82%
$1,527,142
Housing
$158,169
$8,243
4.95%
$166,412
Landscaping & Lighting Districts
$48,734
$2,540
4.95%0
$51,274
Library
$318,373
$21,061
6.20%
$339,434
NPDES - Storm Water Permits
$47,592
$2,480
4.95%
$50,072
Outside Agency Funding
$1,095,114
$85,890
7.27%
$1,181,005
Parks
$1,537,147
$163,699
9.62%
$1,700,846
Park View Office Complex
$24,849
$7,284
22.67%
$32,133
Planning - Non Permits
$254,265
$82,024
24.39%
$336,289
Planning Permits
$712,699
$198,115
21.75%0
$910,814
Public Safe
$319,643
$24,280
7.06%
$343,922
Portola Community Center
$83,296
$6,784
7.53%
$90,080
Redevelopment
$1,695,651
$530,320
23.82%
$2,225,971
Rent Control
$62,480
$7,516
10.74%
$69,996
Rideshare
$0
$0
0.00%
$0
Special Districts
$73,308
$21,488
22.67%
$94,795
Special Events
$37,003
$11,063
23.02%u
$48,067
Streets
$5,285,239
$1,370,084
20.59%
$6,655,323
2 X 2
$9,854
$2,946
23.02%u
$12,800
Waste Disposal
$810,302
$97,436
10.73%
$907,738
TOTAL
$47,870,670
$6,141,126
$54,011,796
Palm Desert, CA
III. BUILDING AND SAFETY
DEPARTMENT
A. OVERVIEW
Nim Desert's Building and Safety Department includes all the normal functions
associated with issuing building permits, plan check and inspections.
Our approach is to use the previously tracked time logs for the various building plan
checks and inspections and to establish tees based upon an hourly rate that include direct
and indirect costs. We provide a recommended fee system based on square footage and
combined item fee charges by using actual costs by square feet or individual job. Using
this method, a true estimate that complies with State law can be realized.
The current fee schedule is based on FY2004-2005 actual cost, resulting in low fees that
do not recover costs. In this fee analysis, the Model was updated by using FY2009-2010
actual cost.
B. COST ANALYSIS
Billable Hours
The billable hours for Building and Safety employees are shown in Table 3. Billable
hours are the total hours employees are available to work on the fee categories and
exclude time such as holidays and vacations. The hours range from 1,531 to 1,664.
Table 3
Billable Hours Per Employee — Building and Safety Department
Category
Director
Building Inspectors &
Technician
Permit
Specialists
Clerical
Plan Check
Manager
Total Hours 40 perweek
2,080
2,080
2,080
2,080
2,080
Holidays
-88
-88
-88
-88
-88
Vacations
-98
-98
-110
-125
-224
Sick Leave
-136
-96
-96
-96
-89
Subtotal
1,758
1,798
1,786
1,771
1,679
Training
-44
-76
-44
-44
-85
Break Time
-30
-112
-111
-80
-50
Special Events
-20
-30
0
0
0
Office
0
-49
0
0
0
Total Billable Hour
1,664
1,531
1,631
1,647
1,544
Palm Desert, CA 6
Employee Cost and Internal Management Overhead
The Salary and Fringe Benefit cost for the 12 Building and Safety employees is shown in
"Fable 4. Four of these employees spend part of their time in management, supervision or
support activities. The percentage of time they spend on Overhead is shown on Table 4.
This Overhead results in a cost of $289,108, which is prorated to the Full Time
Equivalent Direct Employees on Table 7. The final cost of retirees are excluded from the
fee study.
Table 4
Internal Management Overhead, Building and Safety
Position
2010 Salary &
Fringe
Overhead
Full Time Equivalent
Direct Employees
Total on Internal
Management
Overhead
Director of Building & Safe
$182,138
95%
0.05
$173,031
Plan Check Manager
$147,820
10%
0.90
$14,782
Building Inspector Il
$137,657
0%
1.00
$0
Building Inspector II
$136,086
0%
1.00
$0
Building Inspector 11
$131,901
0%
1.00
$0
Building Inspector 11
$129,654
0%
1.00
$0
Building Inspector 1
$118,929
0%
1.00
$0
Building Permit Specialist II
$131,123
0%
1.00
$0
Building Permit Specialist 11
$100,437
0%
1.00
$0
Building &Safety Technician
$107,931
0%
1.00
$0
Office Assistant 11
$102,331
20%
0.80
$20,466
Administrative Secretary
$101,037
80%
0.20
$80,829
Building Inspector Manager -Retired*
$66,646
0%
0.00
$0
Senior Building Inspector - Retired*
$40,952
0%
0.00
$0
Senior Building Inspector - Retired*
$39,156
0%
0.00
$0
$1,673,798 9.95
Divided by Full Time Equivalent Direct Employee
$289,108
9.95
$29,056
*The final cost of retired position is excluded from the fee study.
Supplies, Other Services, Capital Outlay
Table 5 shows the actual cost for supplies, other services and capital outlay less State
Law Fees that are not related to fee categories. Consulting Plan check is part of the cost
providing services to applicants and it is included in the remaining total to be prorated
amongst the Full Time Equivalent Direct Employees. Some expenses totaling $2,830
only relate to Inspectors or $566 each. Strong Motion fees are set by State Law and
Palm Desert, CA 7
excluded from the fee study. The remaining total of $73,624 is prorated amongst the Full
Time Equivalent Direct Employees on Table 7.
Table 5
Supplies, Other Services and Capital Outlay — Building and Safety
Code
Description
2010 Actual
Inspectors
State Law Fee
Remainder
Total
21-10
Office Supplies
$810
$0
$0
$810
21.80
1 Small Tools/Equipment
$2,830
100%
$2,830
$0
1 $0
30-10
Prof-Architectural/Eng.
$34,264
$0
$0
$34,264
30-32
Prof -Strong Motion lnst
$6,336
$0
100%
$6,336
$0
30-55
Prof - Other
$2,011
$0
$0
$2,011
30-90
Mileage Reimbursement
$2 380
$0
$0
$2 380
31-15
Conf, Seminars, Workshops
$13,330
$0
$0
$13,330
31-20
Local Meetings
$956
$0
$0
$956
31-25
R M Office Equipment
$427
$0
$0
$427
33-30
Printin Du lication
$9 813
$0
$0
$9,813
36.10
Subscriptions Publications
$2,242
$0
$0
$2,242
36-20
Dues
$1,512
$0
$0
$1,512
36-30
Telephone
$4 401
$0
$0
$4,401
36-50
Postage & Freight
$1 478
$0
$0
$1,478
36-60
Ca - Buildings
$0
$0
$0
$0
40-20
Ca - Office Equipment
$0
$0
$0
$0
40-40
Cap - Machinery & Equipment
$0
$0
$0
$0
40-45
1 Ca - M.chinery & Ec ui ment
$0
$0
$0
$0
TOTAL
$82,790
$2,830
$6,336
$73,624
Divided by Full Time
Divided by Equivalent Direct
Inspectors 5 Employees 9.95
$566 $7 399
Indirect External Costs
The total Indirect External Cost for Building and Safety shown on the Table 2 is
$606,501. However, some direct cost in the Model can be included in Indirect Costs as
shown in Table 6. The total Indirect cost of $753,253 is prorated amongst the Full Time
Equivalent Direct Employees on Table 7.
Palm Desert, CA 8
Table 6
Total Building Division Indirect Costs
Category
Indirect Cost
(A) Indirect from the Model Cost Table
$606,501
City Attorney
$22,159
Legal Special Services
$34,146
Finance
$66,501
Information System
$23,946
(13) Total Direct Costs on Model Cost Table that can be Counted as
$146,752
Subtotal (A) + (B)
$753,253
Divided by Full Time Equivalent Direct Employees
9.95
Total
$75,704
Total Costs and Billable Hour Costs
All the data from the prior analysis is brought together on Table 7. The salaries for all
Building and Safety employees come from Table 4. Table 7 adds the supplies per
employee, and supplies per inspector (Table 5); Internal Management Overhead per
employee (Table 4); and Indirect External Overhead (Table 6). The total cost is then
divided by the billable hours that were calculated on Table 3 to arrive at a billable hourly
rate per employee. A comparable Table B-1 excluding the Indirect External Costs is
shown in Appendix B.
Palm Desert, CA 9
Table 7
Building and Safety Department Employee Costs and Hourly Billable Rates
Position
Full Time
Equivalent
Direct
09-10 Salary
&Fringe
Salary & Fringe
applied to
direct
Services &
Supplies
Supplies,
Inspectors
Indirect
External
Costs
Internal
Management
Overhead
Total Direct
Costs
Billable
Hours
Direct
Billable
Hours
Rate Per
Billable
Hour
$7,399.40
S566
$75^04
$29,056,11
Director ofBulldin &Safe
0-OS
$182,138
$9,107
S37D
$3,785
$1,453
$14,715
1,664
83
$117
Plan Check Mana er
JAC)
$147,820
$133,038
$6,659
$68,133
$26,151
$233`)82
1,544
1390
$168
BuildingInspector 11
1.00
$137657
$137,657
$7,399
$566
$75,704
$29,056
$250,382
1,531
1,531
$164
Buildin Ins ectorll
1.00
$136,086
$136,086
57,399
$566
$75,704
$29,056
$248,811
1,531
1,531
$163
B uilJin Ins ectorll
1.00
$131,901
$131,901
$7,399
$7,399
$566
$566
$75,704
$29,056
$244,626
1 1,531
1 1,531
$160
Building Ins ectorll
1.00
$129,654
$129,654
$75,704
$29,U56
1,531
1,531
$158
Buildin Ins ectorl
1.00
$118,929
$138,929
$7,399
$S66
$75,704
$29,056
1,531
1531
$151
Buildin Perroi[S ecialislll
1.00
$131,123
$131,123
$7,399
$75,704
$29,056
1,631
1,631
$149
Buildin Permi[S ecialis[11
1900
$100,437
$100,437
$7,399
$75,704
$29,056
K$220,091
1,631
1,631
S130
Buildin &Safe Technician
1.00
E707,931
$107,931
$7,399
$75,704
$29,056
1,531
1,531
$144
Office Assistant ll
0.80
$102,33]
$81,865
$5,920
$60,563
$Z3,245
1,647
1,318
$130
Administrative SecreW
0.20
$101,037
$20,207
$1.480
$15.141
$5,811
1,647
329
$129
Iotal
9.95
$1,527,043
$1,237,935
$73,624
$2,830
$753,253
5289,108
,,
Blended rate for Building Permit Specialist 114140
Blended rate for Building Inspectors I & 114159
Blended rate for Admin. Secretary & Office Asst, 3130
C. COST OF SERVICE%FEE ANALYSIS
Data
The data which included in this study reflects additional efforts required to plan check
and inspection of specific projects ultilizing the 2010 Green Building Code, 2008
California Energy code, and the Accessibility codes, based on SB 1608.
Staff used the previous study' time logs plus estimated additional time required for
plan checks and inspections that need to be done in compliance with the above
mention new Building Codes.
Use of Consultants
The Building and Safety Department currently uses one plan check consultant to handle
large projects or others when the workload is excessive. Consultants for plan check are
paid a percentage of fees collected. The cost of consultants is included in the calculation
of the Billable Rate to achieve full cost recovery.
Base Models
The City of Palm Desert has an intensive process for Plan Check and Inspections as
follows:
Palm Desert, CA 10
■ Plan Check Manager reviews all architectural and structural plans for new
construction, tenant improvements, remodeling, electrical, plumbing, mechanical,
and accessibility. The City of Palm Desert has one of the most qualified plan
review staff.
■ Palm Desert inspections are more intense and thorough with more inspection
training and quality control than many other jurisdictions. The benefit is quality
inspections that avoid surprises. The City of Palm Desert has one of the highest
qualities of inspections.
Table 8 shows the base models we used to analyze employee average time for various
types of permits based on information received from staff along with Building Inspectors'
professional observations, judgment, and the inspection time logs. These times are used
as a base to calculate all fees. Base models are average sized structures encountered in
Palm Desert.
Table 8
Construction Group Base Models - Average Time
Base Models
Sq Ft.
Buildine Plan Check
Inspection
Hours
Architectural
Hours
Structural
Hours
Single Family Custom Model
2,500
7.50
3.00
18.0
Single Family Production Model Revised
2,500
4.00
1.80
17.0
Single Family Production Model Unchanged
2,500
3.00
0.00
16,0
Single Family Custom Model over 2500 sq ft.
5,000
11.00
5.00
25.0
Sin le Fami1v Production Over 2500 sq ft.
5,000
7.50
2.50
25.0
Residential Remodel
500
2.30
0.00
2.5
Residential Remodel over 500 sq ft.
1,000
3.40
0.00
3.5
Multifamily Dwelling =< 15000 sq ft.
is,000
18.00
9.00
33.0
Multifamily Dwelling > 15000 sq ft.
25,000
26.50
14.00
46.5
Concrete Commercial Industrial Building
30,OOC
43.00
15.00
46.5
Concrete Commercial Industrial Building
S0,00C
61.50
22.00
63.5
Masonry Commercial Industrial Building
30,OOC
46.00
22.00
56.5
Masonry Commercial Industrial Building
50,00C
66.50
28.00
76.5
Wood Frame Commercial Industrial Building
30,OOC
37.00
17.00
56.5
Wood Frame Commercial Industrial Building
50,00C
66.50
27.00
76.5
Garage Structures
50,OOC
16.00
10.00
24.0
Tenant Improvements
5,000
5.50
2.00
9.5
Tenant Improvements
15,000,
13.00
4.00
22.0
Tenant Improvements
25,00d
20.00
10.00
33.0
Tenant Improvements
50,001
36.00
20.00
56.0
Palm Desert, CA 11
4. COST OF SERVICES/FEES
The suggested fee categories, estimated staff times per permit, full cost per permit and
current fees are shown in Table 9. A similar Table B-2 that excludes Indirect External
cost is shown in Appendix B.
■ Printing and Duplicating City uses fifteen cents per page, which is a Citywide
figure that covers time, equipment and materials.
■ Plan Check and Inspection Fees
Full cost for Plan Check and Inspection is shown by fee category in Table 9.
We also calculate the fees if Indirect External Costs were excluded. This analysis
is shown in Appendix B.
Table 9 Building & Safety Department - Fee Analysis
Item
Current Resolution
No. 06-164 Adopted
Fee Based on F-Y04-OE
Actual Cost
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Based on FY
09-10
Proposed Flat Fee
Based on FY 09.10
Proposed Fee Per
Sq. FL Based on FY
09-10 Actual Cost
The following Plan Check and Inspection Fees Included Plumbing, Electrical and Mechanical Inspection
1. Permit Issuance 1 96 0.75 1 BPS $140 $105
2. 1-2 500 sq it Single Family Dwelling Custom or Tract Model
Plan Check Architectural ***
$0.45
0.0030
PCM
1 $168
$0.50
Plan Check, Structural
$0.20
0.0013
PCM
$168
50.22
Ins ection ***
$1.10
0.0072
BI
$159
$1.14
3. 1-2 500 s ft Tract Production Model Revised
Plan Check, Architectural ***
$0.23
$0.11
0.0016
0.0007
PCM
PCM
$168
$168
$0.27
$0.12
Plan Check Structural
Inspection ***
$1.10
0.007
BI
$159
$1_10
4. 1-2 500 sq ft Production Model Unchanged
Plan Check Architectural
50.20
0.00120
PCM
$168
$0.20
Inspection
50.99
0.00640
BI
$159
$1.02
5. 2,501sq It or Larger Custom or Tract Model Single Family
Dwelling
Plan Check Architectural ***
0.35
0.00220
PCM
168
$0.37
Plan Check Structural
$0.17
0.00109
PCM
$168
$0.18
Inspection ***
$0.77
0.00500
BI
159
$0.80
6. 2,501 sq It or Larger Model Production Revised
Plan Check, Architectural •**
0.23
0.00150
PCM
168
$0.25
Plan Chec'k.Struclurul
$0.07
0.00050
PCM
$168
$0.08
Ins ectlon ***
$0.75
0.00500
BI
$159
$0.80
7. 2,501 Sq It or Larger Single Family Production Unchanged
Plan Check Architectural
$0.20
0.00140
PCM
$168
_
$0.24
Plan Check Structural
$0.03
0.00050
PCM
$160
$0.00
Inspection 1
$0.55
0.00360
BI
159
$0.57
B. Residential Remodel under 500 scift.
Plan Check Architectural
$0.64
0.0050
BPS
$140
$0.7U
Inspection
e.5 Residential Remodel over 500 s .ft.
Plan Check Architectural
$0.57
0.0034
PCM
$168 1
$0.57
Inspection
$0.55
0.0035
BI
$159 1
$0.56
Palm Desert, CA 12
Table 9 Continued
Item
Current Resolution
No. 06d64Adopted
Fee Based on FY04-0
Actual Cost
Hours Per Sq
Ft or Item
Factor
Posinon
Billable Rate Proposed Flat Fee
Per Hour Based on FY 09-10
Proposed Fee Per
Sq. Ft. Based on FY
09-10 Actual Cost
The following Plan Check and Ins ectlonFees included Plumbin& Electrical and Mechanical Inspection
9. Residential Alteration per $3 000 value*
Plan Check Architectural
$142.00
1
PCM
$168
$168
Inspection
$138.00
1
BI
$159
$159
1u. Up to 15,000 sq ft Multiple Family Dwelling
Plan Check Architectural ***
$0.19
0.0012
PCM
$168
$0.20
Plan Check Structural
$0.09
0.0006
PCM
$168
$0.10
Inspection ***
$0.35
0.0023
BI
$159
$0.36
_
it. 15,001 Sq ft and Larger Multiple Family Dwelling
Plan Check, Architectural ***
$0.16
0.00106
PCM
$16B
$0.18
_ Plan Check, Structural
$0.09
0.00060
PCM
$168
$0.10
Inspection ***
$0.29
0.00186
BI
$159
$0.30
12. 1-30 000 sq ft Concrete Improved
Plan Check Architectural ***
_
$0.23
0.0014
PCM
$1611
$0.24
Plan Check Structural
$0.08
0.0005
PCM
$168
$0.00
Inspection ***
$0.25
0.0017
BI
$159
$0.27
13. 30,001 Sq ft and Larger Concrete Improved
Plan Check Architectural ***
$0.20
0.00123
PCM
$168
$0.21
_
Plan Check Structural
$0.07
0.00044
PCM
$168
$0.07
Inspection ***
$0.20
0.00130
BI
$159
$0.21
14. 1-30 000 sq ft Masonry Improved
Plan Check Architectural ***
$0.24
0.00153
PCM
$168
$0.26
Plan Check Structural
$0.12
0.00075
PCM
$168
$0.13
inspection ***
$0.27
0.00188
BI
$159
$0.30
15. 30,001 sq It and Larger Masonry Improved
Plan Check Architectural ***
$0.22
0.00134
PCM
$160
$0.22
Plan Check Structural
$0.09
0.00057
PCM
$168
$0.10
_
Inspection ***
$0.49
0.00154
111
$159
$0.24
to. 1-30 000 Sq ft Wood Frame Improved
Plan Check Architectural ***
$0.20
1 0.00123
PCM
$160
$0.21
_
Plan Check Structural
$0.10
0.00057
PCM
$168
0.10
Inspection ***
$0.36
0.00200
BI
$159
$0.32
17. 30 001-50 000 Sq ft and Larger Wood Frame
Plan Check Architectural ***
$0.21
0.00133
PCM
$168
$0.22
Plan Check Structural
$0.09
0.00060
PCM
$168
$0.10
Inspection ***
$0.29
0.00185
BI
$159
$0.29
Its. 30 001-50 000 sq ft Wood Frame Shell Less %15 Improved Fee
te. 1-50 000 sq ft and Larger
Plan Check Architectural ***
$0.05
0.000329
PCM
168
$0.06
_Plan Check Structural
$0.03
0.000249
PCM
$168
$0.04
Inspection ***
$0.07
0.000500
BI
$159
$0.08
20. 1 - 5,000 sq ft Tenant Improvement
Plan Check, Architectural ***
$0.17
0.00110
PCM
$168
$0.18
Plan Check Structural
$0.06
0.00040
PCM
$168
$0.07
Ins ection ** 1
$0.29
0.00190
BI
159
$0.30
Palm Desert, CA 13
Table 9 Continued
Item
Current Resolution
No. 06-164Adopted
Fee Based on FY04-0
Actual Cast
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Based on FY
09-10
Proposed Flat Fee
Based on"" 09.10
Proposed Fee Per
Sq. Ft. Based on FY
09.10 Actual Cost
The following Plan Check and Inspection Fees included Plumbing Electrical and Mechanical Inspection
zi. 5000-15 000 sq R Tenant Improvement
Plan Check Architectural ***
$0.14
0.00090
_
PCM
$168
$0.15
Plan Check Structural
$0.04
0.00030
PCM
$168
$0.05
Inspection **•
$0.22
0.00147
BI
$159
$0.23
zz. 15 001-25 000 sq ft Tenant Improvement
Plan Check Architectural ***
$0.13
0.00013
_
PCM
$168
$0.13
Plan Check Structural
$0.06
0.0004
PCM
168
$0.07
Ins ection_
$0.21
0.0013
BI
$159
$0.21
--
23. 25 001-50 000 sq ft and Larger Tenant Improvement
Plan Check Architectural ***
$0.11
0.00072
PCM
$168
_ $0.12
Plan Check Structural
$0.06
0.00040
PCM
$168
$0.07
Inspection ***
$0.18
0.00112
BI
$159
$0.18
The following Plan Check and or Inspection Fee applies
to individualspecific permit.
24. Residential Re -roof
Inspection
$138.00
1
61
$159
$159
25. Commercial Industrial Re -roof
Inspection
$276.00
2
BI
159
$318
26. Each Plumbing Fixture
_
Inspection
$138.00
1
B1
$159
$159
27. Plumbing Re -pipe or Repair Residential
Inspection
26. Plumbing tie- i e or Repair Commercial_
$138.00 _ _.
1
BI
$159
$159
-
Inspection
$139.00
1
BI
$159
$159
29. Water Service Replacement
Inspection
$1,49.00
1
BI
159
$159
T_
30. Water Heater Each
_
Inspection
T Fee Waived
I 0 5
BI
I $159
$80
31. Gas Pipe Each 50 it or Fraction Thereof
_
Inspection
$138.00
1
BI
$159
$159
32. Mechanical Appliances Each Residential
Inspection
$13R.00
1
BI
$159
$159
33. Mechanical Appliances Each Commercial Industrial
Inspection
$276.00
2
BI
$159
$318
34. Mechanical Ducts Each 50 ft or Fraction Thereof
_
_
Inspection
$136-00
1
BI
$159
$159
35. Mechanical Dutlets or Inlets Each
Inspection
$138.00
1
BI
$159
$159
36. HVAC Replacements Residential
Inspection
Fee Waived
_
1
BI
$159
$1,59
37. HVAC Replacements Commercial Industrial
Inspection
Fee Waived
1.5
BI
199
239
36. Installation Of PV solar s stem
Inspection
Fee Waived
1
BI
$159
$159
39. Electrical Plug,Switch or Similar Outlet - Five Each or Fraction Thereof
Inspection
$138.00
11
BI
$159
$159
40. Electrical Appliance Each
Inspection
$138.00
1 1
BI
$159
'159
Palm Desert, CA 14
Table 9 Continued
-
Item
Current Resolution
N0.06-164Adopted
Fee Based on FY04-0
Actual Cost
Huurs Per Sq
Ft or Item
Factor
Position
Billable Hate
Per Hour
Based on FY Proposed Flat Fec
09-10 Based on FY 09.10
Proposed Fee Per
Sq. Ft. Based on FY
0940 Actual Cost
The followin Plan Check and or Ins ection Fee applies to Individuals ecinc permit.
41. Motors Device
Inspection 1 $138.00 1 1 1 BI $159 $199
_
42. Bus way Each 50 it or Fraction Thereof
Inspection _ $138.00 1 1 1 BI $159 $159
43. Conduit Each 50 ft or Fraction Thereof
Inspection 1 $138.00 1 1 1 BI $159 $159
44. Electric Service Up to 200 Amps
Inspection $138 1 BI $159 1 $159
45. Electric Service 201-400 Amps
Inspection $207 1.5 1 BI $159 $239
46. Electric Service 401-600 Amps _
Inspection 294.00 2 1 BI $159 1 $318
47. Electric Service Over 600 Amps
Inspection
$294.00 2 BI $159 318
48. TUMF Fee CVAG Hand Book
CVAG Hand Boo
49. Local Development Mitigation Fee LDMF-CVMSHC CVAG Hand Book
CVAG (land Boo
50, Over Submittal and Two Corrections
Plan Check 1 $283.00 1 2 PCM $168 1 $336
51_ Inspections after one Inspection
Inspection _ - $138.00 1 1 BI $159 $159
52, Building Official Variance Consideration
Plan Check 435.00 3 DBS $177 $531
53. Appeals Board Application
Plan Check _ - _ 1 5 LOBS 1 $177 $885
_ _$726.00
54, Parking Lot Re -striping
Plan Check
$425.00
3
PCM
$168
1 $504
Inspection
$690.00
4
BI
$159
1 $636
55. Block Retaining Wall Use minimum fee ver hour
_ Ins ection $276.00 1 BI $159 $159
56. Swimming Pool
Inspection $276.00 2 BI 1 $159 $318
57. Mobile Home Permit Fees
Based on provisions set forth by the California Code off? "ulations Title 25.
58. Mills Acts - Restoration rehabilitation Presevation and maintenance of histuric pr1perty.
Application Flat Fee New $318
59. Mills Acts -Restoration, rehabilitation Presevation and maintenance of historic ro e
Contract Initiation - Trust Deposit Fee Initial de osit * * New $1 000
60. Fuel Cell Permit and Plan Check Fee
Per Resolution No. 08-12 New Fee Waived
61. Minimum Fee Per Hour
Plan Check
$142.00
1
PCM
$168
168
inspection $138.00 1 81 $159 159
62. Discretionary Projects Hourly Rate:
DBS = Director of Building & Safe
1
$177
PCM = Plan Check Manager
1
$168
BI = Building Inspector Blended Rate
1
159
BPS = Building Permit Specialist Blended Rate
1
140
FSI = Fire Safety Inspector
1
113
FSS = Fire Safety Supervisor
1
125
Note Add inonal ]ervices for which a gee has not been established shall be charge tthe Clty's fa Ily hourly rule.
'I'rtst Deposit Fee reflects the ini nal amount of deposit for a given application. A billable hourly rate for Di rector of U olio ng & Safety and/or City Attar ncy
- I be billed against the deposit -pp li ed by the a pp l i cant at th a time o f, ni2t1. AVVIie--will 1e no.lfled when Initial deposit Is neard ePlenon Ind
addinonz l landing sre,.,sc:. upon ralect-up tattoo any funds remaining in the depwtt will be rei -d t.-ppli.ant
.'. Plan Check& Inspection @es reflected additmnal times required for 2010 Green Building Code, 2008 Cal. Energy code and SB 1606,
Palm Desert, CA 15
D. Updating Fees
The various Building fee tables have been given to the City in Excel format. The tables
are interlocked and make the various calculations automatically. Data that must either be
checked for current accuracy or updated is shown in bold type. If any of this data
changes, it must be manually inserted into the tables. The steps are as follows:
1. Check if any of the Billable Hours have changed. Insert any new data and/or new
positions into the table.
