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HomeMy WebLinkAboutC29890 Change Order 1 Civic Center Re-roofing 712-104 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C29890 WITH PROGRESSIVE ROOFING FOR THE CIVIC CENTER REROOFING PROJECT IN THE AMOUNT OF $42,434 (Project No. 712-10) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Progressive Roofing 17805 Comconex Road Manteca, California 95366 DATE: July 14, 2011 CONTENTS: Change Order No. 1 Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No.C29890 in the amount of $42,434 for Civic Center Reroofing Project; and 2. Authorize the transfer of $42,434 from contingency to base: and 3. Authorize the Mayor to execute said Change order No. 1 Funds are available for this project in the Building Maintenance/Repair and Maintenance City Hall, Account No. 450-4161-415-4001. Background On January 13, 2011, City Council awarded Contract No. C29890 for the Civic Center Reroofing Project to Progressive Roofing of Manteca, California, in the amount of $903,250. The project required tearing off the existing roof and installing a built up roof system from the deck up. Following the tear off of the roof, the following four conditions that required additional material and labor were discovered: Staff Report Approve Change Order No July 14, 2011 Page 2 of 2 1 (Contract No. C29890) 1. Standard testing did not reveal that the Council Chambers roof deck was not sloped like the rest of City Hall. Therefore, a new system of sloping insulation had to be designed and installed to allow for proper drainage at a cost of $28,824. 2. Ten new standard drain rings and baskets were installed on the Council Chambers deck to replace the existing inadequate drains in order to ensure a water tight operation on the built up roof at a cost of $3,396. 3. It was discovered that 47 overflow drains did not have proper sheet metal sleeve insulation. This condition had to be corrected to preserve our 30-year warranty from the material manufacturer. Therefore, 47 new metal scuppers were installed throughout the Civic Center at a cost of $6,214. 4. Four of the five roof hatches had rusted at the base to the point of compromising their ability to attach properly to the curbs. Therefore, the hatches were replaced at a cost of $4,000. The total amount for the additional labor and materials is $42,434. Funding for this change order is within the contract contingency, also approved by City Council, bringing the contract to a total amount of $945,684. Fiscal Analysis This is an on -going maintenance activity with no fiscal impact beyond the change order. Prepared By: David Flint Building M Paul S. G`V$oin, D M Mark Gree Director of .,—, blic Works CITY COUNCILACTION inance APPROVED DENIED RECEIVED OTHEIR I: MEEA ING DATE l� NOES: ABSENT: 5ay1 Wohlmuth, City Manager ABSTAIN: 1P- VERIFIED I3Y- �� alp Original on File with City Clerk's Office Contract I C29890 Change No. 1 1 Continued from front This Change Order covers changes to the subject contract as described herein and as set forth in Exhibit A. The Consultant shall perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension N/A Days. Revised Contract Total $ 945,684 The undersigned Consultant approves the foregoing Contract Change Order #1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Change Order #1. The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD 3. CERTIFIED FUNDS AVAILABLE: FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONSULTANT Date Accepted 4. APPROVED BY: JEAN M. BENSON, MAYOR Date Approved CITY MANAGER Date Approved Continued on reverse ... CITY OF PALM DESERT CHANGE ORDER Contract Purpose Reroofing of the Civic Center Building Consultant's Name Progressive Roofing Address: 23 N. 35th Avenue Phoenix, AZ 85009 Contract # / P.O. # Amendment/ Change Order No. Contingency: Account No. Project No. Vendor No. C29890 017237 1 ES NO Asa-4161-415-4001 712-10 12437 You are herehv reauected to comnly with the fnllnwinn chnnnec from the rnntrart nlanc anti cnacifiratinnc- DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price 1 . Install new system of sloping insulation for proper drainage $28,824.00 2. Install 10 new standard drain rings and baskets for a water tight operation 3,396.00 3. Install 47 metal scuppers 6,214.00 4. Install four new roof hatches 4,000.00 TOTALS: - $ 42,434.00 $ 42,434.00 NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: Include the additional labor and materials for the four conditions discovered following the tear of the roof. TOTAL BUDGET FOR PROJECT: + $ 993,575.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - $ 903,250.00 Amount Approved by Council: + $90,325.00 Less: This Change Order Amount: - $ 42,434.00 Less: PriorAmendment(s): - $0.00 BALANCE OF BUDGET Less: This Amendment: - $42,434.00 REMAINING FOR PROJECT: $ 47,891.00 Balance Remaining of Contingency: 47,891.00 The amount of the Contract will be increased by the sum of: Forty -Two Thousand Four Hundred Thirty -Four Dollars ($42,434). Continued on reverse ...