Loading...
HomeMy WebLinkAboutR30570 A-B Neighborhood Stabilization Program Homes Rancho Housing Alliance - Joint ConsiderationContract Nos. R3057OA-B CITY OF PALM DESERT/ PALM DESERT REDEVELOPMENT AGENCY JOINT CONSIDERATION STAFF REPORT REQUEST: AUTHORIZE RANCHO HOUSING ALLIANCE T9 AWARD CONTRACTS TO REHABILITATE THE NSP HOMES SUBMITTED BY: James Conway, Project Coordinator Veronica Tapia, Redevelopment Accountant DATE: January 27, 2011 CONTENTS: Notice Inviting Bids Bid Results Summary Contractor's Proposal Recommendation By Minute Motion, that the City Council and Agency Board: 1) Authorize Rancho Housing Alliance, Inc. (RHA) to award rehabilitation contracts to Mostar Heavy Equipment (Fontana, California) in the amount of $41,900 for the rehabilitation at the NSP home located at 74131 El Cortez Way; and 2) Authorize Rancho Housing Alliance, Inc. (RHA) to award rehabilitation contracts to Sanchez Hughes Corporation (Indio, California) in the amount of $39,236 for the rehabilitation at the NSP home located at 77115 Florida Avenue. Funds are available for this project in Account No. 870-4496-466-4001. Executive Summary On May 21, 2009„the City Council/Agency Board approved the draft 2009-2010 NSP Action Plan and IOU between the City of Palm Desert and County of Riverside for NSP Funding. Two homes have been acquired and bids have been secured in order to proceed with rehabilita 'on of these two units. Approval of the authorization will allow the staff and the consult t to proceed with awarding the rehabilitation bids to the lowest responsible bidder in preparation of the sale of the foreclosed homes in the targeted areas to income qualified buyers. Background The City of Palm Desert, along with the County of Riverside, Cities of Coachella and Palm Staff Report Authorize RHA to Award Contract to Rehabilitate NSP Homes January 27, 2011 Page 2 of 3 Springs applied for Neighborhood Stabilization Program (NSP1) funding and was approved for its share totaling $326,784. NSP1 can be used to acquire foreclosed properties in areas showing the largest number of foreclosure activity in order to stabilize these neighborhoods. On March 11, 2010, the City Council/Agency Board approved the contract with Rancho Housing Alliance (RHA) to facilitate the acquisition, rehabilitation, homebuyer coordination/education, and subsequent sale of the properties acquired through the NSP program to be done on a case by case basis. Subsequently RHA identified several foreclosed homes and ultimately two homes were purc ased by the City for the NSP program. The City has been reimbursed by HCD for th?.4riquisition costs. Any proceeds received from the sale of these properties to qualifiedgnyers can be used for any NSP eligible costs including reimbursement to the Agenc r the rehabilitation, closing costs, additional subsidy necessary to make homes ordable to qualified buyers, or an additional acquisition for this same purpose. Currently, the City owns and maintains a single-family dwelling located at 74-131 El Cortez Way in the Palma Village area, and another single-family dwelling located at 77-115 Florida Avenue in the Palm Desert Country Club. Both properties have been inspected and evaluated in order to determine the extent of rehabilitation required to bring to current Palm Desert standards. The improvements to be made to each of the locations are detailed in the attached scope sheets for each property. On January 5, 2011, RHA opened bids in accordance with the City's purchasing requirements, which provided the following results: 74131 El Cortez Way Company Name Lump Sum Bid Lump Sum + Addendum #1 Mostar Heavy Equipment Fontana, CA 41,900 41,900 SanchezHu hes Corporation Indio, CA 44,285 44,285 Quality Pacific Construction Lake Elsinore, CA 50,340 50,340 JWB Development Indian Wells, CA 56,375 56,375 Conkey & Associates Dana Point, CA 58,000 N/A Elliott Construction Thousand Palms, CA 58,835 N/A AA Max Quality C instruction Indio, CA 64,500 N/A Zeus Constructio Palm Desert, CA 72,295 72,295 Staff recommends authorizing RHA to award contract to Mostar Heavy Equipment for the rehabilitation of the El Cortez Way single-family home. G:\rda\Veronica Tapia\Word Files\Staff Reports\Staff Report -Rancho Award Bids for NSP Homes.doc Staff Report Authorize RHA to Award Contract to Rehabilitate NSP Homes January 27, 2011 Page 3 of 3 77115 Florida Avenue Company Name Lump Sum Bid Lump/Sum + Addendum #1 SanchezHu hes Corporation Indio, CA 39,236 39,236 AA Max Quality Construction Indio, CA 41,724 N/A JWB Development Indian Wells, CA 50,800 N/A Zeus Construction Palm Desert, CA 54,275 54,275 Conkey & Associates Dana Point, CA 54,500 54,500 Quality Pacific Construction Lake Elsinore, CA 59,220 59,220 Elliott Construction Thousand Palms, CA 67,593 N/A Staff recommends authorizing RHA to award cont ct to SanchezHughes Corporation for the rehabilitation of the single-family dwelling o nda Avenue. Fiscal Analysis The immediate impact will be to the Affo dable Housing Capital Budget account in the Housing Set -Aside fund. However, upon sale of the homes to qualified buyers, the monies spent to acquire and rehabilitate these properties up to $325,531, will be recovered through the sale proceeds. There will be no impact on the General Fund. jo� Ja ro'e Coordinator Veronica Tapia, RDA Ac ountant Moore, Director of Housing ent Head: L arthy, ACM Reclotelopment S. Gibson, Director of Finance JgKryM. Wohlmuth, City Manager/Executive Director G:\rda\Veronica Tapia\Word Files\Staff Reports\Staff Report -Rancho Award Bids for NSP Homes.doc NOTICE INVITING SEALED BIDS PUBLIC NOTICE IS HEREBY GIVEN that Rancho Housing Alliance hereinafter referred to as PROJECT ADMINISTRATOR, invites sealed bids for General Contractor (Class B) for two Single Family Housing Rehabilitation projects and will receive such bids in the offices of Rancho Housing Alliance up to the hour of 2:00 PM on the 5th day of January, 2011, at which time they will be publicly opened and read aloud. The work to be done consists of furnishing all materials, tools, labor, and incidentals as required by the Specifications and Contract Documents for the below stated projects, including but not limited to, project management, field supervision and contract administration. The general description of the project involves Rehab of single-family housing for the City of Palm Desert NSP to be done consisting of but not limited to: HVAC systems, windows and doors, interior and exterior painting, roofing, landscape and irrigation, electrical, and plumbing. The Projects are to be completed within 60 consecutive calendar days from the date specified in the Notice to Proceed and turned over to Rancho Housing Alliance in a move -in ready condition. Time for commencement and completion of the work is important, and is of the essence to the Contract. There will be mandatory job walks held on December 1st, 2010 at the following jobsite locations and times 9:00 am located at 77-115 Florida Ave. (PDCC) Palm Desert, CA. 92211 (Bid # 1). 11:00 am located at 74-131 El Cortez Way, Palm Desert, CA. 92260 (Bid # 2). Contractors will need bid packages in hand at project wall-thrus. Bid packages are available for pick up after November 22"d 2010 between the hours of 8:00am to 5:00pm Monday thru Friday excluding holidays at: Rancho Housing Alliance 53990 Enterprise Way Coachella CA 92236 Phone (760) 391-5050 Fax (760) 391-5100 Contact: Terry Archer— Project Manager Phone (760) 391-5050 x 226 terry(&dace-rancho.org Bids from those not in attendance at the mandatory walks, will not be accepted. Bids must be submitted to Terry Archer at the offices of Rancho Housing Alliance by hand delivery or mail. No faxed or emailed bids will be accepted. Funding for the Work is provided through the City of Palm Desert, Redevelopment Agency. These are Non -Prevailing Wage projects. The successful bidder will be required to possess valid insurances, bonds, and licenses to work in the State of California and the City of Palm Desert at the time of the Contract Award. Bids must be prepared separately, per project, on the approved proposal forms in conformance with the Instructions to Bidders and submitted in sealed envelopes, plainly marked on the outside; SEALED BID FOR Single Family Rehab at 77-115 Florida Ave. Palm Desert, CA. — "DO NOT OPEN WITH REGULAR MAIL". SEALED BID FOR Single Family Rehab at 74-131 El Cortez Way, Palm Desert, CA. — "DO NOT OPEN WITH REGULAR MAIL". Under no circumstances will a bid be accepted after the exact bid closing date and time. Rancho Housing Alliance is not responsible for late or lost mail. Please note that questions must be