HomeMy WebLinkAboutPurchase of 218 & 240 Lbs of Grass SeedCITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AWARD THE PURCHASE OF 218,240 POUNDS OF
GRASS SEED TO SIMPLOT PARTNERS OF PALM
DESERT, CALIFORNIA, IN THE AMOUNT OF $172,293.51
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Simplot Partners
42-200 State Street
Palm Desert, CA 92211
DATE: July 14, 2011
CONTENTS: Proposal
Recommendation
By Minute Motion, award the purchase of 218,240 pounds of grass
seed to Simplot Partners of Palm Desert, California, in the amount
of $172,293.51.
Funds are available in General Fund Account No. 110-4610-453-2190,
Supplies/Other, 110-4611-453-3371, R/M Tri-Cities Sport Facility, and 110-4614-
453-3370, R/M Medians, for the City's portion and the Desert Willow Corporation
will fund the balance.
Background
The City of Palm Desert and Desert Willow Golf Resort purchase grass seed on
an annual basis for overseeding of City parks, sports fields, and the Desert
Willow golf course. The City and Desert Willow combine seed orders in order to
maximize cost savings on the purchase.
This year the City will use 30,740 pounds of the grass seed for a total of
$23,562.07 (including tax and shipping) and the remainder will be used by Desert
Willow.
Staff Report
Annual Seed Order
July 14, 2011
Page 2 of 2
On June 23, 2011, the City Clerk called for bids on the purchase of the grass
seed. Sealed bids were opened on Tuesday, July 5, 2011, at 2:00 p.m. with the
following results:
Contractor
Location
Price
1
Simplot Partners
Palm Desert, CA
$172,293.51
2
Turf Maker, Inc.
Indio, CA
$174,333.03
3
CPS
San Jacinto, CA
$179,627.66
4
High Tech Irrigation
Palm Desert, CA
$181,793.56
5
Agronotec
Morgan, UT
$193,932.33
Staff has reviewed the lowest bidder's bid document and found it to be accurate.
Fiscal Analysis
This is a one-time purchase with no fiscal impact beyond the contract amount.
Prepared By:
niane no n
k
Paul Sr b,,
Approval:
pe Specialist
Depa
Mark Green ood, P.E.
Director of Public Works
r of Finance CITYCOUNCTLAC ON
APPROVED DENTED
RECEIVED OTHER
Wohlmuth, City Manager
MEETI DA E '
AYES: i ' I �
NOES:
ABSENT: SGU
ABSTAIN: 61
VERIFIED BY:
Original on File with City
9
s Office
ANNUAL SEED 2011
BID DOCUMENT
The undersigned declares that he/she has carefully examined the Bid Terms and Conditions
and the Specifications accompanying the Notice Inviting Sealed Bids; that he/she is
thoroughly familiar with the contents thereof, and is authorized to represent the bidding firm
and propose services to City of Palm Desert.
The undersigned bidder proposes and agrees to furnish the merchandise in good order as
specified. The undersigned bidder will furnish and deliver the specified merchandise to the
City of Palm Desert and the Desert Willow Golf Resort and will accept as full payment thereof,
the following amount:
ITEM ITEM DESCRIPTION ESTIMATED UNIT UNIT TOTAL
NO. QUANTITY PRICE
1. Perennial rye grass seed 207,740 LB. ,� $ . 6 75 $ Ielo ;�_So
blend.
Seed brand / variety:
2. Perennial rye grass seed 7,500 LB. $ -%35- $ 5 sra.s'o
blend, Apron -treated. 1 /
Seed brand / variety: &! Akd &e6d�,Ro�1 Li`�Ed
3. Poa Trivialis grass seed, 3,000 LB. $ r• $
Apron -treated
Seed brand / variety:y ML A
4. Amount tax:
5. Amount shipping: $ % 3 �D
TOTAL AMOUNT OF BID IN FIGURES $�% _ dZ�3� SI
TOTAL AMOUNT OF BID IN WORDS 0A)9- 1 ; FV4 IU / 1. 91 AI
Company:
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Address: , /-7ro2GY�
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Telephone 7�O
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Bid Prepared By:
-7'�O R.11I 1/V
Title:
.
Signature:
Date:
BIDDER NOTARY ACKNOWLEDGMENT
State of
}SS
County of.
y y
On D Auyq 20I before e, t ��i 1�j a Notary
Public, personally appeared %'_. c Y►'A ,who proved
to me on the basis of satisfactory evidence to be thiEr personW whose name) is/a�€
subscribed to the within instrument and acknowledged to me that he/ahe/trey- executed the
same in his/he6gheir authorized capacity(jers), and that by his/herAheir signatur w) on the
instrument the person, or the entity upon behalf of which the person acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
AY WELTY
LYNDS
COMM. #1790896
,� NOTARY PUBLIC • CALIFORNIA5
�c RIVERSIDE COUNTY
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