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HomeMy WebLinkAboutResolution 2011-46 Palm Desert Citizens' Sustainability Committee BylawsCITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: APPROVE AND ADOPT RESOLUTION NO. 2011-4A RESOLUTION OF THE CITY OF PALM DESERT ENACTING THE BYLAWS OF THE CITIZENS' SUSTAINABILITY COMMITTEE SUBMITTED BY: Missy Grisa, Assistant Planner DATE: June 9, 2011 CONTENTS: Resolution No. 2011-46 Recommendation Approve and adopt Resolution No. 2011-46, a resolution of the City of Palm Desert City Council enacting the bylaws of the Citizens' Sustainability Committee. Discussion On April 14, 2011, the City Council selected nine applicants to serve as an advisory body known as the Citizens' Sustainability Committee (CSC). On May 26, 2011, staff conducted a special meeting at which the members were sworn -in by the City Clerk, selected terms in two-, three-, and four-year intervals, and had the City Attorney verbally present the topic of Brown Act compliance. The CSC received a status update presentation from staff and an educational presentation on lighting and energy efficiency from one of the Committee members, Ralph Raya. The newly appointed members of the Committee reviewed the bylaws and concurred with staff's recommendation of the proposed resolution that would enact the committee bylaws. Fiscal Analysis There is no fiscal impact associated with adoption of the bylaws of the CSC. Submitted by: Department Head: Mis Grisa Laur�Ayl n Assistant Planner Director of Community Development CITY COUNCIL AG' ON val: APPROVED DENTED RECEIVED OTHER MEETING DATE — M. Wohlmuth AYES: Manager NOES: ABSENT: N)6r%e - ABSTAIN: VERIFIED BY: q m Original on File with City Clerk'e Office RESOLUTION NO.2011-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING THE BYLAWS OF THE PALM DESERT CITIZENS' SUSTAI NABI LITY COMMITTEE. WHEREAS, a Citizens' Sustainability Committee is hereby created and established for the City of Palm Desert. The Citizens' Sustainability Committee shall be known as and referred to as the "Citizens' Sustainability Committee" or the "Sustainability Committee"; and WHEREAS, the Citizens' Sustainability Committee shall be comprised of nine (9) members with preference to those who reside or work within the City of Palm Desert or Valley -wide residents who can offer specific expertise in a critical subject area addressed by the Committee. It is believed that a nine -member committee would bring broader representation of the community to review and make decisions on these increased measures toward sustainability; and WHEREAS, members of the Citizens' Sustainability Committee will be appointed by the City Council. Such appointments will be made at a regular City Council meeting; and WHEREAS, initially three members each of the Citizens' Sustainability Committee will serve two-, three-, and four-year terms, respectively, commencing upon appointment by the City Council, and then be based on the calendar year (January — December); and WHEREAS, subsequent appointments to fill positions created by expired terms will all be for four-year terms; and WHEREAS, vacancies of the Citizens' Sustainability Committee will be filled by appointment by the City Council; and WHEREAS, regular meetings of the Citizens' Sustainability Committee will be held on a quarterly basis each year at a time and place to be determined by its appointees. More meetings may be established on an as -needed basis as determined by staff and by its appointees; and WHEREAS, two unexcused absences from regularly scheduled meetings in a calendar year will constitute an automatic resignation; and WHEREAS, it shall be the responsibility of the Citizens' Sustainability Committee to make recommendations to the City Council with respect to matters concerning the City's programs and targets in achieving identified actions in the Palm Desert Environmental Sustainability Plan (the "Plan") and Greenhouse Gas Inventory. The Citizens' Sustainability Committee shall have the authority and responsibility to review staff reports and recommendations from City staff, offer comment and feedback, and help develop appropriate policies and actions to meet the Plan's goals; and WHEREAS, accurate and permanent records of the action of the Committee will be kept, and such records will have the same status as records of other committees and/or commissions of the City; and WHEREAS, each May the Citizens' Sustainability Committee will elect one (1) of its members to serve as chair and one (1) of its members to serve as vice -chair for service during the subsequent calendar year. The Chair and Vice -chair will serve at the pleasure of the Committee. The Committee may adopt such rules and regulations as it deems necessary to provide for its other officers and their method of selections, and for other matters relative to its work and administration. Minutes, resolutions, and all other official records of the Committee will be filed with the City Clerk; and WHEREAS, members of the Citizens' Sustainability Committee will serve without compensation. Expenses incurred by the members of the Committee in the performance of their duties may be reimbursed if they are authorized in advance by the City Manager or his/her designee and are consistent with the adopted budget of the City. Claims for expenses will be filed with the Director of Finance/City Treasurer and will be subject to audit and the approval by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that all the aforementioned recitations constitute the Bylaws of the Citizen's Sustainability upon adoption of Resolution No. 2011 - 46 , and it shall become effective June 9, 2011. PASSED, APPROVED AND ADOPTED by the City Council of the City of Palm Desert, California, at its Regular meeting held on the 9t day of June, 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JEAN M. BENSON, Mayor ATTEST: RACHELLE D. KLASSEN, City Clerk City of Palm Desert, California