submitted in writing as per Bid Instructions. Dated this 17th day of November 2010 N Q U N •�' m U � E W CA r- O M m 3 y o O m OCq C It 2L E E tp W *k CLCL a� c 0 Ei c03 CO a L � N O N � Ui E U W m O Z a V t� a. O. Q o rn N m 3 Cl a a E Mi C C_ � O .0 CA O c 0 Q. N O � Q� 0 0 0 0 N M M N O O O O O O O N M CO O 0c0 N N tt O m 00 00 1-i N O O 6C4 6 - C N O w O W +• 7 OS N E C c`°n a m` w c cc 0) fl = E L C C9 U Y ca Q 0 A N 2 ca U O Q c O Al c 6 2 O U' O W SCOPE OF WORK Palm Desert NSP 74131 El Cortez Way When awarded contract, insurance coverage for Contractor's work on the Project shall be no less than the following: Commercial General Liability: $2,000,000 - General aggregate. $1,000,000 - Products aggregate. $1,000,000 per occurrence. Comprehensive Business Automobile Liability: $1,000,000 combined single limit. Workers' Compensation Insurance: $1,000,000 or State statutory limits, whichever is greater. Awarded Contractor will provide within 14 days of contract award, and prior tom specific Certificates of Insurance and name the Project Administrator and City of Palm Desert as Additional Insured's. All endorsements must state on the endorsement that the insurance provided is primary and non- contributory. Awarded Contractor will Proof of all licensing All Licensing and Insurance requirements apply to all tiers of subcontract work as well. Page 2 of 2 kI a RAkXCH0 Housing Alliance Inc. Request for Bid — City of Palm Desert - NSP Bid Issue Date: November 19, 2010 CLOSING DATE: January 5, 2011 promptly at 2:00 pm 53-990 Enterprise Way, Suite 1 Coachella, CA 92236 (760) 391-5050 Toll Free (866) 266-3223 Fax: (760) 391-5100 * PLEASE BRING BID PACKAGE TO THE PROJECT WALK-THRU * PROPOSALS: Each proposal shall be in accordance with the Specifications prepared by Rancho Housing Alliance. Each property being bid on requires a complete and separate bid proposal package. Bids will only be accepted from those in attendance of the mandatory job walk at the property being bid on. PROJECT WALK THRUS: A Mandatory Job Walk of the projects shall be held on December 1, 2010 at the project sites as follows: 9:00 am to 10:30 am - 77115 Florida Ave., Palm Desert, CA 92211 (Bid #1) 11:00 am to 12:30 pm - 74131 El Cortez Way, Palm Desert, CA 92260 (Bid #2) Attendance at these Job Walks is mandatory for bidding eligibility. Bids from those not in attendance at the Mandatory Job Walk will not be accepted by Rancho HousiU Alliance. Please come prepared to verify measurements, and specifications for each property. A 2Optional walk-thru will be held on December 15, 2010 only for those who attend the 1" Mandatory Job Walk. The same times and locations as listed above will apply for the 2nd Optional walk-thru. Questions: All questions (RFIs) regarding this RFB shall be directed in writing no later than December 16, 2010 to: Rancho Housing Alliance, Attn: Terry Archer Terry_gdace-rancho.org Phone: (760) 391-5050 ext. 226 Fax: (760) 391-5100 It is the responsibility of the bidder to confirm transmission of all correspondence. Contact with other persons regarding this RFB may result in disqualification of your submittal. FAXED BID PROPOSALS WILL NOT BE ACCEPTED EACH SEALED BID PROPOSAL SHALL BE CLEARLY MARKED ON THE OUTSIDE "SEALED BID FOR PALM DESERT NSP — [PROPERTY ADDRESS]- DO NOT OPEN WITH REGULAR MAIL" AND RETURNED TO: Rancho Housing Alliance Attn: Terry Archer 53990 Enterprise Way Coachella, CA 92236 BIDS WILL BE ACCEPTED UP TO THE HOUR OF 2:00 p.m. JANUARY 5, 2011, AT WHICH TIME THEY WILL BE OPENED AND READ ALOUD. n___ .9 _rn PALM DESERT NSP 74131 El Cortez Way BID DOCUMENT INDEX ➢ BID PACKAGE COVERSHEET ➢ SCOPE OF WORK ➢ EXHIBITS BID FORMS ❑ General Summary ❑ B-11 Bid Form ❑ B-4 Certification of Bidder Regarding Segregated Facilities ❑ B-8 Contractor/Subcontractor Questionnaire Regarding Bidders ❑ B-9 List of Subcontractors POST AWARD FORMS ❑ PA-1 Section 3 Scope Sheet Rancho Housing Alliance *Scope Sheet 53-990 Enterprise Way Suite 1 Coachella, CA 92236 Phone: (760) 391-5050 FAX: (760) 391-5100 License # : 856513 Email: terry@dace-rancho.org Estimator: Terry Archer Estimate: City of PD NSP-002 Job: PD NSP - 002 Job Location Customer City of Palm Desert -RDA Site Contact: Terry Archer -RHA Company: P y PD NSP - 002 Site Address 1: 74131 El Cortez Way Customer Name: Address 1: 74131 El Cortez Way Site Address 2: Palm Desert, CA 92260-3009 City, State, Zip: Address 2: City, State, Zip: Palm Desert, CA 92260-3009 Location Phone #: (760) 275-9029 Cell Phone: (760) 275-9029 Location Bus #: (760) 391-5050 Business Phone: (760) 391-5050 x 226 Location Fax #: (760) 391-5100 Fax Number: (760) 391-5100 Ti v*.Anr - 44' 0" x 64' 0" x 9' 0" SFF 0.00 SFW 1,944.00 SFC 2,816.00 Cr z5s�+.uu � �� � • �•�� Item # Item Descri tion # Units U/M 1 Demolition -Remove aluminum patio cover, wood lattice, (2) 0.00 TOT walls & drywall ceiling for enclosed patio room, pond enclosure & concrete border at rear patio - 2 Replace wall framing at arched opening from kitchen - 0.00 TOT TOT 3 Remove and replace asphalt/fiberglass shingle - 30 yr. 0.00 Color to be approved by RHA 4 Replace double dome skylight over kitchen - 0.00 TOT 5 Remove and replace window units with vinyl frame, dual 0.00 TOT pane, retrofit units - Per code requirements 6 Patch stucco at rear patio area, repair &prep stucco for 0.00 TOT 7 painting complete exterior - Prep and paint complete exterior - 2 colors -include doors, 0.00 TOT trim and fascia - RHA to approve colors 0.00 TOT 8 Scrape, prep and paint block wall along West elevation - 9 Match existing color Back and side yard landscape - Prune large tree &shrubs, 0.00 TOT remove dead palm tree, rake and level, restore sprinkler system, new timer and re -seed lawn - Lawn to be restored to acceptable condition, by RHA 10 Front yard - Desert-scape - Remove grass, add (10) 1 gal. & 0.00 TOT (5) 5 gal. drought tolerant plants, treat soil, weed fabric, DG, rocks, new irrigation w/ timer Design plans to be submitted to RHA for approval Page 1 of 3 Date Printed 11/18/2010 Report : S/C Scope Sheet Interior SFF 0.00 SFW 0.00 SFC 0.00 CF 0.00 PER 0.00 Item # Item Description # Units U/M I Remove T-Bar ceiling in garage - 0.00 TOT 2 Plumber - Run water line from laundry room for refrigerator - 0.00 TOT 3 Scrape all acoustic ceilings, repair and knockdown texture - 0.00 TOT 4 Replace all cans & registers with moveable louvers - 0.00 TOT 5 Drywall -repair and texture to blend in repairs on all walls, 0.00 TOT including garage - 6 Prep, seal and paint complete interior, including garage - 0.00 TOT RHA to approve colors 7 Repair all cabinets - replace missing hardware, broken doors 0.00 TOT and drawers - To match existing style 8 Prep and refinish all cabinets in kitchen and bathrooms to 0.00 TOT existing finish- ext/int - RHA to approve finish 9 Prep and paint all cabinets in laundry room - ext/int - 0.00 TOT Match existing color 10 Replace bathroom faucets, drains, supply lines and angle stops 0.00 TOT for sinks - Builder basic quality, RHA to approve fixtures 11 Replace tub drain lever and cover plate in hall bathroom - 0.00 TOT To match existing hardware 12 Replace kitchen faucet & drain, disposal, supply lines and 0.00 TOT angle stops - Builder basic quality, RHA to approve fixtures 13 Replace water heater -gas or electric - 40 gallon - 10 year 0.00 TOT warranty Strapped and installed per code - 14 Replace cold air return registers - 0.00 TOT 15 Replace carpet and pad in bedrooms and closets - 0.00 TOT Builder basic quality to meet HUD specifications, RHA to approve 16 Increase insulation in attic to R-38 - 0.00 TOT 17 Replace towel bars in bathrooms - 0.00 TOT Builder basic quality, RHA to approve 18 Replace toilet paper holder - 0.00 TOT OBuilder basic quality, RHA to approve 19 Clean and seal ceramic tile floor and grout throughout entire 0.00 TOT house - 20 Replace missing and broken light globes - 0.00 TOT 21 Replace light bulbs: energy efficient 0.00 TOT 22 Replace dining room light with ceiling fan w/lights - Average 0.00 TOT quality - 23 Replace remote for garage door opener - 0.00 TOT 24 Replace deadbolt and keyed lock on side door to garage, 0.00 TOT re -key all existing locks to match - 25 Replace dishwasher - Builder basic quality, energy star per 0.00 TOT HUD requirements Approved by RHA 26 Replace range hood with over range microwave - Builder 0.00 TOT basic quality - Date Printed 11/18/2010 Report : S/C Scope Sheet Page 2 of 3 $0.0 Interior (Continued...) Item # Item Description # Units U/M To be approved by RHA 27 Replace gas range - Builder basic quality - 0.00 TOT To be approved by RHA - 28 Replace all missing and/or damaged switch/electrical