2. Update the Salary & Fringe numbers.
3. Check the Total Management Overhead and insert new numbers where appropriate.
4. Insert new dollar amounts for Supplies, Other Services, and Capital Outlay.
5. Insert new dollar amounts for Indirect External Costs.
6. Check the average time numbers for each permit shown and change as appropriate.
7. Manually insert new billable hours.
8. New fees will appear in Table 9.
Palm Desert, CA 16
IV. FIRE FEES
A. OVERVIEW
Fire Prevention Services are provided to the City of Palm Desert by the Cove
Communities section of the Riverside Fire Department. The Cove Communities Fire
Service provides fire protection to the Cities of Rancho Mirage, Palm Desert, and Indian
Wells. This service has their office location in 44400 Town Center Way, Palm Desert.
They provide this service through use of a Fire Chief/Fire Marshal, Fire Safety Specialist
(Plans Examiner), and several Fire Safety Inspectors. They enforce provisions of the
California Fire Code and parts of the California Building Code that are fire
responsibilities as delegated by the State Fire Marshal. All occupancies, other than single-
family dwellings plans, are reviewed by the Fire Department and inspected for fire safety
approval before Certificates of Use and Occupancy can be issued by the City of Palm
Desert.
Cost Recovery
According to the City of Palm Desert's 2009-2010 Detail Report, The City pays the
Riverside County Fire Department $9,195,584 for fire protection service. It is estimated
that 8.82% of this amount is intended to cover fire plan check and inspection services,
resulting in an annual cost of $811,051 to the City. Financial coordination and billing is
administered by financial staff of the City of Indian Wells. According to the City budget
document, the City of Palm Desert is billed 52% of the Cove Communities cost for fire
services.
■ The Billable Rates Per Hour used in this analysis was given to us by Riverside
County Fire Department. The Fire permit fees are fixed fees and are calculated
based on the time necessary to perform an average inspection or review. The
hourly rate for Fire Safety Specialist and Fire Safety Inspector are increased from
$85 & $72 per hour to $125 and $113 per hour according to Riverside County
Fire Department.
The City of Palm Desert is participating in, and approving the budget for the Cove
Communities through service on a Cities coordinating committee. The City
Manager and two Councilpersons participate on this committee. The City of Palm
Desert is the largest of the three Cities. The City Manager actively reviews and
participates in the budget process.
Palm Desert, CA 17
Fire Fees
The full cost recovery for lire fees is show in Table 10. The following Fire Plan Check
and Inspection Fees apply to Industrial, Commercial, Multi -Family Application, and
Commercial / industrial Tenant Improvement only.
Table 10
Fire Fees Analysis
Item
Current Resolution
No. 06-164 Adupted
Fee Based on FY04-0
Actual Cost
Hours Per
q Ft or Iten
Factor
Position
Billable
Rate Per
Hour
Proposed
Flat Fee
Based on
FY 09-10
Proposed Fee Per
Sq. Ft. Based on
09-10 Actual Cost
1. Fire Permit Issuance
Pion Check 1 $96 1 0.7 1 BPS $144 $101
2. 1-15 000 sq It Multi Family
Plan Check
0.0211
0.000267
FSS
125
UA334
Ins ection
$0.0300
0.000400
FSI
$113
$0.0452
3. 15 001-30 000 sq it Multi Family
Plan Check
$0,018S
0.0002
FSS
125
$0.0250
Inspection
$0,0174
0.000Z3
FSI
113
$0.0M0
4. Up to 30,000 Sq it Commercial or Industrial - Improved
Plan Check
S00111
0,000131
FSS
125
0,0164
ins ectionS00083
0.000116
1 FSI
113
.0.0131
S. 30,001-70000 and Higher Multi Family
PlanCheck
$0.0144
0.000157
FSS
12S
__Q0196
Irr [r tioa
$0,0648
0.000357
FSI
$113
$0.0403
6. 1 -5000 sq H Tenant Improvements
Plan Check
0.0200
0.0003
FSS
125
0.0375
Inspection
0.0172
0.0002
FSI
113
0.0226
7. 5 001.15 000 sq It Tenant Improvements
PlanCheck
$0,0123
O.ODU15
FSS
1Z5
0.0168
lns ection
0.0119
U 0002
FSI
113
0.02Z6
B. 15 001-25 000 sq H Tenant Improvements
Plan Check
$0.0067
0.000073
FSS
125
09
ins ection
0.0151
0.000145
FSI
113
0.0164
9. 25 001.50 000 sq tt Tenant Improvements
Plan Check
0.0059
0.000055
FSS
125
0.0069
his ection
0.0064
0.000060
FSI
113
$0.0068
10. 1-30 000 sq it Commercial Industrial Building
Plan Check
$0.0133
0.00012
FSS
$12S
$0.0150
Ins ection
0.0107
0.00015
FSI
113
0.0170
11. 30,001-80,000 sq ft and Higher Commercial Industrial Buildin
Plan Check 0.0088
0.000073
FSS
125
.0 91
Insection 0.0052
0085
12. Parking Garage
Plan Check
$0.0010
0.000015
FSS
125
$0.0019
Ins ection
72
2
FSI
113
226
13. Fire Sprinkler Systems up to 10 Heads
Plan Check
S128
2
FSS
$125
250
Inspection
82
2
FSI
113
226
14. Fire Sprinkler Systems up to 100 Heads or Fraction Thereof
I'lon Check
S170
2
FSS
125
250
Inspection
$180
2
FSI
113
226
15. Fire Sprinkler S stems 101-299 Heads
Plan Check
$287
3
FSS
125
$75
Inspection
216
3
FSI
113
339
16. FireS rinkler Systems 300.700 Heads
Plan Check
561
6
FSS
SIZ5
750
Insrection
446
6
FSI
113
678
17. Fire S rinkler Systems over 7001Ieads
Plan L'heectick _
719
6
FSS
125
1 000
Ins on
638
9
FSI
113
$1,017
Palm Desert, CA 18
Item
Current Resolution
No. 06-164 Adopted
Fee
Hours Per
Sq Fit Ite
Factor
Position
Billable
Rate Per
Hour
Proposed
Flat Fee
Based on
FY 09-10
Proposed Fee Per
Sq. Ft. Based on FY
09-10 Actual Cost
M Residential Fire Sprinklers
Plan Check
S170
2
FSS
112S
2S0
inspection
44
2
FSI
_ 113
226
19. Fire Alarms Tenant Improvements 1-24
Plan Check
$ZS5
_
3
FSS
$125
$375
Inspection
$144
3
FSI
$113
$339
20. Fire Alarms Tenant Im rovements - Over 24
Plan Check
SS89
3
FSS
125
375
Inspection
376
4
FSI
113
452
21. Fire Alarms - New Systems Under 24 Devices
Plan Check
$260
3
FSS
125
375
Ins ection
175
2
FSI
$113
226
22. Fire Alarms - New System 24-100 Devices
Plan Check
$561__.
6
FSS
125
750
Inspection
$481
6
FSI
$113
1 $678
23. Fire Alarms - Over 100 Devices
Plan Check
S732
8
FSS
112S
$1.000
Inspection
$612
9
FSI
113
1 017
24. Stand Pipe Systems
Plan Check
$170
2
FSS
$125
$2,50
Inspection
$144
2
FSI
$113
$2'26
25. Private Fire Hydrant System
Check
$298
3
FSS
_ _$125
375
_Plan
Mstection
173
2
FSI
113
226
26. Fire Pumv Installation '
Plan Check
S680
8
FSS
. 125
1 000
!ns ection
$720
1 10
FSI
1 $113
$1,130
1
27. Fire Alarm Control Monitor
Plan Check
S255.00
3
FSS
125
375
Inspection
188.00
3
FSI
113
339
28. Underground Storage Tank
Plan Check
$340.00
3
FSS
125
375
Inspection
288.00
3
FSI
113
S339
29. Above Ground Storage Tank _
Plan Check
340.00 4
FSS
125
500
Inspection
28B.00 4
FSI
$15,
30. Hoods - Su ression
Plan Check
S170.00
1
FSS
12,
125
Inspection
108.00
1 _
FSI
1R
113
31. Residential Care Facilities
Plan Check
_
$340. 00
4
FSS
$125
500
Inspection
362
5
FSI
113
565
32. Tents and Canopies
Plan Check
S85.00
1
FSS
125
125
his ection
144.00
2
FSI
113
226
33, Private Schools
Plan Check__hSS
125
. ZSD
Ins action
144.00
2
FSI
3
226
34. Special Inspections
PlanCheck__
170.00
Z -�-
FSS
1Z5
25D
Inspection
144.00
2
FSI
113
$ 226
35. Site Plans - Conditions ofApproval
Plan Check S170.00 2 FSS 125 250
_
l naectian
$144.00
Z _
FSI
113
36. Fire Works
Plan Check
S170,00
1
FSS
11251
125
Ins ection
144.0
1
FSI
113
113
37. Plan Check Submittals Exceeding Original and One Correction
Plop Check
1170.00
Z
FSS
$125
.250
Inspection
72.00
7
FSI
113
113
3B. Minimum Fee
PlanCheck
85.00
1
FSS
125
125
ns ection
7Z.00
1
FSI
113
113
BILLABLE RA 7 ES Ph'R HOUR USED IN THIS ANALYSIS WAS GIVEN BY RI VERSI DE COUTNY h7RhUEPAH7 MEN i
Note: Additional Services for which a fee has notheen esrablished shall he charge at the City's fully burdened hourly rate.
FSI = Fire Safeq' IusVector
FSS =Fire Safety Specialist
Palm Desert, CA 19
B. UPDATING FEES
The various Fire fee tables have been given to the City in Excel format. The tables are
interlocked and make the various calculations automatically. Data that must either be
checked for current accuracy or updated is shown in bold type. If any of this data
changes, it must be manually inserted into the tables. The steps are as follows:
1. Check with the Riverside County Fire Department to see if any of the Billable Rates
Per hour have changed. Insert any changes into Table 1.
2. Check- the average time numbers for each permit shown on Table 10 and change as
appropriate.
Palm Desert, CA 20
V. PLANNING FEES
A. COST ANALYSIS
Billable Hours
The billable hours per employee are shown in Table 11. They range from 1,544 to 1,694.
Table 11
Billable Hours Per Employee — Planning and Community Development & Code
Enforcement
Category
Annual Hours
Director&
Principal
Planner
All Other
Staff
Administrativ(
Secretary
Senior Office
Assistant
Senior Code
Compliance
Code
Compliance
Officer
Code
Compliance
Tech
Total Hours (40 hours per
week)
2,08
2,08
2,08
2,08C
2,08
2,08
2,08
Holidays
-88
-88
-88
-88
-8
-80
-80
Vacations
-90
-112
-240
-11.
-12
-12
-12
Sick Leave
-96
-96
-96
-15
-10
-96
-55
Training
0
0
0
0
-4
-44
-80
Break time
-112
-112
-112
-112
-6
-60
-60
Total Billable Houri
1,694
1,672
1,S41
1,60A
1,680
1,68q
1,68
Time Spent on Fees
Staffs in Planning and Community Development spend time on fees but they also spend
time on non -planning fee -related activities such as advance planning, enforcement and
recreation. As such, staff estimated the percent of time spent on planning fee related
activities as shown in Table 12. The amount of time spent on planning fee related
activities ranges from 30% to 80% with an average of 55.33%. Table 16 also shows the
annual salary and fringe benefits for each employee.
Although Code Enforcement staffs are part of Planning and Community Development
division, they spend most of their time on non -planning fee -related activities such as code
violation. As such, their billable rates are calculated separately and shown in Appendix
F.
Palm Desert, CA 21
Table 12
Time Spent on Planning Fee Activities — Planning and Community Development
09 - 10 Salary
& Fringe
Full Time
Equivalent on
Planning Fees
Salary Multiplied
by Planning Fees
%
Director Community Development
$210,431
30.0%
$63,129
Principal Planner
$167,627
70.0%
$117,339
Assistant Planner
$134,833
50.0%
$67,417
Assistant Planner
Administrative Secretary
$119,245
$116,095
80.0%
50.0%
$95,396
$58,047
Senior Office Assistant
$86,396
70.0%
$60,477
Total
$834,628
$461,806
Average %
55.33%
Internal Overhead
The allocations for internal overhead are shown in Table 13. Four employees spend some
time in Department overhead or management functions. The Internal Overhead is used
for Planning Permits, Parks, Redevelopment, and Planning Non -Permits. The
Management Overhead on Planning Fees was calculated by multiplying the percentage of
toll time equivalent spent on planning fees to the percentage of the management overhead
as shown in Table 12. The total of $36,212 was then prorated amongst employees on
Table 15.
Table 13
Internal Management Overhead — Planning and Community Development
Position
09-10 Salary &
Fringe
Total
Management
Overhead
Management Overhead or
Planning Fees
internal
Management
Overhead on
Planning Fees
Director Community
m
Develo eat
$210,431
20.0%
6.00%
$11734
Principal Planner
$167 627
10.0%
7.00%
$1734
AssistantPlanner
$134833
0.0%
0.00%
$0
Assistant Planner
$119 245
0.0%
0.00%
$0
Administrative Secretary$116
Senior Office Assistant
095
$86 396
10.0%
10.00/0
5.00%
7.00%
$5 805
$6 048
$834 628
Total
$36 212
Divided by Full Time Equivalent Direct E
nployee6.50
$6,584
Palm Desert, CA 22
Supplies, Other Services, Capital Outlay
Table 14 shows Planning and Community Development's dollars for Supplies, Other
Services and Capital Outlay. The total general Department overhead is $11,781 excluding
Code Enforcement expenditures.
Table 14
Supplies, Other Services and Capital Outlay — Planning and Community
Development
Services &
Supplies -
Code Enforcement
Planning
%
$
$
Description
Code
2010 Actual
21-10
$2,574
35%
$901
$1,673
Office Supplies
supplies - Photo/Graphic Arts
21-85
$160
$160
Other
21-90
$0
$0
Supplies -
Prof - Lot CleaningService Code Enf.
30-55
$25,027
100%
$25,027
$0
Prof - Tem HelpcityWide
30-36
$0
8,893
$2,223
Prof Other
30-90
$11,116A72
Mileage Reimbursement
31-15
$7.22$5201$114
Conf, Seminars, Worksho s
31-20
$1,8431,06942
Meetin
31-25
$3,2831,642
Local s
R/M Office Equipment
33-30
$0
Printing/Du lication
36-10
$3,973
90%
$3,576
Subscriptions/Publications
36-20
$53'2
36-30
$1,742
30%
$523Filin
Dues
$0
Fees36.40
90%$3,813
hone
36-50
$4,237
Tele
&Frei ht
36-60
$12,517
80%
$10,014
$2,503
Postage
$277
Ca - Office Equipment
40-40
$308
90%
$68,034
$56,253
781
$11,781
TOTAL
Indirect External Costs
The Indirect External Costs for the planning fee related activities is shown on Table 2
under the category of "Planning Permits" and totals $198,115. However, the Indirect
Cost Model shown in Volume II also includes some additional direct cost that can be
included in Indirect Costs as shown in Table 15. The total Indirect cost of S411,041 is
prorated amongst the 5.50 full time equivalent employees.
Palm Desert, CA 23
Table 15 Total Planning Indirect External Costs
Category
Cost
Indirect from the Model Cost Table
$198,115
City Attorney
$44,319
Legal Special Services
$68,292
Information System
$23,946
Community Services -City Clerk
$9,869
Finance
$66,501
Total Direct Costs on Model Cost Table that can be
$212,926
Subtotal
$411,041
Divided by Full Time Equivalent Direct Em to ees
5.50
Total.
$74,735
Salaries and Hourly Billable Rates
All the data from the prior analysis is brought together on Table 16. The Salary and
Fringe, Services and Supplies, Indirect External Costs and Internal Management
Overhead were all prorated to the full-time equivalent direct employees. These costs were
then divided by the direct billable hours to arrive at a billable hourly rate per employee. A
similar Table C-I that excludes the Indirect External Cost is shown in Appendix C.
Code Enforcements' hourly billable rates are shown in Appendix F.
Table 16
Planning and Community Development Billable Rates Per Hour
Salary &
Services &
Indirect
Internal
Full Time
09. 10
Fringe
Supplies -
External
ManagementDirect
Billable
Equivalent
Salary &
Appliedto
Plannin
Cast
Overhead
Total Direc
Billable
Billable
Rate Per
Position
Direct
Fringe
Direct
$2142
$74735
$6584
Costs
Hours
Hours
Hour
Director Community
Develo ment
0.80
$210 431
$168 345
$1 714
$59,788
$5 267
$235 114
1,694
1,355
$173
Principal Planner
0.90
$167,627
$1S0 865
_$1928
$6'/ 2bl
1 $5 926
$225 979
1 694
1 525
$148
Assistant Planner
1.00
$134 833
$134 833
$2 142
$74 735
$6 584
$218 294
1,672
1 672
$131
Assistant Planner
1.00
$119,245
$119 24S
__S2 142
$74 735
$6 584
$202 706
1,672
1,672
$121
Administrative Secretar
0.90
$116 09S
$104 485
$1 928
1672611
$5 926
179,600
1 544
1 390
$129
Senior Office Assistant
0.9D
$86 396
$77 756
$1 928
$67 261
$S 926
$152 871
1 607
1446
$]06
Total
5.50
$834628
$755 S30
_$11781
$411,0411
$36212
$121456
131euded clorical rate forAdministrative Secretary and Senior Office Assistant = $117
Palm Desert, CA 24
Blended Hourly Rate
Various planners spend time on permits and it is difficult to record or calculate which
planner works on which permits. As such a blended rate of S138 is used for planners as
shown in Table 17. A similar Table C-2 that excludes the Indirect External Overhead is
shown in Appendix C. A blended rate of S117 is also used for the Administrative
Secretary and Senior Office Assistant.
Table 17 Blended Rates for Planners
Position
%Time on
Permits
Staff
Equivalent
Billable Rate Included
Indirect Cost
Allocation
Director Community
Development
30%
0.30
$173
$52
Principal Planner
70%
0.70
$148
$104
Assistant Planner
50%
0.50
$131
$65
Assistant Planner
1 80%
0.80
$121
$97
2.30
Total
$318
Divided by Employees
2.30
Blended Rate
$138
B. FEE ANALYSIS
TABLE 18
COMMUNITY DEVELOPMENT DEPAKTMENT - FEE ANALYSIS
Permit Type
Current Resolution No. 06
164 Adopted Fee Based or
FY 04-05 Actual Cost
Average
Time
Cost per Hour
based on FY 09-1
Actual Cost
Proposed Flat Fees or
Trust Deposit Based o
Fy 09-10***
Adjustments Flat Fee
$128
$167
Planner blended rate
$105
1
$138
$138
Clerical Staff blended rate
$23
0.25
$117
$29
Appeals Flat Fee
$210
2
$138
$276
Building Permits, Exterior Reviews Flat Fee
$26
0.25
$138
$35
Certificate Of Use Review Flat Fee
$26
0.25
$138
$35
ermits for Short -Term
�V(acation Rentals Flat Fee
NEW
Flate Fee
$500
Palm Desert, CA 25
TABLE 18 CONTINUED
Current Resolution No. 06-
164 Adopted Fee Based on
FY 04.05 Actual Cast
Average
Time
Cost per Hour
based on FY 09-10
Actual Cost '
Proposed Flat Fees or
Trust Deposit Based on
FYD9-10***
Development / Use Permit: (Trust Deposit
Cases)***
Minor Conditional Use Permit ***
NEW
$1,500
Conditional Use Permit ***
$2,915
$2,894
Planner blended rate
$1,890
15
$138
$2,070
Clerical Staff blended rate
$180
2
$117
$234
Fire Safety Specialist
$85
1
$125
$125
Assistant Engineer
$760
3
$155
$465
Development Agreement ***
NEW
$3,004
City Attorney blended rate
8
$260
$2,080
Planner (blended rate)
5
$138
$690
Clerical Staff blended rate
2
$117
$234
Precise Plan ***
$2,915
$2,894
Planner blended rate
$1,B90
15
$138
$2,070
Clerical Staff blended rate
$180
2
$117
$234
Fire Safety Specialist
$85
1
$125
$125
Assistant Engineer
$760
3
$155
$465
Parcel Map Waivers (Flat Fee)
$615
$810
Planner blended rate
$105
1
$13B
$138
Clerical Staff blended rate
$45
1
$117
$117
Public Works Senior Engineer
$465
3
$I85
$555
Ternpoiary Use Permit Flat Fee
$53
$87
Planner blended rate
$53
0.5
$138
$69
Clerical Staff blended rate
$0
0.15
$117
$1 B
Temporary Use Permit, Non-profit Organization
N/A
N/A
Tentative Tract Ma ***
$2,915
$3,308
Planner blended rate
S1,890
18
$138
$2,484
Staff blended rate
$180
2
$117
$234
_Clerical
Fire Safety Specialist
$85
1
$125
$125
Assistant Engineer
$760
3
$155
$465
Tentative Parcel Ma Flat Fee
$950
$1,203
Planner (blended rate)
$315
3
$138
S414
Fire Safely Specialist
$170
2
$117
$234
Public Works Senior Engineer
$465
3
$185
$555
Variance ***
$2,363
$2,924
Planner blended rate
$1,575
15
$138
$2,070
Clerical Staff blended rate
$180
2
$117
$234
Assistant Engineer
$608
4
$155
$620
Change ofZone C Z *'
$1,230
$2,U07
Planner Chlended rate
$1,050
12
$138
$1,656
Clerical Staff blended rate
$180
3
$117
$351
Combined Applications (PP/CLIP/TT/TPM) ***
NEW
$4,019
Planner blended rate
20
$138
$2,760
Staff (blended rate)
2
$117
$234
_Clerical
Fire Safety Specialist
_
2
$125
$250
Assistant Engineer
5
$155
$775
Palm Desert, CA 26
TABLE 18 CONTINUED
Permit Type
Current Resolution No.:06.164
Adopted Fee Based onFY04.05
Actual Cost
Average
Time
Cost per Hour. based
onFY09-10Actual
Cost
Proposed Flat Fees or
Trust Deposit Based onFY
09.10***
Combined Applications with SPA C/Z ***
NEW
$4,943
Planner (blended rate)
25
$138
$3,450
Clerical Staff blended rate
4
1 $117
$468
Fire Saletv Specialist
2
$125
$250
Assistant Engineer
5
$155
$775
Environmental Impact Report EIR ***
Consultants cost+ 10%
Consultants cost + 10%
Environmental Review
Environmental Assessments
$158
$276
Categorical Exemptions
$0, part of other permits
$0, part of other permits
Negative Declaration
$158
2
1 $138
$276
General Plan Amendment (GPA) (Flat Fee
$1,230
$2,007
Planner blended rate
$1,050
12
$138
$1,656
Clerical Staff blended rate
$180
3
$117
$351
Misc. Architectural Review
Single Family Home Exceptions
$168
$226
Planner Cblended rate
$105
1
$138
$138
Clerical Staff blended rate
$68
0.75
$117
$88
Commercial ARC non public hearing cases
$353
$531
Planner blended rate
$263
3
$138
$414
Clerical Staff blended rate
$90
1
$117
$117
Signs Awnings
Banners
$26
0.25
$138
$35
I
Si ins OTC
$75
$98
Planner blended rate)
$53
0.5
0.25
$138
$117
$69
$29
Clerical Staff blended rate
$23
Signs ARC Sign Programs Monument
$300
$393
Planner blended rate
$210
2
$138
$276
Clerical Staff blended rate
$90
1
$117
$117
Discretionary Projects - Hourly Rate:
Planner blended rate
1
$138
Clerical Staff blended rate
1
$117
Printing Costs
Freedom Of Information Act Requests
plus copy costs of.15
plus copy costs of.15
Zoning Map
$5
$20
General Plan Ma
$15
$50
Zoning Ordinance
$50
$60
General Plan Text
$100
$125
General Plan Draft EIR / Final EIR
$100/$15
$125/$50
General Plan Traffic Study Appendices
$70
$100
Zoning Confirmation Letters
$210
2
$138
$276
Copy Machine
$0.15/page
$0.15/page
" Trust Deposit Fees reflect the inirial .vnounr of deposit fora given application. .An average handy rate for Planner, Clerical Soft, Engineer, City Attorney, and Fire Safety
Specialist will be hilted against the depositsupplied by the applicant at the 5me ni'suhmitial. Applicant will be notified when initial deposit is near depletion and
additional landing i s required. Upon pinned mmpleti on any Itin its remaining in the depos i t wit l he rerurned ra applicant_
NoteAdd It, nal Services for which a fee has not been established shall be charge arthe City's folly hardened hnudy rate.
Palm Desert, CA 27
Note: majority of planning fees are trust deposit fees.
Extraordinary services, include, but are not limited to, geological reviews, preparation of
environmental impact reports and other environmental documentation, and special
services by the City Attorney. These arise directly from the particular application and are
not within the scope of service that is routinely provided by the City. This extraordinary
cost of services shall be based on hourly rate of City Planner. In the event such services
required Consultant and City Attorney, the review fees shall be based on full cost of
recovery plus 10% administrative charge.
C. MAP COSTS
One GIS Technician located in the Information System function has salaries and fringe
benefits cost of $1 14,711. This can be divided by billable hours of 1,600 to arrive at an
hourly rate of $71. This excludes any external overhead. The Indirect external overhead
for this function is $155,991 (See the Model spread sheet — Information System, 2nd
Round total) or $31,198 for each of Information System's five employees. If this amount
were added, the GIS "Technicians' cost would be $145,909 and the hourly rate would be
$91. "The GIS Technician estimates his time at 15 minutes per map for a labor cost of
$22.75 per map. This can be added to the map supplies costs shown in Table A-1.
D. UPDATING FEE COSTS
The tables are interlocked and make the various calculations automatically. Data that
must either be checked for current accuracy or updated is shown in bold type. If any of
this data changes, it must be manually inserted into the tables. The steps are as follows:
1. Check to see if any of the Billable Hours have changed. Insert any new data into the
table.
2. Update the Salary & Fringe numbers and check the percentage of time by employee
spent on planning fee activities and insert new numbers where appropriate.
3. Check the Total Management Overhead and insert new numbers where appropriate.
4. Insert new dollar amounts for Supplies, Other Services, and Capital Outlay.
5. Check the average time numbers for each permit shown and change as appropriate.
6. Manually insert new billable hour rates into Table 1.
Palm Desert, CA 28
VI. PUBLIC WORKS FEES
A. OVERVIEW
The Public Works Department includes the following functions:
■ Right-of-way street improvements plan review and inspections.
■ Landscaping improvements plan review and inspection.
■ Right-of-way encroachments to include driveways, curb and gutters, right-of-way
excavations and related plan review and inspections.
■ Grading plan review and inspections.
Our approach has been to establish a reasonable time and establish fees based upon an
hourly rate that includes direct and indirect costs. We suggest fees based on lineal footage
of property frontage for half and full streets, cost by lot for grading, acreage volumes for
landscaping, and flat fees for processes that are Public Works Department
responsibilities. There are also some fees mandated by the County for drainage and land
areas that we have incorporated into the fee schedule.
B. COST ANALYSIS - PUBLIC WORKS ADMINISTRATION
Billable Hours
The billable hours per employee are shown in Table 24. They range from 1,535 to 1,645.
