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Home My WebLink AboutCalCOPS $3,247.83 - LifeSavers 2010 ConferenceCITY OF PALM DESERT OFFICE OF THE CITY MANAGER STAFF REPORT REQUEST: APPROVAL TO EXPEND $3,247.83 IN CAL COPS FUNDS FOR LIFESAVER 2011-PHOENIX CONFERENCE SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager DATE: February 24, 2011 CONTENTS: Conference Information Recommendation By Minute Motion, approve the expenditure of $3,247.83 in Cal Cops funds to send Palm Desert Police Department Officers the LifeSavers 2011- Phoenix Conference on March 27-29, 2011. Commission Recommendation On February 9, 2011, the Palm Desert Public Safety Commission recommended that the City Council approve the expenditure of $3,247.83 in CAL Cops funds to send Palm Desert Police Department Officers to the Lifesaver 2011-Phoenix Conference. Background The Palm Desert Police Department requests authorization to expend $3,247.83 in CAL Cops funds to send Corporal Courtney Donowho and Officers Mark Chlarson and Kyle LaFond, who are currently assigned to the Palm Desert Police Department's Traffic Services Team, to a 24-hour Lifesaver 2011-Phoenix Conference at the Phoenix Conventions Center (Phoenix, AZ), from March 27-29, 2011. This conference provides education and training for public safety and public health professional. The focus of the conference is to discuss a wide range of safety topics, including child passenger safety and occupant protection to roadway and vehicle safety. The attending police officers are directly involved in the development of critical safety programs such as the bicycle helmet/child safety seat program, including organizaing the City's annual Family Safety Festival. The additional training that this conference provides will further enhance these programs. Lifesavers 2011-Phoenix Conference Staff Report February 24, 2011 Page 2 of 2 Fiscal Analysis If authorized, the total cost for this conference would be $3,247.83. There is no impact to the General Fund as CAL Cops funds will be utilized (Account # 229-4210-422-3914). This amount includes lodging, tuition, and meals as follows: Tuition: $1,350.00 ($450 x 3 officers) Lodging: $1,372.83 (two hotel rooms at $202 per night + 13.27% TOT) Meals: $525.00 ($175 x 3 officers) Travel: N/A Total: $3,247.83 Submitted By: en Y. Aryafi, Assistant to the City Manager Approval: Paul S. Gibson, Director of Finance n M. Wohlmuth, City Manager CITY COUNCIL ACTION APPROVED--- ✓ DENIED RECEIVED OTHER. MEETING DATE 0 AYES: fllerr i K ('0 iEc NOES: __N oil ABSENT: _KI Cnt- AI3STAIN: ` - O t- � VERIFIED BY. -- Original on File with City Clerk's Office Lifesavers Conference Page 1 of 31 MEETINGS rajrllftiMii�r/i9fq//� Liksavers Conference Coordinators VA• specialize inm••tingplanning for the transportation sMaty Industry. t us in Phoenix, Arizona. All conference events will be at the Phoenix Convention Center, March 27-29, so save the dates nowl is Now Opent Also book your room on our Travel/Hotel Pagel • What is Lifesavers? • Why Attend Lifesavers? • Sponsorship • Workshop Submissions • Future Lifesavers Conference DaktstLocations Administrator David US Secretary of Transportation id Ray LaHood What is lifesavers? (back to top) Lifesavers is the premier national highway safety meeting in the United States dedicated to reducing the tragic toll of deaths and injuries on our nation's roadways. Starting in the early 1980s, the Lifesavers conference attendance has grown steadily, drawing nearly 1,800 participants in 2010. Each year, the Lifesavers Conference provides a forum that delivers relevant and timely common-sense solutions to today's critical highway safety problems. The conference addresses a wide range of safety topics, from child passenger safety and occupant protection to roadway and vehicle safety and technology. it offers the latest information on advances in highway safety, highlights successful programs and draws attention to emerging safety issues. Lifesavers is a non-profit organization with no single sponsor and relies on the involvement of diverse private and public groups who share the common goal of improving highway safety. �'i"t7l•��li)li nl) i1� n��v«nn �...•C «..... .... .