outlet 0.00 TOT and plates - Throughout house, garage, in/out - 29 Install new Vertical Blinds throughout — Builder basic 0.00 TOT 30 Install new smoke detectors - in all bedrooms, halls and 0.00 TOT Kitchen - Battery operated Miscellaneous SFC 0.00 CF 0.00 PER 0.00 SFF 0.00 SFW 0.00 Item # Item Description # Units U/M 1 Remove old wiring and reset ceiling fixtures in garage and 0.00 TOT rear patio room after demolition - 2 Replace central air conditioner unit - furnace not incl. - 0.00 TOT R410A, 16.5 SEER, 13 EER, evaporator coil w/ 16.5 SEER drain, Energy star (setback) thermostat output, condensate 3 Leak testing and ducting certification - 0.00 TOT 4 Permits for all repairs - 0.00 TOT 5 Remove and properly dispose of all construction debris - 0.00 TOT 6 Contractor responsible for all measurements and quantities - 0.00 TOT 7 Final clean complete interior and exterior - 0.00 TOT 8 House and lot to be turned over to RHA in a move in 0.00 TOT condition - Page 3 of 3 Date Printed 11/18/2010 Report : S/C Scope Sheet GENERAL SUMMARY The following Federal Provisions and the attached exhibits herewith become binding on the Contractor(s) and incorporated in the Bid Document in entirety. The Contractor and the Subcontractor(s) shall perform all work in accordance with the project plans and specification, including all stipulations designed to meet diversified Federal Environmental Architectural, the Architectural Barrier Act of 1968, as amended; the Americans with Disabilities Act of 1990, Public Law 101-336, as amended. The Contractor and the Subcontractor(s) shall allow all authorized Federal, State and/ or County officials access to the work area, fiscal, payroll materials and other relevant contract records. All relevant records must be retained for at least five years. 3. The Contractor and Subcontractor(s) shall comply with the Lead Based paint poisoning Prevention Act and the Implementation Regulations (24 CFR 35) issued pursuant thereto and any amendments thereof. 4. The Contractor and the Subcontractor(s) shall comply with Section 503 of the Rehabilitation Act of 1973 (P.L.93-112) and the Implementation Regulations (41 CFR 60 -741) issued pursuant thereto and any amendments thereof. 5. The Contractor and the Subcontractor(s) shall comply with Section 40-2, Vietnam Era Veterans Adjustment Assistance Act of 1974 and the Implementation Regulations (41 CFR 60-250) issued pursuant there to any amendment thereof. 6. The Contractor and the Subcontractor(s) shall comply with the Title IV of the Civil Rights Act of 1964 and the Title Vlll of the Civil Rights Act of 1963 and any amendment thereof. 7. For Projects $100,000 or over the Contractor and the Sub- Contractor(s) shall comply with Clean Air Act of 1963 (P.L. 90-148) and the Federal Water Pollution Act (P.L. 52-500), as amended and all applicable standards or regulations (40 CFR part 15 and 61) issued Pursuant to the said acts. 8. The Contractor shall comply with all laws, ordinances and regulations applicable to the work. if the Contractor ascertains at any time that any of the requirements of the contract are at variance with applicable law, ordinances, regulations or building code requirements, he shall promptly notify Project Administrator and shall not proceed with the work in question, except at his own risk, until the Project Administrator has had an opportunity to determine the extent of the responsibility for the variance and the appropriate corrective actions undertaken. 9. The Contractor shall complete and execute the attached Certification of Bidder Regarding Segregated Facilities (Exhibit 6-4). 10. Wherever applicable, the Contractor and the Subcontractor(s) shall comply with, Uniform Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments, 24 CFR Part 85 or Uniform Requirements for Assistance to State and Local Governments, Circular A-102; whichever is applicable. Page 1 of 2 11. Wherever applicable, the Contractor and the Subcontractor(s) shall comply with Section 109 of The Housing and Community Development Act of 1974 and the Implementation Regulations (24 CFR 570.601) issued pursuant thereto and any ammendments thereof. 12. For projects $100,000 or over the Contractor shall submit a Bid Guarantee Bond in an amount no less than 5% of the total contract price, along with the bid. 13. Federal Employee Benefit Clause: No member of or delegate to the congress of the United States, and no Resident Commissioner shall be admitted to any share or part of this agreement or to any benefit to arise from the same. 14. The Questionairre Regarding Bidders (Exhibit B-8) and List of Subxontractors (Exhibit B-9) are considered part of the Federal Contracting Requirements and are included in the bid documents. Both documents are required to be completed by the Prime Contractor. 15. Upon award of contract, Contractor is required to complete Contractor Certification Regarding Status as a Section 3 Business Concern for (PA-1). This requirement applies to all tiers of subcontractors providing or performing any portion of the work of the contract documents, prior to work being performed. Page 2 of 2 Exhibit B-11 1 IT0 TO: Rancho Housing Alliance Inc., ("RANCHO") a non-profit 501(c)(3) private organization, acting by and through its Board of Directors, 53-990 Enterprise Way, Suite 1, Coachella, California 92236. FROM: (Name of Bidder as listed on License) (Address) (City, State, Zip Code) (Telephone) (Fax) (Name(s) of Bidder's Authorized Representative(s) & Title) 1. Bid Proposal. 1.1. Bid Proposal Amount. Pursuant to and in compliance with the Notice to Contractors Calling for Bids. The Instructions for Bidders and the other documents relating thereto, the undersigned Bidder having reviewed the Instructions for Bidders and all other Contract Documents and upon compliance with all requirements therein with reference to the submittal of this Bid Proposal, hereby proposes and agrees to perform the Contract including, without limitation, all of its component parts; to perform everything required to be performed; to provide and furnish any and all of the labor, materials, tools, equipment, applicable taxes, and services necessary to perform the Work of the Contract in a complete and workmanlike manner. All of the Work required for the Project described as: Palm Desert NSP — 74131 El Cortez Wav in accordance with the Contract Documents for the sum of: Base Bid Amount: $ Total Bid Amount: $ Dollars The undersigned Bidder agrees to achieve Final Completion of the Work and all Major Milestones within the Contract Time set forth in the Contract Documents. 1.2. Acknowledgment of Bid Addenda. In submitting this Bid Proposal, the undersigned Bidder acknowledges receipt of all Bid Addenda issued by or on behalf of RANCHO, as set forth below. The Bidder confirms that this Bid Proposal incorporates and is inclusive of, all items or other matters contained in Bid Addenda. Addenda Nos. Received, acknowledged and incorporated into this Bid Proposal. PAGE 1 OF 3 Exhibit B-11 2. Rejection of Bid; Holding Open of Bid. It is understood that RANCHO reserves the right to reject this Bid Proposal and that this Bid Proposal shall remain open and not be withdrawn for the period of time specified in the Call for Bids, except as provided by law. 3. Documents Comprising Bid Proposal. The undersigned Bidder has submitted as its Bid Proposal the following: Bid Form (Exhibit B-11), Certification of Bidder Regarding Nonsegregated Facilities (Exhibit B-4), Bidder's Certification for Affirmative Action (Exhibit B-6), Contractor/Subcontractor Questionnaire Regarding Bidders (Exhibit B-8), and List of Subcontractors (Exhibit B-9). The Bidder acknowledges that if this Bid Proposal is not fully in compliance with applicable requirements set forth in the Call for Bids, the Instructions for Bidders and in each of the foregoing documents, the Bid Proposal maybe rejected as non -responsive. 4. Award of Contract. It is understood and agreed that if written notice of the acceptance of this Bid Proposal and award of the Contract thereon is mailed, telegraphed or delivered by RANCHO to the undersigned after the opening of Bid Proposals and within the time this Bid Proposal is required to remain open or at any time thereafter before this Bid Proposal is withdrawn, the undersigned will execute and deliver to RANCHO the Agreement in the form attached hereto in accordance with the Bid Proposal as accepted within fourteen (14) calendar days after notification of acceptance and award. Concurrently with delivery of the executed Agreement to RANCHO, the Bidder awarded the Contract shall deliver to RANCHO: (a) Certificates of Insurance evidencing all insurance coverages required under the Contract Documents; and (b) the Drug -Free Workplace Certificate. The Work under the Contract Documents shall be commenced by the undersigned Bidder, if awarded the Contract, on the date stated in RANCHO's Notice to Proceed issued pursuant to the Contract Documents. Completion of the Work and all Major Milestones shall be achieved within the Contract Time and Major Milestones specified in the Contract Documents. 