Table 19
Billable Hours Per Employee — Public Works Administration
Category
PW Director &
City Engineer
Engineers,
Inspectors,
Management
Analyst, &
Technician
Clerical
Total Hours (40-Hour Week)
2,080
2,080
2,080
Vacation
-126
-126
-96
Sick Leave
-96
-96
-96
Holidays
-88
-88
-88
External Training
-40
-40
-44
Internal Training
-36
-36
0
Office
-49
-49
-113
Break Time
0
-1101
0
Total Billable Hours
1,645
1,535F1,643
Palm Desert, CA 29
Employee Cost and Internal Management Overhead
The Salary and Fringe Benefit cost for the 17 Public Works Administration employees is
shown in Table 20 (the final cost of retired position is excluded from the fee analysis).
All of these employees spend part of their time in management, supervision or support
activities. The percentage of time they spend on Overhead is shown on Table 20. This
Overhead results in a cost of $792,602, which is prorated to the Full Time Equivalent
Direct Employees on "fable 23.
Table 20
Internal Management Overhead - Public Works Administration
Position
09.10 Salary &
Fringe
Internal
Management
Overhead
Percentage
Full Time
Equivalent
Direct
Internal
Management
Overhead
Director of Public Works
$249,070
50%
0.50
$124,535
City Engineer
$179,653
20%
0.80
$35,931
Transportation Engineer
$173,868
25%
0.75
$43,467
Sr. Engineer / City Surveyor
$176,062
25%
0.75
$44,015
Project Administrator
$165,080
10%
0.90
$16,508
Associate Engineer
$137,576
25%
0.75
$34,394
Assistant En ineer
$127,960
40%
0.60
$51,184
Capital Improvement Projects Technician
$118,182
5%
0.95
$5,909
Sr. Management Analyst
$143,519
40%
0.60
$57,407
Sr. Management Analyst
$149,210
70%
0.30
$104,447
Management Analyst
$118,264
500/0
0.50
$59,132
Public Works Inspector11
$130,585
5%
0.95
$6,529
Public Works Inspector 11
$140,985
10%
0.90
$14,099
Public Works Inspector II
$126,994
5%
0.95
$6,350
Administrative Secretary
$99,223
97%
0.03
$96,247
Senior Office Assistant
$96,675
470%
0.53
$45,437
Office Assistant
$85,475
55%
0.45
$47,011
Senior Public Works Inspector -Retired*
$137,284
0%
0.00
$0
Engineering Technician - Retired*
$113,636
0%
0.00
$0
Associate Trans. Planner - Retired*
$9Z,128
0%
0.00
$0
Engineering Ma iager - Retired*
$190,630
0%
0.00
$0
Total
$2,952,059
Total 11.21
Divided by Full Time Equivalent Direct Employees
-The final cost of Retired Position is not included in the calculation. 1
$792,602
11.21
$70,705
Palm Desert, CA 30
Supplies, Other Services, Capital Outlay - Public Works Administration
Table 21 shows the amount for supplies, other services and capital outlay. The
expenditures for Internal Overhead are $34,797. The expenditures related to Engineering
Permits are 52,112. These amounts are prorated to employees on Table 23.
Table 21
Supplies, Other Services and Capital Outlay — Public Works
Code
Description
2010 Actual
En inee ing Permit
CIP
Services &
Supplies
Overhead
21-10
Office Supplies
$6 662
$0
$0
$6,66
21-00
Small Tools/Equip
$0
$0
$0
$0
21-90
Supplies - Other
$885
$0
$0
$885
30-10
Prof - Architectural En
$31,46
5%
$1,573
72e/
$22,65
$7,23
30-35
Prof -Tem .Hel
$0
$0
$0
$0
30-90
Prof Other
$10,77
50/c
$539
901%
$9,70
$53
31-15
Mileage Reimbursement
$274
$0
$0
$27
31-20
Conference Seminars Workshops
$5 616
$0
$0
$5,61
31-25
Local Meetings
$1281
$0
$0
$1,28
33-30
R M - Office Equip
$3,0001
$0
$0
$3,00
34-20
Rental - Office Equip
$0
$0
$0
$0
I 36-10
Printing/Duplication
$0
$0
$0
$0
36-20
Subscriptions/Publications
$864
$0
$0
$86
36-30
Dues
$310
$0
$0
$310
36-50
Telephone
$2 835
$0
$0
$2,83
36-60
Postage & Freight
$2,5011
$0
$2,50
40-40
GAP - Office Eq ui pment
$0
$0
$0
$0
40-45
Machiner & Equip
$0
$0
$0
$0
Total
$69,26d
$2,112
$32,35
$34,79
Divided by Full Time Equivalent Direct Employ
s 11.21
11.21
$3,10
$18
Indirect External Costs - Public Works Administration (Engineering
Permits)
The Indirect External Costs for Public Works —Engineering Permits shown on Table 2
under Engineering Permits is $297,610. The Indirect Cost Model shown in Volume 11
also includes some additional direct cost that can be included in Indirect Costs as shown
in Table 22. The total Indirect cost of $410,223 is prorated amongst the employees on
Table 23.
Palm Desert, CA 31
Table 22
Public Works Indirect External Costs
Category
Cast
Indirect from the Model Cost Table
$297,610
City Attorney
$11,080
Information System
$17,959
Finance
$66,501
Legal Special Services
$17,073
Total Direct Costs on Model Cost Table that can be Counted as Indirect Costs
$112,613
Subtotal
$410,223
Divided by Full Time Equivalent Direct Employee5
11.21
Totall
$36,594
Salaries and Hourly Billable Rates - Public Works Administration
(Engineering Permits)
The salaries for all seventeen Public Works Administration employees are shown in
"fable 23, which also adds the internal overhead per employee that is calculated on Table
20, the Supplies and Other Services calculated on Table 21 and the Indirect External
costs calculated on Table 22. These costs were then divided by the billable hours that
were calculated on Table 19 to arrive at a billable hourly rate per employee. A similar
Table D-1 which excludes the Indirect External Overhead is shown in Appendix D.
Table 23
Public Works — Salaries and Hourly Billable Rates
asx�ciate en in
0.7
137576
328
$�4�
4
3.029
186.126
A»iunnt En it
27960
77
19 7
4
153-
9
15
Itapllallmoravernent Yroiecls —hnl —
095
S118182
$112273
$2949
$179
$347f.S
$67171
$21733
i 535
14SR
$149
sr. Management Analyst
D.60
$143,519
$86,111 1
$1862 1
$117 1
$71.9S7 r
$42423 1
$152466 1
1S3
921 1
$166
Blended rate for Public Works Inspectors= $159
Blended rate for Office Assistant= $123
Palm Desert, CA 32
C. UPDATING FEES FOR PUBLIC WORKS
ADMINISTRATION
The various Public Works Administration fee tables have been given to the City in Excel
format. The tables are interlocked and make the various calculations automatically. Data
that must either be checked for current accuracy or updated is shown in bold type. If any
of this data changes, it must be manually inserted into the tables. The steps are as follows:
1. Check to see if any of the Billable Hours have changed. Insert any new data into the
table.
2. Update the Salary & Fringe numbers.
3. Check the `total Management Overhead and insert new numbers where appropriate.
4. Insert new dollar amounts for Supplies, Other Services, and Capital Outlay.
5. Insert new dollar amounts for Indirect External Costs.
6. Check the average time numbers for each permit and change as appropriate.
7. Insert new billable rates into Table 1.
D. COST ANALYSIS - PUBLIC WORKS LANDSCAPING
Billable Hours
The billable hours per employee are shown in Table 24, They range from 1,287 to 1,645.
Table 24
Public Works Landscaping — Billable Hours
Category
Landscape
Managers
Landscape
Specialist &
Inspectors
Total Hours 40-1-lour Week
2,080
2,080
Vacation
-126
-128
Sick Leave
-96
-96
Holidays
-88
-88
External Training
-40
-20
Internal Training
-36
-36
Office
-49
-315
Break Time
0
-110
Total Billable Hours
1,6451
1,287
Palm Desert, CA 33
Employee Cost and Internal Management Overhead
The Salary and Fringe Benefit cost for the seven Public Works Landscape employees is
shown in Table 25. All of these employees spend part or all of their time in management,
supervision or support activities. The percent of this time spent on Overhead is also
shown on Table 25. This Overhead results in a cost of $129,628, which is prorated to the
Full Time Equivalent Direct Employees on Table 27.
Table 25
Internal Management Overhead — Public Works Landscaping
Position
Salary & Fringe
Overhead
Full Time Equivalent
Direct Employees
Total on Internal
Management Overhead
Landscape Manager
$ 163,111
35%
0.65
$57,089
Landscape Specialist
$ 137,874
15%
0.85
$20,681
Landscape Inspector 11
$ 140,306
20%
0.80
$28,061
Landscape Inspector 11
$ 121,711
5%
0.95
$6,086
Landscape Inspector 1
$ 131,956
5%
0.95
$6,598
Landscape Inspector 1
$ 129,319
5%
0.95
$6,466
Landscape Inspector I
$ 92,947
5%
0.95
$4,647
$917,223 1 6.10
Divided by Full Time Equivalent Direct Employees
$129,628
1 6.10
$21,250
Supplies, Other Services, Capital Outlay - Public Works
Landscaping
Table 26 shows the amount for Supplies, Other Services and Capital Outlay. Expenses
for Arbor Day, Earth Day, and Citywide Landscape Maintenance are shown along with
the remainder for Internal Overhead. The remainder overhead of $9,773 is also prorated
amongst employees on Table 27.
Palm Desert, CA 34
Table 26
Public Works Landscaping — Services and Supplies
Code
Description
2010 Actual
Arbor Day
Earth Day
Maintenance
Internal
Overhead
21-80
Small Tools/Equip
$0
$0
$0
$0
$0
21-90
Supplies - Other
$1421
$0
$D
$0
$1421
30-91
Prof - Services Landscape
$13 853
$0
$D
1000/
$13,853
$0
31-15
Mileage Reimbursement
$1,201
$0
$0
$0
$1,201
31-25
Conferences Seminars Worksh
s $4,143
$0
$0
$0
$4,143
31-20
Local Meetings
$505
$0
$0
$0
$505
33.20
R M - Services Landscape
$0
$0
$0
$0
$0
33-70
R M - Medians Landscaping
$52II 074
$0
$0
100%
$528,074
$0
35-10
Utilities - Water
$124230
$0
s0
100%
$124,23
$0
35.14
Utilities - Electric
$13 425
$0
s0
100%
$13,425
$0
36-10
Printing
$0
$0
1 so
$0
36-20
Subscriptions
$0
$0
1 s0
$0
36-30
Dues
$1898
$0
$0
$1,898
36-50
Telephone
$605
$0
$0
$0
$605
39-05
Arbor Da
$1,892
100%
$1,892
$0
$0
$0
39-15
1 Water conservation
$50,500
$0
$0
100%
$50,500
$0
39-05
1 CAP - Office Equipment
$0
$0
$0
$0
Total
$741747
s1,892
$0
$730,082
$9,773
Divided by Em2loveel b.lU
$1,602
Indirect External Cost
Indirect External Overhead cost for Public Works Landscaping is $263,530 as shown on
the Model spread sheet in Volume II under Total Indirect. This amount is prorated
amongst employees on Table 27.
Salaries and Hourly Billable Rates - Public Works Landscaping
The salaries for all seven Public Works Landscaping employees are shown in Table 27,
which also adds the internal overhead per employee that was calculated on Table 25, the
supplies, and other services calculated on Table 26 and the Indirect External costs. These
costs were then divided by the billable hours that were calculated on Table 24 to arrive at
a billable hourly rate per employee in Table 27. A similar Table D-1, which excludes the
Indirect External Overhead, is shown in Appendix D.
Palm Desert, CA 35
Table 27
Public Works Landscaping - Billable Rates Per Hour
Position
Full Time
Equivalent
Direct
09-10
Salary &
Fringe
Salary &
Fringe
Applied to
Direct
Services &
Supplies
Overhead
(Table 31)
Indirect
External
Overhead
Internal
Management
Overhead
Total
Direct
Costs
Billable
Hours
Direct
Billable
Hours
Billable
Rate Per
Hour
$1,602
$43,2DZ
$21,25D
Landscape Manager
0.65
$ 163.111
$106,022
$1,041
$28,081
$13,8131
$148,957
1,645
1,069
$139
Landscape Specialist
0.85
$ 137,874
$117,193
$1,362
$36,721
S18,053
$173,339
1,287
1 1,094
$158
Landscape inspector 11
080
5 140306
S112,244
$1,282
$34,561
$17,000
$165,088
1,287
1,030
$160
Landscupeluspea-11
0.95
$ 121,711
$115,625
$1,522
$41,042
$20,188
$178,377
1,287
3,223
$1,16
Landscape lnspuctar l
0.95
$ 131,956
$125,358
$1,522
S41,042
$2Q
$188,110
1,287
1,223
$154
Landscape Inspector l
095
S 129,319
$122,853
$1,522
$41,D42
$20,188
$185,605
1,287
1,223
$152
LmJacapc Inspector 1
0.95
S 92,947
$88,299
$1'522
$41,042
$20,188
$151,051
1,287
1,223
$124
Tate)
6.10
$917,223
$787,595
$9,773
$263,530
$129,628
$1,12526
Blended rate for Landscape Inspector I & II = $147
E. FEE ANALYSIS
The full cost for Public Works and Landscaping fees are shown on Table 28. The fees
which excluded Indirect External Overhead costs are shown on a Table D-3 in
Appendix D.
Table 28 Public Works - Fee Analysis
Item
Current Resolution No. 06-164
Adopted Fee Based on FY04-05
Actual Cost
Hours Per Sq
orm tern Facto
Position
Billable Rate
Per Hour
Based on FY
09-10
Proposed Fla[ Fee Based o
FY 09-10 Actual Cost
1. Application Processing Fees
$225
1.8 j
AE
$15S
$279
2. Final Map Per Lot
$898+ 89 Per Lot
$1,253+$125 Per Lot
PlanCheck
$341
2.2
SE
$187
$411
PlanCheck
$557
4.5
SE
$187
$842
Half Streets per Each 1,000 Lineal it ( Under/Over 1,000
3, Lineal R will be rorated
$2,987
$3,435
Plan Check
_
$891
5,75
AE
$156
$891_
Ins ec'u,,
S2,096
16
PWI
$159
$2$44
Full Streets per Each 1,000 Lineal it (Under / Over 1,000
4. Lineal it will beprorated)
$4,170
$4,730
[Ilan Check
$I,550
10
AE
$155
$1,550 _
_.. _
Ins ection
$2,620
20
PWI
4159
$3,180
S. Signage and Stripingg - Per Project
$1,930
$2,700
Plan Check
$882
6
THE
$185
$1,110
Inspection
$1,048
10
PWI
$159
$1,590
6. Traffic Signal -Per Intersection
$6,006
$6,940
PlanCheck
$1, 176
8
THE
$185
$1,180 _
Inspection
$4,830
35
TSS
$156
$5,460
Palm Desert, CA 36
Table 28 Continued
Item
Current Resolution No. 06-164
Adopted Fee Based on FY04.05
Actual Cost
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
per Hour
Based on FY
09-10
Proposed Flat Fee Based o
FY 09-10 Actual Cost
7. Residential per Dwelling Unit
$50
$50
B. Commercial per 1,000 sq ItBuilding Area
$500
$500
9. Industrial per Acre
S5DO
$500
10. Storm Drain Up to 1,000 Lineal It or Fraction Thereof
$3,648
$4,412
PlanCheck
$1,290
10
AE
$155
$1,550
ins ection
$2,3SH
18
PWI
$159
$2,862
11. Drainage South of W_ hi[ewa[er Acre
$4,000
$4,OOD
Per City Ordinance
$4,000
$4,000
_
Drainage Between W hitewater and Sand Ridge Line per
12. Acre
$1,50U
$1,500
Per"'Y Ordinance
$1,500
$1,500 _
_
Drainage Between Ridge Line and South 1-10 Freeway
13. per Acre
$1,000
$1,000
Pet Ci Ordinance
$1,000
$1,000
LUMF-CVMSHCP CVAG Hand Book CVAG Hand Book
14. Hydrology per Acre
$310
$352
Plan 0eck
$310
CE $176
$352
15. Single Family
$751
$857
Plan Check
$620
4.5
AE
$155
$698
S159
liu- ec[iun
$131
1
PWI
5159
t6. (]-e Lots) Tract/ Parcel Ma
$2,860 _
$3,218
_Subdivision
Plan L'heck
$15SO
105
AE
$155
$t,a2B
Inspection
$1,310
10
PWI
$159
$1,590
17. Subdivisions (Over 8 Lots Tract/ Parcel Ma
Plon Check
$1550+$78 Per Lot Over 8
D.5
,1E
$155_
$1 628+$78 Par Lot Over 8
Ins"t—
$1310+$131 Per Lot Over 8
1
PWI
$159
$1,590+$159 Per Lot Over
16. Grachn Non -Subdivision U to 3 Acres PP CIIP HDP, Etc.
$2,085
$2,443
Plen Check
$775
5.5
AE
$155L$853
$853
ins ection
$1,310
10
PWI
$159$1,S90
19. Grading Non -Subdivision Over 3 Acres PP CUP HDP, Etc.
Plan Check
$775 + $310 Acres Over 3
2
AE
$155
310 AcresOver 3
lus ection
$1310+$393 /Acres Over3
3
PWI
$159
$477/Acres Over3
20. Permit Issuance Fee
$91
$92
Procasffn, Fee
$31
0.75 OA $123
$92
121, Resid—HA Ini rovement
Core/Drain Inspection
NEW
0.5
PWI
$159
S80
__Curb
Drivewa Approach Insection
$404
1
PWI
$159
$159
Palm Desert, CA 37
Table 28 Continued
Item
Current Resolution No.06-164
Adopted Fee Based on FY04-05
Actual Cos[
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
Per Hour
Based on FY
09-10
Proposed Flat Fee Based o
FY 09-10 Actual Cost
Curbs and Gutters 0 to 100 Linear it (Prorate after 100
22, Linear it)
$182
$159
_
ection
$182
1 PWI $159
$159
23. Sidewalk 0 W 100 Linear ft (Prorate after 300 Linearft
$546
S159
ection
$54b
1 PWI $159
$159
24. Commercial Driveways
_ $819
$318
--!ru ection-
$819
2 PWI $159
$318
25. Excavation 0 to 100 Linear it (Prnrateafter 100 Linear it)
$808
$636
Ins ection
$808
4 PWI $159
$636
26. Utility Cut 0 to 5 it Prorate after 5 fl
$159
Inspaction
NEW
1 PWI $159
$159
27, Pavement Overlay Slurry) - Per Project
$276
$318
Ins ectt'on
$276
2 PWI $159
$318
28. Traffic Control - Per Projec[ er da
_ $131
$159
ins ection
S131
1 PWI $159
$159
29. Commercial, Industrial, Hotels and Similar Buildings
S2 pers tGiuss Building A— or, Not to G.eceed$3,500 per Building Permit Pro'ecc
30. Residen[falB ilding Permits
$45 per Nesidenfiul Unit; Accessory Buildings Exempted _
31, All Residential Remodeling Building Permits _
___ Exempted --
32.'I'enantlm rovcments Commercial Industrial Buildin sand Similar Buildin s Projects
$0. UG per sq Jt for Building over 10,000 sq/t or a maslmum
/Igt eeo 81,188
Non -Residential Landscape Improvements or
33. Renovations Up to 10,000 Iq it
$900
$1,220
Plan Check
S476
4
LS
$15B
$632
$588
_ Inspecion __
$424
4
LI
$147
Nun- Reaideutiai Landscape Improvements or
134. Renovations 10,001-22,000 sq it
( Check
f1,I25
51,525 -
$790
S595
5
l5
S158
_Plop
Inspecton
$530
5
LI
$147
S735
r1. Residential Landscape Improvements or
35. Renovations Uver 22poo sq ft
$2,025
$2,745
M—L'heck
$1,071
9
LS
$I58
$1,422
Inspection
$954
9
LI
$147
$1,323
Tree Removal, Plant Removal or Pruning (based on
36. I—rl rate
_
lrs ection one hour
NEW
1
LI
$147
$147
ln.c ecrlon 7Wo hour
$212
LI
$14?
$294
lns ection Three hours
_ .
NEW
3
LI
$147
$441
37. Residential Tracts Per Unit (Single - Family Home)
$389
$531
_
Plan Check
$183
t5
LS
$158
S237
Inspection
$206
Z
LI
$147
$294
38. Residential Tract Models Per Unit
$727
$763
Plmi Check
$446
2.5
LS
$158
$395
ins ection
$281
2.5
LI
$147
$%0
Palm Desert, CA 38
Table 28 Continued
Item
Current Resolution No. 06-164
Adapted Fee Based on FY04-OS
Actual Cust
Hours Per Sq
Ft or Item
Factor
Position
Billable Rate
per Hour
Based on FY
09-10
Proposed Flat Fee Based In
FY 09-10 Actual Cost
39. Pli
$651
__
$555
Plan Check
$258
0.5
AE
_ $155
$78
Iro-ecdon
$393
3
PWI
$159
$477
40. SWPP NPDES Processing
$399
$494
Plan Check
$137
1
_ CE
$176
$176
Inspection
$262
2
PWI
_ $159
$318
41. Water Quality Management Plan(WQMP'S)••
NEW
$2,000
PlooCheck- Trust Deposit Fee(Initial de ositJ
NFW
CE
$176
$2,OOD
Easements Deeds, Right of Way Dedication, Sidewalk
42. Easement etc.
$323
$468
Plan Check
$323
2.5 SE $187
$468
43. Abandonment's, Right of Way, and Easement Vacations
$1,136
$1,496
Plan Check
$620
4
SE
$187
$746
Moir 6'heck
$516
4
SE
$187
$748
44. City Engineer Variance
_ -.
$770
$880
_
Plan Check
$770
5 CE $ll6
$880
i45. Plan Submittals Exceeding Original and Two Corrections
$323
_ S3138
Pi- Check
$323
2-5 AE 8155
S188
146. Traus .,Cation Demand Management (TDM)
Per Ordinance 689
47, Temporary C/O
$262
$318
Inspection
$262
2 1$159
$318
_
48. Record Documents
$89
$112
We,, Check
$46
0.3
SG
$187
$56
lean Check Review
$46
0.3
SE
$187
$S6
49. Revision
An hourly rate shall he cha{yed depending on the—berof re hors and the size o/the project
1 .AE $l55
$155
50. Park Impact Fee
---
Per City Ordinance
--
51.Discretiona Projects - Hour) Rate:
CE=City Engineer
1
$176
SE=Seniorfin Ineer
1
$187
AE=Assistant En inezr
1
$155
PWI= Pahlic Works Ins ector (dlended rate)
1
$159
TNE='I'ransporwtioo Engineer
1
$185
'I'SS=71a ICSi nal Spec'lalist
1
_
$156
LS=Landecu eSpecialist
_
1
$153
L1=Landscape Inspector
1
$147
_
OA=O/fce Assistant (Blended rate)
1
$123
Note: Additional Services for which a fee has not been established shall be charge at the Crty s tally Uuroenea nouriy rate.
'•'II usi Deposit Fee rellecistheIn tlalamo, ntof deposit for a given app:ic I. Aaillable hourly rate for City Engineer
will be billed agor. It die deposit supplied by the nppli,.—atthe time of submittal Ap p l ica r. t wi lIt, nnti fled when initial depos,t s near depletion and
add,o—,1 funding s required. Upon prof ect tompienvn any funds re —ping In the deposit wilbe inec to app l l to It
Palm Desert, CA 39
F. SUMMARY OF CHANGES FOR PUBLIC WORKS
FEE ANALYSIS:
* Subdivisions Entitlement (Tentative Parcel Maps/ Tentative Tracts), and Lot line
Adjustment fees are consolidated to Planning Fees because they are being collected by
Planning Department.
* Faithful performance Bonds, and Labor and Materials Bond plan check fees
were eliminated.
* Plan Check service fees were eliminated for items such as Residential and
Commercial Driveways, Curbs and Gutters, Excavation, and Residential Driveway
Approach resulting in a significant decrease in Service Fees.
* Traffic Counts Per Day fee, Oversize Load fee, and Valet Parking inspection fee
are eliminated.
* The calculation of Curbs and Gutters Inspection fee was changed from 300
linear feet to 100 linear feet to reflect the actual cost incurred per hour.
* Commercial Driveway inspection fee was less than previous year due to the
decrease of actual inspection time.
* Residential Curb Core / Drain inspection, and Utility Cut inspection services
were provided by Public Works but fees were not previously imposed; staff added these
new items in the proposed fee schedule.
* PM 10 Plan Check and Inspection fee was lower due to the required actual time
for the work is being improved.
* Fees that cannot be adjusted based on FY2009-2010 actual expenditures were
Impact Fees. Traffic Signalization Impact, Drainage Impact, and Park Impact fees, which
will remain the same, based upon current City Ordinance. If Council wishes to make any
future fee adjustments regarding the above impact fees, a nexus study is required in order
to justify any fee increase.
Palm Desert, CA 40
G. UPDATING FEES
The various Public Works Landscaping fee tables have been given to the City in Excel
format. The tables are interlocked and make the various calculations automatically. Data
that must either be checked for current accuracy or updated is shown in bold type. If any
of this data changes, it must be manually inserted into the tables. The steps are as follows:
1. Check to see if any of the Billable Hours have changed. Insert any new data into the
table.
2. Update the Salary & Fringe numbers.
I Check the Total Management Overhead and insert new numbers where appropriate.
4. Insert new dollar amounts for Supplies, Other Services, and Capital Outlay.
5. Insert new dollar amounts for Indirect External Costs.
6. Check the average time numbers for each permit shown and change as appropriate.
7. Insert new billable rates into Table 1.
Palm Desert, CA 41
Appendix A
Material Costs for GIS
Maps
Palm Desert, CA A-1
Table A-1
Map Costs
Total
proposed
Map Type
Size
(Inches)
Paper
type
Papersq
It
Paper
Cost/sq
It
Total
Paper
Cost
mlInk
Used
Ink
Cost/ml
Total
Ink Cost
Total
Map
Cost
cis
labor
cost
Map &
labor
Cost
Map
Charge to
Applicant
Zonin Ma '+'
Aerial
36 x 48
36 x 24
24#
BOND
24#
24#
BOND
244
BOND
-
24#
BOND
24#
BOND
GLOSSY
PHOTO
SATIN
PHOTO
12
6
9
12
15
18
9
12
16
$0.4(1
$0.40
$0.40
$0:{.0
$0.4(l
$0.40
$0.4o
$().4U
$04t1
$4.80
4f?0$1
16,11
$15.00
.50WS33.75
.25.63
.07.50
.79.38
.511.25
.9$5.47
5.3$7.66
u19.69
0.50
$0.50
S7.50
S9.84
$12.30
$6.25
$9.23
$,12,30
515.38
818.45
$8.97
512.56
$16.14
$22.75
$22.75
$22.75
$22.75
$22.7.5
$22.75
$2Z.7S
$22.75
$35
$29
$32
$35
538
$41
$32
S35
$39
$20
$29
$32
$35BONDAerial
38Aerial
$41Aerial
$32Aerial
$35
$39
Aerial
36x36
Aerial
36x4B
36x60
36x72
42 x "24
42 x 36
Aerial
42x48
Aerial
---_ _ -
Acrial
42 x 60
19
L3
10
14
18
22
26
ll
16
20
25Aerial
29
12
18
22
27
32
6
9
12
15
18
B
12
16
20
24
$OAd)
$0.40
$0.4-0
$0:1d)
50,40
$0.40S8.8o
$0fi0
$0,40
50.40
$0.40
$0.4{)
$0.40
$0.75
$0.75
$0.75
$0.7 5
$0.'75
$0.75
$0-?S
$0.75
$7.70
$9.10
S4.00
S5.60
S7.20
$10.40
M
$4.80
$7.OD
$8.80
$10.80
S12.£in
54.50
56.75
59.00
$11.25
$13.50
S'6.00
$9.00
$12.00
Y£5.00
1 518.00
$21.0f_,
b�H.44
$12.50
l7. ;0
$22.50
�27. 0
$ ;250
14,t1(i
n 19.u9
' ,.3I
33094
S6S6
$7 5.00
$21.68
$27.50
$33.75
$40.00
$7.5o
$"1.12.5
$15.Ot)
$18.75
$ 22.50
$1000
$1500
.
