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Home My WebLink AboutR29420D Award Desert Willows Banquet ChairsCITY OF PALM DESERT STAFF REPORT REQUEST: AWARD CONTRACT NO. R29420D TO MONA LEA'S INTERIOR DESIGN SOURCE IN THE AMOUNT NOT TO EXCEED $64,868.60 FOR THE DESERT WILLOW BANQUET CHAIRS SUBMITTED BY: Heather Buck, Project Coordinator Martin Alvarez, Redevelopment Manager CONTRACTOR: Mona Lea's Interior Design Source 77-940 Country Club Drive, Suite 7-4 Palm Desert, CA 92211 DATE: February 10, 2011 CONTENTS: Agreement Image of Banquet Chair Recommendation By Minute Motion: 1. Award Contract No. R29420D to Mona Lea's Interior Design Source in the amount not to exceed $64,868.60 for the banquet chairs at Desert Willow Golf Resort; and 2. Authorize the Mayor to execute an Agreement. Funds are available in Desert Willow Golf Course Maintenance Fund, Account No. 241-4195-495-8092. Background As part of the 2010/2011 Desert Willow Budget, funds were allocated for the purchase of banquet service equipment for the Desert Willow Lakeview Terrace interior expansion. The contract for the majority of the banquet furniture was awarded on November 18, 2010. This bid is for banquet chairs only (see attached image). On December 22 and 29, 2010, Agency staff published a notice in The Desert Sun requesting sealed bids for 300 banquet chairs. Bids were opened on January 21, 2011. Eleven bids were received with the results listed below: COMPANY LOCATION BID RESPONSIVE? MTS Seating Temperance, MI $34,503.10 No MTS Seating Temperance, MI $37,609.33 No Senova Seating San Diego, CA $39,450.00 No William P Peterson & Associates, Inc. Salt Lake City, UT $40,188.36 No Desert Business Interiors Rancho Mirage, CA $51,273.51 No Mona Lea's Interior Design Source Palm Desert, CA $64,868.60 Yes G/M Business Interiors Riverside, CA $65,482.64 Yes Staff Report Award Contact No February 10, 2011 Page 2 of 2 R29420D for the Banquet Chairs at Desert Willow COMPANY LOCATION BID RESPONSIVE? Desert Business Interiors Rancho Mirage, CA $66,611.74 Yes McMahan Business Interiors Lake Forest, CA $67,252.00 Yes Total Plan Business Interiors Rancho Mirage, CA $75,342.65 Yes G/M Business Interiors Riverside, CA $84,137.80 No Of the 11 bids received, one bid was deemed non -responsive for failure to acknowledge the addenda and five bids were deemed non -responsive due to the bidders providing pricing for alternate products that were not deemed equal. MTS Seating and Senova Seating (banquet chair manufacturers) provided alternate products for the Agency's review. Staff and Kemper Sports have reviewed the proposed alternates, including a physical sample of each chair and determined the alternates are not equal for the following reasons: aesthetics, chair construction, durability, and comfort. The above review process has been reviewed with the City Attorney. Staff recommends that the City Council approve a contract with Mona Lea's Interior Design Source (Palm Desert) for the banquet chairs. Procurement of this equipment is scheduled to occur in March. Fiscal Analysis Non -fixed furniture, fixtures, and equipment cannot be purchased with Redevelopment Agency funds. Funds for the procurement of banquet chairs have been budgeted and are available in the City's Golf Course Maintenance Fund 241, and are necessary to operate the expanded building. Staff recommends approval. Submitted By: rtin Alvarez, Redevelopment Manager Paul S. Gibson, Director of Finance Approval: .- rVAARS, Department Head: McCarthy, ACM for Redevelopment CITY CCWNCILA�PION APPROVED DENTED RECEIVED OTHER AYES / L'I NOES: ABSENT: AZ ABSTAIN: VERIFIED BY: �1Gil ! Original on File with City e rk's Office \\srv- i12k3\groups\rda\Heather Buck\Desert Willow\Lakeview Terrace\Staff Report\DWLVT - Award of Contract R29420D.doc Contract No. R29420D SECTION 00500 AGREEMENT THIS AGREEMENT is made and entered into this 10th day of February, 2011, by and between City of Palm Desert, California, hereafter called "OWNER," and Mona Lea's Interior Design Source hereinafter called "CONTRACTOR." WITNESSETH RECITALS: CONTRACTOR has submitted to OWNER its CONTRACTOR's Proposal for the construction of OWNER's Project, 1. Desert Willow Golf Resort — Banquet Chairs Project, Contract No. R29420D in strict accordance with the Contract Documents identified below and OWNER has accepted said Proposal, inclusive of the base bid plus the following alternates: None . 2. CONTRACTOR states that it has re-examined its CONTRACTOR's Proposal and found it to be correct, has ascertained that its subcontractors are properly licensed and possess the requisite skill and forces, has examined the site and Contract in accordance with the Contract Documents for the money set forth in its Proposal to be paid as provided in the Contract Documents. AGREEMENT: IT IS AGREED BY THE PARTIES AS FOLLOWS: 1. Contract Documents: The entire contract consists of the following: (a) The Notice Inviting Sealed Bids [Section 00200]; (b) The Instructions to Bidders [Section 00300]; (c) Bid Schedule [Section 00410]; (d) The Agreement [Section 00500], (e) Addenda Nos. 1. 2. and 3 ; (0 The Determination of Prevailing Wage Rates for Public Works; (g) Any Change Orders issued, (h) Any additional or supplemental specifications, notices, instructions and drawings issued in accordance with the provisions of the Contract Documents. All of said Documents presently in existence are by this reference incorporated herein as if here set forth in full and upon the proper issuance of their documents they shall likewise be deemed incorporated. 2. Issuance of Notice to Proceed will signify Contractor's directive to proceed with procurement only of all contract items. Delivery of the furniture shall occur by March 15, 2011, plus or minus two weeks. Time for commencement and completion of the work is critical, and is of the essence of the Contract. Contract No. R29420D 3. That the CONTRACTOR agrees to indemnify, defend, and hold harmless the OWNER, and its officers, and employees, the ARCHITECT, Owner's Representative from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this Agreement. 4. Should any litigation or arbitration be commenced between the parties concerning the works of improvements as referenced herein, the prevailing party in any such litigation, being the OWNER or the CONTRACTOR, should be entitled to a reasonable sum for attorney's fees and costs incurred in any such litigation relating to this Contract. 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 6. CONTRACTOR shall be paid in the manner set forth in the Contract Documents the amount of its proposal as accepted by OWNER, subject to such additions and deductions as may be made pursuant to the Contact Documents and applicable law. 7. Execution of the Agreement by the parties constitutes their agreement to abide by all applicable provisions of the California Labor Code; constitutes CONTRACTOR's certification that he is aware of the provisions of said Code and will comply with them; and further constitutes CONTRACTOR's certification as follows: "I am aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." Contract No. R29420D IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement which shall be deemed an original on the date first above written. 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