5. Notices. All notices or other correspondence shall be addressed to RANCHO and the Bidder at their respective addresses set forth herein. Notices shall be effective only if in writing and in conformity with the requirements for service of notices set forth in the Contract Documents. 6. Contractor's License. The undersigned Bidder is currently and duly licensed in accordance with the California Contractors License Law, California Business & Professions Code §§7000 et seq., under the following: License Number: Class Expiration date Class Expiration date Class Expiration date Class Expiration date By executing this Bid Proposal, the Bidder hereby certifies that: (a) it is duly licensed, in the necessary class(es), for performing the Work of the Contract Documents; (b) that such license shall be in full force and effect throughout the duration of the performance of the Work under the Contract Documents; and (c) that all Subcontractors providing or performing any portion of the Work of the Contract Documents shall be so similarly and appropriately licensed to perform or provide such portion of the Work. PAGE 2 OF 3 Exhibit B-11 7. Designation of Subcontractors. In compliance with the Subletting and Subcontracting Fair Practices Act (California Public Contract Code §§4100, et seq.) and amendments thereof, each Bidder shall set forth in the Subcontractors List: (a) the name and location of the place of business of each Subcontractor who will perform work or labor or render services to the Bidder in or about the construction of the Work to be performed under the Contract Documents in an amount in excess of one-half of one percent (0.5%) of the Bidder's Bid Proposal; and (b) the trade and/or portion of the Work which will be performed by each listed Subcontractor. The Bidder shall list only one Subcontractor for each trade and/or portion of the Work as is defined by the Bidder in its Bid Proposal. If a Bidder fails to list a Subcontractor for a portion of the work in excess of one-half of one percent (0.5%) of the Bidder's Bid Proposal or if the Bidder specifies more than one Subcontractor for the same portion of Work to be performed under the Contract Documents valued in excess of one-half of one percent (0.5%) of the Bidder's Bid Proposal amount, the Bidder shall be deemed to have agreed that it is fully qualified to perform that portion of the Work itself and that it shall perform that portion of the Work. 8. Confirmation of Figures. By submitting this Bid Proposal, the Bidder confirms that it has checked all of the above figures and understands that neither RANCHO nor any of its agents, employees or representatives shall be responsible for any errors or omissions on the part of the undersigned Bidder in preparing and submitting this Bid Proposal. 9. Acknowledgment and Confirmation. The undersigned Bidder acknowledges its receipt, review and understanding of the Drawings, the Specifications and other Contract Documents pertaining to the proposed Work. The undersigned Bidder certifies that the Contract Documents are, in its opinion, adequate, feasible and complete for providing, performing and constructing the Work in a sound and suitable manner for the use specified and intended by the Contract Documents. The undersigned Bidder certifies that it has, or has available, all necessary equipment, personnel, materials, facilities and technical and financial ability to complete the Work for the amount bid herein within the Contract Time and in accordance with the Contract Documents. By: ( Signature) (Corporate Seal) (Typed or Printed Name of Bidder's Authorized Representative) Title: PAGE 3 OF 3 EXHIBIT B-4 CERTIFICATION OF BIDDER REGARDING NONSEGREGATED FACILITIES Project Name: Name of Bidder: The above named Bidder hereby certifies that: I do not maintain or provide for my employees any segregated facilities at any of my establishments, and that I do not permit my employees to perform their services at any location, under my control, where segregated facilities are maintained. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, rest rooms, wash rooms, restaurants and other eating areas, time clocks, locker rooms or other dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, national origin, or because of habits, local customs, or otherwise. I further agree to obtain identical certifications from all proposed subcontractors prior to the award of subcontracts exceeding $10,000. Signature: Name (Print): Title: Date: EXHIBIT B-8 QUESTIONNAIRE REGARDING BIDDERS Engaged in the contracting business under the present name of , since (Date). Present business address is: Federal Tax ID: State of California Contractor's License No.: Expiration Date: Because this project is Federally -funded, it is necessary to obtain information concerning minority and other group participation for statistical purposes. The U.S. Department of Housing and Urban Development (HUD) uses this information to determine the degree to which its programs are being utilized by minority business enterprises and targeted group contractors. A minority enterprise is defined by the Federal Government as a business that is fifty -percent (50%) or more "minority -owned". Please check applicable box concerning the ownership of your business: ❑ American Indian or Native Alaskan ❑ Asian or Pacific Islander/Native Hawaiian ❑ Black/African American ❑ Hispanic ❑ White ❑ Hasidic Jews ❑ Other A woman -owned enterprise is defined by the Federal Government as a business that is fifty - percent (50%) or more woman -owned. Please check applicable box concerning the ownership of your business: ❑ Woman/Female owned ❑ Male owned A Section 3 Contractor or Subcontractor is a business concern that is more than fifty -percent (50%) owned by a low or very low-income person, or a business concern that provides economic opportunities to low and very low-income residents. Please check applicable box concerning the ownership of your business: ❑ Section 3 Business concern ❑ Non -Section 3 Business concern The United States Department of Housing and Urban Development (HUD) is authorized to solicit the information requested in this form by virtue of Title 12, United States Code, Section 1701 et seq., and other regulations. It will not be disclosed or released outside of HUD without your consent, except as required or permitted by law. EXHIBIT B-9 LIST OF SUBCONTRACTORS SUBCONTRACTOR FED. LDI AMOUNT SUPPLIERS NAME OF SUPPLIER ADDRESS/PHONE NO ADDRESS/PHONE NO. CONTRACT AMOUNT This form is to be completed and submitted with the bid package. PA-1 CONTRACTOR CERTIFICATION REGARDING STATUS AS A SECTION 3 BUSINESS CONCERN (Print Name and Title) known as hereby certify that the business (Print business name) is not a Section 3 business (Sign and completd the bottom section.) is a Section 3 business because (check one of the following): 51 percent (51 %) or more is owned by Section 3 residents; or 30 percent (30%) of the permanent full time employees are currently Section 3 residents or were Section 3 residents when first hired (if within the last three years); or The business commits in writing to subcontract over 25 percent (25%) of the total dollar amount of all subcontracts to be let to businesses that meet the requirements of paragraphs 1 and 2 of this definition; AND The business was formed in accordance with state law and is licensed under state, county, or municipal law to engage in the business activity for which it was formed. A Section 3 Resident is a person living in San Bernardino or Riverside County who is a Public Housing resident or who is low income. Low Income Persons means families (including single persons) whose incomes do not exceed 80 percent of the median income as adjusted by HUD, for Riverside and San Bernardino Counties. Signature Date: Project: Effective 03/2009 Persons in Household 37,300 $ 42,650 $ 47,950 $ 53,300 $ 57,550 $ 61,850 $ 66,100 $ 70,350 A new hire is qualified as a Section 3 resident if he/she resides in Riverside or San Bernardino County and his/her total family income is less than the family income shown above for his/her household size. N+ U am �� ca O N LL CL OL Lo m a+ r M ti a N y o W 3 dj L N to o o ca C. cch,CL 3 'm 0 E m n�N Ja cv g> 2 a.. N V it tu u% O c U c m C W �O rn � ca N O 3 E � a m w m 05 J d1 C_ AMIL N V C 0 c to co Q 'E O tp 0 � a Z IV: u 1zm : y C E CIO Z 12 o cc. o 0 0 0 N Cl N L ttn � is 0 0 0 0 0 0 N 0 r- O N 0) 1l- OD N to N tC) 40 � � to � MA c O S a)E 2 e .. 