$2ii.00
$ZS.UO
$30.00
$0.50
d., r
et) . 0
`50.50
$ 'so
$0.50
` 0.50
50.50
$0.50
`G0.50
bil.Sii
$0.50
$0.50
$O,SO
$0,50
$0.50
$0.50
$0.50
$0.50
$O,So
$0.50
$0.5059.38
$0.>0
50.50
U.50
$I1S0
$0.50
4i0.`>0
$12,03
�,
$14.22
96.Z5
$8.75
S11.25
$13.75
$11i._>5
$7.03
S9.84
$i2.66
$15.47
$18.28
$7.50
$10.94
$13.75
$16.88
$20.Oo
53.75
$5.63
$7,50
$11.25
$'5.00
57.50
310.00
S12.50
S15.00
$19.73
$L3.3Z
$10.25
$14..45
S18.45
$22.55
$26.65
511.53
$16.14
$l0 76
S25.37
$2'J.98
$12.311
$27.94
$22.55
$27.68
512.80
F8.25
$12.38
S16.50
$20.63
$24,75
$11.00
516.,i0
$Z2.(70
S27.50
1 $33,00
SL2.7.i
$2�.7.5
$22.75
52Z.75
E22.75
$22,75
SLZ.i.S
$Z2.75Aerial
$22.75
522.7.5
$22.75
$2295
$22.75
$22.75
$22.75
$2Z.7.5
S22.75
$22,75
$22,95
$22.75
$22.75
522.7.:
522.75
$Z2.75
S22.75
$22.T3
1 $22,75
$<t2
$45
.533
$37
$41
$45
$49
S34
$39
$44
S48
$S3
$35
S41
45
$50
S56
$31
$3S
$34
$43
$dff
S'34
S39
$45
S5o
$SG
$42
$46
$37
$37
$41
S45
$49
$34
$39
$44
$48
$53
$35
S41
$45
$50
$56
$31
$35
$39
$43
$48
$34
$39
$45
$50
S56
-
42 x 72
Aerial
----- --
Aerial
48 z 24
-
48 x 36
Aerial
48 x 48
Aerial
48 x 60
Aerial
--
48 x 72
54 x 24
e
Aerial
Acrial
54x 36
54x48
Aerial
54 x 60
Aerial
54 x 72
60 x 24
Aerial
60 x 36
Aerial_
60x4B
Aerial
60 x 60
Aerial
Aelial
60 x 72
36.24
Acrial
36 x 36
Aerial
36 x 48
Acrial
-� Aerial
Aerial
36 x 60
36 x 72
4B x 24
Aerial
48 x 36
Aerial
-Aerial
48 x 48
48x60
Aerial
4B x 72
wa
nrnnnce
i rharee of
$20 to applicant.
-IN Me: i ne 11 way V. k-k"
Palm Desert A-2
Appendix B
Building and Safety
Department Fees
Excluding Indirect
External Costs
Palm Desert A-3
Table B-I
(Corresponds to Table 7)
Building and Safety Department Employee Billable Rates - Excluding Indirect External
Costs
Position
Full Time
Equivalent
Direct
09-10Salary&
Fringe
Salary &
Fringeapplie
to direct
Services &
Supplies
$7,399
Supplies,
Inspectors
$566
Internal
Management
Overhead
$29,056
Total Direct
Costs
Billable
Hours
Direct
Billable
Hours
Rate Per
Billable
Hour
Director of Buildinp & Safety
D05
$182,138
$9,107
$370
$1,453
$10,930
1,664
83
$131
Plan Check Manager
0.90
$147,820
$133,038
$6,659
$26,151
$165.840
1,544
1,390
$119
Building inspector II
1,00
$137,657
$137,657
$7,399
$566
$29,056
$174,678
1,531
1,531
$114
Building Inspector 11
1.00
$136,086
5136,086
$7,399
$566
$29,056
$173,107
1,531
1,531
$113
Build I lnspectorll__
Building Ins lector 11
100
1.OD
$131,901
$129,654
$131,901
$129,654
$7,399
$7,399
$566
$566
$29,056
$29,056
$168,922
$166 675
1531
1 531
1,531
1,531
$110
$109
Building Inspector 1
1,00
$116,929
$118,929
$7,399
$566
$Z9,OS6
$155951
1,531
1,531
$102
Huildin Pe171111 Specialist 11
1.00
$131,123
$131,123
$7,399
$29,056
$167,579
1,631
1,631
$103
Building Permit Specialist 11
1.00
$10U,437
$100,437
$7,399
$29,056
$136,893
1 631
1,631
$84
Bu1ld iuV &Safel Technician
1.DO
$107,931
$107,931
$7,399
$29,056
$144,387
1531
1,531
$94
Office Assistant 11
0.30
$102 331
$61,865
$5,920
$23,245
$111,029
1,647
1,311
$64
Adlninistra_i_iye Secretary02C
$101,037
$20,207
$1,480
$5,811
$27,498
1,647
329
1 $03
Total
9.95
$1,527,043
$1,237,935
$73,624
1 $2 830
$299,108
$1,603,497
Blended rate for Building Permit Specialist II 493
Blended rate for Building Inspectors 1 & 11, and SeS110
Blended rate for Admin. Secretary &Ottice A"L $84
Palm Desert A-4
Table B-2
Building and Safety Division - Fee Analysis Excluding Indirect External Costs
Item
Flat Fee Excluded
Indirect Cost
Based on FY 04-
05
Hours Per
Sq Ft or
Item
Factor
Position
Flat Fee
Billable Rate Excluded
Excluded Indirect
Indirect Costs Costs Based
Per Hour on FY09-10
Fee Excluded
Indirect Cost Per
Sq. Ft. Based on F
09-10
The following Plan Check and Inspection Fees included Plumbin Electrical and Mechanical Inspection
1. Permit Issuance
65 0.75
BPS
$93 $70
2. 1.2 500 sq ft Sin le Family Dwelling Custom or Tract Model
Plan Check, Architectural
$0.31
0.003
PCM
$119
$0.36
Plan Check, Structural
$0.14
0.0013
PCM
$119
$0.15
Inspection
$0.74
0.0072
BI
$110
$0.79
3. 1.2 500 sq ft Tract Production Model Revised
PlmiCheck, Architectural 1
$0.14_
0.0016
PCM
$119
$0.19
Plan Check, Structural
$0.08
0.00072
PCM
$119
$0.09
Inspection
$0.74
0,007
BI
$110
$0.77
4. 1-2 500 sq it Production Model Unchanged
Plun Check, Architectural
$0O 14
0.0012
PCM
$119
$0.14
lns ection
$0.66
1 0.00645
BI
$110
__ $0.71
5. 2,501sq it or Larger Custom or Tract Model Sin
de Famil Dwelling
Plan Check, Architectural
Plan Check; Structural
$0.24
$0.12
0.0022
0.00109
PCM
PCM
$119
$119
$0.26
$0.13
Iriec orr $O.S2 0.005 BI $110 $0.55
6, 2,501. sg ft or Larger Model Production Revised
Plan Check,Architectwul
$0.16
0.0015
PCM
$119
Aw Check, Structural
$0.05
0.0005
PCM
$119
$0.06
Inspection
$0.50
0.005
BI
S110
$0.55
501 sq ft or Large Single Family Production Unchan ed
Plan Check, Architectural $0.14 0.0014 YCM $119 $0.17
Plun Check, Structural
$0.02
0.0005
PCM
$119
$0.06
Inspection
10,37
0.0036
BI
$1104
$0.40
8. Residential Remodel under 500 s .tt
Plan Check Architectural
$0.49
0.005
1 PCM
$119
$0.60
Inspection
$0.37
0.0054
Bl
$110
$0.59
Thefollowing Plan Check and Inspection Fees included Plumbin Electrical and Mechanical Inspection
as Residential Remodel over 500 s .ft.
Plan Check, Architectural
$0.41
0.0032
PCM
$119
$0.38
Inspection
$0.35
0.0035
BI
$110
$0.39
9. Residential Alteration per $3 000 value*
Plan Check, Architecturul
$97.00
1
PCM
$119
$119
Inspection
$92.00
1
BI
$110
$110
Palm Desert A-5
Table B-2 Continued
Item
Flat Fee Excluded
Indirect Cost
Based on FY 04-
OS
Hours Per
Sq Ft or
Item
Factor
Position
Billable Rate
Excluded
Indirect Costs
Per Hour
Flat Fee
Excluded
Indirect
Costs Based
Fee Excluded
Indirect Cost Per
Sq. Ft. Based on F
09-10
10. Up to 15,000 sq It Multiple Family Dwelling
Plan Check, Architectural
$013
0.0012
PCM
$119
$0.14
Plan Check Structural
$0.06
0.0006
PCM
$119
$0.07
Inspection
$0.23
0.0023
BI
$110
$0.25
11. 15,001 sg It and Larger Multiple Family Dwellin
Plan Check, Architectural
$0.11
0.00106
PCM
$119
$0.13
Plan Check, Structural
$0.06
0.0006
PCM
$119
_ $0.07
Inspection
$0.19
0.00186
131
$110
$0.20
]2. 1.30 000 sq ft Concrete Improved
Plan Check, Architectural
$0.16
0.0014
PCM
$119
$0.17
Plan Check, Structural
$0.06
0.0005
PCM
$119
$0.06
Inspection
$0.17
0.0017
Bl
$110
$0.19
13, 30,001 sq It and Larger Concrete Improved
Plan Check, Architectural
$0.14
0.00123
PCM
$119
$0.15
Plar, Check, Structural
$0.05
0.00044
PCM
$119
$0.05
Inspection
$0.14
0.0013
131
$110
$0.14
14. 1-30 000 sq It Masonry Improved
Plan Check, Architectural
$0.16
0.00153
PCM
$119
$0.18
Plan Check, Structural
$0.08
0.00075
PCM
$119
$0.09
Inspection
$0.19
0.00188
BI
$110
$0.21
15. 30 001 s t't and Lar er Masonr Im roved
Plan Check, Architectural
$0.15
0.00134
PCM
$119
$0.16
I
Plan Check, Structural
$0.06
0.00057
PCM
$119
$0.07
Inspection
$0.34
0.00154
BI
$110
$0.17
16, 1-30 000 sg ft Wood Frame Improved
PluriCheck, Architectural
$0.14
0.00123
PCM
$119
$0.15
__Mari Check, Structural
Inspection
$0.07
$0.25
0.00057
0.002
PCM
BI
$119
$110
$0.07
$0.22
17. 30 001.50 000 sq It and Larger Wood Frame
Platt Check Architectural
$0.15
0.00133
PCM
$119
$0.16
Plan Check, Structural
$0.06
0.0006
PCM
$119
$0.07
_
Inspection
$0.20
0.00185
BI
$110
$0.20
18. 30 001.50 000 sq It Wood Frame Shell Less %15 Improved Fee
]H. 1-50 000 sq It and Larger
Plait Check, Architectural
$0.03
0.000329
PCM
$119
$0.04
Plan Check, Structural
$0.02
0.000249
PCM
$119
$0.03
Ins ection
$0.05
0.0005
81
$110
$0.06
Palm Desert A-6
Table B-2 Continued
Item
Flat Fee Excluded
Indirect Cost
Hours Per
Sq Ft or
Item
Factor
Position
Billable Rate
Excluded
Indirect Costs
Per Hour I
Flat Fee
Excluded
Indirect
Costs
Fee Excluded
Indirect Cost Per
S . Ft.
The following Plan Check and Inspection Fees included Plumbin Electrical and Mechanical Inspection
20. 1 - 5,000 sq ft Tenant Improvement
Plan Check, Architectural
$0.12
0.0011
PCM
$119
$0.13
Plan Check, Structural
$0.04
0.0004
PCM
$119
$0.05
Inspection
$0.20
0.0019
BI
$110
$0.21
21. 5000-15 000 sq it Tenant Improvement
Plan Check Architectural
$0.10
0.0009
PCM
$119
$0.11
Plan Check, Structural
$0.03
0,0003
PCM
$119
$0.04
Inspection
$0.15
O - I 1
BI
$110
$0.23
z2. 15 001-25 000 sq ft Tenant Improvement
Plan Check, Architectural
$0.09
0.0008
PCM
$119
$0.10
Plan Check, Structural
$0.04
0.0004
PCM
$119
$0.05
Inspection
$0.14
0.0013
Bi
$110
$0.14
23. 25 001-50,000 s It and Lar er Tenant I--rovement
Plan Check, Architectural
1 $0.08
0.00072
PCM
$119
$0.09
Plan Check, Structural
$0.04
0.0004
PCM
$119
$0.05
Inspection $0.12 0.D0112 RI $110 $0.12
the following Plan Check and or Inspection Fee applies to individualspecific permit
la. Residential Re -roof
Ins ection
$92.00
1
BI
$110 $110
25. Commercial Industrial Re -roof
Inspection $184.00 2 BI $110 $270
26. Each Plumbing Fixture
Inspection $92.00 1 BI $11D $110
27. Plumbing Re- i e or Repair Residential
Inspection $92.00 1 BI $110 $110
zs. 126
Inspection $92.00 1 BI $110 $110
29. Water Service Replacement
Inspection $92.00 1 ,_. BI $110 $110
30. Water Heater Each -
Inspection
Fee Waived
31. Gas Pipe Each 50 ft or Fraction Thereof
Ins ection $92.00 1 BI $110 $110
Palm Desert A-7
Table B-2 Continued
Item
Flat Fee Excluded
Indirect Cost
Hours Per
Sq Ft or
Item
Factor
Position
Billable Rate
Excluded
Indirect Costs
Per Hour
Flat Fee
Excluded
Indirect
Costs
Fee Excluded
Indirect Cost Per
S . Ft.
32. Mechanical Appliances Each Residential
Ins ection $92.00
1
BI
$110
$110
33. Mechanical Appliances Each Commercial Industrial
Inspection $184.00
2
BI
$110
$220
_
34. Mechanical Ducts Each 50 ft or Fraction Thereof
inspection $92.00
1
Bl
1110
$110
35. Mechanical Outlets or Inlets Each
-
Inspection $92.00
1
BI
$110
$110
The following Plan Check and or Inspection Fee applies to individualspecific permit.
36. HVAC Replacements Residential
Inspection I
Fee Waived
1
F B1
$110
$110
37. HVAC Replacements Commercial Industrial
Inspection Fee Waived 1.5 BI_ $110 $110
3U. installation of PV solar system
Inspection Fee Waived 1 BI $110 $110
39. Electrical Plug, Switch or Similar Outlet - Five Each or Fraction Thereof
Inspection $92.00 1 BI $110 $110
40. Electrical Appliance Each
Inspection $92.00 1 BI $110 $110
41. Motors Device
Ins ection $92.00 1 BI $110_ $110
42. Bus wav Each 50 ft or Fraction Thereof
Ins ection $92.00 1_ BI $170 $110
43. Conduit Each 50 ft or Fraction Thereof -
Ins)ection S92.00 1 BI $110 $110
� 44 Electric Service Up to 200 Amps
Inspection $9"2.00 1 B[ $110 $110
45. Electric Service 201-400 Amps -
5138 15 81 $110 $165
Einspection
46.Electric Service 401.600 Am s -
Inspection $184.00 2 BI $110 $220
47. Electric Service Over 600 Amps
Ins ection
$184.00
2
BI
$110
$220
48. TUMF Fee CVAG Hand Book
CVAG Hand Book
49. Local Development Mitigation Fee LDMF CVMSHCP CVAG Hand Book
CVAG Hand Book
Palm Desert A-8
Table B-2 Continued
Flat Raa
Item
Flat Fee Excluded
Indirect Cost
Based on FY 04-
05
Hours Per
Sq Ft or
Item
Factor
PositionPer
Billable Rate
Excluded
Indirect CostslonFY09-10
Hour
Excluded
Indirect
Costs Based
Fee Excluded
Indirect Cost Per
Sq. Ft. Based on F
09-10
So. Over Submittal and Two Corrections
Plan Check r $194.00 2 PCM $119 $238
51. Inspections after one Inspection
Inspection 1 $92.00 1 BI $110 $110
52. Building Official Variance Consideration
Plan Check $291.00 3 DBS $131 $393
53. Appeals Board Application
Plan Check $485.00 S DBS $131 $655
54. Parking Lot Re -striping
Plan Check
r $291.00
3
PCM
$119
$357
Inspection
$184.00
2
BI
$110
$220
55. Block Retaining Wall Use minimum fee per hour
Inspection $92.00 i BI $110 $110
56. Swimming Pool
_Inspection $184.00 2 BI $110 $220
57. Mobile Home Permit Fees
Based on provisions set forth by the California Code o Regulations Title 25.
58. Mills Acts - Restoration rehabilitation Presevation and maintenance of historic proerty
A Flat Fee $318
_lication
59. Mills Acts - Restoration, rehabilitation Presevation, and maintenance of historic property
Contract Initiation - TrustDeposit Fee(Initial deposit *** $1000
60. Fuel Cell Permit and Plan Check Fee
Per Resolution No. 08-12 New Fee Waived
60. Minimum Fee Per Hour
Plan Check
$97.00
_ _1
PCM
$119
$119
inspection
$92.00
1
BI
$110
$110
61. Discretionary Projects Hourly Rate:
DBS = Director of Building & Safe
1
$131
PCM - Plan Check Manager
1
$119
BI = Building Inspector Blended Rate
1
$110
BPS - Building Permit Specialist Blended Rate
1
$93
FSI = Fire Safety Inspector
1
$113
FSS = Fire Safety Supervisor
1
$125
_
Note: Additional Services for which a fee has not been estahlished shall be charge at the City's fully burdened lion ly late.
Trust Deposit Fee reflects the initial amount of deposit fora given application. A billable hourly rate for Direcmrof Building & Safety and/or City Attorney
will be billed against the deposit supplied by the applicant at the time of submittal. Applicant will be notified when Initial deposit is near depletion and
additional funding is required Upon project completion any funds remaining inthedepositwill be returned to applicant.
*** Plan Check & Inspection fees reflected additional times required for 2010 Green Building Code, 2008 Cal. Energy code and SB 1608.
Palm Desert A-9
Appendix C
Planning and
Community
Development Fees
Excluding Indirect
External Costs
Palm Desert A-10
Table C-1
(Corresponds to Table 16)
Planning and Community Development Billable Rates — Excluding Indirect External
Overhead Costs
Position
Full Time
Equivalent
Direct
09-10
Salary &
Fringe
Salary &
Fringe
Applied
to Direct
Services &
Su lies
Internal
Management
Overhead
Total Direct
Costs
Billable
Hours
Direct
Billable
Hours
Billable
Rate Per
Hour
$2 142
$6,584
Director Community
Development
0.810
$210 43
$168 34
$1 71
$5 26
$175 32
1,69
1 355
$129
Principal Planner _
0.90
$167 62
$150 86
$1 92
$5 92
$158 71
1,69
1 S25
$104
Assistant Planner
1.00
$134 83
$134 83
$2 142
$6 58
$143 55
1 672
1,67
$86
Assistant Planner
1.00
$119 24
$119.245
S2 142
$6,584
$127.9711
1,672
1,672
$77
Administrative Secretary
0.90
$116 09
$104 48
$1,928
$5,9261
$112,3Y
1,544
Senior Office Assistant
0.90
$86 39
$77,75
$1 92
$5 92
$85 61
1.6071
�6S
Total
5.50
$834 62
$755 53
$11 781
$36 21
$803 52
Blended clerical rate for Administrative Secretary and Senior Office Assistant = $70
Table C-2
(Corresponds to Table 17)
Blended Rates for Planners — Excluding Indirect External Overhead Costs
Position
% Time on
Permits
Staff
Equivalent
Billable Rate Excluded
Indirect Cost
Allocation
Director Community
Development
30%
0.30
$129
$39
Principal Planner
70%
0.70
$104
$73
Assistant Planner
50%
0.50
$86
$43
Assistant Planner
80%
0.80
$77
$61
2.30
Total
$216
Divided by Employees
2.30
Blended Rate
$94
Palm Desert A-11
Table C-3
Community Development Department Fee Analysis — Excluding Indirect External
Overhead Cost
PermitType
Flat Fee Excluded Indirect
Cost Based FY 04-05 Cost
Average
Time
Cost per
Hour
Flat Fee Excluded Indirect
Cost / Trust Deposit Based
on FY 09-10
Adjustments Flat Fee
$96
$129
Planner blended rate
$69
1
$94
$94
Clerical StaffCbhnded rate
$27
0.5
$70
$35
Appeals
$138
2
$94
$188
Building Permits, Exterior Reviews
$17
0.25
$94
$24
Certificate Of Use Review
$17
0.25
$94
$24
Conditional Use Permit for Short -Term Rental
NEW
$500
Development / Use Permit: (Trust Deposit
Cases)**'
Minor Conditional Use Permit ***
NEW
$1,500
Conditional Use Permit ***
$1,267
$1,664
Planner blended rate
$828
12
$94
$1,128
Clerical Stu blended rate
$106
2
$70
$140
Assistant Engineer
$333
3
$132
$396
Development Areement ***
NEW
$1,716
CityAttorneyblended rate
4
$300
$1,200
Planner blended rate
4
$94
$376
Clerical Sta blended rate
2
$70
$140
Precise Plan ***
$1,988
$2,437
Planner blended ratel
$1,242
18
$84
$1,512
Clerical Sta blended rate
$106
2
$70
$140
F'ireSnet Specialist
$85
1
$125
$125
Assistant Engineer
$555
5
$132
$660
Parcel Map Waivers ***
$435
$618
Planner Blended rate
$69
1
$94
$94
Clerical Styblended rote
$27
0.5
$70
$35
Public Works Senior En ineer
$339
3
$163
$489
Temporary Use Permit***
$42
$58
Planner tblended rote
$35
0.5
$94
$47
Clerical Stu blended rate
$8
0.15
$70
$11
Temporary Use Permit, Non-profit Organization
N/A
N/A
Tentative Tract Ma ***
$1,988
$2,617
Planner (blended rate
Clerical Stu blended rate
$1,242
$706
18
2
$94
$70
$1,692
$140
Fire Safety Specialist
$85
1
$125
$125
Assistant Engineer
$555
5
$132
$660
Tentative Parcel Ma ***
$716
$911
Planner blended rate
$207
3
$94
$282
Fire Safety S ecialist
$170
2
$70
$140
Public Works Senior En ineer
$339
3
$163
$489
Variance ***
$1,585
$2,078
Planner blended rate
$1,035
15
$94
$1,410
Clerical Sta blended rate
$106
2
$70
$140
Assistant Engineer
$444
4
$132
$528
Change of Zone C Z ***
$987
$1,338
Planner(blended rate
$828
12
$94
$1,128
Clerical Sta blended rate
$159
3
$70
$210
Palm Desert A-12
Table C-3 Continued
Flat Fee Excluded Indirect
Flat Fee Excluded Indirect
Average
Cost per
Cosh/ Trust Deposit Based
PermitType
Cost Based FY 04-05Cost
Time
Hour
on FY 09.10
*Combined Applications PP CUP TT TPM ***
NEW
$2,805
Planner Lblended rate
20
$94
$1,880
Clerical Staff blended rate
2
$70
$140
Fire SafetyS ecialist
1
$125
$125
Assistant Engineer
5
$132
$660
*Combined Applications with GPA C Z ***
NEW
$3,415
Planner Lblended rate
25
$94
$2,350
Clerical Sta blended rate
4
$70
$280
Fire SafeLv Specialist
1
$125
$125
Assistant Engineer
5
$132
$660
Environmental impact Report EIR ***
Consultants cost+ 10%
Consultants cost+ 10%
Environmental Review
$188
Environmental Assessments
$138
Categorical Exenitions
$0, artofother permits
$0, art of other ermits
Negative Declaration
$138
2
$94
$188
General Plan Amendment GPA
$987
$1,338
Planner blended rote **
$828
12
$94
$1,128
Clerical Sta blended rote
$159
3
$70
$210
Misc, Architectural Review
$147
Single FamilyHome Exceptions
$109
Planner blended rate
$69
1
$94
$94
Clerical Sta blended rate
$40
0.75
$70
$53
Commercial ARC non public hearing cases
$226
$305
Planner blended rate
$173
2.5
$94
$235
Clerical Stu blended rate
$53
1
$70
$70
Signs Awnings
$17
0.25
$94
$24
Banners
$48
$65
Signs OTC
$35
0.5
$94
$47
Planner blended rate
$13
0.25
$70
$18
Clerical Sta blended rate
$258
Signs ARC Sign Programs Monument
$191
Planner blended rate
$138
2
$94
$188
Clerical Sta blended rate
$53
1
$70
$70
Discretionary Projects - Hourly Rate:
$94
Planner blended rate
$69
1
Clerical Staff blended rate
$53
1
$70
Printing Costs
Freedom Of Information Act Requests
plus copy costs of .15
plus copy costs of .15
Zoning Ma
$5
$35
$50
General Plan Ma
$15
$50
Zoning Ordinance
$50
$100
General Plan Text
$100
$100 $is
General Plan Draft EIR Final EIR
$100 $15
General Plan Traffic Stud Appendices
$70
$70
Zoning Confirmation Letters
$136
2
t $94
1 $188
Copy Machine
.15Z age
.15a e
I,.,, Depusn rces «lien Jhe moral amount of deposn for a grven apphcabon An average a..iII rate wr .ann-,, 6<nca..,e,,....., � •, -•- _._ ...
