HomeMy WebLinkAboutC29910 Printing of BrightSide Bimonthlly Newsletterm
CITY OF PALM DESERT
STAFF REPORT
REQUEST: EXTEND CONTRACT NO. C29910 WITH COACHELLA VALLEY
PRINTING GROUP FOR PRINTING OF THE BIMONTHLY
BRIGHTSIDE NEWSLETTER FOR FISCAL YEAR 2011/2012
SUBMITTED BY: David Hermann, Management Analyst
CONTRACTOR: Coachella Valley Printing Group
46-167 Van Buren
Indio, CA 92201
DATE: June 9, 2011
CONTENTS: Coachella Valley Printing Group Printing Contract
Recommendation
By Minute Motion:
Approve a one-year extension of the subject contract for bimonthly
printing of the BrightSide newsletter in the amount of $35,425 for fiscal
year 2011/2012 as provided for in the contract; and
2. Authorize the Mayor to execute said contract. Funds are included in the
proposed Financial Plan for 2011/2012 in Account No. 110-4417-414-
3026.
Executive Summary
Due to challenging and ever changing post office regulations, the City has instituted a two-
year bid process for printing the newsletter. Last year, the City entered into a contract with
Coachella Valley Printing Group (CVPG) after a formal bidding process in which CVPG
was the lowest qualified bidder for fiscal years 2010/2011 and 2011/2012.
CVPG has demonstrated experience printing and delivering the BrightSide newsletter,
provides quality work, excellent customer service, and has the flexibility needed in a printer
for this particular task. Staff recommends that the CVPG contract be extended for fiscal
year 2011/2012 as per the extension provision in the contract. Approval of this request
would ensure quality printing and timely delivery of the BrightSide newsletter.
Staff Report
Printing Contract Extension for BrightSide Newsletter
June 9, 2011
Page 2 of 2
Backciround
One of the most challenging issues with the newsletter is ever -changing postal regulations
and time-consuming requirements for delivery of bulk mail. CVPG stays abreast of the
postal requirements and staff is confident that the company will continue to work with the
City, its contractors, and the Post Office in a professional manner.
Fiscal Analysis
Approval of this contract and expenditure will ensure the newsletter is printed six times in
fiscal year 2011/2012 at a guaranteed fixed printing cost that is the same as in fiscal year
2010/2011. The fiscal impact is $35,425 to the general fund. Funds have been included in
the proposed Financial Plan for 2011/2012; Account No. 110-4417-414-3026.
Submitted By:
David rmann, Management Analyst
1.
Paul S. Gibson, Director of Finance
City Manager
Department Head:
ra
Stith McCarthy, ACM for $edevelopment
CITY COUNCIL ACTION
APPROVED1E1)
RECEIVED f 1,119%R _
MEETING DATE
AYES: --
NOES: _ 000
ABSENT: Atcne
ABSTAIN: M b 1
VERIFIED BY:_
Original on File with City Clerk's -Office
Wrda\David Hermann\Word Files\BrightSide\BrightSide Printing Extension 2011-2012 Staff Report.doc