3 E O wI' o pp a m o m R Y _ 7) U Q p C9 op ., A mac! V5 C O U O n PALM DESERT NSP 7711.5 Florida Ave. BID DOCUMENT INDEX ➢ BID PACKAGE COVERSHEET ➢ SCOPE OF WORK ➢ EXHIBITS BID FORMS ❑ General Summary ❑ B-11 Bid Form ❑ B-4 Certification of Bidder Regarding Segregated Facilities ❑ B-8 Contractor/Subcontractor Questionnaire Regarding Bidders ❑ B-9 List of Subcontractors POST AWARD FORMS ❑ PA-1 Section 3 kI RAL14CHO Request for Bid — City of Palm Desert - NSP Bid Issue Date: November 19, 2010 CLOSING DATE: January 5, 2011 promptly at 2:00 pm 53-990 Enterprise Way, Suite 1 Coachella, CA 92236 (760) 391-5050 Toll Free (866) 266-3223 Fax: (760) 391�5100 * PLEASE BRING BID PACKAGE TO THE PROJECT WALK-THRU * PROPOSALS: Each proposal shall be in accordance with the Specifications prepared by Rancho Housing Alliance. Each property being bid on requires a complete and separate bid proposal package. Bids will only be accepted from those in attendance of the mandatory job walk at the property being bid on. PROJECT WALK THRUS: A Mandatory Job Walk of the projects shall be held on December 1, 2010 at the project sites as follows: 9:00 am to 10:30 am - 77115 Florida Ave., Palm Desert, CA 92211 (Bid #1) 11:00 am to 12:30 pm - 74131 El Cortez Way, Palm Desert, CA 92260 (Bid #2) Attendance at these Job Walks is mandatory for bidding eligibility. Bids from those not in attendance at the Mandatory Job Walk will not be accepted by Rancho Housin� Alliance. Please come prepared to verify measurements, and specifications for each property. A 2" Optional walk-thru will be held on December 15, 2010 only for those who attend the Vt Mandatory Job Walk. The same times and locations as listed above will apply for the 2nd Optional walk-thru. Questions: All questions (RFIs) regarding this RFB shall be directed in writing no later than December 16, 2010 to: Rancho Housing Alliance, Attn: Terry Archer TerrY(a,dace-rancho.org Phone: (760) 391-5050 ext. 226 Fax: (760) 391-5100 It is the responsibility of the bidder to confirm transmission of all correspondence. Contact with other persons regarding this RFB may result in disqualification of your submittal. FAXED BID PROPOSALS WILL NOT BE ACCEPTED EACH SEALED BID PROPOSAL SHALL BE CLEARLY MARKED ON THE OUTSIDE "SEALED BID FOR PALM DESERT NSP — [PROPERTY ADDRESSJ- DO NOT OPEN WITH REGULAR MAIL" AND RETURNED TO: Rancho Housing Alliance Attn: Terry Archer 53990 Enterprise Way Coachella, CA 92236 BIDS WILL BE ACCEPTED UP TO THE HOUR OF 2:00 P.m. JANUARY 5, 2011, AT WHICH TIME THEY WILL BE OPENED AND READ ALOUD. When awarded contract, insurance coverage for Contractor's work on the Project shall be no less than the following: Commercial General Liability: $2,000,000 - General aggregate. $1,000,000 - Products aggregate. $1,000,000 per occurrence. Comprehensive Business Automobile Liability: $1,000,000 combined single limit. Workers' Compensation Insurance: $1,000,000 or State statutory limits, whichever is greater. Awarded Contractor will provide within 14 days of contract award, and prior toL b s eci is Certificates of Insurance and name the Project Administrator and City of Palm Desert as Additional Insured's. All endorsements must state on the endorsement that the insurance provided is primary and -non- contributory. Awarded Contractor will Proof of all licensing All Licensing and Insurance requirements apply to all tiers of subcontract work as well. Page 2 of 2 SCOPE OF WORK Bid # 1 Palm Desert NSP 77115 Florida Ave. Scope Sheet *Scope Sheet Interior Rancho Housing Alliance 53-990 Enterprise Way Suite 1 Coachella, CA 92236 Phone: (760) 391-5050 FAX: (760) 391-5100 License # : 856513 Email: terry@dace-rancho.org Estimate: City of PD NSP-001 Customer Job Location Company: City of Palm Desert RDA Site Contact: Terry Archer Customer Name: PD NSP - 001 Site Address 1: 77115 Florida Ave. Address 1: Address 2: City, State, Zip: Cell Phone: Business Phone: Fay Nnmher: 77115 Florida Ave. Palm Desert, CA 92260 (760) 275-9029 (760) 391-5050 x 226 (760)391-5100 Site Address 2: City, State, Zip: Location Phone #: Location Bus #: Location Fax #: Palm Desert, CA 92260 U -- U— LU — SFF 0.00 SFW 0.00 SFC 0.00 CF 0.00 PER U.UU Item # Item Description # Units U/M 1 Demolition - Remove wood posts and beams in L/R & D/R , 1.00 TOT remove all remaining components of old security system - 2 Replace 1 lite solid core front door - single - pre hung 1.00 TOT w/casing, threshold and weather-stripping - include new lock set and dead bolt keyed with security door 3 Replace all ceiling fans w/lights - 1 AO TOT 4 Replace range hood and re-route venting into wall cavity - 1.00 TOT So venting is not exposed above cabinets. 5 Replace/repair damaged ceiling can lights - 1.00 TOT 6 Drywall - Scrape all acoustic ceilings, repair walls and 1.00 TOT ceilings, texture and prep for painting through entire interior - Repaired areas can be retextured to blend into existing texture as long as it blends in completely - No acoustic texture - 7 Electrical - Replace all missing & damaged outlets, switches 1.00 TOT plates and covers - Including GFCI as required by code - 8 Replace/repair damaged and missing window and patio door 1.00 TOT 9 screens - Replace keyed passage lock to garage - economy 1.00 TOT 10 Install vent fan w/ light in both bathrooms - 1.00 TOT 11 Replace broken dual pane window glass in D/R - 1.00 TOT 12 Repair all damaged cabinets and vanities to include water 1.00 TOT damage and missing hardware - a Sheet Pagel of 4 Report : S/C Scope Date Printed 11/18/2010 P p Interior (Continued...) Item # Item Description #Units U/M 13 Prep & paint complete interior - 2 tone - walls, ceilings, doors 1.00 TOT and all painted wood trim including fire place hearth & mantel - Excluding shutters & cabinets RHA to approve colors 14 Prep, prime and paint all cabinets - ext/int - 1.00 TOT 15 Replace laminated counter top w std. backsplash in kitchen 1.00 TOT and hall bathroom - Save sink and faucet from hall bathroom to reinstall - 16 Replace kitchen sink, faucet, disposal, drains, supplies and 1.00 TOT angle stops - Average quality - 17 Replace all smoke detectors - battery operated - per code 1.00 TOT requirements - 18 Replace water heater - 40 gallon - 10 year warranty 1.00 TOT Strap per code and include insulated pipes and insulation blanket - 19 Reinstall hall bathroom sink & faucet - 1.00 TOT 20 Replace medicine cabinets, metal w/minors - 1.00 TOT Both bathrooms 21 Replace toilet paper holders and towel bars in both bathrooms 1.00 TOT 22 Replace missing and damages passage/privacy knobs - 1.00 TOT 23 Replace bathroom mirrors - 1.00 TOT Both bathrooms 24 Tile flooring & base - Repair/replace missing and damaged 1.00 TOT tile & base, clean grout, clean and seal complete - RHA to approve the for repairs if match is not available - 25 Replace toilet in master bathroom - 1.00 TOT 26 Replace free standing range - oven - average 1.00 TOT Appliance to be approved by RHA 27 Replace dishwasher - average 1.00 TOT Appliance to be approved by RHA 28 Finish clean complete interior including all hard surfaces - 1.00 TOT Tubs and enclosures, shutters, closet doors & tracks, windows and frames, etc. Move in ready - Interior - (S1) 20' 0" x (S2) 6' 0" x (L1) 26' 0" x (L2) 20' 0" x (Cl) 8' 0" I SFF 520.00 SFW 576.00 SFC 520.00 CF 4,160.00 PER 72.00 Item # Item Description # Units U/M 1 Demolish interior - remove room addition - 1.00 TOT 2 Repair drywall - 1.00 TOT 3 Prep & paint walls, ceiling and shelving in laundry area - 1.00 TOT 4 Replace remote control for existing opener - 1.00 TOT Date Printed 11/18/2010 Report : S/C Scope Sheet Page 2 of 4 Attic - 26' 0" x 26' 0" x 4' 0" CF 2,704.00 PER 104.00 SFF 676.00 SFW 416.00 SFC 676.00 # Units U/M Item # Item Description 1 Increase attic insulation to R-38, blown insulation - 1.00 TOT _.__-. -----_-_- HVAC SFC 0.00 CF 0.00 PER 0.00 SFF 0.00 SFW 0.00 # Units U/M Item # Item Description 1 Replace central air conditioner unit - furnace not incl. 1.00 TOT 2 Replace thermostat - Heat & A/C - setback - 1.00 TOT 1.00 TOT 3 Leak test and duct cert - 1.00 TOT .