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HomeMy WebLinkAboutC30410 Notice of Completion (NOC) Contract Amendment 1 Citywide Lighting InventoryContract No. C30410 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE ADDITIONAL EXPENDITURE IN THE AMOUNT OF $2,122.40 AND ACCEPT WORK AS COMPLETE FOR THE CITYWIDE LIGHTING INVENTORY CONTRACT NO. C30410 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: RBF Consulting, Inc. 74130 Country Club Drive, Suite 201 Palm Desert, CA 92260 DATE: July 14, 2011 CONTENTS: RBF Consulting Invoice Change Order No. 1 Notice of Completion Vicinity Map with List of Locations Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C30410 in the amount of $2,122.40; 2. Authorize the transfer of $1,640.31 from contingency to base; 3. Approve additional expenditure in the amount of $482.09. Funds are available in FY 10/11 budget account 110-4611-453-3092, Public Works Park Maintenance - Professional Services; and 4. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for Contract No. C30410, Citywide Lighting Inventory; Staff Report Use of Contingency, Request for Additional Funds, and File NOC (C30410) July 14, 2011 Page 2 of 2 Background On April 14, 2011, City Council awarded Contract No. C30410 in the amount of $16,403.12 to RBF Consulting, Inc., to perform an inventory of lighting fixtures in the City. The work was bid on a per -unit basis, using an estimated number of lighting fixtures. The contract stipulated that the actual number of fixtures to be inventoried would be verified in the field. This project is now complete and included an additional 280 lighting fixtures that were located during the course of the project. The additional fixtures increased the contract amount by $2,122.40. Staff recommends use of the 10% contingency in the amount of $1,640.31, and requests approval of the additional expense of $482.09. Funds are available in FY 10/11 budget account 110-4611-453-3092, Public Works Park Maintenance - Professional Services. Fiscal Analysis The initial contract amount was $16,403.12. Council's approval to use the contingency funds in the amount of $1,640.31 and approval of the additional expense in the amount of $482.09 results in a total contract amount $18,525.52. /llwl Y� H. Spencer nig t, Landscape Manager fts/ Paul S. GibW, Djtpc,tor of Finance Approval: Wohlmuth, City Manager Director of Public Works CITY COUNCIL ACTION APPROVED RECEIVED DENIED OTHER NI EETZG `{ D TE "� AYES:r NOES: "-r1me, �— A13SENT: eken5on ABSTAIN: OT-0— VEiz1F1ED BY: 1aD612rr* Original on File with City Clerk's Office G: lPubWorkskStaf Reportsl20l l Uuiy 14103 Lighting Inventory Use Ctgy Appropriate Funds and NOCISR Lighting Inventory Use Contingency Auth Additional Funds and NOC C30410.docx CONSULTING June 24, 2011 Project No: 20-101377.001 Invoice No: 11050908 City of Palm Desert Payment Remit Address: 73-510 Fred Waring Drive RBF Consulting Palm Desert, CA 92260 P.O. Box 57057 USA Irvine, CA 92619-7057 Attn: Accounts Receivable Project 20-101377.001 Palm Desert Lighting Inventory Survey Contract No. C30410 Professional consulting services rendered pursuant to the Agreement dated April 14, 2011 relative to the Citywide Lighting Inventory Project within the City of Palm Desert, Riverside County, California. Number of Fixtures 2,164.00 Fee Each 7.58 Total Fee 16,403.12 Number of Additional Fixtures 280.00 Fee Each 7.58 Total Fee 2,122.40 City of Palm Dphort *4111�1• ""�jr 1k �I it4f10ii Total Earned 18,525.52 Previous Fee Billing 0.00 Current Fee Billing 18,525.52 Total Fee 18,525.52 Total this Invoice $18,525.52 PLANNING ■ DESIGN ■ CONSTRUCTION 74 130 Couriuy Club Drive, Suite 201, Palm Desert, CA 92260-1655 ■ 760 346 7481 ■ Fax 760 346-8315 Off;;ces'ocated tPvoughout Cacfomia, A, zona & Nevada • ,vww.RBFcorn CITY OF PALM DESERT PROFESSIONAL SERVICE AMENDMENT Contract Purpose Citywide Lighting Inventory Consultant's Name RBF Consulting, Inc. Address: 74130 Country Club Drive, Suite 201 Palm Desert, CA 92260 Contract # / P.O. # Amendment/ Change Order No. Contingency: Account No. Project No. Vendor No. C30410 _ N/A 1 YES NO 0-4300-413-3010 N/A 4619 You are herebv recuested to comniv with the fnllnwinn channac frnm Oho r•nntrnr+t alone -marl �.,enifin�4in.,�• DESCRIPTION OF CHANGES DECREASE In Contract Price INCREASE In Contract Price Additional 280 lighting fixtures @ $7.58 each TOTALS: NET CHANGE IN CONTRACT PRICE: $2,122.40 - $ 2122.40 2,122.40 JUJ t II IUA I IUIV: Include an additional 280 lighting