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HomeMy WebLinkAboutOut-of-State Travel - 2011 ITE Annual Meeting and Exhibit ConferenceLj CITY OF PALM DESERT T", PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ATTEND THE 2011 ITE ANNUAL MEETING AND EXHIBIT CONFERENCE IN ST. LOUIS, MISSOURI, FROM AUGUST 13 TO AUGUST 16, 2011 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: July 14, 2011 CONTENTS: Conference Brochure and Registration GSA Per Diem Rates for Missouri Recommendation By Minute Motion, authorize the Director of Public Works to attend the 2011 ITE Annual Meeting and Exhibit conference in St. Louis, Missouri, from August 13 to August 16, 2011. Funds are available in Account No. 110-4300-413-3120, Public Works Conference/Seminars/Workshops account. Background It is necessary for the Director of Public Works to stay abreast of current advances in and innovations of transportation to fulfill continuing education requirements of a professional certification. The most efficient and cost effective way to achieve this is to attend the 2011 ITE conference. At the conference, comprehensive training is offered on many aspects of the transportation field, including roundabouts, innovative intersections and streetscapes. The four -day conference fee for the 2011 ITE conference is $635; with approximately $1,465 for transportation and travel related expenses based on the U.S. General Services Administration Domestic Per Diem Rates for St. Louis, Missouri. The estimated total cost is $2,100. Staff Report Authorize Out -of -State Travel for Director of Public Works July 14, 2011 Page 2of2 Fiscal Analysis The benefits of authorizing this out-of-state travel for the Director of Public Works outweigh the cost of providing the necessary continuing education in -state. Prepare B . CITY COITNCILA TION Mark Greenw , P. AI'l'IIOVED t/ DENIED Director of P b s RECEIVED OTHER or i AN"ES': Paul S. Gib n, it ctor of Finance N0VS: Approval: VI,141FIE'1) 13YI: 01-011s11 MI File With City Clerk's Office M. Wohlmuth, City Manager G:IPubWorkslStaff Reports1201IVuly 141Approve out-of-state travellSR Authorize Out of State Travel. doc Perdiem Rates Overview Page 1 of 1 U.S. General Services Administration FY 2011 Per Diem Rates for St. Louis, Missouri (October 2010 - September 2011) Cities not appearing below may be located within a county for which rates are listed. To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website). The following rates apply for St. Louis, Missouri Max lodging by Month (excluding taxes) Meals Primary Destination* (1) County L, �) 2010 2011 & Inc. Oct Nov Exp.** Jan Feb Mar Apr May Jun Jul Aug Sep Dec St. Louis St Louis County, Franklin 105 105 105 105 105 105 105 105 105 105 105 105 66 County, Lincoln County, St Louis City, Warren County, Crawford County, Washington County, Jefferson County, St Charles County * NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations. ** Meals and Incidental Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel. http://www.gsa.gov/portal/category/100120 7/5/2011 ITE Annual Meeting and Exhibit advancing transportation knowledge and practice i St.! LOU 1 * a Supplement to ITE Journal about the meeting schedule highlights Saturday, August 13 ITE has restructured its meeting format to best 8:00 a.m.-4:00 p.m. Registration tackle the challenges that all transportation 8:00 a.m.-4:00 p.m. Council Ft Committee Meetings 4:15 p.m.-6:00 p.m. Annual Business Meeting professionals face in their daily work lives. ITE <. provides attendees with the opportunity to 8:00 a.m.-5:00 P.M. Registration connect both professionally and personally. 11:00 a.m.-1:00 p.m. opening Session There are several seminars embedded into 1:00 p.m.-2:00 p.m. Lunch in the Exhibit Hall 1:00 p.m.-4:30 p.m. Exhibits Open the technical program to offer you the 2:00 p.m.-6:00 p.m. Sessions, Seminars a Tours flexibility of meeting core learning objectives. 2:00 p.m.-6:00 p.m. council a Committee Meetings Technical tours focusing On roundabouts, 6:30 p.m.-7:30 p.m. Celebration on America's Highway —Route 66 Reception innovative intersections and streetscapes offer lessons learned and a hands-on 8:00 a.m.-5:00 p.m. Registration context for implementing solutions. Blended 8:00 a.m.-5:30 p.m. Sessions, Seminars r: Tours learning incorporates conversation circles, 8:00 a.m.-5:00 p.m. Council B Committee Meetings 9:30 p.m.