__.._.. grills 4 .Replace all registers and supply 1 - _ _..... Exterior - 46' 0" x 52' 0" x 9' 0" CF 21,528.00 PER 196.00 SFF 2,392.00 SFW 1,764.00 SFC 2,392.00 Item # Item Description # Units U/M 1 Repair rear patio cover joist hangers - 1.00 TOT 1.00 TOT 2 Prep & paint complete exterior - 2 tone - Include overhang/eves, patio covers, doors and trim - RHA to approve colors - 1.00 TOT 3 Prep and paint rear painted concrete decks - 1.00 TOT - - 4 Pressure wash rear block wall to remove chalk paintings - -- RFF 0.00 SFW 0.00 SFC 0.00 CF 0.00 rnn v.v Item # Item Descri tion # Units U/M 1 Landscape clean out and treat for weeds front and rear yards, 1.00 TOT trim and prune trees, install DG in boxed planter areas, restore sprinkler system - cFF 0.00 SFW 0.00 SFC 0.00 CF 0.OU r LL' Item # Item Description # Units U/M i Replace motor with 2 speed energy star unit 1.00 TOT 1.00 TOT 2 Clean and service pool equipment, replace filter - 3 Drain, acid wash pool &spa, refill correct water chemical 1.00 VLF levels - 4 Correct pool and spa drains and covers to comply with current 1.00 TOT code and safety requirements - - - Page 3 of 4 Date Printed I I/18/2010 Report : S/C Scope Sheet Miscellaneous SFF 0.00 SFW 0.00 SFC 0.00 CF 0.00 PER 0.00 Item # Item Description # Units U/M 1 Permits for repairs as required by the City of Palm Desert 1.00 TOT Date Printed 11/18/2010 Report : S/C Scope Sheet Page 4 of 4 GENERAL SUMMARY The following Federal Provisions and the attached exhibits herewith become binding on the Contractor(s) and incorporated in the Bid Document in entirety. 1. The Contractor and the Subcontractor(s) shall perform all work in accordance with the project plans and specification, including all stipulations designed to meet diversified Federal Environmental Architectural, the Architectural Barrier Act of 1968, as amended; the Americans with Disabilities Act of 1990, Public Law 101-336, as amended. 2. The Contractor and the Subcontractor(s) shall allow all authorized Federal, State and/ or County officials access to the work area, fiscal, payroll materials and other relevant contract records. All relevant records must be retained for at least five years. 3. The Contractor and Subcontractor(s) shall comply with the Lead Based paint poisoning Prevention Act and the Implementation Regulations (24 CFR 35) issued pursuant thereto and any amendments thereof. 4. The Contractor and the Subcontractor(s) shall comply with Section 503 of the Rehabilitation Act of 1973 (P.L.93-112) and the Implementation Regulations (41 CFR 60 -741) issued pursuant thereto and any amendments thereof. 5. The Contractor and the Subcontractor(s) shall comply with Section 40-2, Vietnam Era Veterans Adjustment Assistance Act of 1974 and the Implementation Regulations (41 CFR 60-250) issued pursuant there to any amendment thereof. 6. The Contractor and the Subcontractor(s) shall comply with the Title IV of the Civil Rights Act of 1964 and the Title VIII of the Civil Rights Act of 1963 and any amendment thereof. 7. For Projects $100,000 or over the Contractor and the Sub- Contractor(s) shall comply with Clean Air Act of 1963 (P.L. 90-148) and the Federal Water Pollution Act (P.L. 52-500), as amended and all applicable standards or regulations (40 CFR part 15 and 61) issued Pursuant to the said acts. 8. The Contractor shall comply with all laws, ordinances and regulations applicable to the work. If the Contractor ascertains at any time that any of the requirements of the contract are at variance with applicable law, ordinances, regulations or building code requirements, he shall promptly notify Project Administrator and shall not proceed with the work in question, except at his own risk, until the Project Administrator has had an opportunity to determine the extent of the responsibility for the variance and the appropriate corrective actions undertaken. 9. The Contractor shall complete and execute the attached Certification of Bidder Regarding Segregated Facilities (Exhibit B-4). 10. Wherever applicable, the Contractor and the Subcontractor(s) shall comply with, Uniform Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments, 24 CFR Part 85 or Uniform Requirements for Assistance to State and Local Governments, Circular A-102; whichever is applicable. Page 1 of 2 11. Wherever applicable, the Contractor and the Subcontractor(s) shall comply with Section 109 of The Housing and Community Development Act of 1974 and the Implementation Regulations (24 CFR 570.601) issued pursuant thereto and any ammendments thereof. 12. For projects $100,000 or over the Contractor shall submit a Bid Guarantee Bond in an amount no less than 5% of the total contract price, along with the bid. 13. Federal Employee Benefit Clause: No member of or delegate to the congress of the United States, and no Resident Commissioner shall be admitted to any share or part of this agreement or to any benefit to arise from the same. 14. The Questionairre Regarding Bidders (Exhibit B-8) and List of Subxontractors (Exhibit B-9) are considered part of the Federal Contracting Requirements and are included in the bid documents. Both documents are required to be completed by the Prime Contractor. 15. Upon award of contract, Contractor is required to complete Contractor Certification Regarding Status as a Section 3 Business Concern for (PA-1). This requirement applies to all tiers of subcontractors providing or performing any portion of the work of the contract documents, prior to work being performed. Page 2 of 2 Exhibit B-11 BID FORM TO: Rancho Housing Alliance Inc., ("RANCHO") a non-profit 501(c)(3) private organization, acting by and through its Board of Directors, 53-990 Enterprise Way, Suite 1, Coachella, California 92236. FROM: (Name of Bidder as listed on License) (Address) (City, State, Zip Code) (Telephone) (Fax) (Name(s) of Bidder's Authorized Representative(s) & Title) 1. Bid Proposal. 1.1. Bid Proposal Amount. Pursuant to and in compliance with the Notice to Contractors Calling for Bids. The Instructions for Bidders and the other documents relating thereto, the undersigned Bidder having reviewed the Instructions for Bidders and all other Contract Documents and upon compliance with all requirements therein with reference to the submittal of this Bid Proposal, hereby proposes and agrees to perform the Contract including, without limitation, all of its component parts; to perform everything required to be performed; to provide and furnish any and all of the labor, materials, tools, equipment, applicable taxes, and services necessary to perform the Work of the Contract in a complete and workmanlike manner. All of the Work required for the Project described as: Palm Desert NSP — 77115 Florida Ave. in accordance with the Contract Documents for the sum of: Base Bid Amount: $ Total Bid Amount: $ Dollars The undersigned Bidder agrees to achieve Final Completion of the Work and all Major Milestones within the Contract Time set forth in the Contract Documents. 1.2. Acknowledgment of Bid Addenda. In submitting this Bid Proposal, the undersigned Bidder acknowledges receipt of all Bid Addenda issued by or on behalf of RANCHO, as set forth below. The Bidder confirms that this Bid Proposal incorporates and is inclusive of, all items or other matters contained in Bid Addenda. Addenda Nos. Received, acknowledged and incorporated into this Bid Proposal. PAGE I OF 3 Exhibit B-11 2. Rejection of Bid; Holding Open of Bid. It is understood that RANCHO reserves the right to reject this Bid Proposal and that this Bid Proposal shall remain open and not be withdrawn for the period of time specified in the Call for Bids, except as provided by law. 3. Documents Comprising Bid Proposal. The undersigned Bidder has submitted as its Bid Proposal the following: Bid Form (Exhibit B-11), Certification of Bidder Regarding Nonsegregated Facilities (Exhibit B-4), Bidder's Certification for Affirmative Action (Exhibit B-6), Contractor/Subcontractor Questionnaire Regarding Bidders (Exhibit B-8), and List of Subcontractors (Exhibit B-9). The Bidder acknowledges that if this Bid Proposal is not fully in compliance with applicable requirements set forth in the Call for Bids, the Instructions for Bidders and in each of the foregoing documents, the Bid Proposal may be rejected as non -responsive. 4. Award of Contract. It is understood and agreed that if written notice of the acceptance of this Bid Proposal and award of the Contract thereon is mailed, telegraphed or delivered by RANCHO to the undersigned after the opening of Bid Proposals and within the time this Bid Proposal is required to remain open or at any time thereafter before this Bid Proposal is withdrawn, the undersigned will execute and deliver to RANCHO the Agreement in the form attached hereto in accordance with the Bid Proposal as accepted within fourteen (14) calendar days after notification of acceptance and award. Concurrently with delivery of the executed Agreement to RANCHO, the Bidder awarded the Contract shall deliver to RANCHO: (a) Certificates of Insurance evidencing all insurance coverages required under the Contract Documents; and (b) the Drug -Free Workplace Certificate. The Work under the Contract Documents shall be commenced by the undersigned Bidder, if awarded the Contract, on the date stated in RANCHO's Notice to Proceed issued pursuant to the Contract Documents. Completion of the Work and all Major Milestones shall be achieved within the Contract Time and Major Milestones specified in the Contract Documents. 