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HomeMy WebLinkAboutVendors for Desert Willows Golf Resort 12-month periodt CITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE DESERT WILLOW GOLF RESORT SUBMITTED BY: Catherine Walker, Senior Management Analyst DATE: March 24, 2011 CONTENTS: 2011 Desert Willow Golf Resort Vendor List Recommendation By Minute Motion: Authorize the use of vendors on the attached Desert Willow Golf Resort Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Desert Willow Golf Resort in the amount not to exceed $25,000 per vendor, for a 12-month period, pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Background Pursuant to Section 3.32.110 of the Municipal Code, the Desert Willow Golf Resort has the Authority to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list, vendors may be utilized by the Desert Willow Golf Resort in order to provide routine, recurring services, supplies, and maintenance in an amount not to exceed $25,000 per vendor. As a responsibility to obtain the best prices, the Desert Willow Golf Resort routinely obtains bids depending on the type of supply, service, or maintenance to be completed. Bids are requested of local providers as well as outside the area to ensure competitive pricing. The list allows Desert Willow to operate efficiently, and respond promptly to guests providing the best possible customer service. The attached list supersedes all previous vendor lists and amendments. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, availability of service, supplies, and maintenance providers. Staff Report 2011 Desert Willow Golf Resort Vendor List March 24, 2011 Page 2 of 2 Staff requests approval of this request to facilitate the continued routine, recurring maintenance of the Desert Willow Golf Resort. Fiscal Analysis There is no direct fiscal impact associated with this action; however, absence of such a list could potentially result in a loss of revenue due to the timing constraints associated with bidding multiple routine maintenance items, and the potential impact to golf course play. Submitted By: Catherine Walker, Sr. Management Analyst in Alvarez, Redevelopment Manager Department Head: CITY COUNCILACTION APPROVED ,�_. DENIED sti McCarthy, A or edevelopment RECEIVED OTIiER MEETING DATE AYES: 1'ni�K r e its o Pa S. Gibson, Director of Finance NOES: ABSENT:: -tJ 0/1 � ABSTAIN: _4-In4 Ap val: VERIFIED BY: f-1-, Original on File with City Clerk's ffice M. WohT"muth, Executive Director G:Vda\Cathy Walker\Word Data\STAFF REPORTS\StfrptDesertWillowVendorList.doe Desert Willow Golf Operations Course Maintenance OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION ANDY LANDSCAPE TREE SERVICES Palm Desert, CA Tree Prunning & Removal Services (Limited Scope. Majority done with City Contract) ASBURY ENVIROMENTAL SERVICES Compton, CA Waste Oil Pickup BARNES DISTRIBUTION Cleveland, OH Nuts & Bolts CALIFORNIA DESERT NURSERY Bermuda Dunes, CA Landscape plant material. CINTAS FIRST AID & SAFETY Cinncinati, OH First Aid Supplies CLOUDBURST ENGINEERING Palm Desert, CA Pump Station Maintenance DALE'S TIRE SALES Palm Springs, CA Tires DESERT BATTERY COMPANY Bermuda Dunes, CA Batteries -Filters DESERT FIRE EXTINGUISHER,INC Palm Springs, CA Fire Extinguisher Maintenance DIVERSIFIED WATER SCAPES Laguna Niguel, CA Lake Maintenance EAGLE ONE GOLF PRODUCTS Anaheim, CA Course Accesories, Small Tools FORE -PAR Buena Park, CA Course Accessories FULTON DISTRIBUTING Coachella, CA Cleaning-Restroom Suplies GOLF VENTURES WEST Bermuda Dunes, CA Golf course Equipment, Repair & Maint. parts GREEN DESERT NURSERY Indio, CA Landscape plant material. HIGH TECH IRRIGATION