-4:00 p.m. Exhibits Open seminars, plenary sessions, workshops and 12:00 p.m.-1:30 p.m. Lunch in the Exhibit Hall videoconferencing to create a better learning 6:30 p.m.-10:00 p.m. Honorees Dinner environment with more flexibility for the I- attendee. 8:00 a.m.-10:00 a.m. Registration 8:00 a.m.-5:00 p.m. Sessions, Seminars @ Tours 10:00 a.m.-12:00 p.m. International Traffic Bowl what's included SundayRegistration Type Technical Seminars Exhibit Lunch on Route 66 Sessions Et Reception Monday Full Registration ✓ ✓ ✓ ✓ ✓ Full -Time Student ✓ ✓ ✓ ✓ Retired Life Member ✓ ✓ Honorary Member ✓ ✓ ✓ ✓ One -Day Sunday ✓ ✓ Monday ✓ ✓ Tuesday ✓ Agency Discount -10%, can- not be combined with any other discount. Registering 3 or more attendees from one company/agency, qualifies for a 20% discount off registration fees. This discount is limited to registration fees only and all attendees must register at the same time to take advantage of the discount. Please contact Sallie Dollins at +1 202-785-0060 ext. 149, or sdollins@ite.org for more information. learning & training opportunities Plenary Sessions provide an opportunity for the entire delegation to join together in learning. The opening session will include a dynamic keynote speaker you won't want to miss, while the Managing Organizations in Challenging Times will provide you with ways to use your resources in new, innovative ways, whether you're in the public or private sector. Traditional Technical Sessions incorporate presentations by industry experts, focusing on information sharing, introduction to research, and state -of -the -practice tools and resources. Discussion Sessions & Workshops focus on problem solving, critical issues, nuts -and -bolts traffic engineering, innovative design and effective communications for today's transportation professionals. Training Seminars are embedded directly into the technical program to allow a greater number of attendees to take advantage of training. They are designed to help you turn knowledge into real -life solutions. For detailed descriptions of each, visit www.ite.org/annualmeeting. Poster Sessions provide a valuable opportunity for authors to present papers and engage with attendees for one-on-one and small group discussions. The posters will be grouped according to subject matter -Planning, Safety, Operations and Engineering li Design. Technical Tours are designed for students of, and active practitioners in, transportation -related fields to learn more about local transportation efforts in an informative and entertaining environment outside the classroom. Visit www.ite.org/annualmeeting for tour descriptions. View the schedule at www.ite.org/annualmeeting/At-A-Giance.pdf networking & social opportunities The ITE Exhibit showcases products and services designed to meet the challenges of today's transportation professional. Networking breaks and lunches in the hall provide you the chance to collaborate with exhibitors and other attendees. For more information, including a list of current exhibitors, visit www.ite.org/annualmeeting/exhibits. The Celebration on America's Highway —Route 66 Reception provides you the opportunity to meet and mingle with old friends, while making new ones in a fun and festive atmosphere. Sunday, August 14, 6:30 p.m. 7:30 p.m. at the Renaissance St. Louis Grand. The Honorees Dinner is a chance to celebrate your colleagues' outstanding achievements and distinguished service at a reception and dinner. Cocktail attire is suggested; black tie is optional. Monday, August 15, 6:30 p.m: 10:00 p.m. at the Renaissance St. Louis Grand. Not included in any registration category. Guest Tours available this year include the Landmarks of St. Louis Tour, Anheuser-Busch Brewery Tour, Majestic St. Louis Tour and Rivertown St. Louis Tour. Detailed tour descriptions can be found on the Annual Meeting Web page at www.ite.org/annualmeeting/sociat.asp. PLENARY SESSIONS Opening Plenary Managing Organizations in Challenging Times TRADITIONAL TECHNICAL SESSIONS State of the Practice Accommodating Pedestrians and Bicycles High Speed Rail Grade Crossings Introduction to SimCap and Microsimulation State of the Practice ITE Delegation to China Overview Planning Urban Roadway Systems —Proposed Recommended Practice Concepts Designing for All Users Accessibility Requirements: What Your Agency Needs to Know Safer Streets for Healthier Children Intelligent Transportation