5. Notices. All notices or other correspondence shall be addressed to RANCHO and the Bidder at their respective addresses set forth herein. Notices shall be effective only if in writing and in conformity with the requirements for service of notices set forth in the Contract Documents. 6. Contractor's License. The undersigned Bidder is currently and duly licensed in accordance with the California Contractors License Law, California Business & Professions Code §§7000 et seq., under the following: License Number: Class Expiration date Class Expiration date Class Expiration date Class Expiration date By executing this Bid Proposal, the Bidder hereby certifies that: (a) it is duly licensed, in the necessary class(es), for performing the Work of the Contract Documents; (b) that such license shall be in full force and effect throughout the duration of the performance of the Work under the Contract Documents; and (c) that all Subcontractors providing or performing any portion of the Work of the Contract Documents shall be so similarly and appropriately licensed to perform or provide such portion of the Work. PAGE 2 OF 3 Exhibit B-11 7. Designation of Subcontractors. In compliance with the Subletting and Subcontracting Fair Practices Act (California Public Contract Code §§4100, et seq.) and amendments thereof, each Bidder shall set forth in the Subcontractors List: (a) the name and location of the place of business of each Subcontractor who will perform work or labor or render services to the Bidder in or about the construction of the Work to be performed under the Contract Documents in an amount in excess of one-half of one percent (0.5%) of the Bidder's Bid Proposal; and (b) the trade and/or portion of the Work which will be performed by each listed Subcontractor. The Bidder shall list only one Subcontractor for each trade and/or portion of the Work as is defined by the Bidder in its Bid Proposal. If a Bidder fails to list a Subcontractor for a portion of the work in excess of one-half of one percent (0.5%) of the Bidder's Bid Proposal or if the Bidder specifies more than one Subcontractor for the same portion of Work to be performed under the Contract Documents valued in excess of one-half of one percent (0.5%) of the Bidder's Bid Proposal amount, the Bidder shall be deemed to have agreed that it is fully qualified to perform that portion of the Work itself and that it shall perform that portion of the Work. 8. Confirmation of Figures. By submitting this Bid Proposal, the Bidder confirms that it has checked all of the above figures and understands that neither RANCHO nor any of its agents, employees or representatives shall be responsible for any errors or omissions on the part of the undersigned Bidder in preparing and submitting this Bid Proposal. 9. Acknowledgment and Confirmation. The undersigned Bidder acknowledges its receipt, review and understanding of the Drawings, the Specifications and other Contract Documents pertaining to the proposed Work. The undersigned Bidder certifies that the Contract Documents are, in its opinion, adequate, feasible and complete for providing, performing and constructing the Work in a sound and suitable manner for the use specified and intended by the Contract Documents. The undersigned Bidder certifies that it has, or has available, all necessary equipment, personnel, materials, facilities and technical and financial ability to complete the Work for the amount bid herein within the Contract Time and in accordance with the Contract Documents. By: (Signature) (Corporate Seal) (Typed or Printed Name of Bidder's Authorized Representative) Title: PAGE 3 OF 3 EXHIBIT B-4 CERTIFICATION OF BIDDER REGARDING NONSEGREGATED FACILITIES Project Name: Name of Bidder: The above named Bidder hereby certifies that: I do not maintain or provide for my employees any segregated facilities at any of my establishments, and that I do not permit my employees to perform their services at any location, under my control, where segregated facilities are maintained. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, rest rooms, wash rooms, restaurants and other eating areas, time clocks, locker rooms or other dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, national origin, or because of habits, local customs, or otherwise. I further agree to obtain identical certifications from all proposed subcontractors prior to the award of subcontracts exceeding $10,000. Signature: Name (Print): Title: Date: EXHI_BIT-B"8 QUESTIONNAIRE REGARDING BIDDERS Engaged in the contracting business under the present name of . since (Date). Present business address is: Federal Tax ID: State of California Contractor's License No.: Expiration Date: Because this project is Federally -funded, it is necessary The U.S. U S inDepartment of information nHominoritycerning using Urban other group participation for statistical purpose Development (HUD) uses this information to determine the degree to which its programs are being utilized by minority business enterprises and targeted group contractors. A minority enterprise is defined by the Federal Government s a business tht is fifty -percent ing the ownership of your bus'messso%) or more "minority -owned". Please check applicable box concerning ❑ American Indian or Native Alaskan ❑ Asian or Pacific Islander/Native Hawaiian ❑ Black/African American ❑ Hispanic ❑ White ❑ Hasidic Jews ❑ Other A woman -owned enterprise is defined by the Federal check appnment as a business that licable le box concerning the own ship is fifty - percent (50%) or more woman -owned. Please pplicab of your business: ❑ Woman/Female owned ❑ Male owned an fifty -percent A Section 3 Contractor or Subcontractor is a business aon ern that providesncern that is mre heconomic opportunrti/es owned by a low or very low-income person, or a business to low and very low-income residents. Please check applicable box concerning the ownership of your business: ❑ Section 3 Business concern ❑ Non -Section 3 Business concern The United States Department of Housing and Urban Development (HUD) is authorized to solicit the information requested in this form tsvirtue of ide or HUDTitle 12, United States Code, you consent, except atsorequ� ed'or permitted by laseq., and other Wulations. It will not be disclosed or released o EXHIBIT B-9 LIST OF SUBCONTRACTORS SUBCONTRACTOR FED. I.D.# AMOUNT ADDRESS/PHONE NO. NAME OF SUPPLIER ADDRESS/PHONE NO. CONTRACT AMOUNT This form is to be completed and submitted with the bid package. CONTRACTOR CERTIFICATION REGARDING STATUS AS A SECTION 3 BUSINESS CONCERN (Print Name and Title) known as hereby certify that the business (Print business name) is not a Section 3 business (Sign and complete the bottom section.) is a Section 3 business because (check one of the following): 51 percent (51 %) or more is owned by Section 3 residents; or 30 percent (30%) of the permanent full time employees are currently Section 3 residents or were Section 3 residents when first hired (if within the last three years); or The business commits in writing to subcontract over 25 percent (25%) of the total dollar amount of all subcontracts to be let to businesses that meet the requirements of paragraphs 1 and 2 of this definition; AND The business was formed in accordance with state law and is licensed under state, county, or municipal law to engage in the business activity for which it was formed. A Section 3 Resident is a person living in San Bernardino or Riverside County who is a Public Housing resident or who is low income. Low Income Persons means families (including single persons) whose incomes do not exceed 80 percent of the median income as adjusted by HUD, for Riverside and San Bernardino Counties. Signature Date: Project: Effective 03/2009 Parsnns in Household �EE$4 J1 $ 47,950 ��L $ 53,300 �IL $ 57,550 6 L,30,650 $ 61,850 $ 66,100 $ 70,350 A new hire is qualified as a Section 3 resident if he/she resides in Riverside or San Bernardino County and his/her total family income is less than the family income shown above for his/her household size. CITY OF PALM DESERT/ PALM DESERT REDEVELOPMENT AGENCY SUPPLEMENTAL MEMORANDUM To: City Council / Agency Board From: James Conway, Project Coordinator Veronica Tapia, Redevelopment Accou Date: January 27, 2011 Subject: Revised Staff Report Attachment: Withdrawal Letter ry i co On January 25, 2011, the low bidder for rehabilitation of 75-115 Florida avenue, Sanchez Hughes Corporation, requested in writing to withdraw their bid for this project. Based upon the withdrawal letter attached from the low bidder, staff revises its previous recommendation and requests authorizing RHA to award contract to AA Max Quality Construction for the rehabilitation of the single-family dwelling on Florida Avenue. G.