�.....! LjfesAvers Conference Page 2 of 3 To download a 2011 Conference Registration Brochure dick above. The sponsors for the 2011 conference in Phoenix are: Financial Sponsors: AAA AARP Driver Safety Program Alliance of Automobile Manufacturers, Inc. The Allstate Foundation The First Years National Highway Traffic Safety Administration Nationwide Mutual Insurance Company Redfiex Traffic Systems, Inc. Smart Start, Inc. STOP DUI, Inc. Nevada Toyota Volvo Cars of North America State sponsor: Arizona Governors Office of Highway Safety Volunteer, In -Kind Sponsors: Advocates for Highway and Auto Safety Federal Highway Administration Governors Highway Safety Association Insurance Institute for Highway Safety International Association of Chiefs of Police Mothers Against Drunk Driving National District Attorneys Association National Safety Council National Transportation Safety Board Safe Kids USA Why Should You Attend Lifesavers? (back to top) While it is impossible to correlate reduced crashes, injuries and fatalities to attendance at a conference, the Lifesavers program is put together by a dedicated group of highway safety experts from both the public and private sectors. We strive to base workshops on evidence based programs that can be replicated in communities throughout the country. If you haven't attended a Lifesavers conference in a while, we urge you to join us at our next conference in Phoenix. We are confident that you won't go away disappointed. Conference attendees come from the public and private sectors and represent many career fields such as child VW passenger safety, state and local law enforcement, community traffic safety programs, state and local emergency medical services, public health services, injury prevention programs, federal and state highway safety agencies, prosecutors and judges involved in traffic safety issues, the automotive and insurance Night Out with industries, and advocacy and research. the Phoenix Sunsl Lifesavers participants meet with their highway safety peers in a forum where they can share program successes, experience valuable networking with their peers, and develop alliances with people from all over If you're a basketball fan, the country. here's your opportunity to attend a game Sunday Sponsorship (back to top) night to see the Phoenix Suns take on the Dallas Mavericks. Consider being a sponsor of the Lifesavers 2011 Conferencel Please contact Bill Windsor for more information at windsob@nationwide.com. CLICK HERE for more information Sponsorship levels are as follows: and to order your tickets. Lifesavers Supporter— $1,000 to $4,999 • Priority seating at plenaries and luncheons • Logo and company/organization name in conference program • Special recognition for exhibiting sponsors (in the program and in the exhibit hall) as a Supporter sponsor • Sponsor list displayed on two screens during the plenaries and luncheons as a Supporter sponsor • Recognition on Lifesavers' website as a Supporter sponsor • Recognition Plaque Lifesavers Partner — $5,000 to $9,999 All the benefits of a Supporter sponsor, with the addition of priority exhibit booth selection, one free registration and a free attendee list Lifesavers Champion — $10,000 and up All the benefits of a Partner sponsor plus two additional free registrations, for a total of three Workshop Submissions/Suggestions (back to top) For 2011, the Lifesavers Conference program committee will be developing workshops and obtaining speakers based on input from attendee evaluations from 2010. We are not currently requesting submissions. Future Lifesavers Conferences: (back to top) March 27-29, 2011 • Phoenix Convention Center • Phoenix, AZ April 15-18, 2012 • Walt Disney World Swan and Dolphin • Orlando, FL 1tf4r��ar�int� tiinn n�:nrnn �++fovo.�nn .