fixtures that were located during the course of the project. TOTAL BUDGET FOR PROJECT: + $ 18,525.52 Less: Expend. & Encumb. To Date: - $ 16,403.12 Less: This Change Order Amount: - $ 2,122.40 BALANCE OF BUDGET REMAINING FOR PROJECT: $ - CONTINGENCY: Amount Approved by Council: + $1,640.31 Less: PriorAmendment(s): - $0.00 Less: This Amendment: - $1,640.31 Balance Remaining of Contingency: - The amount of the Contract will be increased by the sum of: Two Thousand One Hundred Twenty - Two Dollars and Forty Cents ($2,122.40). Continued on reverse ... CITY OF PALM DESERT PROFESSIONAL SERVICE AMENDMENT Contract Purpose Citywide Lighting Inventory Consultant's Name RBF Consulting, Inc. Address: 74130 Country Club Drive, Suite 201 Palm Desert, CA 92260 Contract # / P.O. # Amendment/ Change Order No. Contingency: Account No. Project No. Vendor No. C30410 N/A 1 ES NO -4300-413-3010 N/A 4619 You are hereby requested to comply with the following changes from the contract Dlans and soecifications: DESCRIPTION OF CHANGES DECREASE In Contract Price INCREASE In Contract Price Additional 280 lighting fixtures @ $7.58 each TOTALS: NET CHANGE IN CONTRACT PRICE: $2,122.40 - $ 2122.40 2,122.40 JUSTIFICATION: Include an additional 280 lighting fixtures that were located during the course of the project. TOTAL BUDGET FOR PROJECT: + $ 18,525.52 Less: Expend. & Encumb. To Date: - $ 16,403.12 Less: This Change Order Amount: - $ 2,122.40 BALANCE OF BUDGET REMAINING FOR PROJECT: $ - CONTINGENCY: Amount Approved by Council: + $1,640.31 Less: Prior Amendment(s): - $0.00 Less: This Amendment: - $1,640.31 Balance Remaining of Contingency: - The amount of the Contract will be increased by the sum of: Two Thousand One Hundred Twenty - Two Dollars and Forty Cents ($2,122.40). Continued on reverse ... To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 - Public Works) NOTICE IS HEREBY GIVEN: That the interest or estate stated in paragraph 3 herein in the real property herein described is OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is: THE NATURE OF THE CITY'S INTEREST IS IN FEE (City Owned). 4. That on the 141h day of July, 2011, a work of improvement described as Citywide Lighting Inventory, on the real property herein described was completed. Contract No. C30410 5. That the name of the original contractor, if any, for said work of improvement was: RBF Consulting, Inc., 74-130 Country Club Drive, Suite 201, Palm Desert, CA 92260. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as inventory of lighting fixtures in the City as shown on Exhibit "A" attached, and made a part of this document. Dated: April 28, 2011 CITY OF PALM DESERT By: JEAN M. BENSON, MAYOR STATE OF CALIFORNIA } } ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of 20 RACHELLE D. KLASSEN, CITY CLERK Rev 2109 E RAW FORD 'DR--7--, -VIEWDR- Z 02 PALM DESERT LIGHT INVENTORY Lights ATTACHMENT 1 - PRELIMINARY LIGHTING INVENTORY City of Palm Desert CITYWIDE LIGHTING INVENTORY rnAlToe(`T tin C-304 9 Type Athletic Car- Land- Sports Water Location Field Bollard Bridge Buildingi port scape Pole Court* Feature T 11 Avenue of the States 4 4 2 Cahuilla Hills Park 45-825 Edgehill Dr 9 9 3 City Maintenance Facility Carport 74-705 42nd Ave 52 52 41 Civic Center Carports 73-510 Fred Waring Dr 4 52 25 68 149 51 Civic Center Park 73-510 Fred Waring Dr 16 58 204 28 241 547 6 Desert Mirage LLD 10 10 7 Desert Willow 63 1 130 193 8 El Paseo 1 82 1 6 89 9 Entrada Del Paseo 12 176 74 9 271 10 Fred Waring Drive Bridge 10 10 11 Freedom Park 77-400 Country Club Drive 20 42 17 107 186 12 Historical Fire Station 72-861 El Paseo 24 24 131 Hovley Estates 18 5 12 62 5 106 141 Hovley Soccer Park 74-735 Hovley Lane 14 15 Ironwood Park 47-800 Chia Drive 5 4 7 16 16 Joe Mann Park 77-810 California Ave 42 42 17 La Paloma I, II, III 1 10 10 18 Magnesia Falls Bridge 8 8 19 Magnesia Falls City Park/Oleson Field 30 14 2 46 20 Mesa View Fire Station 8 8 16 21 Monterey Ave Medians and Planter 53 53 221 Palm Desert Monument Sign East Entry Hwy 111 5 1 5 231 Palma Village Park, De Anza Way at San Carlos 21 6 26 53 241 Police Substation - old 3 3 251 Portola Ave Bridge over the Whitewater Wash 50 50 26 Portola Community Center 45-480 Portola Ave 6 1 6 27 1 Presidents Plaza I 1 20 20 281 Presidents Plaza II 1 20 20 29 1 Presidents Plaza I11 33 33 30 The Grove 10 10 311 University Dog Park 74-802 University Park Dr 1 10 11 321 University Park East 74-902 University Park Dr 2 21 23 33 Unii ersity Park Development Roundabouts 30 30 