\rda\James Conwafflemo for Amended Staff Report -Rancho Award Bids for NSP Homes.doc Conway, James From: Marie A. Sanchez [marie@sanchezhughes.com] Sent: Tuesday, January 25, 2011 3:29 PM To: Conway, James Cc: terry@dace-rancho.org; bob@sanchezhughes.com; Id@sanchezhughes.com Subject: Bid Withdrawal Attachments: image001.jpg; Bid withdrawel.jpg Good afternoon Mr. Conway, Attached is an explanation of the circumstances that forces Sanchez Hughes Corporation to withdraw our bid for the NSP Rehabilitation project located on Florida St. in Palm Desert. It is with much regret that we withdraw our recent bid, however, we do look forward to any future opportunities. Respectfully, ,��'=7-,-marie@sanschezhughes.com www.sanchezhuehes.com Toll free: 877-652-7634 Fax: 866-711-9880 anckez _____._.-CORPORATION January 25, 2011 James Conway City of Palm Desert Via email: iconwav@cityofpalmdesert.or€� Re: NSP Rehabilitation project — Florida St. Mr. Conway, It is with great regret to notify you that Sanchez Hughes Corporation withdraws as bidder for the NSP Rehabilitation project located on Florida St. in Palm Desert Country Club. At the time our bid was submitted, we were in the process of obtaining worker's compensation insurance which would allow us to meet the minimum requirements to bid. Our license was exempt from having workers compensation insurance with the Contractor's State License Board. However, we knew it was a requirement to work on the projects through the NSP program. Unfortunately, the costs for obtaining the insurance surpassed the profit margin we had in the bid. I apologize for not being able to contact you in a timelier manner; however,w a did not obtain our quote until last Friday from the State Compensation Insurance Fund. I do look forward working with you on future opportunities that may be more feasible for our company. Please do not hesitate to contact me with any further questions or concerns. Respectfully, 41. Marie A. Sanchez Chief Executive Officer marie@sanchezhughes.com o`rice: 760.772.0858 ax: 866.711.9880 43380 Warner Trail 9aim Desert, CA 92211 CITY OF PALM DESERT/ PALM DESERT REDEVELOPMENT AGENCY JOINT CONSIDERATION AMENDED STAFF REPORT REQUEST: AUTHORIZE RANCHO HOUSING ALLIANCE TO AWARD CONTRACTS TO REHABILITATE THE NSP HOMES SUBMITTED BY: James Conway, Project Coordinator Veronica Tapia, Redevelopment Accountant DATE: January 27, 2011 CONTENTS: Notice Inviting Bids Bid Results Summary Contractor's Proposal Recommendation By Minute Motion, that the City Council and Agency Board: 1) Authorize Rancho Housing Alliance, Inc. (RHA) to award rehabilitation contracts to Mostar Heavy Equipment (Fontana, California) in the amount of $41,900 for the rehabilitation at the NSP home located at 74131 El Cortez Way; and 2) Authorize Rancho Housing Alliance, Inc. (RHA) to award rehabilitation contracts to SaRGhez Hughes GeFperatien AA Max Quality Construction (Indio, California) in the amount of $39,236 $41,724 for the rehabilitation at the NSP home located at 77115 Florida Avenue. Funds are available for this project in Account No. 870-4496-466-4001. Executive Summary On May 21, 2009, the City Council/Agency Board approved the draft 2009-2010 NSP Action Plan and MOU between the City of Palm Desert and County of Riverside for NSP Funding. Two homes have been acquired and bids have been secured in order to proceed with rehabilitation of these two units. Approval of the authorization will allow the staff and the consultant to proceed with awarding the rehabilitation bids to the lowest responsible bidder in preparation of the sale of the foreclosed homes in the targeted areas to income qualified buyers. Background The City of Palm Desert, along with the County of Riverside, Cities of Coachella and Palm Springs applied for Neighborhood Stabilization Program (NSP1) funding and was approved G.\rda\James Conway\AMENDED Staff Report -Rancho Award Bids for NSP Homes 1-27-11.doc Amended Staff Report Authorize RHA to Award Contract to Rehabilitate NSP Homes January 27, 2011 Page 2 of 3 for its share totaling $326,784. NSP1 can be used to acquire foreclosed properties in areas showing the largest number of foreclosure activity in order to stabilize these neighborhoods. On March 11, 2010, the City Council/Agency Board approved the contract with Rancho Housing Alliance (RHA) to facilitate the acquisition, rehabilitation, homebuyer coordination/education, and subsequent sale of the properties acquired through the NSP program to be done on a case by case basis. Subsequently RHA identified several foreclosed homes and ultimately two homes were purchased by the City for the NSP program. The City has been reimbursed by HCD for the acquisition costs. Any proceeds received from the sale of these properties to qualified buyers can be used for any NSP eligible costs including reimbursement to the Agency for the rehabilitation, closing costs, additional subsidy necessary to make homes affordable to qualified buyers, or an additional acquisition for this same purpose. Currently, the City owns and maintains a single-family dwelling located at 74-131 El Cortez Way in the Palma Village area, and another single-family dwelling located at 77-115 Florida Avenue in the Palm Desert Country Club. Both properties have been inspected and evaluated in order to determine the extent of rehabilitation required to bring to current Palm Desert standards. The improvements to be made to each of the locations are detailed in the attached scope sheets for each property. On January 5, 2011, RHA opened bids in accordance with the City's purchasing requirements, which provided the following results: 74131 El Cortez Wav Company Name Lump Sum Bid Lump Sum + Addendum #1 Mostar Heavy Equipment Fontana, CA 41,900 41,900 SanchezHu hes Corporation Indio, CA 44,285 44,285 Quality Pacific Construction Lake Elsinore, CA 50,340 50,340 JWB Development Indian Wells, CA 56,375 56,375 Conkey & Associates Dana Point, CA 58,000 N/A Elliott Construction Thousand Palms, CA 58,835 N/A AA Max Quality Construction Indio, CA 64,500 N/A Zeus Construction Palm Desert, CA 72,295 72,295 Staff recommends authorizing RHA to award contract to Mostar Heavy Equipment for the rehabilitation of the El Cortez Way single-family home. G.VdMJames ConwaytAMENDED Staff Report -Rancho Award Bids for NSP Homes 1-27-11.doc 77115 Florida Avenue Company Name Lump Sum Bid Lump Sum + Addendum #1 39-,2-36 39-,2-36 AA Max Quality Construction Indio, CA 41,724 N/A JWB Development Indian Wells, CA 50,800 N/A Zeus Construction Palm Desert, CA 54,275 54,275 Conkey & Associates Dana Point, CA 54,500 54,500 Quality Pacific Construction Lake Elsinore, CA 59,220 59,220 Elliott Construction Thousand Palms, CA 67,593 N/A Based upon the withdrawal letter from the low bidder, staff recommends authorizing RHA to award contract to AA Max Quality Construction for the rehabilitation of the single-family dwelling on Florida Avenue. Staff has confirmed in writing with AA Max Quality Construction that lump sum bid includes addendum #1. Fiscal Analysis The immediate impact will be to the Affordable Housing Capital Budget account in the Housing Set -Aside fund. However, upon sale of the homes to qualified buyers, the monies spent to acquire and rehabilitate these properties up to $325,531, will be recovered through the sale proceeds. There will be no impact on the General Fund. Sub 11 ! ) J nway, Coordinator Veronica Tapia, RDA A ountant CITY COUNCIL A ON APPROVED DF.IVnm Ja et M ore, Director f Housing RECEIVED OTHER epartment He c ast Carthy, AAA-R development tzmui 5. Mason, uirector of i-inance Approval: C John M. Woffiffuth, City Manager/Execu MEETINGU'- AYES: NOES: one ABSENT: 616nt ABSTAIN: _ d e. VERIFIED BY: KD Original on File with 06�crk's Office i Director POP, BY RDA 8N 61-07—a0/I VERIFIED BY �bk m Original on file with City Clerk's Office G:1rda\James ConwayW,MENDED Staff Report -Rancho Award Bids for NSP Homes 1-27-11.doc