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HomeMy WebLinkAboutAbatement Services Vendors Fiscal Years 2010 / 2011 and 2011 / 2012CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: STREAMLINE THE USE OF VARIOUS VENDORS WHO PROVIDE QUALIFIED SERVICES BY APPROVING AN ABATEMENT SERVICES VENDORS LIST, AND GRANT EXEMPTION TO BIDDING REQUIREMENTS AS PROVIDED FOR BY SECTION 3.32.090 OF THE MUNICIPAL CODE FOR THE REMAINDER OF FISCAL YEAR 2010-2011, AND FISCAL YEAR 2011-2012 SUBMITTED BY: Pedro Rodriguez, Senior Code Compliance Officer DATE: March 24, 2011 CONTENTS: Abatement Services Vendors List Recommendation By Minute Motion: 1. Approve and authorize staff to use vendors on the Abatement Services Vendors List appended to this report; and 2. Approve exemption to bidding requirements as provided for by Section 3.32.090 of the Municipal Code for the remainder of Fiscal Year 2010-2011 and Fiscal year 2011-2012. Background The Code Compliance Division utilizes a variety of abatement contractors regularly throughout the year. In order to create a list of qualified, cost effective vendors to use, staff compiled a list of local vendors and service providers capable of offering immediate services to abate conditions that threaten the health, safety and general welfare of the public. A notice was also publically posted inviting interested parties to submit letters of interest, their business and contractors' license information, and evidence of insurance coverage. Approval of the use of the qualified providers allows the City to save money and time, thereby providing for more efficient operations and cost savings. The approval of the list will simplify the process to acquire the services as needed. Section 3.32.090 of the Palm Desert Municipal' Code exempts from portions of the procurement processes certain services that are unique or not subject to competition from the bidding process. Code Compliance utilizes this section (including the authority granted in Chapter 8.20, Public Nuisances) to address urgent situations that require Staff Report Abatement Services Vendors List March 24, 2011 Page 2 of 2 expedited abatement to protect the health, safety and general welfare of the public. These abatement services are unique in that they combine the need for prompt action with a scope of work that varies from one purchase to the next — no two properties require the same abatement work, but they each need immediate action to protect the health, safety, and general welfare of the public. Because the scope of work is not known until the condition requiring abatement arises, there is not sufficient time to solicit bids without endangering the health and welfare of the public. In addition to code compliance cases that require abatement, foreclosure properties have created an impact on residential communities. These properties are abandoned and left behind with green, stagnate swimming pools that have the potential to propagate the deadly West Nile Virus; odorous, decaying items that include household trash and other offensive material that is in close proximity to adjoining properties; excessively dry grass, weeds and other plant matter that is determined to pose a potential fire hazard to surrounding properties; beehives that are found by virtue of their location to be an immediate threat to surrounding residents and pedestrians; and other related situations that may adversely affect the health, safety and general welfare of the public. Abatement services for any given property typically cost less than $500, but occasionally reach several thousand dollars. Approval of the staff recommendation will ensure that vendors can be engaged quickly, and that if the value of their work exceeds a cumulative amount of $10,000 during the course of a year, they can continue to provide contractor abatement services to the City if they are on the abatement services vendors list. Purchases and/or services valued at more than $25,000 will follow the standard procedure for procurement. Staff, therefore, requests that City Council approve the use of these local vendors and services providers for the remainder of 2010-2011, and 2011-2012 fiscal years. Fiscal Analysis Approval of this request will result in savings to the City in the form of stoffl ti effort by reducing work and avoiding delays in procurement of contracto b� services. Submitted by: elz�;' a'�= Pedro Rodrigu z Senior Code Compliance Officer Approval: Paul S. Gibson, Director of Finance Department Head: ' Lz are Z"WA Lauri Aylaian' Director of Community Dfyel p M. Wohlmuth, City E""vi�WEEQ cAdocuments and seftings\prodriguez\local settings\temporary internet y,ah. report of approved vendors (2).doc max CODE COMPLIANCE DIVISION ABATEMENT SERVICES VENDORS LIST Fiscal Years 2010/2011 & 2011/2012 Vendor Number Vendor 11350 3 BIC, Inc. Palm Desert, CA Nuisance abatement cleanup contractor, pool and spa draining. 10944 Garcia's Landscaping Palm Springs, CA Nuisance abatement cleanup contractor. 8445 Horizon Professinal Landcape Coachella, CA Nuisance abatement cleanup contractor. 11412 Killer Bee Pest Control Inc Desert Hot Springs, CA Removal and relocation of bees. 5800 La Hacienda Landscape Indio, CA Nuisance abatement cleanup contractor, landscape installation and maintenance. 10021 Miller's Restoration and Janitorial Palm Springs, CA Nuisance abatement cleanup contractor. State licensed to remove biohazard waste. 12002 Quality Landscape, Inc (Oscar Baez) Palm Desert, CA 92260 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 10141 RZ Landscape Coachella, CA Nuisance abatement cleanup contractor, landscape installation and maintenance 11896 Speedwagon, Inc Palm Desert, CA Nuisance abatement cleanup contractor.