Specmhvt esll be ballad ag.i.,l the deposit supplied by the applicant at the lime ofsubrumal Applicant will be notified when Initial deposit is near depletion and
addroonal t—dm,a is requited Upon proiectcompletion anv funds rcmalning m the dep—t w Il be returned w applicant
Note Addnionel Services for whsh a fee has not been established shall be charKc at die Cop's fully burdened hourly rate
Palm Desert A-13
Appendix D
Public Works Fees
Excluding Indirect
External Costs
Palm Desert A-14
Table D-1
(Corresponds to Table 23)
Public Works Billable Rates - Excluding Indirect External Overhead Costs
Position
Full Time
Equivalent
Direct
2009-2010
Salary&
Fringe
Salary &
Fringe
Applied to
Direct
Services &
Supplies
Overhead
Services &
Supplies
Permits
Internal
Management
Overhead
Total Direct
Costs
BillableBillable
HoursHour
kM�b
Rate Per
$3,104
5168
$70,705
nlreowreDbbucWorks
0.50
$249,070
$124,535
$1,552
$94
$35,352
$161,533.64
1,645
$196
0.80
$179,653
$143,723
$2,483
51516,56
5202,920.42
1,645
$1S4
1'ransporlatien Engineer
0.75
$173,866
$130,401
$2,328
$141
$53,029
$185,899.35
1,535
1,151
516l
St. Engineer City Survc or
0.75
5176,062
$112,046
$2,328
$141
$53,029
$187,544,15
1,535
1,151
$ib3
$156
P rajca Adminl-a-
0.90
$165,080
$148,572
$2,794
$170
$63,634
5215,169.68
1,535
1,382
Associate Engineer
0,75
$137,576
S1D3,182
$2,328
$141
$53,029
$158,680.02
1,535
1,151
$138
Assistant Engineer
0.60
5127,960
$76,776
$1,862
$113
542,423
$121,174.42
1,535
921
_ 5132
Capital lmpro.eme,n Prnjeas Technician
0.95
It 1.,182
$172,273
$2,949
$179
$67,17D
$182,570.40
1,535
1,458
SUS
Sr. Management Analyst
0.60
$143,5191
SB6,111
51862
$113
$42,423
$130,509.61
1,535
921
$142
St. Mana ementAnal st
030
$149,210
$44,763
$931
S57
$21,211
$66,962.12
1,5351
461
5145
Managenrem AnalysU
0.Se
$118,264
559,132
51,552
$94
$35,352
$96,130.68
1,535
_ 768
S12S
Public Works lnspenur ll
095
$130,585
$124,056
52,949
$179
$67,17D
$194,353.68
1,535
._1,458
$133
Public Works inspector a
090
$140,985
5126,887
$2,794
5170
$63,634
$193,464.13
1,535
1,382
$140
"bit, Works Inspector B
095
$126,994
5120,644
$2,949
$179
$67,170
$190,941,42
1,535
1,458
$131
AdmIaiI-Ud secretary
0.03
$99,223
$2,977
$93
$6
$2,121
$5,196.62
1,643
49
$105
Senior Office Assistant
0.53
5
596,6411,'1
51,238
$1,645
$100
$37,47
$90,456.21
1,643
871
$104
Office Assistant
0.45
585,4
$38,464
$1,39?
$85
$31,61
$11,712,11
1,143
711
_ $97
TOTAL
11.21
$2,418,3
25,'779
534,797
52,112
$792.60
$2,455,269.11
Blended rate for Public Works Inspectors = $135
Blended rate for Office Assistant = $100
Palm Desert A-15
Table D-2
(Corresponds to Table 27)
Public Works Landscaping Billable Rates - Excluding Indirect External Overhead Costs
Position
Full Time
Equivalent
Direct
09.10 Salary &
Fringe
Salary &
Fringe
Applied to
Direct
Services &
Supplies
Overhead
Internal
Management
Overhead
Total
Direct
Costs
Billable
Hours
Direct
Billable
Hours
Billable
Rate Per
Hour
$6,000.00
$21,250A4
Landscape Manager
0.6S
$ 163,111
$106,022
$3,900
$13,813
$123,735
1,645
1,069
$116
Landscape Specialist
0.85
$ 137,874
$117,193
$5,100
$18,063
$140,35S
1,189
1,011
3139
Landscape Inspector 11
0.80
$ 140,306
$112,244
$4,800
$17,000
$134,04S
1,189
951
$141
Landscape Inspector 11
0,95
$ 121,711
$115,629
S.5,700
$20,188
$141,513
1,189
1,130
$125
Landscape Inspector l
0.95
$ 131,956
$12S,3S8
$5.700
$20,188
$151,246
1,189
1,130
$134
Landscape Inspector 1 _
0,95
$ 129,319
$122,853
35,700
320,188
$148,741
1,189
1,130
$132
Landscape Inspector 1
0.95
$ 92,947
$88,299
$5,700
$20,188
$114,187
1,189
1,130
$101
Total
6.10
$917,223
$787,595
$36,600
$129,628
$953,823
Biended rate for Landscape Inspector I & If = $127
Palm Desert A-16
Table D-3
Public Works Fees - Excluding Indirect External Overhead Costs
'
Item
Fiat Fee Excluded
Indirect cost eased
on FY 04.05
Hours Per
Sq Ft or
nem
Factor
Position
Billable Rate
Excluded Flat Fee Excluded
Indirect Costs Indirect Costs Based
Per Hour on FY 09-10
1. Application Processing Fees
$152
1.6
AE
$132 $238
2. Final Map Per Lot
$625+62 Per Lot
$1,112+111Per Lot
Plan Check
$249
2.5
SE
$163 1 $400
M.,Chect
1 $376
1 432 1
SE
$163 $704
3. Halt Streets per Each 1,000 Lineal it ( Under/Over 1,000 Lineal Itwill he prorated )
S2,090
$2,919
M.,Che_ck
$650
5.75
AE
$132 _ $759
Ins ectimi
$1440
16
PWI
$135 $2,160
4. Full Streets per Each 1,000 Lineal It (Under / Over 1,000 Lineal ft will he prorated)
52,930
$4,020
PlanCheck
$1,130
10
AE
$132 $1,320
ins ection
$1,800
20
PWI
$135 $2,700
5. Si na a and Stri in
$1,356
S2,046
_
Plmt(heck
$636
6
THE
$161 $966
Ins ectioi
$720
8
PWI
$135_ $1,080
6. Trattic Si [al
$4,241
S5,4B8
Plan
$848
8
THE
$161 $1.238
ins ecrion
$3,393
35
TSS
S120 $4,200
7. Signaliza[ion Impact Fees- Residential per Dwellin Unit SSU
Per Ci Ordinance $50
8. SiKnaliza[Ing Area $500
Per City Ordinance $500
9. Signaliz nonhupatt Fees- Industrial per Acre $500
Per City Ordinance $500
10, Storm Drain Up to 1,000 Lineal it or Fraction Thereof $2,490
$3,750
PlanCheck $110
10
AE
1112
$10320
Ins erti- $1620
18
PWI
S135
$2,430
11, Drainage South of Whitewater /Acre - Impact Fee
$4,000
$4,000
Per Cay Ordiaw-
$4,000
$4,000
_
1Z. Drainage Between Whitewaterand Sand Ridge Line perAcre -Im act Fee
$1,500
$1,500
Per Cay Ordinance
$1,SOO
$1,500
13. Drainage Between Ridge Line and South 1-10 Freeway r Acre -Impact Fee
$1,000
$1,000
Per City Ordinance
$1,000
$1000
OMF-CVMSHCP AG IIand Book
14. LCY
CVAG Hand Book
15. Hydrology per Acre $226
$308
Pi- 6heck $226
CE $154 $308
16. Single Famil S542
$663
PlanCheck $45Z
4
AE
$132 $528
lm- ectiun $90
1
PWI
$135 $135
17. Subdivision (1-e Lots) Tract Parcel Ma $2,030
$2,670
Plan Check _ _ $],130
10
AE
1112 $1,320
Inspection $900
10
PWI
$135 $1,350
Palm Desert A-17
Item
Flat Fee Excluded
Indirect Cost Based
on FY 04.05
Hours Per
Sy Ft or
item
Factor
Position
Billable Rate
Excluded
Indirect Costs
Per Hour
Flat Fee Excluded
Indirect Costs Based
on FY 09.10
1 B. Subdivisions (Over 6 Lots) Tract/ Parcel Map
PlanCheck
1130 $57 Per Lot Over
0.5
AE
$132
$1,320+$66 Per Lot Over
Inspection
900 r $90 Per LoL Over
1
PWI
$135
1,350 + $135 Per Lot Over 8
19. Grading Nun -Subdivision Up to 3 Acres PP/CUP HDP, Etc.
$1,46S
$2,010
Plan Check
$565
5
AE
$132
$660
Ins ection
$900
10
PWI
$135
$1,350
__
20. Grading Non -Subdivision Over 3 Acres PP/CUP/HDP, Etc.)
Plan Check 1365
+ $226 Acres Over
1 2
AE
$132
$660 + $264 / Acres Over 3
ins ection
00 + $270 Acres Over
3
PWI
$135
1,350 . $405 t Acres Over 3
21. Permit Issuance Fee
$52
$75
Processlng P'ee
$52
0,75 CA $100
$75 _
22. Residential lm ruvement:
Curb Core / Drain Inspection
NEW
0.5
PWI
$135
$68
Driveway A t roach Inspection
$281
1
PWI
$135
$135
23, Curbs and Gutters 0 to 100 LF (Prorate after 100 LF)
$302
$135
Inspection
$382
1 PWI $135
$135
24. Sidewalk 0 to 100 ft (Prorate after 100 FL)
$382
$135
lnspectimt
$382
1 PWI $135
$135 _
25. Commercial Dne—a s
$573
$270
Ins "Ilan
$573
2 PWI $135
S270
26. Excavation 0 to 100 LF rotate after 100LF
$348
$540
Inspection
$348
4 PWI $135
5540
27. Utility Cut 0 to 5 FL (Prorate after 5 Ft)
$135
Ins ection
NEW
1 PWI $135
$135
28. Pavement (Overlay I Slurry) _
$270
Inspect—,
S262
2 PWI $135
$270
29. Traffic Control
S90
$135
Ins "coon
$90
1 PWI $135
$135
30. Commercial, industrial, Hotels and Similar Buildings
$1 pct sg 1Cr Building Area orNot to Pxc ed $3,500 per 8udd"ng Pe If/Project _
31, Residential Building Permits
$35perle—dentiul Unit; Accessory euildn sExem red
32. All Residential Remodeling Building Permits
Eke n red
33. Tenant Im rovemcnts Commercial Industrial Buildings and Similar Buildings/Projects
$000 pers t ur Building overl0000sqfrora maximum or eeo $1,168
34. Nun -Residential Landscape im rovements ur Renovations Up to 10,000 sq it
$713
S1,064
ec PlanChk
$381
4
LS
$139
$556
_Inspection
$332
4
LI
$121
$908
35. Non- Residential Landscape Improvements or Renovations 10,001-22,000 sq ft
$890
$1,596
PlanCheck
_ $175
6
LS
$139
$834
$415
6
LI
$127
$762
_Inspection
36. Nun -Residential Landscape Im rovemenis_or Renovations over 22,000 ml ft
$1,602
$2,394
PI-0-k
__ $855
9
LS
5139
$1,251
Ins ection
$747
9
LI
_ S127
$1,143
_
37. 'rree Removal, Plant Removal or Pruning (Based on Hourly rate)
-
Inspecrion
$83
1
LI
S127
$127
$166
2
LI
$127 -
$254
_Inspection
Ins tealan
$249
3
LI
5127
$381
38. Residential I racts Per Unit (Single -Family Hume)
$307
$463
Plun Check
$146
1.5
LS
$139
$209
Inspect—
$161
2
LI
$127
$254
39. Residential Tract Models Per Unit
$665
AE$576
Plan Check
$356
2.5
LS
$139
$348
Ins ection
$220
2.5
LI
$127
$31II
Palm Desert A-18
Item
Flat Fee Excluded
Indirect Cost Based
on FY 04-05
Hours Per
Sq Ft or
Item
Factor
Position
Billable Rate
Excluded Flat Fee Excluded
Indirect Costs Indirect Costs Based
Per Hour on FV 09-10
40. PM1O
$314
S471
Ilan Check
$44
0.5
AE
$132
$66
Ins ectlnn
$27D
3
PWI
$13S
S405
41. SWPN NPDESProcessin
$279
$424
Pfau Check
$99
1
CE
$154
$154
Ins edion
$180
2
PWI
$135
$270
42. Water uali Management Plan W MP'S
NEW
52,000
43. Easements Deeds, Right ofWay Dedication, Sidewalk Easement, etc.
S218
$408
Plan Ch eck
$218
2.5 SE $163
S408
44. Abandmunent's, Right of Wa and Easement Vacations _
S801
Sl 104
N."C'heck
$453
4
SE
$163
$652
Pfan Check
$348
4
SE
$163
$652
45. City Engineer Variance
$493
$770
Check
$493
5 CE _ $154
$770
_Plan
46. Pbm Submittals Exceeding Original and Two Corrections
$218
$330
Plun Check
$218
2.5 AE $132
$330
47. Tem oraryC 0
$100
5270
Ins edion
$180
2 VWI $135
$270
48. Record Documents
$60
$98
Plan Check
$34 _
0.3
SE
$163
$49
lno'pectbr
$34
0.3
SE
$163
$49 -
__
49. Revision
_
Anhourl rate shalf be char ed de eddon on the rjwriber2L revisions and the sized the ro sect
1 AE $132
$132
50, Park Fee
-----
Per City Ordhlaree
51. DIscretim— P-jett, - H ... ly Rate:
Ck'=C1ty Mmlu e
1
$154
SE=Senior Erinee=
__
1
S163
.IF=Assl_nt linGinc'e!- __
1
S132
_
piwl- PubIIC FVa ks lns ector Blended rate
1__
5135
_
TNk'=Trans artadon En it
1
S161
'I S'S= TmIlic S(gnul Seeciulistr
1
$120
OA -O ice Asststart Blended rote
1
$I DO
Note Additional Services for wbd a fee has nut been established s hall oe charge at the Lity 51u Ily burdened hourly -a te.
rust )epuslt Fee te11— the initial amount of deposit for a given appllca tion. A billeb le hourly tale for Lity 1:hg1 nee1
will be billed againstthe deposit -pp I by the applicant at the Ume if s,b M1.1 Applicant will be notified when tidal deposit is nterdepletion and
a ulucnal funding Is tequlred. Upon prof ect campletion any funds remai ning in Che dep dslt will be returned w applicant
Palm Desert A-19
Appendix E
Overtime Billable Rates for
Building & Safety
Department,
Planning & Community
Department,
And Public Works Department
Palm Desert A-20
Table E-1
Building & Safety Department Overtime Billable Rates - Including
Indirect External Overhead Costs.
Positiun
Full Tlme
Bqufvalent
Direct
2010 Salary
&Fringe
salary Is
Fringe
applied to
direct
ServicesIs
Supplies
Supplies,
Inn,,
In n i rect
gzternal
Costs
Internal
Management
overhead
Total Direct
Costs
killable
Ilours
Df reel
Billable
Hours
Overtime
We P er
.01.1, le
Huur
$7, i99
$566
$75,704
$38,609
Director of Building & Safety
0.05
$244,173
$12 209
$370
$3,785
$1,930
$18,294
1,664
83
$22C
Plan Check Manager
0.90
$196,047
$176,142
$6,659
$68,133
$34,748
$285,984
1,544
1,390
$206
Building Inspector 11
1.00
$182,112
$182,112
$7,399
$566
$75,104
$38,609
$304.390
1,531
1,531
$199
Building lnspecmr ll
1.00
$179,803
$179,803
$7,399
$566
$79,704
$3 B,609
5302,082
1,531
1,531
$197
Budding inspector II
1.00
$175,369
$175,369
$7,399
$566
$75,704
$38,609
$297,648
1,531
1,531
$194
Building lnspectorll
1.00
$173,122
$173,122
57,399 _
$566
$75,704
$38,609
$295,400
1,531
1,531
$193
Building inspector l
1.00
$157,141
$157,141
57,399
_$566
$75,704
838M9
$279,419
1.531
1,531
$183
BuildingPe Specialist 11
100
$174,592
$174,592
$7,299
$75,704
$38,609
$296,304
1,631
1,631
$162
Building Permit Specialist ll
1.00
$134,456
$134,456
$7,399
$75,704
$38,609
5256,168
1,631
1,631�$154
Building& Safety Techriian
1,00
$142,697
$142,697
$7,399
$75?D4
$38,609
$264409
1,531
1,531
Office Assis[an[11
0.80
$133]87
$106,550
$5,920
$60,563
$30,887
$203e20
1,647
1,318
Adm-watii-Secretary
0.20
$132,443
$26,489
$1,480
$15,141
57,722
$51,83,
1,647
329
l ntal
9.95
$2.025142
$1,640,981
1 $73,624
$2,830
$733,253
$384, 161
$2,854MH
8len dee overtime rate for B"ildi n91- it Specia list li= $169
Blerdedove"- ratefor B,ildinglnspecrnrs 1111, and S-,- $193
B tended overtime - for Adm ln. Ser-era ry k Of -As st= $155
Palm Desert A-21
Table E-2
Planning & Community Department Overtime Billable Rates -
Including Indirect External Overhead Costs.
Position
Full Time
Equivalent
Direct
09. 10 Salary
&Frio a
Salary &
Fringe
Applied to
Direct
Services &
Su lies
Indirect
External Cost
Internal
Management
Overhead
Total Direct
Costs
Actual
Regular Work
Hours Per
Payroll
Direct
Billable
Hours
Billable
Overtime
Rate Per
Hour
$2,142
$74,735
$8,788
❑erector Commcul Develo ment
O.Bo
$285,565
$226,452
$1,714
$59,788
$7,030
$296,983
1,694
1,355
$219
Prince al Planner
0.90
$222 034
$199,830
$1 928
$67 261
$7,909
$276,928
1,694
1,525 _
$182
Assistant Planner
1.00
$178,378
$178,378
$2,142
$74735
$8,788
$264,042
1,672
1,672
$158
Assistant Planner
1.00
$158651
8158,651
$2,142
$74,735
$8.788
$244,316
1,672
1,672
$146
Administrative Secretary
090
f154619
$139,157
$1,928
$67,261
$7909_
$216,255
1,544
1,390
$156
I Senior Office Assistant
0.911
$113213
$]01,892
$1,928
$67261
$7,909
$178,990
1,607
1 1,446
$124
Total
5.50
$1112,4514
1 $1,006,360
$110781
$411,041
1 $48,332
1 $1,477,514
Blended clerical rate for Administrative Secretaryand >enior Office Assistan[= $140
Blended Overtime Billable Rate for Planners - Including
Indirect Costs.
Position
% Time on
Permits
Staff
Equivalent
Overtime
Billable Rate
Included
Indirect Cost
Allocation
Planning Director
30.0%
0.30
$219
$66
Principal Planner
70.0%
0.70
$182
$127
Assistant Planner
50.0%
0.50
$158
$79
Assistant Planner
80.00/0
0.80
1 $146
$117
2,30
Total
$389
Divided by Employees
2.30
Blended Rate
$169
Palm Desert A-22
Table E-3
Public Works Department Overtime Billable Rates - Including
Indirect External Overhead Costs.
Acsodate En h,eer
0.75
$782,413
E736,810
Y2,32B
5141
$27,441
871,029
$237.754
1,535
1751 1
$207
Aa
0.60
_slsta
$103,48683
$$5869,69270
$184,219
I,,S3355
921
smo
c,irllm ro ,ent Pro errsreamlaan
ven
0.95
$]56359$772L41
6
$8
%179
$34,765
$276681
15
1,458
$l90
5eMan Bement Analyst _ _.
0.60
$194,685
$116,811
41.862
$113
1 $21937 1
$56,823
$797,566
1535
921
E215
Blended rate for Public Works Inspectors = $201
Blended rate for Oft- Assistant= S 154
Table E-4
Public Works Landscaping Department Overtime Billable Rates -
Including Indirect External Overhead Costs.
Position
Full Time
Equivalent
Direct
09-10
Salary&
Fringe
Salary&
Fringe
Appliedto
Direct
Services &
Supplies
Overhead
(Table31)
Indirect
External
Overhead
Internal
Manageme
nt
Overhead
Total Direct
Costs
Billable
Hours
Direct
Billable
Hours
Billable
Rate Per
flour
S1,602
$43,202
$28,532
Landscape Manager
0.65
$219,931
$142,955
$1,041
$28,081
$18,546
$190,623
$1,645
$1,069
$178
Landscape Specialist
Landscape Inspector ll
0.85
$184,227
$156,593
S1,362
$36,721
$24,252
$218,929
$208,819
$1,287
$1,287
$1,094
$200
0.80
$187,688
$1S0,151
S1,282
$34,561
$22.826
$1,030
$203
Landscape Inspector ll
0.95
$164,7281
$156,492
$1,52211
$41,042
$2'i,10S
$226,161
$1,287
$1,223
$185
Landscape Inspector l
0.95
$175,596
$166,816
S1,522
$41,042
$27,105
$236,485
$1,287
$1,223
$193
Landscape Inspector l
0.95
$172,368
$163,749
$1,522
$41,042
$27,105
$233,418
$1,287
$1,223
$191
Landscape Inspector l
0.95
$125,259
$118,996
$1,522
$41,042
$27,105
$188,665
$1,287
$1,223
$154
Total
6.10
1 $1,229,7961
$1,055,7511
$9,7731
$263,530
$174,045
$1,503,100
Blended rate for Landscape Inspector I & 11 = $185
Palm Desert A-23
Appendix F
Code Enforcement Officers,
Maintenance Workers, and Parks' regular
billable rates and Overtime billable rates
Including Indirect External Cost and
Excluding Indirect External Cost
Palm Desert A-24
Table F-1
Code Enforcement Officers Billable Rates - Including Indirect External
Overhead Costs.
Position
Full Time
Equivalent
Direct
2010
Salary &
Fringe
Salary&Fringi
applied to
direct
Services &
Supplies
Indirect
External
Costs
Internal
Management
Overhead
Total Dire
Costs
Billable
Hours
Direct
Billable
Hours
Rate Per
Billable
Hour
$11,71c
$68,581
$6,25
Senior Code Compliance
0.80
$150,14"
$9,376
_ $11,719
__$11,719
$54,864
$68,580
$5,005
$6,256
$189,358
$223 426
1,60d
1,68(
1,34
1,68
$141
$133
Code Compliance Officer
1.00
$136,87
_$120,114
$136,871
Code Compliance Officer
1.00
1 $138.333
$138.333
$68,580
$6,256
$224,888
168
1,68
$13
Code Compliance Officer
1.00
$137,821
$137H28
$11719
$68580
$6256
$224383
168
168
$134
Code Comupliance'rechnician
1.00
$128,92
$128,924
$11,719
$68,580
$6,256
$215,479
1,68
1,68-
$128
Total
4.80
$692 097
$662 068
456,253
_ $329 183
$30,028
$1,077,533
Blended rate for Code Compliance Officer $134
Code Enforcement Officers Overtime Billable Rates - Including Indirect
External Overhead Costs.
Position
Full Time
Equivalent
Direct
09-10
Salary &
Fringe
Salary &
Fringe applic
to direct
Services &
Supplies
Indirect
External
Costs
Internal
Management
Overhead
Total Direci
Costs
S11,71
S68,58-C
$8,27
Senior Code Compliance
0.80
$198,681
$158,945
$9,376
$54,864
$6,623
$229607
Code Compliance Officer
L00
$180,339
$180,339
$11,719
$68S80
$8,2781
$268917
Code Compliance Officer
1.00
$181801
$181,B01
$11719
$68580
$8278
S270,379
Code Compliance Officer
1 1.00
$181,2961
$181,2%
$11 719
$68,SB0
$8278
$269,874
COdeCunlplianceTechnician
1.00
$168,127
$168,127
111,119
$68,580
$8,278
$256,704
Total
4.80
$91Q244
$870,508
$56253
$329,183
$39,736
$1 295,680
Blended rate for Code Compliance Officer = $161
Code Enforcement Billable Rates -Excluding Indirect Cost
Actual Overtime
Negular Direct Rate Per
Work Hour Billable Billable
Per Pavroll Hours Hour
Position
Full Time
Equivalen
tDirect
2010
Salary&
Fringe
Salary &
Fringe
appliedto
direct
Services &
Supplies
Internal
Managem
ent
Overhead
Total
Direct
Costs
Billable
Hours
Direct
Billable
Hours
Rate Per
Billable
Hour
$11,719
$6,256
Senior Code Compliance
0.80
$150,142
$120,114
$9,376
$5,005
$134,494
1,680
1,344
$100
Code Compliance Officer
1.00
$136,871
$136,871
1 $11,719
1 $6,256
$154,846
1,680
1,680
$92
Code Compliance Officer
1.00
$138,333
$138,333
$11,719
$6,256
$156,308
1,680
1,680
$93
Code Compliance Officer
1.00
$137,828
S137,828
$11,719
$6,256
$iS5,803
1,680
1,680
$93
Code Compliance Technician
1.00
$128,924
$128,924
$11,719
$6,256
$146,899
1,685
1,685
$87
Total
4.80
$692,097
$662,068
$56,253
$30,028
$748,350
Blended rate for Code Compliance Officer = $93
Palm Desert A-25
Table F-2
Maintenance Workers' Billable Rates - Including Indirect External
Overhead Costs.
Position
Full Time
Equivalent
Direct
09-10 Salary &
Fringe
Salary & Fringe
applied to
direct
Services&
Supplies
Indirect
External Costs
Internal
Management
Overhead
Total Direct
Costs
Billable
Hours
Direct
Billable
Hours
Rate Per
Billable
Hour
$24,620
$57,041
$14,737
Maintenance Service Manager
0.10
$161,570
$16,157
$2,462
55,704
$1,474
$25,797
1,682
168
$153
T-fticS�1S ecialist
0.90
$154,62D
$139,150
$22,158
$51,337
$13,263
$225,916
1,613
1,45Z
$156
Iraffle Signal Technician ll
0.90
$125,991
$113,392
$22,150
$51,337
$13,263
$200,151
1,613
1,452
5138
Eniprecering Technician1
1.00
$124,153
$124,153
$24,620
$57,041
$14,737
$220,552
1,613
1,613
$137
Sr. Maintenance Worker
1.00
$120,474
$120,474
I $24,620
$57,041
$14,737
$216,873
1,682
1,682
$129
Sr. Maintenance Worker
1.00
$117,331
S117,331
$24,620
$57,041
$14,737
$213,730
_
1,682
1,682
$127
Mechanic ll
1.00
$118,213
$118,213
$24,620
$57,041
$14737
$214,612
1,613
1,613
$133
Maintenance worker ll
1,00
$109,334
$109,334
$24,620
$57,041
$14,737
$205,733
1.546
1,546
$133
Maintenance worker ll
1.00
$106,845
$106,845
$24,620
$57.041
$14,737
$203,243
1,546
1,546
1 $131
Maintenance worker it
1.00
$101,286
5101,288
$24.620
$57,041
$14,737
5197,687
1,546
7546
$128
Maintenance worker II
1.00
$99,749
$99,749
$24.620
$57,041
$14,737
$1%,148
1,546
1,546
$127
Maintenance worker 11
1.00
$88,616
$88,616
$24,620
$57,041
$14,737
5185,014
1,546
1,546
$120
Maintenance worker l
1.00
$79,244
$79,244
52.4,ti20
$57,041
$14,737
$175,642
1,546
1,546
$114
Maintenance worker!
1900
$77,399
$77399
524,620
$57,041
$14,737
$173,797
1,546
1,546---
$112
Maintenance worker l
1.00
$76,553
$76,553
524,620
$57,041
$14,737
$172,952
1,546
1,546
$112
Maintenance worker l
1.00
$67,109
$67,109
$24,620
$57,041
$14,737
$163,508
1,546
1,546
5106
Equipment OeratorI
100
$107,645
$107,645
$24,620
$57,041
$14,737
$201,041
1,613
1,613
$126
E of mentOperator I
1.00
$96,447
$96,447
$24,620
$57,041
$14,737
$192,845
1,613
1,612
$120
Ecui mcnt0 eretorl
1.00
$88,786 _
$101,918
$88,786
$24,620
$57,041
$14,737
$LBS,iBS
1,613
1,613
$115
Sr.UBicoAssistant
I'l
_
'10,11,
$2,462
11714
$1,474
$19,839
1,112
165
$120
16.00
$2,123,354
$1,858,C91
$443,167
$1,026,745
5265,263
$3,59 i,266
Blended rate for Maintenance Worker I & II = $120
Blended rate for Equipment Operator 1 = $120
Blended rate for Sr. Maintenance Worker - $126
Palm Desert A-26
Table F-2 Continued
Maintenance Workers' Overtime Billable Rates - Including Indirect
External Overhead Costs.