Systems Connected Vehicle Multi -Modal Level of Service Congestion Management New Approaches to Deliver Better Capacity and Operation Decisions The Changing Roles of Public Agencies in Setting Transportation Policies and Priorities Context Sensitive Solutions Context Sensitive Solutions -Designing Walkable Urban Thoroughfares Green Streets Infrastructure- An Innovative Approach to Sustainable Places DISCUSSION SESSIONS & WORKSHOPS 2012 Retroreflectivity Rule: What's My Agency to Do? Application of Internet Tools to Advance Transportation Goals Complete Streets Multimodal Level of Service Workshop Complying with MUTCD Standards —When and How? Conversation Circle Modern Roundabouts Design Workshop Parking Pricing Best Practices and Lessons Learned Professional Ethics in Changing Times —Perspectives from Academia, Consultants and Public Agencies Urban Streets Transit Priority Treatments Workshop: Part 1 Urban Streets Transit Priority Treatments Workshop: Part 2 POSTER SESSIONS Engineering and Design Operations Planning Safety TECHNICAL TOURS Innovative Intersections ($50) Roundabout Design Tour ($50) Streetscape Project Tour ($75) TRAINING SEMINARS Five with Full Regt=fon, $25 memberl$50 rw rwmber for all odw categories Program Management for Traffic Signal Systems Defining Organizational Mission, Values, Goals and Objectives for Signal Systems Maintenance Management for Signal Systems Organizational Management for Signal Systems Performance Management for Signal Systems Intelligent Transportation Systems Using ITS Standards: An Overview Multimodal Level of Service HCM 2010: Multimodal Urban Street Methodology: Auto Mode HCM 2010: Multimodal Urban Streets Methodology: Pedestrian, Bicycle and Transit Methods Context Sensitive Solutions CSS Design Workshop —A State and Regional Application Earning Professional Development Hours (PDHs) and IACET Continuing Education Units To successfully earn PDH/IACET CEU you must complete an online meeting evaluation. The online evaluation link will be emailed after the meeting. Be sure to update your ITE profile with your current email address to ensure receipt of the email. • Technical Sessions earn 1.5 PDH/0.2 IACET CEU for attendance or presentation per plenary, technical, conversation circle or poster session. • Seminars earn 1 PDH/0.1 IACET CEU per hour for attendance or presentation per seminar. • Published Papers earn 10 PDH per paper published as part of the online ITE 2011 Annual Meeting and Exhibit Compendium of Technical Papers. Paper publication does not qualify for IACET CEU. • Technical Tours earn 1 PDH per hour of attendance. Visit www.ite.org/Annua[Meeting/pdh.asp for more information. V 1, '" ET ITE and the ITE Educational Foundation (ITEEF) have been approved as Authorized Providers by the International Association for Continuing Education and Training (IACET), 1760 Old Meadow Road, Suite 500, McLean, VA 22102. i � a�lsat � Meeting . and Exhibit Name Title Employer Street Address City/State or Province _ Postal Code and Country ITE 2011 Annual Meeting and Exhibit St. Louis, MO, USA Nickname Spouse/Guest Name (if purchasing a name badge) E-mail ITE Member Number Telephone and Fax Mailing address is: ❑ Home O Business Annual Meatin Real Please see the registration categories for what is included with each rB IstratlOn - ra and On or before After July 15, 2011 July 15, 2011 Nonmembers - a On or before After July 15, 2011 July 15, 2011 The categories below DO receive Full R ist-bGn lunch $555 • $635 11 $665 $710 Full-time Student $75 $100 $100 $125 Full Registration —Member Younger Than 30 ITE Honorary Member e• 'No Fnlls' Registration ITE members only) ITE Retired Life Member One-DayRegistration'. ❑ Sun O Mon O Tue $430 $0 $460 $100 $280 $485 $0 8535 $15o $330 $330 Accom an in Person name batl a onl $5 $10 $5rise, must ister forseminars ITS Standards: An Overview .- Suntla , Au ust 14 r..:. 4:30 .m.-6:00 .m. .. ..Usin included w8h full . 50 i Defining Organizational Mission, Values, Goals and Objectives for Signal Systems Monday, August 15 8:00 a.m.-9 30 a.m.(included with full $25/$50 HCM 2010: Multimodal Urban Street Methodology: Auto Mode Monday, August 15 10:30 a.m.-12:00 p.m. included with full $25/$50 Organizational Management for Signal S stems Monday,August 15 10:30 a.m.-12:00 P.m. finctuded with full $25/$50 HCM2010: Multimodal Urban Streets Methodology Pedestrian, Bicyde and Transit Methods Monday, August 15 1:30 .m.