�«r./ Lifesavers Conference Schedule of Invents Page 1 of 2 ° 12:30pm — 1:45pm Lunch Available for Purchase in Exhibit Hall 2:OOpm — 3:30pm 2nd Workshop Session 3:30pm — 4:15pm Complimentary Refreshments and Networking in Exhibit Hall 4:15pm — 5:15pm 3rd Workshop Session (one -hour session) 5:15pm — 7:15pm Welcome Reception in Exhibit Hall and Poster Presentations Monday, March 28 Monday, March 28 7:30am — 5:OOpm Registration Open 8:OOam — 8:45am Continental Breakfast in Exhibit Hall 8:OOam — 4:OOpm Exhibit Hall Open (closed during Keynote Plenary and Lunch) 1.,. // I.il r Lifesavers Conference Schedule of Events Page 2 of 2 9:00am — 10:00am Keynote Plenary Session 10:15am—11:45am 4th Workshop Session 12noon — 1:30pm NHTSA Awards Luncheon 1:45pm — 3:15pm 5th Workshop Session 3:15pm — 3:45pm Complimentary Refreshments and Networking in Exhibit Hall 3:45pm — 5:15pm 6th Workshop Session 4:00pm Exhibitor Move out 5:30pm — 8:00pm Networking Groups (Rooms are available on a first -come, first -served basis for informal discussion groups. Email mmagnini@cox.net to reserve a room.) Tuesday, March 29 Tuesday, March 29 7:30am—1:00pm Registration Open 8:30am—10:00am 7th Workshop Session 10:00am—10:15am Break 10:15am—11:45am 8th Workshop Session 12:00pm — 1:15pm Closing Lunch 1:30pm-5:00pm BIA Indian Highway Safety Program Grants Writing Workshop (two-day workshop, pre -registration required) Way, March 30 Wednesday, March 30 — 5:00pm BIA Workshop — Day Two Conference, Inc. • PO Box 30045 • Alexandria, VA 22310.703-922-7944.703-922-7780 (fax) design: www.simmonsdesign.com Pre -Conference Activities Page 1 of 2 . re/Post-Conference Activities ie following sessions will be offered before and after the Lifesavers Conference in Phoenix. To attend ase sessions, you must also register for the Lifesavers Conference. Pre -registration is required as there no on -site registration. • CPS Technical Update and Strategic Discussion Session • CPS Latest Technology Workshop • Safe Travel for All Children: Transporting Children with Special Health Care Needs Training • Motorcycle Safety and Enforcement Training Workshop • BIA Indian Highway Safety Program Grants Writing Workshop 1 Technical Update and Strategic Discussion Session: Topics That Need Resolution and Direction back to top Saturday, March 26, 2011 Noon — 2:00pm ion: Meeting Room North 122A-C, Phoenix Convention Center CEU Credit e burning issues that require attention from the CPS community are: keeping children rear -facing �r, increasing proper tether use and extending booster seat use for older children. Half of the session- ie offered as a technical update on these issues and then the latter portion will gravitate into a istorminglstrategic planning opportunity to develop messaging, a plan to educate technicians and a at FMVSS 213. There will be a report out of this session in a workshop during the Lifesavers There is no fee for this session, but pre -registration is necessary. Click HERE for a registration form or ,you may also register on-line at the same time as you register for the conference CPS Latest Technology Workshop back to top Date: Saturday, March 26, 2011 Time: 3:00pm — 5:00pm Location: Meeting Room North 122 A-C, Phoenix Convention Center 2 CEU Credits Every year, child restraint manufacturers who exhibit at Lifesavers, highlight their latest technology and products during this two-hour session. Time is divided equally among the presenters. This pre- conference session provides a snapshot of what attendees will find when they visit the Exhibit Hall booths on Sunday to have their "Passports" stamped for CEU credits. There is no fee for this session, but pre -registration is necessary. Click HERE for a registration form or you may also register on-line at the same time as you register for the conference. Safe Travel for All Children: Transporting Children with Special Health Care Needs Training back to top 1 .. // 1 - I Pre -Conference Activities Page 2 of 2 Dates: Friday, March 25 and Saturday, March 26, 2011 Location: Mel Cohen Conference Room, Rosenberg Children's Medical Plaza Phoenix Children's Hospital Campus, 1920 E. Cambridge Ave., Phoenix, AZ 85016 A two-day training for child passenger safety technicians will be offered by the National Center for Safe Transportation of Children with Special Health Care Needs, Riley Hospital for Children. This two-day training is designed to serve as an enrichment course for child passenger safety technicians who are interested in learning more about special needs transportation. The training combines classroom lectures and hands-on exercises including family visits. The training includes a written exam and proficiency check -offs that evaluate the student's ability to assess appropriate restraints and to demonstrate proper use and installation. For registration information, please contact Jody Yoder at jodyoder@iupui.edu or 1-800-755-0912. On-line