Position
Full Time
Equivalent
Direct
0940 Overtime-
Salary & Fringe
Salary&
Fringe applied
to direct
Services
Supplies
Indirect
External Costs
Internal
Manage.
ent
Overhead
Total Direct
Costs
Billable
Hours
Direct
Billable
Hours
Overtime
Rate Per
Billable
(lour
$24.620
$57,041
S19,850
Maintenance Service Manager
0.70
$21807
$21,881
$2,462
$5,704
$1,965
$32,032
1,682
16B
$190
'1'rallic Signal Specialist
0.90
$208,407
$187,566
$22,158
$51,337
$17,865
$278,9Z7
1,613
1,452
$192
Traffic Signal Technician ll
090
$172,686
$155,417
1 $22,158
SS1,337
$17,865
1 $246,778
1,613
1,452
$170
Engineering Technician l
1.00
$168,136
$168,136
1 $7.4,620
$57,041
$19,850
$269,647
1,613
1,613
S167
Sr. Maintenance Worker
7.00
$161,598
$161,598
$24,620
$57,041
S19,850
$263.1 U9
1,682
11682
$156
Sr, Maintenance Worker
1.00
$156,610
$156,610
$24,620
$57,041
$19,850
$25B,121
1,692
1,G82
$153
Mechanic ll
1.00
$157,416
S157,416
$24,620
$57,041
$19.850
S258,927
1,613
1,613
$161
Maintenance worker ll
1.00
$145,970
$145,978
$24,620
$57,041
$19,850
$247,4139
1,546
1,546
1 $160
Maintenanuc worker If
1.00
$142446
$142,446
$Z4,620
$57,041
$19,850
$243,957
1,546
1,546
$158
Maintenance worker l l
1.00
$135,477
$135,477
$24,620
$57,041
$19,850
$236,988
1,546
1,546
$153
Maintenance worker II
1.00
$131,830
$131,830
$24,620
$57,041
$19,850
$233,341
1,546
1,546
$151
Maintenance worker II
1.00
$117,030
$117,03U
$24,620
$57,041
$19,850
$218,541
1,546
1,546
$141
Maintenance worker l
1.00
$104,032
$104,032
$24,620
$57,041
$19,850
$205,543
1,546
1,546
S133
Maintenance worker l
1.00
$101,304
$101,304
$Z4,620
$57,041
$19,850
$202,615
1,546
1,546
$131
Maintenance worker 1
1.00
S100,358
$100,358
$24,620
S57,041
$19,850
$201,069
1,546 1
1,546
$131
Maintenance worker l
1.00
$90,476
$90,476
$24,620
$57,041
$19,850
$191,987
1,546 1
1,546
$124
Equipment0peratur1
1.00
$142,947
5142,947
$24,6Z0
$57,041
519,850
f244,458
1,613
1,613
$152
Equipment OpelAur l
100
$127,237
$127,237
$24,620
$57,041
$19,850
$228,748
1,613
1,613
$142
EquipmentOpumtorl
1.00
$117,992
$117,992
$24,620
$57,041
$19,850
$219,503
1,613
1,613
$136
Sr. Office Assistant
0.10
$135,841
$13,984
$2,462
$5,704
$1,985
$23,735
1,652 1
165 1
$144
Total
16.00
$2,836,608
$2,479,316
$443,167
$1,026,745
$357,293 1
$4,306,520
Blended rate for Maintenance Worker I & 11 = $142
Blended rate for Equipment Operator 1 c $143
Blended rate for Sr. Maintenance Worker= $159
Palm Desert A_27
Table F-2 Continued
Maintenance Workers' Billable Rates - Excluding Indirect External
Overhead Costs.
Position
Full Time
Equivalen
t Direct
09-10 Salary
& Fringe
Salary & Fring
applied to
direct
Services &
Supplies
Internal
Managem
ent
Overhead
Total Direct
Costs
Billable
(lours
Direct
Billable
Hours
Rate Per
Billable
Hour
$24,62
$14,737
Maintenance Service Manager
0.10
$16157
$16,157
$2,462
$1,47
$20,093
1682
168
$119
Traffic Signal Secialist
0.90
$ 154,62
$139,15
$22,15
$13,26
$174,57
1,613
1,452
$120
"rrafficSignal Technician 11
0.90
$ 125,99
$113,392
$22,15
$13 26"
$148 813
1,61
_
1,452
$103
En ineerin Technician 1
1.00
$ 124,15
$124,153
$24,62
$14,73
$163,51
1,613
1,613
$101
Sr. Maintenance Worker
1.00
$120,474
$12047
$2462
$1473
$15983
1682
1,682
$95
Sr. Maintenance Worker
1.00
$117,331
$117 331
$24,62
$14,73
$156681
1,6132
1,682
$93
Mechanic ll
1.00
$118 Z 13
$118 213
$24,62(
$14 73
$157 57
1613
1,613
$98
Maintenance worker 11
1.00
$109334
$109.334
$24,62
$14,73
$148,69:
1,546
1,546
$96
Maintenance worker 11
1.00
$106,845
$106,845
$24,62
$14,73
$146,20
1,546
1,546
$95
Maintenance worker 11
1.00
$101 28
$101 288
$24,62
$14,73
$140 64
1,54
1,546
$91
Maintenance worker 11
1.00
$99,74
$99,749
$24,62
$14,73
$139,107
1,546
1,5461
$90
Maintenance worker 11
1.00
$88 61
$88 61
$24,62(
$14 73
$127 973
1,54
1,54
$83
Maintenance worker 1
1.00
$79 24
$79.244
$24 620
$14 73
$I18 60
1,54
$77
Maintenance worker 1
1.00
$77,39
$77,399
$24,620
$14,73
$116 75
_1,546
1,546
1,546
$76
Maintenance worker 1
1.00
$76:553
$76 S53
$24 62
$14,73
$115 91t
1,546
1,546
$75
Maintenance worker 1
1.00
$67,10
$67,109�
$24,620
$14,73
$106,46
1,546
1,546
$69
H ui moot Operator I
1.00
$107 645
$107 645
$24 620
$14,73
$147 002
1,613
1,613
$91
Equipment Operator 1
1.00
$96,447
$96,447
$24,62
$14,73
$135,30
1,613
1,613
$84
Equipment Operator 1
1.00
$88,78;;;.
786
$24 620
$14.73
$128 143
1 613
1,613
$79
Sr. Office Assistant
0.10
$101,980,199
$2462
$1,47
$14,13
1,652
165
$86
Total
18.00
$2123,358,09
$443 167
$26S,263
$2 566 52
4310
Blended rate for Maintenance Worker I & u 483
Blended rate fur Equipment Worker 1 :585
Blended rate for Sr. Maintenance Worker $94
Table F-3
Parks' Billable Rates - Including Indirect External Overhead Costs.
Position
Full Time
Equivalen
t Direct
09-10 Salary &
Fringe
Salary&
Fringe
applied to
direct
Services &
Supplies
Indirect
External
Costs
Internal
Manage
ent
Overhead
Total
Direct
Costs
Billable Hours
Direct
Billable
flours
Rate Per
Billable
Hour
$20,833
$86,582
$7,779
Parks Facilities Manager
0.90
$ 140,01820
$126 016
$18 75U
$77 924
$7 001
$229 691
1,645
1,481
$155
Parks Inspector
0.90
$ 116,750.00
$105075
$18,750
$77,924
$7,001
$208,749
1,645
1,481
141
Total
1.80
$256 768
$231,0911
$37,500
$155,8481
$14,002
$438,440
Palm Desert A-28
Parks' Overtime Billable Rates - Including Indirect External Overhead
Costs.
Position
Full Time
Equivalent
Direct
09.10 Salary &
Fringe
Salary&
Fringe
applied to
direct
Services&
Supplies
Indirect
External
Costs
Internal
Managem
ent
Overhead
Total
Direct
Costs
Billable
Hours
Direct
Billable
Hours
Hate Per
Overtime
Billable
Hour
520,833
$86,582
$10,359
Parks Facilities Manager
0.90
$ 186,45756
$167,B12
$18,750
$77,924
S9,3Z3
$273,808
1,645
1,481
5185
Parks, Inspector
0.90
$ 151,100-26
$135,990
$18,750
$77,9Z4
$9,3Z3
$241,987
1,645
1,481
$163
Total
1.80
$337,558
53D3,802
$37,500 1
$155,848
$18,646 1
$S1S,795
Parks' Billable Rates - Excluding Indirect External Overhead Costs
Position
Full
Time
Equivale
nt Direct
09-10 Salary&
Fringe
Salary &
Fringe
applied to
direct
Services &
Supplies
n Internal
Management
1 Overhead
Total Direct
Costs
Billable
Hours
Direct
Billable
Hours
Hate Per
Billable
Hour
M,833
$14,265
Parks Facilities Manager
0.90
$ 140,018
$126,016
$18,750
$12,838
$157,605
1,692
1,514
$104
Parks Inspector
0.90
$ 116,750
$105,075
$IB,750
$12,838
$136,663
1,546
1,391
$98
Total
1.80
$256,768
$231,091
$37,500
$25,677
$294,263
Palm Desert A-29
Comprehensive
Cost of Service Study Based on
FY2009-2010 Actual Expenditures
Volume II
Indirect External Cost Analysis and Total
Costs by Program Model
Palm Desert, California
Annual
Updated by
City of Palm Desert
Finance Department
FFAA
MAY 2011
Table of Contents
I. INDIRECT COST ALLOCATION (EXTERNAL OVERHEAD) ................. l
A.
OVERVIEW...........................................................................................................
1
B.
MODEL METHODOLOGY......................................................................................
5
C.
METHODOLOGY OVERALL CATEGORIES.............................................................
7
D.
USE OF THE MODEL.............................................................................................
8
I-.
MODEL SPECIFIC CATEGORIES............................................................................ 9
1. City Council - 4110....................................................................................... 9
2. City Manager - 4130 (Table A-7)................................................................. 9
3. City Attorney - 4120 (Table A-5)...............................................................
10
4. Legal Special Services - 4121 (Table A-5).................................................
10
5. Community Service - 4132 (Table A-8).....................................................
11
6. Community Promotions - 4416...................................................................
12
7. Marketing - 4417.........................................................................................
12
8. Civic Arts Committee - 4418.......................................................................
12
9. Legislative Advocacy - 4112......................................................................
12
10. Visitors Information Center - 4419............................................................
12
11. Community Service/City Clerk - 4111 (Table A-6)..................................
13
12. Elections - 4114..........................................................................................
13
13. Human Resources - 4154 (Table A- 12) .....................................................
13
14. Finance - 4150 (Table A- 11) ......................................................................
13
15. Independent Audit - 4151...........................................................................
14
16. General Services - 4159.............................................................................
14
17. Management Information System - 4190 ('liable A-9) ...............................
14
18. Unemployment Insurance - 4191 ...............................................................
15
19. Insurance - 4192.........................................................................................
15
20. Interfund Translers Out - 4199 (Table A- 13) ............................................
15
21. Outside Agency Funding - 4800.................................................................
15
22. Police Services - 4210................................................................................
15
23. Development Services - 4260...................................................................
16
24. Public Works Administration - 4300 (Table A- 15) ...................................
16
25. PW-Street Maintenance - 4310 (Table A- 10) ..................................16
26. PW-Portola Community Center Bldg - 4344.............................................
16
27. NPDES-Storm Water Permit - 4396..........................................................
17
28. Building & Safety - 4420 (Table A-3).......................................................
17
29. Animal Control - 4230...............................................................................
17
30. Nuisance Abatement - 4240.......................................................................
17
31. Building/Safety - Demolition-R/M - 4421................................................
17
32. Code Enforcement - 4470 (Table A - 14)..................................................
17
33. Planning & Community Development - 4470 (Table A- 14) .....................
18
Palm Desert, CA
34. PW — Landscaping Service — 4614 (Table A-16)....................................... 18
35. Public Works Parks (Table A- 4), PW - Other (Table A-17) ..................... 19
36. Special Revenue Funds (Table A-18)......................................................... 20
37. Special Assessment Funds (Table A-19).................................................... 20
38. Debt Service Assessment District Funds (Table A-20).............................. 21
39. Capital Improvement Program.................................................................... 21
40. Redevelopment........................................................................................... 21
List of Tables
Table I Palm Desert Costs — Direct, Indirect and Total Line Item Program Costs....... 2
Table 2 Line and Staff Programs................................................................................... 3
Table 3 Function Worksheets........................................................................................ 6
Table 4 Legal Special Services Allocation.................................................................. 10
Table 5 Community Service Allocations ......................... ......................... I.................. 11
"fable 6 Interfund Transfer Allocations ................ ............................. I.......................... 15
Table 7 Public Works Administration Allocation....................................................... 16
'Fable 8 Public Works -Other Allocation., .................................................................... 19
"Fable 9 Special Revenue Funds Allocation................................................................. 20
List of Appendices Tables
Appendix A Function Worksheets.............................................................................A-1
Table A-1 City Employees and Vehicles...................................................................A-2
Table A-2 Art In Public Places................................................................................. A-3
'fable A-3 Building & Safety — Function 4420.......................................................... A-4
Table A-4 Public Works - Parks— Function 4610...................................................... A-5
"fable A-5 City Attorney — Function 4120 & Legal Services — Function 4121......... A-6
Table A-6 City Clerk — Function 4111......................................................................
A-7
'fable A-7 City Manager — Function 4130................................................................. A-8
Table A-8 Community Services — Function 4132.....................................................
A-9
'fable A-9 Information Systems — Function 4190.....................................
A-11
Table A-10 Public Works Street Maintenance — Function 4310.....................
A-12
Table A -I I Finance— Function 4150.......................................................................A-13
Table A-12 Human Resources — Function 4154......................................................
A-14
'fable A-13 Interfund Transfers Out — Function 4199.........................1.......I...........
A-15
Table A-14 Planning & Community Development And Code Enforcement —
Function4470.....................................................................A-16
Table A-15 Public Works Administration — Function 4300....................................
A-17
Table A-16 Public Works Landscape— Function 4614............................................A-19
Palm Desert ii
'fable A-17 Public Works — Other ....................................... ..... I.............................. A-20
Table A-18 Special Revenue Funds ......................................................................... A-21
Table A-19 Special Assessments..........................................................A-22
Table A-20 Debt Service Assessments...................................................A-2
"THE MODEL.................................................................................... Inside Back Pocket
Palm Desert iii
I. INDIRECT COST ALLOCATION
(EXTERNAL OVERHEAD)
A. OVERVIEW
The purpose of the Indirect Cost Allocation analysis is to determine the full Indirect
Costs (External Overhead) for all of the City's line programs as well as the Direct
Costs for each line program. A "line" program is a program that delivers direct
services to external customers, for example, Animal Control, Building Permits or
Streets. The line programs are supported by a variety of "staff' programs, for
example, the City Council, Finance and Human Resources. The approach used is to
distribute costs of all the staff programs to the line programs.
There are two different ways to think about Direct and Indirect costs. Some
communities simply calculate by department or division. Everything within the
department or division actual expense is considered Direct and everything outside the
department or division's actual expense is considered Indirect. For example, using this
approach the City Attorneys cost working on Planning Permits would be considered
Indirect.
We decided that the approach described above was not workable for Palm Desert
since most departments and divisions are a mixture of Direct and Indirect charges.
The approach we used was to develop a list of Direct programs and calculate total
program costs across all City functions. Under this approach, expenditure items were
entered as Direct program charges whenever possible. The Indirect cost then became
the result of subtracting the Direct charges from the total program costs. This result in
showing somewhat lower Indirect cost percentages than often found in studies of this
kind. For use in fee studies, all the Direct charges in the Model should be examined to
determine if some of these should be added to the direct department or division
charges. This process was used for the fee departments and is illustrated in Volume I.
To determine the Indirect Costs and the line program costs our former Consultant,
Zucker System, created a computer Model that is described in this Volume II of the
study effort. The City of Palm Desert used Fiscal Year 2009/2010 expenditures and
actual staff times to update this Model. The Direct, Indirect and total line item
program costs are shown in Table 1 below.
Palm Desert, CA 1
Table 1
Palm Desert Costs — Direct, Indirect and Total Line Item Program Costs
Line Program
2009-2010
Direct Cost
2009-2010
Indirect Cost
% Indirect
Total Program
Cost
Air Quality
$1,530
4.95%
$30,883
Animal Control
$254,321
$13,254
4.95%
$267,575
Arbor Day
$1,B92
$381
16.75%
$2,273
Art
$325,121
$B4,923
20,71%
$410,044
Assessment Districts
$11,637,812
$606.521
4.95%
$12,244,334
Building & Safety Permits
$1,719,673
$606,501
26.07%
$2,326 174
Business License
$212,186
$62,195
22.67%
$274,382
Cable Franchise
$15 435
$4,615
23.02%
$20,050
Capital Improvement Program
$3 772 237
$550 004
12.72%
$4 322 241
Code Enforcement
$817,729
$283,957
25.77%
$1,101,686
Community Promotions
$2,508,106
$292,835
10.45%
$2,800,941
Earth Da
$0
$0
0.00%
$0
Energy Independence Loan Program
$2,405,752
$125,379
4.95%
$2,531,131
Engineering Permits
$963,534
$297,610
23.60%
$1,261,144
Fa •ode Program
$0
$0
0.00%
$0
Fire Services
$9195 584
$479 241
4.95%
$9 674 825
Golf
$1,438,214
$88,928
5.82%
$1527,142
Housing
$158,169
$8,243
4.95%
$166,412
Landscaping & Lighting Districts
$48 734
$2,540
4.9S%
$51 274
Library
$318 373
$21 061
6.20%
$339,434
NPDES - Storm Water Permits
$47 592
$2 480
4.95%
$50 072
Outside Agency Funding
$1 095 114
$85 890
7.27%
$1,181 005
Parks
$1537147
$163,699
9.62%
$1,700,846
Park View Office Complex
$24 849
$7 284
22.67%
$32 133
Planning - Non Permits
$254 265
$B2 024
24.39%
$336,289
Planning Permits
$712,699
$198115
21.75%
$910,814
Public Safe
$319 643
$24,280
7.06%
$343,922
Portola Community Center
$83 296
$6 784
7.53%
$90 080
Redevelopment
$1,695,651
$530,320
23.82%
$2,225 971
Rent Control
$62 480
$7 516
10.74%
$69,996
Rideshare
$0
$0
0,00%
$0
Special Districts
$73,308
$21,4BB
22.67%
$94,795
Special Events
$37,003
$11,063
23.02%
$48,067
Streets
$5,285,239
1 $1,370 084
1 20.59%
$6,655,323
2 X 2
$9 854
$2 946
23.02%
$12,800
Waste Disposal
$810 302
$97 436
10.73%
$907 738
TOTA
$47 870 670
$6141 126
$54 011 796
Palm Desert
The first step in the process was to define the line programs. The lists of line
programs are shown in Tables 1 and 2. Many of the City's departments or Function
units include both line and staff programs as shown in the "Line and Staff Programs"
listing in Table 2. Some departments or budget units are totally "Staff Programs" and
these are also listed in Table 2.
Table 2
Line and Staff Programs
Line Programs
Air Quality - part of Special Revenue Funds
Animal Control - 4230
Arbor Day
Art
AIPP Maintenance - part of Special Revenue Funds
Art in Public Places - part of Special Revenue Funds
Civic Arts - purt of Special Revenue Funds
Civic Arts Committee - 4418
BLM Ranger art of 4132
Buildin and Safety Permits - 4420
Business License - part of 4150
Cable Franchise - part of 4132
Capital Improvement Program - Part of 4300
Code Enforcement - Part of 4470
Building/Safety Demolition RIM
Nuisance Abatement
Community Promotions - 4416
Citywide Business Promotion art of Special Revenue Funds
Marketing - 4417
PR - part of 4132
Promotions art of 4132
Visitor Information artof 4132
Visitors Information Center - 4419
Desert Cleanup - part of 4132
Earth Da
Energy Independence Loan Program
Engineering Permits art of 4300
Fapde Program art of 4199
Fire Services art of 4199 and part of Special Revenue Funds
Golf
Golf Course Capital Improvement - part of S eciul Revenue Funds
Gol Course Management
Desert willow Golf Course - part of S eciul Revenue Funds and part of 4150
Housing Program- part of Special Revenue Funds
Landscaping and Lighting Districts art of 4199
Library - part of 4199, and part of Special Revenue Funds
Palm Desert 3
Table 2 Continued
Line Programs
NPDES Storm Water Permits - 4396
Outside Agency Funding - 4800
CDBG - part of Special Revenue Funds
Youth Commission -part of 4132
Parks
Civic Center Park Maintenance - 4610
Community Garden - part of 4132
C.V. Park and Recreation - part of 4132
Planning and Community Development - part of 4470
PW Park Maintenance - 4611
Park View Office Complex art of 4150 and part of Special Revenue Funds
Planning Non -Permits art of 4470
Planning Permits - part of 4470
Police Services - 4210
Citizen on Patrol - part of 4132
Crossing Guards art of 4154
Public Safe - part of 4132 and part of Special Revenue Funds
Portola Community Center - 4344
Redevelopment - from Redevelopment Worksheet
Rent Control - part of 4132
Rideshare
Special Districts
Special Events - part of 4132
Lecture Series - part of'4132
Streets art of Special Revenue Funds
PW CorpYard-Street
PW Landscape Service Division art of 4614
PW Street Lights/Tragic Safety - 4250
PW Street Resurfacing - 4311
PW Curb and Gutter - 4312
PW Parking Lot Maintenance - 4313
PW Storm Drain Maintenance - 4314
PW Street Maintenance - 4310
PW - Striping 4315
Bus Shelters art of 4132
2X2 Committee
Waste Disposal
Desert Cleanup part of 4132
Recycling - part of 4132
Solid Waste - part of 4132
Waste Recycling Fee art of Special Revenue Funds
Palm Desert
Table 2 Continued
Line and Staff Programs
City Attorney - 4120
City Clerk - 4111
City Mana er - 4130
Community Services - 4132
Information Technology- 4190
Development Services - 4260
Finance - 4150
Human Resources - 4154
Interfund Transfers Out - 4199
Legal Special Services - 4121
Planning and Community Development - 4470
Public Works Administration - 4300
Staff Programs
Auto Fleet art of 4260
Building Operations and Maintenance art of 4266
City Council - 4110
Elections - 4114
General Services - 4159
Independent Audit - 4151
Insurance - 4192
Legislative Advocacy - 4112
PW Civic Center - 4610
PW CorpYard - 4330
PW Equipment - 4331
PW Public Buildings - 4340
Unemployment Insurance - 4191
B. MODEL METHODOLOGY
This Indirect External Cost and line program cost analysis consists of a large Excel
file that includes a Model that is supported by a series of Excel worksheets.
The line programs as shown in Table 2 above were inserted into the left-hand column
A of the Model.
Actual costs for fiscal year 09/10 were either inserted into the Model in the row at the
top of the model (Line 3) or into the Worksheets shown in Appendix A and in the
Excel computer files. The Model could be run using either actual costs or budgets. For
this particular study we used the FY 09/10 actual costs which we think is a fair and
equitable method of calculating the new fees will be charged.
Palm Desert 5
Dollars were then spread to the line programs by various formulas that are described
in this report.
Specific Excel function worksheets were developed for the 19 functions as shown in
Appendix A and Table 3. This was only necessary when a City actual category
needed to be distributed to more than one line program.
Table 3
Function Worksheets
Function Worksheets
Table Number
City Employees and Vehicles
A-1
Art in Public Places
A-2
Building Square Footages
A-4
Building and Safety
A-3
City Attorney
A-5
City Clerk
A-6
City Manager
A-7
Community Services
A-8
Information System
A-9
Public Works - Parks
A-10
Finance
A-11
Human Resources
A-12
interfund Transfer Out
A-13
Planning & Community Development and
(:ode Enforcement
A-14
Public Works Administration
A-15
PW-Landscaping
A-16
Public Works, Other
A-17
Special Revenue Funds
A-18
Special Assessments
A-19
Debt Services Assessment Districts
A-20
The sequence of events was as follows:
1. The two worksheets indicating number of employees, square footages of building
and number of vehicles by program or functions were created using data from City
records and inserted into the function worksheets. The square footages of building and
number of vehicles were transferred to the Model in Columns C and D. The numbers
of employees were transferred to the function work sheets or if there was no function
worksheet for an employee category, the employees were transferred directly to the
Model.
Palm Desert 6
2. The function worksheets were created, using data from the City's FY 09/10 actual
costs as part of this study. Data from these function sheets were transferred to the
Model.
3. Data from the actual costs that did not require function sheets (i.e. they were either
a direct line program or were going to be distributed by a specific formula) were
inserted into the Model in the top Row 3.
4. Data was spread to line programs either "directly", by "number of employees", by
"building square footage", or by "number of vehicles".
5. Dollar totals were calculated for all items shown in the left-hand column which
included "Line Programs", "Line and Staff Programs", and "Staff Programs". These
dollar totals are shown in Column BC of the Model (ls` Round Totals).
6. Several categories were distributed by actual costs. There included a portion of
Finance (4150), Elections (4114), and Independent Audit (4151). These three
categories were distributed following Step 5 above and added to the first round totals
and shown in Column BG of the Model (2nd Round Totals).
7. At this point, the "Line and Staff Programs" and the "Staff Programs" still included
dollars in their categories. However, one of the purposes of the study was to distribute
all staff dollars to line programs. To accomplish this the dollars shown at this stage for
all "Line and Staff Programs" and the "Staff Programs" categories were totaled. This
total was then distributed to all the line programs. This resulted in Final Total
Program Costs as shown in Column BL of the Model.
8. As a final step, the total program costs were divided into Direct costs (Column Bl)
and Indirect costs (Column BJ). The percent of Indirect cost by program category
were also calculated and are shown in Column BK of the Model. Note that Column BI
still shows a few Direct costs. These came from Development Services, Finance,
Public Works —Administration, Auto Fleet, Building Operations & Maintenance, and
Public Works — Corp Yard. Although they were listed under a Direct column (Column
V and Al) they were actually merged in the final tally and are included in the Total
Program Costs. As such they can be ignored in Column BI.
C. METHODOLOGY OVERALL CATEGORIES
The detailed methodology is described below. The approach and estimates were based
on best available FY 09/10 actual costs and actual staff times.
The Model
This report includes paragraphs in italics that indicate how the data in the Model
should be updated. The numbers shown in bold in the Model (as well as the
Palm Desert 7
supporting Function worksheets) are numbers that need to be inserted manually. All
other numbers will be automatically calculated.
Actual Costs
The methodology and Model use the figures from the City's printed 2009/2010
expenditure reports.
Model: To update, insert new actual figures into the Model and Function worksheets.
Personnel Costs
All personnel costs include Workers Comp, Retiree Health Insurance, and other fringe
benefits as printed in the payroll report.
Model: To update, insert new Personnel Costs in the Function worksheets. If a
function or department does not have a detailed Function worksheet, the personnel
costs are automatically included in the overall new actual data when overall actual
costs are inserted into the Model.
Building Square Footages (Table A-4)
Building square footages were divided into smaller departments or divisions by
allocating by the number of employees in each [unction as shown in the Function
worksheet.
Model: If the number of employees by function changes or more refined square
footage data is available, insert new numbers into the Function worksheet. These new
numbers will automatically update the numbers in the Model.