-3:00 p.m.(Included with full $25/$50 Performance Management for Signal Systems Monday, August 15 1:30 .m.-3:00 p.m. included with full $25/$50 Maintenance Management for Signal Systems Monday, August 15 4:00 .m.-5:30 p.m.(included with full Si CSS Design Workshop --A State and Regional Application Tuesday, August 16 3:00 p.ni p.m.(included with full $25/$50 Tschnkal Tour Roundabout Design Tour Sunday, August 14 2:00 p.ri p.m. W $50 Quantity Streetsca es -Great Streets Tour includes lunch Monday. August 15 8:00 a.m.-1:30 p.m. $75 Innovative Intersections Tuesday. August 16 8:00 a.m.-12.00 p.m. $50 Guam Functions, Toi and Social E '. Landmarks of St. Louis Tour Saturday, August 13 ...._ ,_. -_iiia 12: 30 p no -1 00 p.m. $51 Quarift Lunch in the Exhibit Hall Sunday, August 14 1 00 p rn 2:00 p.m. $38 Anheuser-Busch Brewery Tour Sunday, August 14 1:30 p.m -5:30 p.m. 38 Celebration on America's Highway —Route 66 Reception Sunday, August 14 6:30 p.m. 7.30 p.m. $58 Ma estic St Louis Tour Monday, August 15 9:00 a.m.-5.00 .m. $109 LurU in the F�thiba Hall Monday, August 15 12:00 .m.-1:30 .m. $38 Honorees Dinner IMonday, August 15 6.30 .m.-10:00 p.m. $100 Riverlown St. Louis Tour I Tuesday, August 16 8:00 a.m.-12:30 p.m. $74 Registering 3 or more attendees from your company/agency qualifies you for Subtotal a 20% discount off registration fees. Please contact Sallie Dolling at ITE Affiliated Govem read Agency Rhombi -10 percent .1 202-785-0060 ext. 149 or sdollins@ite org' -0smWbecemb~wW1any,xherdl unr Prepayment is required. Make check payable to ITE or provide MasterCard, Visa, or American Express. TOTAL All remittances are due in U.S. dollars. ITE does not accept the Discover Card. Method of Payment: ❑ Check (payable to ITE) ❑ American Express ❑ MasterCard ❑ Visa Card Number Name on Card Expiration Date Complete this form and send with your payment to, Institute of Transportation Engineers, 1627 Eye Street, NW, Suite 600, Washington, DC 20006 USA For faster service using a credit card, fax this form to +1 202-785-0609. If you fax, please do not mail a duplicate. ❑ Check here if you need k make special arrangements due to a disability. Please describe: Full refunds will be given for registration cancellations received on or before Friday, July 15, 2011. Cancellations received after July 15 but before Friday, July 29, 2011 will be subject to a 50,perci nt cancellation fee. No refunds will be given after Friday, July 29, 1011. n ro$$ st. louis, mo usa www.explorestlouis.com Expect the unexpected - especially if you haven't visited in awhile. From its newly rejuvenated downtown to an always - expanding menu of dining, shopping and entertainment options, St. Louis will surprise you with what it has to offer. Whether you're looking for arts and culture or one -of -a -kind attractions and adventures, St. Louis has something for everyone. america's center www.expioresttouis.com/americascenter The majority of the ITE 2011 Annual Meeting and Exhibit will be held at America's Center, located in the heart of downtown St. Louis. The meeting will be held on Levels 1 and 2 of the convention center at the Washington Ave. entrance. The exhibit is located in Exhibit Halls 1 and 2 on Level 1. accommodations www.ite.org/annualmeeting/hotel.asp Renaissance St. Louis Grand Hotel 800 Washington Avenue, St. Louis, Missouri 63101 USA ITE Group Rate: $170.00 US; expires at 5:00 p.m. ET on July 8 Top 5 Reasons to Stay at the Host Hotel: 1. The Renaissance St. Louis Grand —a Marriott property —is directly across the street from America's Center. 2. It is a short walk from the hotel to upscale Washington Avenue restaurants, entertainment and nightlife. 3. Attractions like Busch Stadium and the Gateway Arch are close by. 4. The discounted group rate keeps you under budget, and your boss happy. 5. Staying at the host hotel helps keep ITE's costs down, so the savings can be passed on to you. Book your room at the ITE rate by calling 1-800-397-1282 and mentioning that you are an "ITE 2011 attendee." Government employees: A limited number of sleeping rooms are available at the federal per diem rate. These rooms will be offered on a first -come, first -served basis. "As transportation is among the prevailing themes of American history, it is a key to understanding St. Louis' past and present —as well as its future." -A Preservation Plan for St. Louis