HomeMy WebLinkAboutC30410 Reject Bids for Lighting Inventory and Electrical InspectionContract No. C30410
CITY OF PALM DESERT
DEPARTMENT OF PUBLIC WORKS
CITY COUNCIL STAFF REPORT
REQUEST: REJECT ALL BIDS FOR THE CITYWIDE LIGHTING INVENTORY
AND ELECTRICAL INSPECTION CONTRACT NO. C30410 AND
DIRECT STAFF TO EVALUATE ALTERNATIVES
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: February 10, 2011
Recommendation
By Minute Motion:
1. Reject all bids for the Citywide Lighting Inventory and Electrical
Inspection Contract No. C30410; and
2. Direct staff to evaluate alternative methods for performing the work.
Background
The City's approximately 2,100 light fixtures exist in parks and parkways, bridges,
medians, parking lots, and community buildings. These lighting facilities have
historically been maintained by contract electricians on an as -needed basis. As part of
its infrastructure asset management program, the Public Works Department has
identified the need to perform a comprehensive inventory, inspection, and evaluation of
all facilities in order to assure safe and efficient operations and develop an effective,
integrated maintenance plan.
On January 3, 2011, the City Clerk advertised and called for bids for the Citywide
Lighting Inventory and Electrical Inspection contract. The contract would provide for the
inventory and GPS mapping of all facilities; electrical inspection; and thorough
documentation of all conditions noted.
On January 21, 2011, the bids were opened and publicly read aloud. The results are as
follows:
Republic ITS, Anaheim, CA $126,426.00
Carrillo Electric, San Bernardino, CA $131,168.00
The two bids received significantly exceed staff's estimated cost for the project.
However, staff continues to advance the need for the City to inventory and inspect its
Staff Report
Reject All Bids C30410 Lighting Inventory and Electrical Inspection
February 10, 2011
Page 2 of 2
infrastructure assets. Therefore, staff requests that City Council reject all bids and
direct staff to explore alternative ways of achieving these objectives.
Fiscal Analysis
There is no fiscal impact to the City at this time.
Prepared By: Depa
2 H.�Spenc Kni6h Mark Green ood, P.E I
scap Servi Manager Director of ublic Works
Ap roved By: CITY COUNCILA�110?q
APPROVED DENIED
RECEIVED---______ OTHER
J n M. Wohlmuth, City Manager n1EETfNG ATE
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ABSTAIN: /�G�._
VERIFIED BY-
Original on File with City crk's Office