Number of Employees (Table A-1)
Note that a number of actual costs are spread to programs by the number of
employees in a program. However, given the nature of the City and the departments,
most department employees work on numerous line programs. Therefore, simply
spreading actual costs to departments that have employees does not give a good
picture of expenses by line programs. To accommodate this problem, employees were
split and allocated by program within the Function worksheets whenever possible.
The allocation was based on the total cost for each program as shown on the Function
worksheet. These numbers were then automatically transferred to the employee
column in the Model. Since numerous departments may be working on the same line
program, the employees shown in the Model for that program may be an
accumulation from several departments.
D. USE OF THE MODEL
Comments concerning the Model are included in the following narrative in italics.
Palm Desert 8
Numbers shown in bold in the Model and the worksheets must be entered
manually. All other numbers are calculated automatically by formula. The
formulas can be seen in the Model and Function worksheets by anyone
familiar with the Excel program and many of them are explained in this
methodology paper.
Enter actual costs in Model and Function worksheets.
Salaries and fringe benefits must be entered manually for some positions as shown
in each Function worksheet. See item " 1 " above.for the list or simply look at
each Function worksheet.
Where more than one number shows in the Model for an actual category, the
actual has been segmented. Normally this is when specific items are called out
in the actual. This is noted with the words "direct" in various Model Columns.
When these numbers are entered in the Column they are then automatically
spread to the appropriate line item direct program category. The non -direct
items are also automatically spread by formula on the basis of, employees,
dollars, square footage or vehicles.
Update the number of employees by finction in the employee Function worksheet
and the program will update the employee numbers in all the worksheets.
Update any changes in number of vehicles by function in the function worksheet
and the program will update vehicle costs to the appropriate program.
Update anv changes in office square footages in the Building square footage
function worksheet and the program will update office costs to the appropriate
program.
E. MODEL SPECIFIC CATEGORIES
1. City Council — 4110
The entire actual cost of $373,839 is spread by the number of employees.
Model: Enter new actual cost into the Model (Column E) and it will automatically
spread to the related line item or program.
2. City Manager — 4130, (Table A-7)
The total actual cost is S887,034.
Supplies and Other Services of S40,504 are allocated equally to each of the five
employees or $8,101 each and added to each employee's Personnel costs.
The percentage of time each employee spends on the Redevelopment Agency is
multiplied by the total of Personnel costs plus Supplies and Other Services, and is
Palm Desert 9
transferred to the Redevelopment program. The amount of equivalent staff time is
transferred to the Model.
The remaining costs are totaled and spread by number of employees to all other City
functions.
Model: Insert new salaries, supplies, other and capital in the City Manager Function
worksheet and change the Redevelopment percentages, if any. The numbers in the
Model will automatically change as per the rules described above.
3. City Attorney — 4120, (Table A-5)
See the Function worksheet.
The $221,595 actual cost is spread 40% to development service departments, 5% to
Rent Control, and 55% to everything else as follows:
10% Building & Safety = $22,159
5% Code Enforcement = $11,080
5% Public Works Administration = $11,080
20% Planning Permitting = $44,319
5% Rent control $11,080
55% Other = $121,877
The $121,877 "Other" is automatically spread to the other City functions by number
of employees.
Model: Insert the new total actual number in the Function worksheet and the Model
will automatically spread by the above percentage formula unless the City Attorney
wants to change the formula. If the above formula changes, the formulas in the
Function worksheet for the City Attorney will need to be changed.
4. Legal Special Services — 4121, (Table A-5)
See the Function worksheet. The following numbers were used.
Table 4 Legal Special Services Allocation
Legal Special Services -
4121
2U10 Actual
Building&Safety
CodeWP.rlt.
Enforcement
eering
ts
RentControl
Other Total
%
$
%
$$Sup
gFunction
lies
Other Services
$0
$341,460
10%
$34,146
10°/0
$34,14617,073
10%
$34,146
$163,667
Capital Outlay
$0Total
$34,146
$153,667
$341,460
S34,14b
534,]4617,073
Palm Desert 10
Model: Spread the actual cost by the above categories (or new ones specified by the
attorney) and insert them into the Function worksheet. The Model will then
automatically spread the "Other " category (S153, 657 for FY09/10) by employees.
5. Community Service — 4132, (Table A-8)
Costs and services of Community Garden and Bus Shelter are spread directly to
related programs.
Table 5 Community Service Allocations
Description
Code
2010 Actual
Bus Shelter
Commu ity Garden
Remainder
Total
Office Supplies
21-10
$500
$0
$0
$500
Prof - Other
30-90
$64,319
100%
$64 31
$0
$0
Mileage Reimbursement
31-15
$0
$0
$0
$0
Conferences Seminars
31-20
$0
$0
$0
$0
Local Meetings
31-25
$2 036
$0
$0
$2,036
Printin /Du lication
36-10
$571
$0
$0
$571
Subscriptions/Publications
36-20
$543
$0
$0
$543
Dues
36-30
$1376
$0
$0
$1376
Telephones
36-50
$19975
$0
$0
$19,975
Postage & Freight
36-60
$1407
$0
$0
$1407
Miscellaneous Expenses
36-95
1 $0
$0
$0
$0
BLM Ranger
39-01
$0
$0
$0
$0
Healthv Cities
39-02
$0
$0
$0
$0
Recycling
39-03
$0
$0
$0
$0
Desert Cleanup
39-07
$0
$0
$0
$0
Community Garden
39-10
$4 690
$0
100%
$4,690
$0
Lecture Series
39-14
$0
$0
$0
$0
CAP - Office Equipment
40-40
$0
$0
$0
$0
TOTAL
17
$95,417
$64,319
$4,6901
$26,408
Direct department costs such as: Supplies, Other Services and Capital Outlay result in
$26,408, which is spread equally amongst the four employees or $6,602 each.
The employee personnel costs are calculated for each employee and added to the
Supplies and Other Services cost of $6,602 each.
F,ach employee's time on various projects was verified by the Director of Special
Programs and is shown in the Function worksheet. These percentages were multiplied
by the employee's total costs. Resulting dollars were then spread directly to each
relevant program. The equivalent number of employees for each program was also
Palm Desert 11
calculated based on a percent of the total actual costs. These numbers were also
transferred to the Model.
The remaining non -specified costs (Citywide) were then spread to all City functions
based on the number of employees.
The Departments administrative costs were spread to all the program categories and
zeroed out.
The final cost of retired personnel during 2009-2010 is not included in the fee
analysis.
Model: Insert new data into the Function worksheet. The Model will then be
automatically updated. The percentages of time by employee can be used as shown for
09110 or can be updated as desired.
6. Community Promotions — 4416
Direct program of $990,505.
Model: Enter new actual cost into the Model (Column N) and it will automatically
spread to the related line item or program.
7. Marketing — 4417
Entire actual cost of $806,970 is a direct program cost.
Model: Enter new data into the Model (Column O) and it will automatically spread to
the related line item or program.
8. Civic Arts Committee - 4418
No Actual cost in FY 09/10.
Model: Enter new data into the Model (Column P) and it will spread to the related
line item or program.
9. Legislative Advocacy — 4112
The $37,260 actual cost is spread to other functions by the number of employees.
Model: Enter new data into the Model (Column Q) and it will spread to the related
line item or program by number of employees.
10. Visitors Information Center — 4419
Direct program of $668,736 will be spread to Community Promotions.
Model: Enter new data into the Model (Column R) and it will spread to the related
line item or program.
Palm Desert 12
11. Community Service/City Clerk - 4111, (Table A-6)
See Function worksheet.
The Supplies, Other Services and Capital Outlay are divided amongst Redevelopment,
Planning Permits, and Other Citywide. The remainder (City Clerk Internal) is divided
amongst the seven employees for internal overhead.
Employee time is distributed to Redevelopment and Library based on the FY 09/10
distribution by percentages.
Redevelopment, Library, and Planning costs are distributed to these programs. The
remaining costs are distributed Citywide by employees.
Model: Insert new salary and fringe benefits numbers into the Function worksheet.
Make changes to any percentages for the Redevelopment staff or changes to the
distribution for Supplies, Other & Capital. The Model will automatically distribute
the totals as appropriate.
12. Elections — 4114
Spread the $49,864 by actual cost. This spread was made in the second round.
Model: Enter new data into the Model (Column U) and it will automatically spread to
the related line item or program.
13. Human Resources — 4154, (Table A-12)
Supplies, Other Services and Capital Outlay are divided as shown in the Function
worksheet. The Citywide total is spread by employees.
The department expenses of $10,341 is spread to three employees or $3,447 each.
The Redevelopment total is spread to Redevelopment, the Other total is spread
Citywide by number of employees.
The final cost of retired position is not included in the Fee Analysis.
Model: Update the Supplies, Other Services and Capital Outlay data as well as the
salary and Redevelopment data in the Function worksheet. The data is then spread
automatically in the Model.
14. Finance — 4150, (Table A-11)
Supplies and Other Services of $44,805 are spread to the 12 employees or $3,374
each.
Staff is spread to specific functions as shown in the Function worksheet.
Business License Technician, 100% Business License
Palm Desert 13
Office Assistant — Business License, 100% Business License
SR. Finance Analyst, 20% All Debt Services, 35% Desert Willows, 15% Park
View, and 5% Special District.
Management Analyst, 5% Assessment District, 10% each to Public Works —
Engineering, Planning, and Building & Safety.
Accounting Technician I & 11, 10% Public Works -Engineering, 10% Planning,
and 10% Building & Safety.
Accounting Technician I- Cash Receipts, 10 % each to Public Work -Engineering,
Planning, and Building & Safety.
Redevelopment, percentages are shown in the Finance Function worksheet.
The remainder (Other) dollars were spread to programs by actual in the second round.
Model: Insert new salary and fringe benefits by employee in the Finance Function
worksheet. Insert Supplies, Other Services and Capital Outlay into the same
worksheet. The total of Supplies and Other Services will be divided by the number of
employees (12 in 09110) and automatically added to each employee's salary and
fringe benefits. The Model will automatically spread to specific line item functions
based on the information from the 09110 analysis. Should any of this analysis change,
insert the new numbers or percentages and the Model will do the rest.
15. Independent Audit — 4151
Spread the $50,537 by Actual in the second round.
Model: Enter new data in Model (Column Z) and it will spread to the related line item
or program.
16. General Services — 4159
Spread the $428,850 by employees.
Model: Enter new data in Model (Column AA) and it will spread to the related line
item or program by number of employees.
17. Information Systems — 4190 (Table A-9)
Information Systems employees who work on Redevelopment are shown in the
Function worksheet. Percentages were taken from the FY 09/10 numbers.
The internal versus external cost for Supplies, Other Services and Capital Outlay are
also shown in the Function worksheet. The internal cost of $25,093 was a
combination of accounts.
The remaining "Other" actual items are spread by employees. Also the final cost of
retired position is not included in the Fee Analysis.
Palm Desert 14
18. Unemployment Insurance - 4191
Spread the $54,830 by employees.
Model: Enter new data into the Model (Column AD) and it will spread to the related
line item or program by number of employees.
19. Insurance — 4192
Spread the $544,673 by number of employees.
Model: Update the number of employees in the Function worksheet and it will
automatically spread the related expenses.
20. Interfund Transfers Out — 4199 (Table A-13)
Spread this by functions as shown below and in the Function worksheet.
Spread New Vehicles by the existing vehicles in each function.
Table 6
Interfund Transfer Allocations
Function
Dollars
Methods of Allocation
Landscape & Lighting
$ 48,734
Direct
Library
$ 301,584
Direct
Total:
$ 350,318
.Model: Enter the new data numbers into the Function worksheet.
21. Outside Agency Funding — 4800
Direct program of $681,668.
Model: Enter new data into the Model (Column AH) and it will spread to the related
line item or program.
22. Police Services — 4210
Direct costs of $14,849,898. Since this is a contract it is not entered into the Model.
The Model does include some police type activities that are not part of the contract.
These costs and the police contract can be added together to get a total cost of the
police program.
No employees are listed in the Model since the contractor handles all of their own
employee -related costs.
Model: No change to the Model is needed. Police -related costs that are outside the
contract such as crossing guards are arrived at through other city categories.
Palm Desert 15
23. Development Services - 4260
This department has been dissolved. The final direct cost is $180,161.
24. Public Works Administration — 4300, (Table A-15)
Employee's percentage of time spent on CIP, Development, Overhead or
Redevelopment, is shown in the Function worksheet.
Supplies and Other Services are shown in the Function worksheet and include the
following items.
The final cost of retired positions during 2009/2010 are not included in the analysis.
Table 7
Public Works Administration Allocation
Account Code
Description
Method of Allocation
Dollars
Total Supplies, Other Prof, Services,
and Capital Outlay
$69,260
413.30.10
Prof. Architecture/ Engineering
Assign to Permits
-$1,573
422.30.90
Professional - Other
Assign to Permits
-$539
413.30.10
Prof. Architecture Engineering
Assign to CIP
-$22,651
422.30.90
Professional - Other
Assign to CIP
-$9,700
Subtotal:
$34,797
Divided by employees,
17
$2,047
Model: Update the Function worksheet and the Model will distribute automatically.
25. PW-Street Maintenance — 4310 (Table A-10)
The actual cost of Public Works Street Maintenance in FY2009-2010 is $2,566,521.
The Function worksheet is used to develop the hourly rates to be used for billing with
related street works.
Model: Insert the new data into the Model (Column AK) and it will spread to Streets.
26. PW-Portola Community Center Bldg — 4344
Direct spread of $73,401.
Model: Enter new data into the Model (Column AL) and it will spread to the related
line item or program.
Palm Desert 16
27. NPDES-Storm Water Permit - 4396
Direct spread of $47,592.
Model: Enter new data into the Model (Column AM) and it will spread to the related
line item or program.
28. Building & Safety - 4420, (Table A-3)
The Function worksheet is used to develop the hourly rates to be used in setting fees.
This is described in the Cost of Services study, Volume I.
Model. Enter new data into the Model (Column AN) and it will spread to the related
line item or program. For External Overhead analysis, this is all that is necessary.
However, for calculating Cost of Services for Building and Safety, the Function
worksheet will need to be updated.
29. Animal Control - 4230
Direct spread of $254,321.
Model: Enter new data into the Model (Column AO) and it will spread to the related
line item or program.
30. Nuisance Abatement - 4240
Combined to Code Enforcement.
Model: Enter new data into the Model (Column AP) and it will spread to the related
line item or program.
31. Building/Safety - Demolition-R/M - 4421
Combined to Code Enforcement.
Model: Enter new data into the Model (Column AQ) and it will spread to the related
line item or program.
32. Code Enforcement - 4470 (Table A-14)
Code Enforcement is part of Planning & Community Development Function.
The Function worksheet is used to develop the hourly rates to be used for billing with
related code enforcement.
Model: Enter new data into the Model (Column AR) and it will spread to the related
line item or program.
Palm Desert 17
33. Planning & Community Development - 4470 (Table A-14)
See the separate detailed report in Volume I.
Salary and benefits were placed in the Function worksheet.
Redevelopment percentages came from the FY09/10 data.
Administration costs were spread to the line programs.
All miscellaneous time was placed in a "Planning" category.
The final cost of retired position is not included in the fee analysis.
Model: Enter new salary data and Supplies, Other Services and Capital Outlay into
Function worksheet. Change staff percentages if any. The Model will then spread to
the related line item or program.
Fees: For any fee adjustments, data will need to be entered into the detailed report,
Volume 1.
34. PW - Landscaping Service - 4614, (Table A-16)
See the separate detailed report in Volume I.
Salary and benefits were placed in the Function worksheet.
Redevelopment percentages came from the FY09/10 data.
.Administration costs were spread to the line programs.
Arbor Day is spread 100% direct.
Model: Enter new salary and Supplies, Other Services and Capital Outlay into
Function worksheet and it will spread to the related line item or program. Make
change, if any, to any of the percentages listed above.
Palm Desert 18
35. Public Works Items - Other (Table A-17)
To be spread as shown below and in the Function worksheet labeled "Public Works
Other."
Public Works Parks is shown in Table A-4.
The Final cost of retired positions during FY2009-2010 are not included in this
analysis.
Table 8
Public Works — Other Allocation
Item
Dollars
Method of Allocation
PW-Park Maintenance - 4611
$565,563
Parks
Street Lights/Traffic Safety - 4250
$390,933
Streets
PW-Street Resurfacing - 4311
$708,006
Streets
P W-Curb & Gutter - 4312
$52,489
Streets
PW-Cross Gutter - 4313
$268
Streets
PW-Storm Drain Maintenance-4314
$0
Streets
PW-Striping - 4315
$0
Streets
PW-Corp. Yard - 4330
$64,843
Streets
PW-Equipment - 4331
$496,300
Spread by vehicles
PW-Public Bldg Operation/Maint. - 4340
$550,263
Spread by square ft
Total
$2,828,665
Model: Insert new data numbers into the Function worksheet and the Model will
spread as shown.
Palm Desert 19
36. Special Revenue Funds, (Table A-18)
These show only the expenditures, not the revenues, and are spread in the Function
worksheet and as shown in Table 9.
Table 9
Special Revenue Funds Allocation
FUND
2009-2010
AMOUNT
SPREAD TO
Traffic Safe transfer out)
$246,417
Streets*
Gas Tax transfer out
$834,172
Streets*
Gas 'Fax - Street Resurfacing
$852,475
Streets _
Measure
$455,284
Streets Capital 0utla
Housing Mitigation Fee
$158,169
Housing
Community Development
$296,717
CDBG (as an options specific expenditures could be
spread to specific categories)
New Construction Tax
$53,834
Capital Outlay
Planned Drainage Facility
$22,800
Capital Outlay
Child Care Program
$25,475
Capital Outlay
Park and Recreation Facilities
$838,264
Capital Outlay
Traffic Signals
$60,323
Capital Outlay
Public Safe t Grants
$288,772
Police
Fire Services Fund
$9,195,584
Fire
Waste Recycling Fees CExcluded Salary & Benefit
$586,675
Solid Waste Disposal Program Cost
Energy Independence Loan
$2,405,752
Energy Independence Loan
Air Quality Management
$29,353
Air Quality
City Wide Business Promotion
$41,895
Business Promotion
Art In Public Places - Fund 436
$0
See Function Worksheet
AIPP Maintenance
$10,238
Art
Building Maintenance
$0
Capital Outla
Library
$0
Library
Golf Course
$1,380,233
Golf
Park View Office Complex Excluded Transfer
$0
Park View Office Complex
Desert Willow Golf Course
$0
Desert Willow Golf Course Enterprise
Equipment Replacement
$0
BV # vehicles
"These amounts are not inserted in the Model Table since they duplicate other expenses,
Model: Insert new data numbers into the Function worksheet and they will be
automatically spread in the Model as shown. If there is a desire to change the spread,
the Model will need to be changed appropriately.
37. Special Assessment Funds
All of these were grouped together and entered into one lump direct sum of 5599,943.
The Model adds management costs from Engineering to these.
Model: Enter new total actual into the Model (Column AZ) and it will spread to the
related line item or program.
Palm Desert 20
38. Debt Service Assessment District Funds
All of these were grouped together into one lump direct sum of $11,037,869. The
Model adds management from Finance to these.
.Model.- Enter new total actual into the Model (Column BA) and it will spread to the
related line item or program.
39. Capital Improvement Program
The Capital Improvement Program is shown as a Line Program but hard construction
costs are not shown. Costs related to the Capital Improvement Program are allocated
from other City accounts as appropriate.
40. Redevelopment
The Redevelopment data is based on the percentage of time by non -Redevelopment
City employees for FY 09/10.
The Redevelopment Agency is not included in the fee analysis.
Palm Desert
21
Appendix A
Function Worksheets
Palm Desert, CA A-1
Table A-1
City Employees and Vehicles
Function
FY 2009/2010 #
Employees
FY 2009/2010 #
Vehicles
Art in Public Places
2
0
Building & Safety
12
4
City Clerk
7
0
City Council
5
2
City Manager
5
0
Citywide Use
0
13
Code Enforcement
6
4
Planning & Community Development
5
0
Community Services Special Programs
4
8
Information System
5
0
Finance
12
0
Human Resources
3
0
Parks
2
1
PW - Administration
17
11
PW - Civic Center (included in PW-Admin.)
0
0
PW - Engineering (included in PW-Admin.)
0
0
PW - landscaping
7
5
PW - Public Building Operations Maintenance
4
3
PW- Streets
20
18
Redevelopment & Housing
0
1
Visitor Information
4
0
Corp. Yard (included in PW- Street)
0
11
TOTAL
120
81
Note: Excluded RDA & Housing but included Council members.
Palm Desert A-2
Table A-2
Art In Public Places — Function
Redevelopment
Art In Public Places
Internal
Position
2010 Salar
$41,85
Overhead
$4,56
Total
$41,85
$126,99
%
0%
5%
$
$0
$6,35
%
0%
95°/a
$
$0
$170,64
Public Arts Manager - Retired *
Public Arts Coordinator
$122,42
$116 72
$4,56
$121,29
5%
$6,06.
95%
$115,23
Puhlic Arts Technician
Z
$281,00
$9,13
$290,13
$12,41
TOTAL
$79,011
llirect Services & Su lies
$12,41
$314,88
Grand Total
Eto ees
m
B Pro ra
0.0
19"
*The final cost of Retired Position is not mcinaea in uie Cc11LU---
Description
Code
21 10
2010 Actual
$1,886
Internal Overhead
Art
%
100%
$
$1,886
o
%
$
$0
Office Supplies
Prof -Architectural Eng.
30-10
$3,731
$0
100%
$3,731
30-92
31-15
31-20
$4,547
$318
$152
100%
100%
$0
$318
$152
100%
$4,547
$0
$0
Prof -Artist Design Service
Mileage Reimbursement
Conf, Seminars, Workshops
31-25
$4,207
100%
$4,207
$0
Local Meetings
Promotion
32-17
$27,236
$0
100%
$27,236
33-72
$31,679
$0
100%
$31,679
R&M-AIPP
36-10
$2,578
$0
100%
$2,578
Printing/Duplication
Subscriptions/Publications
36-20
$163
100%
$163
$0
36-30
$150
100%
$150
$0
Dues
36-50
$655
100%
$655
$0
Telephone
36-60
$1,606
100%
$1,606
$0
& Freight
Postage
Cap - 8udget
40-01
$9,160
$0
100%
$9,160
40-02
40-40
$80
$88,148
100%
$0
$0
$9,137
100%
$80
$0
$79,011
Cap - Outlay El Paseo Exhibit
Cap - Office Equipment
"TOTAL
Palm Desert A-3
Position
Director of Building & Safety
Senior Plans 8xaminer
Building inspector II
Itullding Inspector II
Building Inspector Il
Buildin Ins ector II
building Ins rector I
Building Permit Specialist II
Buildin Permit Specialist I
13uildin&SafetvTechnician
Office Assistant II
Administrative Se, retar
liuildin Ills ectorMan, er-
Senior Building Inspector-R
Table A-3
Building & Safety - Function 4420
z010
Salaries &
Internal
Supplies,
Benefits
Overhead
Inspectors Total
Redevelo ment
$182,133
$6,135
$188,273
S%
$9,414
$147,820
$6,135
$153,956
4%
$6,1S8
$137,657$566
$144,358
1a/o
$1,444
$136,086
$6,135
$566 $142,787
1"/°
$1,428
$131,901
$6,135
$566 $138,602
1%
$1,386
$129,654
$6,13S
$S66 $136,355
1%
$1,364
$113,929
$6,135
$125,064
2%
$2,501
$131,123
$6,135
$137,258
1%
$1373
$100,437
$6,135
1 $566 $107,139
1%
$1,071
$107,931
$6,135
1 $114,067
2%
$2,281
$1020331
$6,135
$108,466
1%
$1,085
_
_,._-
rtim 199 I
1%
$1,072
5eul01- Buildin,lns ector- Retired'
$ 39,156
'1'0'PAL 12 $1673,798
*The 11n 11 cost of Retired Position is not included in the calculation.
$0
$0
76
State
iw Fee
$178,859
$147,797
$142,915
$141,359
$137,216
$134,991
$122,563
$135,886
$106,067
$111,785
$107,382
$1061100
$0
$0
$0
11.
Remainder
Ins ectors
State Law Fee
Total
Description
Code
2010 Actual
Office Su lies
21-10
21-80
$810
$2,830
$0
100% $2,830
$0
0
Small 'rooisj Equipment
0% $0
$
$34,264
Prof -Architectural En g.
30-10
$341264
$0
100% $6,336
$0
Prof-StrongMotion Inst
30-32
$6,336
$0
$0
$2,011
Prof - Other
30-90
$2011
,
$0
$0
$2,380
Mileage Reimbursement
31-15
$2,380
$0
$0
$13,330
ConfSeminars, Workshops
31-20
$13330
,
$0
$956
,
Local Meetin s
31-25
$956
$0
$0
$0
$427
R/M Office E ui ment
33 30
$427
$0
$p
$9,813
Printin Du lication
36-20
$2,242
$0
$0
$"2,242
Subscri Lions Publications
36-20
$2,242
$0
$p
$1,512
Dues
36 30
$1,512
$0
$0
$4,401
'l'ele hone
36-50
$4,401
$0
$0
$1,478
Posta e & Frei ht
36-60
$1,478
$0
$0
$0
Ca Buildin s
40-20
$0
$0
$0
$0
Ca - Office E ui ment
40-40
$0
$0
$0
$0
Ca - Machinery & Equipment
40 45
$0
$82,790
$2,830
$6,336
$73,624
'TOTAL
A-4
Palm Desert
Table A-4
Public Works - Parks
*'rhe final cost of Retired Position is not included in the calculation.