34 Visitor Center -old 10 44 54 Totals 80 184 68 340 52 682 743 L 15 2,164 * Sports Court lights are counted here as poles; however, Contractor will be required to identify them in a separate category Note: Southern California Edison maintains street lighting in the City of Palm Desert; therefore, they are not included in the scope of this contract. ATTACHMENT 2 - PRELIMINARY LOCATION DESCRIPTIONS City of Palm Desert CITYWIDE LIGHTING INVENTORY CONTRACT NO. C30410 Location Description Avenue of the States Avenue of the States medians from Washington Street to Michigan Avenue Cahuilla Hills Park 45-825 Edgehill Dr See Ma F32 City Maintenance Facility Carport 74-705 42nd Ave See Ma 4 Civic Center Carports 73-510 Fred Waring Dr See Map. NOTE: Although the map shades the Park View Office Complex located at 73512 Fred Waring Drive, that location is not included in this contract 5 Civic Center Park 73-510 Fred Waring Dr See Ma 6 Desert Mirage LLD Parkways and entrance islands of the Desert Mirage development on the west side of Cook Street, south of Frank Sinatra Drive 7 Desert Willow; Perimeter of 38-995 Willow Drive See Map; See also description on next page. 8 ElPaseo El Paseo from Hwy 111 West to Hwy 111 East 9 Entrada Del Paseo Entrada del Paseo Complex located at the corner of Highway 111 and El Paseo/Painters Path (does not include Cuistot or La Spiga restaurants): Eric Johnson Gardens; former Visitor Center. The CAM area at Entrada del Paseo Complex located at the corner of Highway 111 and El Paseo/Painters Path. This area includes all landscaped areas remaining in complex not listed above Fred Waring Drive Bridge See Ma Freedom Park 77-400 Country Club Drive See Ma Historical Fire Station 72-861 EI Paseo See Ma rl Hovle Estates Centennial Circle; approximately 330 lineal feet of parkway along Hovley Lane West and a 6,500 s uare foot retention basin at the back of the cul-de-sac Hovley Soccer Park 74-735 Hovley Lane See Ma 15 Ironwood Park 47-800 Chia Drive See Ma 16 Joe Mann Park 77-810 California Ave See Ma 17 La Paloma I, II, III La Paloma I — Avenida Arcada; approximately 330 lineal feet of parkway along Hovley Lane West and a 6,500 square foot retention basin at the cul-de-sac. La Paloma II — Avenida Rosario; approximately 330 lineal feet of parkway along Hovley Lane West and a 6,500 square foot retention basin at the cul-de-sac. La Paloma III — Avenida Solana; approximately 330 lineal feet of parkway along Hovley Lane West, no retention basin. 18 Magnesia Falls Bridge over the San Pascual Channel See Ma 19 Magnesia Falls City Park/Oleson Field See Ma 20 Mesa View Fire Station Northwest corner of Mesa View and Portola. See Ma 21 Monterey Ave Medians and Planter Monterey Ave between Dinah Shore Dr. and Gerald Ford Dr. and between Country Club Dr. and Hovley Lane West 22 Palm Desert Monument Sign East Entry Hwy 111 See Ma 23 Palma Village Park, De Anza Way at San Carlos See Ma 24 Police Substation (old) NW corner Hwy 111 & Monterey See Ma 25 Portola Ave Bridge over the Whitewater Wash See Ma 26 Portola Community Center 45-480 Portola Ave See Ma 27 Presidents Plaza Parking lots located between Highway 111 and El Paseo on the north and south boundaries and Portola Avenue and Larkspur Lane on the east and west. See Ma 28 Presidents Plaza II 29 Presidents Plaza III Parking lot located between Highway 111 and El Paseo on the north and south boundaries and Highway 74 and Sae Lane on the west and east. See Ma 30 The Grove Parkways along the subdivision perimeter on Deep Canyon Road and on Royal Canyon Lane along the block walls 31 University Dog Park 74-802 University Park Dr See Ma 32 0niversity Park East 74-902 University Park Dr See Ma 33 University Park Development Roundabouts Three roundabouts on College Drive at the intersections of University Park Dr. (southern), Technology Dr., and Pacific Ave. 34 Visitor Center - old, NW corner Monterey -Hwy 111 See Ma Desert Willow The "perimeter area" is defined as the areas between the perimeter walls and the adjoining street curb. The boundaries of the Desert Willow Golf Resort are defined as: On Country Club Drive, up to the entrance driveway to Ralph's shopping center to the east. On Portola Avenue, including decomposed granite area adjacent to the empty lot. On Gerald Ford Drive, Cook Street and Market Place. Also included are the entranceway road medians from Country Club Drive to the parking lot entrance at the clubhouse, and the adjacent parkway planters between the curb and sidewalk.