HomeMy WebLinkAboutC30640 Change Order # 1 2011 Curb Ramp Modification 753-11CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C30640
WITH SIMON CONTRACTING FOR THE 2011 CURB RAMP
MODIFICATION PROJECT (PROJECT NO. 753-11)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Simon Contracting
P.O. Box 10990
Indio, CA 92202
DATE: June 23, 2011
CONTENTS: Change Order No. 1
Recommendation
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. C30640 in the
amount of $4,500 for the 2011 Curb Ramp Modification Project;
2. Authorize the transfer $4,500 from contingency to base; and
3. Authorize the Mayor to execute said Change Order No. 1.
Background
On April 28, 2011, City Council awarded Contract No. C30640 in the amount of $88,975
to Simon Contracting of Indio, California, for the 2011 Curb Ramp Modification Project
to conform with current Americans with Disabilities Act (ADA) requirements.
After award of the project, a resident contacted the Public Works Department regarding
three locations where he consistently has trouble safely making the transition from the
sidewalk to the street, and vice versa. The resident is confined to a wheelchair, and
because the area has rolled curb, he has nearly fallen out of his chair on multiple
occasions. Upon request of Public Works staff, Simon Contracting submitted a cost
proposal in the amount of $4,500 for adding the three subject locations to the contract.
Funding for this change order is within the contract contingency, which has already
been approved by Council.
Staff Report
Approve Change Order No.
June 23, 2011
Page 2of2
Fiscal Analysis
1 (Contract C30640)
The initial contract amount was $88,975. This change order will increase the contract
amount to $93,475. This is an on -going maintenance activity with no fiscal impact
beyond the change order amount.
Prepared By:
Ryan Gayler/Iroiecinistrator
Paul S. Gibson, Director of Finance
z.
City Manager
Depa
Mark Greenykood, P.E.
Director of Public Works
CITY COUNCILACJION
APPROVED_____3/ ` DENIED
RECEIVED OTI1E'R
MEETING DATE 3- U(
AYES: -
NOES: l c tl tv `
ABSENT: 1,�'[)oe
ABSTAIN:
VERIFIED BY: -
Original on File with City Clerk's�fl5ce
G:IPubWorksIPROJECTS1753-11 2011 Curb Ramp Modification ProjechSR Approve C0#1 for Simon Contracting C30640.docx
UITY OF EALM USERT
CONSTRUCTION URANGE ORDER
Contract Purpose 2011 Curb Ramp Modification Project (753-11)
Consultant's Name Simon Contracting
Address: P.O. Box 10990, Indio, CA 92202
Contract # / P.O. #
Change Order No.
Contingency:
Account No.
Project No.
Vendor No.
C30640
1
YESJ
NO
110-4312-433-3320
753-11
9965
•
You are herebv reauested to comDly with the followina chances from the contract nlans anti -,nPr-ifinatinnG-
DESCRIPTION OF CHANGES
DECREASE
In Contract Price
INCREASE
In Contract Price
Installtion of ADA Compliant Curb Ramps at 3 additional locations
3 ramps at $1,500 per ramp
TOTALS:
NET CHANGE IN CONTRACT PRICE:
4,500.00
-
4,500.00
4,500.00
JUSTIFICATION:
During the course of the project a resident requested three additional ramps be included within the project. The
resident is confined to a wheel chair and has difficulty in safely making the transition from the sidewalk to the street,
and vice versa.
TOTAL BUDGET FOR PROJECT: + $100,000
Less: Expend. & Encumb. To Date: - $88,975
Less: This Change Order Amount - $4, 500
BALANCE OF BUDGET
REMAINING FOR PROJECT: 6,525.0011
NGENCY:
Amount Approved by Counci I
Less: Prior Change Order(s):
Less: This Change Order:
Balance Remaining of Contin
+ $8,898
- $0
$4,500
4,397.50
The amount of the Contract will be increased by the Sum of: Four Thousand Five Hundred Dollars and No
Cents ($4,500.00).
e
GAPubWorks\PR0JECTS\753-11 2011 Curb Ramp Modification Project\Contract Change Order.doc See reverse ...
Contract C30640 Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total $93,475.00
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY: 2. ACCEPTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
CONTRACTOR Date Accepted
4. APPROVED BY:
JEAN M. BENSON, MAYOR Date Approved
CITY MANAGER Date Approved
GAPu1bWorks\PR0JECTS\753-11 2011 Curb Ramp Modification Project\Contract Change Order.doc See reverse