Palm Desert A-5
Table A-5
City Attorney — Function 4120
Legal Services — Function 4121
City Attorney-Fu nction 4120
2010Actual
Building & Safety
Code
Enforcement
Plannin Permits
PW- Engineering
Permits
Rent Control
Other Total
%
$
%
$
%
$
%
$
Supplies
$0
Other Services
$221,595
1000%
$22,159
5,00%
$11,080
20.00%
$44,319
5.00%
$11,080
5.000/0
$11,080
$121,877
Ca italOutla
$0
_
Total
$221,59si
$22,159
$11,080
$44,319
$11,080
$11,D80
$121,877
Legal Special Services -
Function 4121
2010 Actual
Buildin &Safety
Code
Enforcement
Plannin Permits
PW- Engineering
Permits
Rent Control
Other Total
%
$
°/a
$
%
S
%
$
%
I $
Supplies
$0
$341,460
!Other Services
10,00%
$34,146
10%
$34,146
20.00°h
$68,292
5.00%
$17,073
10.00%
$34,146
$153,657
Capital Oullay
$0
Total
$341,460
$34,146
$34,146
$68,292
$17,073
$34,146
$153,657
Palm Desert A-6
Table A-6
City Clerk -Function 4111
POSITION
2009-2010
SALARY&
FRINGE
Internal
Overhead
TOTAL
Redevelopment
Library
Planning
Permits
Other
Citywide
Total
City (Act k
$210,024
$4,666
$214,690
30%
$64,407
5%
$10,734.50
$139,549
_Uq)ut�CiyUeik
$116,430
$4,666
$121,096
20%
$24,219
5%
$6,054,80
$90,822
SCeretary to the City Council
$116,644
$4,666
$121,3101
30%
$36,393
$84,917
Records' I'echnican
$118,515
$4,666
$123,181
40%
$49,272
$73 909
Administrative Secretary
$107,699
$4,666
$112,365
5%
$5,618
$106,747
office Assistant 11
$93,413
$4,666
$98,079
20%
$19,616
$78,463
Main Lohby Receptionist
$102,142
$4,666
$106,808
40%
$42,723
$64,08,
'I'0'I'AL
7
$864,868
332,661
$897,529
$242,249
$16,789
1638,491
Direct Services & Supplies
$6,986
1 $9,869
$14,803
$6,986
Grand Total
$249,235
$161789
$9,869
$653,294
$929,187
Em lovees B r Pro rai I
1.II8
0.13
0,07
4.92
7.00
Supplies, Other Services Capital
Outlay
Total 2010
Redevelopment
Planning Permits
Other Citywide
Community Services/ City
Clerk Internal Overhead
%
$
%
$
%
$
01fice Supplies
$2,584
32,584
Prof - /'Iechnical
$14,786
25%
$3,697
$11,096
Mileage_ Reimbursement
$33
$33
Cunf, Seminars, Workshops
$4,251
$4,251
Local Meetings
$279
$279
legal advertising
$32,096
10%
$3,290
30%
$9,869
45%
$14,803
$4,934
R/M Office Equipment
$2,908
$2,908
Printing/Duplication
$613
$613
_Subscriptions/Publications
$311
$311
Dues
$958
$958
Filing Fees
$107
$107
'1'ele hone
$605
$605
Postage & Freight
$3,127
$3,127
Cap - Buildings
$0
$0
Ca - Office Equipment
$861
$861
Total
$64,319
$6,986
$9,869
$14,803
$32,661
Palm Desert A-7
Table A-7
City Manager - Function 4130
POSITION
2010 SALARY &
FRINGE
SUPPLIES,
OTHER &
CAPITAL
TOTAL
Redevelo ment
Other
Total
%
$
City Manager
$313,799
$8,101
$321,900
50%
$160,950
$160,950
Assistant to City Manager
$188,839
$8,101
$196,940
40%
$78,776
$118,164
Secretary to the City Manager
$120,616
$8,101
$128,717
50%
$64,358
$64,358
Risk Manager
$148,987
$8,101
$157,088
40%
$62,835
$94,253
Office Assistant
$74,290
$8,101
$82,390
40%
$32,956
$49,434
TOTAL
5
$846,530
$40,504
$887,034
$399,875
$487,159
$887,03
Em to ees By Program 1
2.25
2.75
5.00
Supplies, Other Services Capital
Outlay
2010
Supplies
$
424
Disaster Emergency
$
1,998
Special Event
$
6,918
Professional
$
10,298
Employee Recognition Program
$
1,417
Mileage Reimbursement
$
337
Conference / Seminars
$
1,968
Local Meetings
$
1,821
Printing
$
643
Subscriptions
$
219
Dues
$
5,326
Telephone
$
1,700
Postage
$
347
Frn ployee Safety
$
7,088
Total:
$
40,504
Palm Desert A-8
Table A-8
Community Services — Function 4132
-I he f , "d c.,, of Refired P—L" is —...hided In [h, C,],u I, t—.
0.14 0.00 0.00 0.00 0,46 oil 0.22 G,00
I
jC—ounn, Gardens
Desert
Clean Up
KIL Rent
Portola CORIniunit
Center
Recvchnp
Solid Waste
Sec. Events
2x2
Youth c.
'total
o.
o
0
0
u/
o
}' $0
$0
$U
$0
$0
$0
$0
$0
$U
0.00A
0/.
$9021'
_
$0
40/
$'1221
_ 4%
$7,221
_20%
$36103
50/
$9026
100/
$18051
20/
$3610
100/
$18051
100.0
ll0%
'b11,901
$0
80/
$9,521
20/
$2380
10%
S11901
10 ,
$11,901
15%
$17,851
5%
$5950
15%
$17,851
100.00
$0
0
$0
$0
450/
$44862
100.09
$0
$0
$0
$0
990/
$103,183
100.00
S20 92.7
G
$16 741
. 9 601
$19r,048
. 2U 927
$3S.q03
" 9 561
3S 903
$503.44
_
$642
$0
$513
$294
$6,011
642
1101
293
$1,101
$503,44
$4 690
$69 00
$26,258
$0
$17255
$9895
$202,0S9
$21568
$37003
$9854
$37003
$572,45
0.18 0.00 0.12 0.07 1.41 O.1S - 0.26 0.07 0.26 4.00
Palm Desert A-9
Table 8A Continued
Description
Code
2010 Actual
Bus Shelter
Remainder
Total
Office Supplies
21-10
$500
$0
$500
Prof - Other
30-90
$64,319
100%
$64,319
$0
Mileage Reimbursement
31-15
$0
$0
$0
Conferences Seminars
31-20
$0
$0
$0
Local Meetings
31-25
$2,036
$0
$2,036
Printing/ Duplication
36-10
$571
$0
$571
Subscri tions Publications
36-20
$543
$0
$543
Dues
36-30
$1,3761
$0
$1,376
Telephones
36-50
$19,975
$0
$19,975
Postage & Freight
36-60
$1,407
$0
$1,407
Misceltaneous Expenses
36-95
$0
$0
$0
13LM Ranger
39-01
$0
$0
$0
Healthy Cities
39-02
$0
$0
$0
Recycling
39-03
$0
$0
$0
DesertCleanu
39-07
$0
$0
$0
Community Garden
39-10
$4,690
$0
$0
Lecture Series
39-14
$0
$0
$0
CAP - Office E ui ment
40-40 1
$0
1
$0
$0
TOTAL
1
$95,417
1
$64,319
$26,408
Palm Desert A-10
Table A-9
Information Systems - Function 4190
Position
2009-2010
Salaries &
ftene(its
Overhead
Total
Building&Wa$ y
Redevelopment
Planning
Public Works
Other
Total
eo
4
e/a
$
%
$
%
$
$
Inlurin n- sv,te- Manager
$151,403
$5,019
$15G,422
14%
$21,899
$134,523
Inlon-,-Systems'1'-hnician
$123,872
$5,019
$128,81.
I4Wu
Y78.045
$I 10.846
,as I"hnletau
$114,111
$,Mil
$119730
20%
$23,946
14%
$16,762
20%
$23,946
IS%
$17,959
$37,116
lufurnu[iun Systems'rechniciun
$111,6 9
$S,D19
$116,697
14%
$16,330
$100,360
011ice Assistunt
$114,711
$5,D19
$119,730
14%
$16,762
$]02,968
GIS"I'echaid-5r.-Retired'
$9,551
$0
$0
$U
$01
SO
1 $0
$0
1'-1
5
$625,927
$25,093
$651,020
$23,946
¢89.806
$23,946
$I'/.959
$405,632
O lrncl Service &Supplies
$280,666
G re nd Total
$23,946
$89,806
$23,946
$17,959
$766,476
$922,135
Employee By Pro gram 1
0.13
049
0.13
0.10
4,16
5.00
'The lival oust of Iteti-d Position is not included in the calculation.
Description
Code
2010 Actual
Internalto
Department
Other City Wide
Supplies Computer
21-20
$16,631
$0
$16,631
Prof -Others
30-90
$0
$0
$0
Prof - Computer Consultant
30-91
$5,203
$0
$5,203
Mileage Reimbursement
31-15
$192
$192
$0
Cont, Seminars, Workshops
31-20
$814
$814
$0
Local Meetings
31-2.1
$0
$0
$0
R/M Computer
33-60
$230,717
$0
$230,717
Subscriptions and Publications
36-20
$333
$333
$0
Dues
36-30
$0
$0
$0
Telephone
36-50
$2,358
$2,358
$0
Postage
30-60
$0
$0
$0
Cap - Office Equipment
40-40
$49,511
$21,396
$28,115
TOTAL
$305,759
$25,093
$280,666
Palm Desert A-11
Table A-10
PW-Street Maintenance - 4310
Position
2009-2010 SALARY
&FRINGE
Internal
Supplies &
Overhead
Total
Street
Administration
TOTAL
S
%
$
Maintenance Service Manager
$161,570
$22,158
$183,728
10%
$18,373
90%
$165,355
100y,
Traffic Signal Secialist
$154,620
$22,158
$176,778
90%
$159,100
10%
$17,678
100A
Traffic Signal Technician ll
$125,991
$22,158
$148,149
90%
$133,334
10%
$14,815
100%
Engineering Technician
$124,153
$22,158
$146,311
1D0%
$146,311
$0
100%
Sr. Maintenance Worker
$120,474
$22,158
S142,632
100%
$142,632
$0
100%
Sr. Maintenance Worker
$117,331
$22,158
S139,489
100%
$139,489
$0
100%
Mechanic ll
$118,213
$22,158
S140,371
100%
$140,371
$0
100%
Maintenance worker 11
$109,334
$22,158
$131,493
100%
$131,493
$0
100%
Maintenance worker ll
$106,845
$22,158
$129.003
100°i6
$129,003
$0
100%
Maintenance worker ll
$101,288
$22,158
$123,447
100%
$123,447
$0
100%
Maintenance worker If
$91,749
$22,158
$121.908
100%
$121,908
$0
100%
IMalnterlanceworker Il
$88,616
$22,198
$110,774
100%
S110,774
$0
100%
Maintenance worker 1
$79,244
$22,158
$101,402
100%
S101,402
$0
100
.Maintenance worker l
$77,399
$22,158
$99,557
100%
$99,SS7
$0
100%
Maintenance worker 1
$76,553
$22,156
$98,712
100%
$98,712
$0
100%
Maintenance worker 1
$67,109
$22,158
$89,267
100%
$89,267
$0
100%
Eq ul ment Operator 1
$107,645
$22,158
$129,803
100%
$129,803
$0
100%
E ul ment Operator 1
$96,447
$22,158
$11005
100%
$118,605
$0
100%
Equipment Operator I
$88,7Bb
$22,158
$110,944
100%
$110,944
$0
100%
Sr. Office Assistant
$101,988
$22,158
$124,146
0%
SO
100%
5124,146
1001/1
TOTAL
20
$2,123,354
$443,167
$2,566,521
S2,244,527
$321994
Spread of Administration
14.35%
$321,994
$2,244,577
F-
OiredSu lies&Services
$0
14.3514,
Grand Tow
52,566,521
$2,566,521
Employee By Program 2000.20,00
Description
Code
2009-2010
Office Supplies- Uniform
21-40
$10,836
Supplies - Streets & Row
21-55
$0
Small Tools / Equipment
21-80
$8,341
Supplies - other
21-90
$0
Mileage Reimbursement
31-15
$325
Cont Seminars, Workshops
31-20
$6,423
Local Meetings
31-25
$1,585
R/M Street
33-20
$318,232
R/M Sweepers
33-45
$8,980
Construction Equipment
34-30
$5.109
Utility -water
35-10
$5,979
Phone
36-50
S605
holiday decorations
39-10
$46,854
Graffiti Program
39-15
$29,898
Cap -Machinery & Equipment
40-45
$0
TOTA
$443,167
Palm Desert A-12
Table A-11
Finance— Function 4150
1 11 1 a,.
'1 he final _ict iff keotetl Poslhons ro[ inclined in the calcolahon.
Description
Code
2010 Actual
Office Supplies
21-10
$3,659
Mileage Reimbursement
31-15
$346
Conferences/Seminars
31-20
$1,549
Local Meetings
31-25
$1,140
Printing/Duplication
36-10
$19,073
Subscriptions/Publications
36-20
$2,107
Dues
36-30
$1,304
Telephones
36-50
$1,210
Postage & Freight
36-60
$14,417
TOTAL
$44,805
Palm Desert A-13
Table A-l2
Human Resources - Function 4154
POSITION
2009-2010
SALARY &
FRINGE
Internal
Overhead
TOTAL
% REDEV.
$ REDEV.
$ Remainder
City Wide
TOTAL
Human Resources Manager
$164,481
$3,447
$167,928
14.00%
$23,510
$144.418
Human Resources Technician
$117,975
$3,447
$121,422
14.00%
$16,999
$104,423
Human Resources Technician
$90,826
$3,447
$94,273
14.00%
$13,198
S81,075
Senior Office Assistant - Retired'
$74,690
$0
$0
$0
TOTAL
3
$447,972
$10,341
$383,623
$53,707
$329,916
Direct Service & Supplies
$49,307
Grand Total
$53,707
$379,223
$432,930
Employees By Program
0.37
1 2.63 1
3,00
*The final cost of Retired Position is not included in the calculation.
DESCRIPTION
CODE
2010 Actual
TO HR
TO CITYWIDE
%
$
Office Supplies
415.21.10
$637
100%
$637
$0
Supplies Other
415.21-90
$3,605
$0
$3,605
Prof -Legal
415.30-15
$1,224
8%
$98
$1,126
Medical Annual/New Employ
415.30-56
$1,010
$0
$1,010
Prof -Other
415.30-90
$6,259
$0
$6,259
Prof-Emp. Recog Program
415-30-95
$3,895
$0
$3,895
Mileage Reimbursement
415.31-15
$400
100%
$400
$0
Conference/Seminars
415.31-20
$7,368
100%
$7,368
$0
City Wide Training
415.31-21
$21,836
$0
$21,836
Local Meetings
415.31-25
$10,701
$0
$10,701
Printing/Duplicating
415.36-10
$904
100%
$904
$0
Subscriptions/Publication
415.35-20
$671
$0
$671
Dues
415.36.30
$204
$0
$204
Phone
415.36.50
$605
1000/0
$605
$0
Postage & Freight
415.36.60
$329
10011/0
$329
$0
Rideshare
415.39.03
$0
$0
$0
CAP Office Equipment
415.40-40
$0
1000/0
$0
j $0
TOTAL 1
$59,648
$10,341
1 $49,307
Palm Desert A-14
Table A-13
Interfund Transfers Out — Function 4199
2010 Actual Cost Total
Landscape & Lighting
Library
Other Services
$350,318
$48,734
$301,584
Palm Desert A-15
Table A-14
Planning & Community Development & Code Enforcement
- Function 4470
Position
Salary
Overhead
Total
pianoPermit,
co de Enforcement
Planning Non Permits
Red-10foonent
Administration
Toul
%
$
%
$
%
$
%
$
%
$
°A
Difcetor Comnlunit Development
_ _
$210,431
$1,071
$211,502
30%
$63,451
_
$0
304E
$63,451
20%
$42,300
20�%
$42,300
1001r.
Prinei al Plattner
$167,627
$1,071
$168,698
70%
$118,089
$0
15%
$25,305
5%
$8,435
10%
$16,970
1009E
Assl Cant Planner
$1'34,833
$1,071
$135,904
50%
$67,952
$0
45%
$61,157
5'Y
$6,795
$o
100%
A,,ist-L Planner'
$119,245
$1,071
$120,316
80%
$96,253
$0
151h
$18,047
5%
$6,016
$0
ion u
Admmistralive$ecretal'v
$116,095
$1,071
$117,166
50%
$58,593
$0
40%
$46,866
$0
10%
$11,717
100%
Senior 01li- A,sistant
$86,396
$1,071
$87,467
'70%
$61227
$U
2U%
$17, 493
$o
10%
$6,747
100%
Senior Code Com Rance
$1 i0,142
$1,071
5151,211
so.
$12o.911
3%
$4.536
$0
17�.
525,706
1009E
(.ode (.on1111dnce Olfl[e1'
$136,871
$1.071
$137,942
100%
$137,942
$o
$0
1 $0
100%
Code Com Iia-Officer
S138,333
$1,071
$139,404
100%
$139,404
$o
$0
$0
_I00% _
Code Com lian[e Office,
$137,8211
$1,071
$138,099
100%
$138,899
$0
$0
So
100%
.Code Com lia nce'I'ec'hnic'lan
$128,924
$1,071
$129,995
100%
$129,995
$0
f0
So
100%
Associat � Planner -Retired'
$44,527
$0
$0
$0
$0
$0
$0
So
I1�Yu
tCedu ConnlI n cc Maoa eI Refired
$219171
$0
$o
$o
$0
$0
$0
So
0,
l'AI.
11
11, 711,225
$11,781
$1.538,505
$465.554
$667,209
$236,856
463,5 in
$105,340
$1,538,505
of Ad nunisnadon
534,219
$49,041
$17,40
,, $4, 671
$1,433,165
Un eel Service& Supplies
$56,253
7.359b
$56,253
Cantl'I'otal
fM199,773
$772,507
5254,265
568,217
f1,594,759
Employees by Program 3.45 5.33 1.75 0.47 11.00
-I'he I'mal cost of Retired Position is not included in the calculation.
Description
Code
2010Actual
Code Enforcement
Internal
Overhead
%
$
$
Office Supplies
21-10
$2,574
35°/D
$901
$1,673
Supplies - Photo/Graphic Arts
21-85
$160
$160
Supplies - Other
21-90
$0
$0
Prof - Lot Cleaning Service (Code Enf.)
30-55
$25,027
1000/0
$25,027
$0
Prof -'remp Ifelp City Wide
30-36
$0
$0
Prof - Other
30-90
$11,116
80%
$8,893
$2,223
Mileage Reimbursement
31-15
$722
72%
$520
$202
Conf, Seminars, Workshops
31-20
$1,843
58'%
$1,069
$774
Local Meetings
31-25
$3,283
50%
$1,642
$1,642
R/M Office Equipment
33-30
$0
$0
Printing/Duplication
36-10
$3,973
90%
$3,576
$397
Subscriptions/ Publications
36-20
$532
$532
Dues
36-30
$1,742
30%
$523
$1,219
Filing Fees
36-40
$0
$0
Telephone
36-50
$4,237
90%
$3,813
$424
Postage At Freight
36-60
$12,517
80%
$10,014
$2,503
Ca - Office Equipment
40-40
$308
90%
$277
$31
TOTAL
$68,034
$56,253
$11,781
Palm Desert A-16
Table A-15
Public Works Administration — Function 4300
��lll�Elll�l�llll'l��ll�ll�l�lll��,
�llll�l�llll�!lll��lll���!llll�®I
• �I�����
!�!!llt�!!l�!!�
Palm Desert A-17
Table A-15 Continued
Public Works Administration - Service & Supplies
Description
Code
2010 Actual
Engineering Permits
CIP
Internal
Supplies &
Overhead
%
$
%
$
Office Supplies
21-10
$6,662
$0
$0
$6,662
Small Tools/Equip
21-80
$0
$0
$0
$0
Supplies - Other
21-90
$885
$0
$0
$885
Prof - Architectural/Eng
30-10
$31,460
5%
$1,573
72%
$22,651
$7,236
Prof - Temp. Help
30-35
$0
$0
$0
$0
Prof Other
30-90
$10,778
511/0
$539
90%
$9,700
$539
Mileage Reimbursement
31-15
$274
$0
$0
$274
Conference, Seminars, Workshops
31-20
$5,616
$0
$0
$5,616
Local Meetings
31-25
$1,281
$0
$0
$1,281
R M - Office Equip
33-30
$3,000
$0
$0
$3,000
Rental - Office Equip
34-20
$0
$0
$0
$0
Printing/Duplication
36-10
$0
$0
$0
$0
Subscriptions/Publications
36-20
$864
$0
$0
$864
Dues
36-30
$3,104
$0
$0
$3,104
Telephone
36-SO
$2,835
$0
$0
$2,835
Postage & Freight
36-60
$2501
$0
$0
1 $2,501
CAP - Office Equipment
40-40
$0
$0
$0
$0
M achinery & Equip
40-45
$O
$0
$0
$0
TOTAL
$69,260
$2,112
$32,151
$34,797
Palm Desert A-18
Table A-16
Public Works Landscape- Function 4614
Position
2009-2010
salary&
Benefits
Overhead
Total
Maintenance -PW
Streets La"dscapinj
Maint,
Engineering
Landscaping
Permits
RDA
Earth Day
Arbor
Day
Administration
TOTAL
S
Po
S
%
$
%
S
Landscape Manaer
$ 163111
$3,375
$166,486
50%
$83,243
5%
$8,324
10%
$16,649
35%
$58,270
100%
Landscape Secialist
$ 137,874
$3,375
$141,249
55 %
$77,687
2D%
$28,250
10%
$14,125
15%
$21,187
100%
Sr. Landscape inspector
$ 140.306
s3,375
$143,601
604
$86,208
10%
$14,360
10%
$14,368
20%
$28,736
100%
Landscape Inspector 11
$ 121,711
$3,375
1 $125,086
50%
$62,543
2D%
$25,017
25%
$31.272
5%
$6,254
100%
Landscape Ins -tor 11
$ 131956
$3375
$135331
h5%
$87965
20%
$27,066
10%
$13,533
5%
$6,767
100%
Landscape Insetor ll
$ 129,319
$3,375
$132,694
b5%
$86,251
20%
$26,539
10%
$13,269
5%
$6,635
100%
Landscape Inspector l
$ 920947
$3,375
$96,322
5%
$4,816
01A
$0
90%
1 $86,689
5%
$4,816
100%
Total
7
917,223
$23,626
$940,849
$488,714
$129,564
$189,905
$132,665
S read otAdmimistiatio
n 16.42 %
$80,224
$21,268
531,173
$1308,184
Direct Supplies &Services
$716,229
$0
$0
$0
$1,892
16.42%
GrandTotal
I
$1,285,167
$150,833
$221,079
$0
$1892
$1,658,970
Employee By Program
5.42
1
1 0.64
0.93
0.00
0.01
Public Works Landscape - Service & Supplies
Description
Code
2010 Actual
Arbor Day
Earth Day
Landscaping
Maintenance
Engineering -
Landscaping
Permits
Internal
Overhead
o/
$
%
$
%
$
%
$
Small'I'ools/Equip
21-80
$0
$0
$U
$0
$U
$0
Supplies - Other
21-90
$1,421
$0
$0
$0
$0
$1,421
Prof -Services Landscape
30-91
$13,853
$0
$0
$0
$U
$13,853
Mileage Reimbursement
31-15
$1,201
$0
$0
$0
$0
$1,201
Conferences, Seminars, Workshops
31-25
$4,143
$0
$0
$0
$U
$4,143
Local Meetings
31-20
$505
1 $0
1 $0
$0
$0
$505
R/M - Services Landscape
33-20
$0
$0
$0
100%
$0
$0
$0
R/M - Medians Landscaping
33-70
$528,074
$0
$0
100%
$528,074
$0
$0
Utilities - Water
35-10
$124,230
$0
$0
100%
$124,230
$0
$0
Utilities - Electric
35-14
$13,425
$0
$0
100%
$13,425
$0
$o
Printing
36-10
$0
$0
$0
$0
$0
$0
Subscriptions
36-20
$0
$0
1 $0
$0
$U
$0
Dues
36-30
$1,898
1 $0
$0
$0
$0
$1,898
'Telephone
36-50
$605
$0
$0
$0
$0
$605
Arbor Day
39-05
$1,892
100%
$1,892
$o
$0
$0
$0
Water conservation
39.15
$50,500
$0
100%
$50,500
$0
$0
CAP - Office Equipment
39.05
$0
$0
0%
$0
$0
$0
TOTAL
$741,747
$1,892
$0
$716,229
$0
$23,626
Palm Desert A-19
Table A-17
Public Works — Other
Function
Name
2010 Actual
Clvic Center
Park Maintenance
Public Buildings
Streets
Vehicles
%
$
%
$
$
$
%
$
4611
Park Maintenance
$565,563
$0
100%
$565,563
$0
SO
4250
Streetlights/Traffic Safely
$390,933
$0
$0
S390,933
SO
4311
Street Resurtacing
$708,006
$0,$0
%
$708,006
$0
4312
Curb &Gotter
$52,489
$0
$o
%
$52,489
$0
4313
Parking Lot Maintenance
$268
$0
$U
%
$268
$0
4314
Sturm Dram Maintenance
$0
$0
$0
I
%
$U
$0
4315
Striping
$0
$0
$0
%
$0
$0
4330
Corp Yard
$64,843
$0
$0
%u
$64,843
$0
4331
Equipment
$496,300
$0
_
$0
$0
100%
$496300
4340
Public Bldg operation
$550,263
$0
$0
100%
$0
$0
ll"fAL
$Z,828,665
80
$565,563
$1,216,539
$h96.30U
Palm Desert A-20
Table A-18
Special Revenue Funds
FUND
2009-2010
AMOUNT
SPREAD TO
'traffic Safety transfer out
$246,417
Streets*
Gas Tax transfer out
$834,172
Streets*
Gas 'tax - Street Resurfacing
$852,475
Streets
Measure A
$455,284
Streets Capita Outlay
Housing Mitigation Fee
$158,169
Housing
Community Development
$296,717
CDBG (as an options specific expenditures could be
spread to specific categories)
New Construction Tax
$53,834
Capital Outlay
Planned Drainage Facility
$22,800
Capital Outlay
Child Care Program
$25 475
Ca ital Outla
Park and Recreation Facilities
$838,264
Capital Outlay
Traffic Si g nals
$60,323
Ca ital Outlay
Public Safety Grants
$288,772
Police
Fire Services Fund
$9,195,584
Fire
Waste Recycling Fees Excluded Salary & Benefitj
$586,675
Solid Waste Disposal Program Cost
Energy lnde endence Loan
Airr -u—ality Management
City —Wide Business Promotion
Art In Public Places - Fund 436
$2,405,752
$29,353
$41,895
$0
Energy Independence Loan
Air uali
Business Promotion
See Function Worksheet
�AIPP Maintenance
$10,238
Art
Building Maintenance
$0 -Capital
Outla
Library
$0
Library
Golf Course
$1,380,233
Golf
Park View Office Complex Excluded Transfer
$0
Park View Office Complex
Desert Willow Goll'Course
$0
Desert Willow Golf Course Enterprise
Equipment Replacement
$0
By # vehicles
* fhe5e amounts arc not Inserted in the Model Table since they duplicate other expenses.
Palm Desert A-21
Table A — 19
Special Assessments
FUND
AMOUNT
271 EL PASEO
$189,364
276 CANYON COVE HAY ST
$55,230
278 VINEYARDS
$5,329
272 PARKV►EW ESTATES
$5,901
273 COOK & COUNTRY CLUB
$13,554
275 HOVLEY LANE DIST.
$58,531
277 PRS. PLAZA/PARKING
$107,731
279 WARING COURT
$3,323
280 PALM GATE
$3,092
281 THE GROVE DISTRICT
$15,749
282 PRES. PLAZA 111
$25,667
283 PORTOLA PLACE
$2,450
284SUNDANCE
$498
285 K & B AT P.D.
$10,505
286 CREST LANDSCAPING
$5,714
287 COLLEGE VIEW ESTATE 11
$23,385
288 ALESSANDRO ALLEY BID
$2,108
289 SECTION 29 BENEFIT AD
$14,035
299 PDCC/ CMMTY SRVE AREA #26
$57,777
GRANT TOTAL
$599,943
Palm Desert A-22
Table A — 20
Debt Service Assessments
FUND
AMOUNT
308 AD 94-2
$
100,813
309 AD 94-3
$
105,578
310 Bighorn Series B
$
311 AD 98-1
$
131,479
312 All 01-01
$
198,001
314 Highlands Undergrounding
$
1,212,551
315 Section 29 Assessment District
$
1,954,885
351 CFD 91-1
$
1,187,983
353 University Park
$
4,624,574
391 Pt) Financing Authority
$
1,522,005
Grant'rotal
$
11,037,869
I Not include FD 390 Redevelopment Financing Authority
Palm Desert A-23