registration and payment is also available at www.preventinjury.org, under the training dates heading. Since enrollment is limited for this course, early registration is recommended. The fee for this course is $200, payable to Indiana University. Motorcycle Safety and Enforcement Training Workshop back to top Qualifies for ongoing POST education credits Date: Saturday, March 26, 2011 Time: 8:00am - 4:30pm Location: Meeting Room North 131A, Phoenix Convention Center This law enforcement training workshop was developed by the National Highway Traffic Safety Administration and the International Association of Directors of Law Enforcement Standards and Training (IADLEST) to enhance officer knowledge of motorcycle laws and their role in reducing motorcycle crashes and resulting injuries and fatalities. It was developed for police officers by police officers to equip them with relevant and cogent information, and to complement existing training. Enrollment is limited to 40 law enforcement personnel. There is no registration fee; however, enrollment is limited to a first -come first -served basis. You must pre -register as there will be no on -site registration. To register for this course. or if you have any questions, please contact Mike Becar (IADLEST) at mikebecar@yahoo.com. Once registered, you will receive a confirmation e-mail. Course Outline: Module 1 — Introduction Module 2 — Motorcycle Types and Characteristics Module 3 — Safety Laws - Equipment and Operation Module 4 — Officer and Motorcyclist Safety Module 5 — Crash Investigation Module 6 — DUI Detection Module 7 — Motorcycle Helmets Module 8 — Public Education Efforts/Stakeholders BIA Indian Highway Safety Program Grants Writing Workshop back to top Dates: Tuesday, March 29 and Wednesday, March 30, 2011 Time: Tuesday, 1:30pm-5:00pm and Wednesday, 8:00am-5:00pm Location: Meeting Room North 125AB, Phoenix Convention Center The BIA Indian Highway Safety Program will be hosting a grants writing workshop immediately following the Lifesavers Conference, beginning on Tuesday, March 29, 2010 and ending at 5:00 pm on Wednesday, March 30, 2010. More information coming soon! Lifesavers Conference, Inc. - PO Box 30045 - Alexandria, VA 22310 - 703-922-7944 - 703-922-7780 (fax) site design: www.simmonsdesign com Travel and Accommodations Page 1 of 3 ' Lifesavers 2011-Phoenrx Travel and Accommodations Travel and Accommodations All conference events will be held at the Phoenix Convention Center. Please reserve your room at our headquarters hotel, the Sheraton Phoenix Downtown, or one of our other conference hotels listed below. Lifesavers has contracted with these hotels for special rates and receives credit for rooms sold, which helps defray conference costs. Book your reservations early! For best availability and immediate confirmation, make your reservation via the Internet. Reservations can also be made by calling the hotels directly at the numbers listed below — be sure to mention Lifesavers when making your reservation. 13.27% tax is added to room rate per night (tax rate subject to change). Click HERE for map of downtown Phoenix with Lifesavers Conference hotels. Sheraton Phoenix Downtown (Headquarters Hotel) 340 N. 3rd St. Phoenix, AZ 85004 Rate: $199 single/double Check in: 4:00pm, check out: 12:00pm Cancellation policy: cancel your room 24 hours before check in day Sheraton Phoenix Downtown Hotel, built in 2008 and located adjacent to the Convention Center, is the largest hotel in Arizona. The completely smoke -free guestrooms offer such amenities as the Sheraton Sweet Sleeper Bed, spacious work areas, in -room coffeemaker, bathrobe, safe for valuables, refrigerator, and panoramic views of downtown Phoenix. Computers with free Internet are available in the lobby, and Internet is offered for $12.95/day in guestrooms. An outdoor heated lap pool and hot tub, along with a complimentary 24-hour fitness center is also available. Click HERE for hotel reservations, or call 800-325-3535 — be sure to mention Lifesavers Hyatt Regency Phoenix 122 N. 2nd St. Phoenix, AZ 85004 Rate: $197 single/double Check in: 3:00pm, check out: 12:00pm Cancellation policy: cancel your room 24 hours before check in day The Hyatt Regency Phoenix hotel offers a panoramic view of the state capitol from its famous sky high ''Travef and Accommodations Page 2 of 3 olving restaurant — The Compass. Located across the street from the Convention Center, the Hyatt's ihisticated urban accommodations feature award -winning dining, 24-hour complimentary fitness iter, outdoor pool and hot tub, and newly renovated guestrooms offering the signature Hyatt Grand 1s. Guestrooms also include such amenities as wireless Internet access for $10.95/day, coffeemaker, i cable television with video on demand. Respire by Hyatt hypo -allergenic guestrooms are also offered those with allergies. tan for hotel reservations, or call 888-421-1442 — be sure to mention Lifesavers HERE for a credit card authorization form if you will not be bringing your credit card on -site. HERE for an ebrochure. a Wyndham Phoenix Downtown E. Adams St. 3enix. AZ 85004 $199 single/double c in: 4:OOpm, check out: 12:OOpm ,Ilation policy: cancel your room 72 hours before check in day Wyndham Phoenix Downtown is centrally located in the heart of downtown Phoenix, Arizona, cent to the Convention Center. With its stylish newly renovated guestrooms, the Wyndham bins the body of a full -service business and convention hotel with the soul of a boutique hotel. unities include upgraded Serta mattresses with luxury bedding, in -room coffeemaker, free high-speed net, complimentary newspaper, fitness center, sauna, and heated rooftop pool. The Wyndham is a ke-free hotel facility with smoking available outdoors. HERE for hotel reservations, or call 800-359-7253 — be sure to mention Lifesavers f j,M for a credit card authorization form if you will not be bringing your credit card on -site. You will be sent an email confirmation at the time you reserve your room. •antee: A valid credit card number is required to guarantee your reservation. If you will not have the t card with you at the conference, you will need to bring a completed Credit Card Authorization Form links to forms above). ellation Policy: See each hotel's information above for their cancellation deadline. If you do not ,I your room, you will be charged one night's room/tax. You are responsible for canceling your own reservation. iservation Deadline: For guaranteed conference rate, make your reservations by March 4, 2011. tke your hotel reservations early; although conference rates are guaranteed until that date, your hotel choice may sell out before then. Around Phoenix Convention Center and hotels are just five miles from Phoenix Sky Harbor International Airport. v are many convenient ways to get to your destination: METRO Light Rail Take the FREE Phoenix Airport Shuttle to the METRO light rail stop. The shuttle travels to all three terminals, is designed for travelers with luggage and mirrors the light rail schedule. The light rail operates from 4:OOam to 11:OOpm daily, and the cost to travel downtown is $1.75. Getting from the airport to downtown affordably is just one of light rail's perks. The 20-mile line links Phoenix to the neighboring communities of Tempe and Mesa, and includes stops at attractions such as Phoenix Art Museum, the Heard Museum, Chase Field, US Airways Center and the Mill Avenue District. A station is also located at the Phoenix Convention Center. For more information: www metfolightrail ora SuperShuttle The SuperShuttle operates 24 hours on a scheduled basis, with vans departing every 15 minutes from 9 a.m. to 9 p.m. Approximate cost from airport to downtown hotels is $13 one way. For more information, call 602-244-9000. Travel and Accommodations Page 3 of 3 ' Taxis Rates and fees vary by company; the average rate from the airport to downtown is $18 each way. DEE (Downtown Evening Express) Every Thursday, Friday and Saturday evening starting at 6 pm, you can hop aboard the DEE to get to all of the downtown's night spots, including major venues, hotels, and restaurants. The DEE runs until 11 pm on Thursdays, and until 2:30 am on Fridays and Saturdays FREE of charge. Pedal Cab Company Human -powered! Radio -dispatch cycles shuttle between hotels, eateries and Phoenix Convention Center. Downtown tours are available. www.aznedicab.com Lifesavers Conference, Inc. • PO Box 30045 • Alexandria, VA 22310.703-922-7944.703-922-7780 (fax) site design: m8m simmonsdesion com 1,t+„•IL,ninv 1ifvnn�.n«..�...«F ,...«.... .-.... /�..____t t�._.t