Indio, CA Irrigation & Landscape Supplies HOME DEPOT Various local stores Landscape tools J.F MANUFACTURING, INC Chino, CA Course Accessories, Pylons, Stakes JIMMY'S EQUIPMENT Cathedral City, CA Small Equipment parts KILLER BEE SWARM REMOVAL La Quinta, CA Bee Removal LAWSON PRODUCTS Reno, NV Nuts & Bolts LUBE MASTER Chicago, IL Grease,Lubricant Oil MODULAR 1 GOLF SYSTEMS, INC Indio, CA Course accessories MOWER PLUS, INC Bermuda Dunes, CA Small Equipment parts NAPA AUTO PARTS Palm Desert, CA Equipment Repair Parts NATURAL SOLUTIONS WILDLIFE Desert Hot Springs, CA Water fowl Control PROVISION FIRST AID LINE La Quinta, CA Safety Supplies, Safety Kits S AND G PUMPING SERVICE Palm Desert, CA Plumbing Repairs and Clean Out SAFETY KLEAN SYSTEMS Plano, TX Shop parts Washer with EPA Compliant SAM'S ALTERNATOR Indio, CA Equipment Repair- rebuilt motors SEABORN CANVAS San Pedro, CA Flags SIMPLOT PARTNERS Palm Desert, CA Chemicals SOUTHWEST BOULDER & STONE Indio/Cathedral City, CA Sand & Gravel,Boulders STAPLES Various local stores Office Supplies TOP OF THE LINE SIGNS La Quinta, CA Monuments, Signs TRIMS SOFTWARE Peoria, AZ Purchase Order Software TURF MAKER, INCORPORATED Chula Vista, CA Chemicals TURF STAR, INC Palm Desert, CA Equipment repair parts UNION TREE SERVICE Cathedral City, CA Tree Prunning & Removal Services (Limited Scope. Majority done with City Contract) WAXIE Thousand Palms, CA Cleaning -Restroom Supplies WEST COAST SAND & GRAVEL Thermal, CA Sand & Gravel,Boulders WEST COAST TURF Palm Desert, CA Sod WJ CHRISTENSEN ENTERPRISES Salt Lake City, UT Replacement and Repairs for Rake Caddies FACILITIES MAINTENANCE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES A-1 Rentals Indio, CA Small Tool and Equipment Rentals American Industrial Supply Northridge,Ca Cleaning Chemicals Al Miller & Sons Cathedral City, CA Roofing Consulting and Repairs AMS Security Palm Desert, CA Security Service & Maintenance Brudvik Palm Desert, CA Electrical Contractor Bust A Bug Palm Desert, CA Exterminators CED Palm Desert, CA Electrical Supply House Club Intrawest Palm Desert, CA Shared Security Guard Service with Boyd Security Coachella Valley Door & Trim Palm Springs, CA Door Repair Commercial Lighting Industries Indio, CA Lighting Supply House D & M Carpet Care Thousand Palms, CA Carpet Cleaning Desert Electric Supply Palm Desert, CA Electrical Supply House Desert Fireplaces & BBQ's Palm Desert, CA Fireplace Repair and Parts Deversifide Roofing Indio, CA Roofing Consulting and Repairs Ecolab Exterminators Ferguson Indio, CA Plumbing Supply House Fixit Cathedral City, CA Kitchen Equipment Fulton Distributors Coachella, CA Chemicals & Misc Suppilies Genos Overhead Doors & Gates Palm Springs, CA Door Repair Hathway & Sons Palm Desert, CA Supply house Hegge Electrical Indio, CA Electrical Contractor Hobart San Berbardino, CA Kichen Equipment Home Depot Palm Desert, CA Miscellaneous repair parts Lawson Palm Springs, CA Cleaning Chemicals Leo' Mirror & Glass Palm Desert, CA Window & Mirror Repair Lock Shop Palm Desert, CA Locks, Keys Safes Maintenace, Repairs & Replacements Lowes Desert Stores Miscellaneous repair parts Magik Door & Glass Cathedral City, CA Window & Mirror Repair, Window Cleaner Maple Leaf Plumbing Palm Desert, CA Plumbing Repairs MicroCool Service Palm Springs, CA Maintencance on MicroCool System On The Fly Thousand Palms, CA Exterminators Pamco Cathedral City, CA HVAC Maintenance and Repairs Patton Door & Gates Palm Springs, CA Door Repair Peak Roofing Palm Springs, CA Roofing Consulting and Repairs Pignx Westminster, CA Bird Deterrant Product Pro Window Care Palm Desert, CA Window Cleaning S & G Pumping Palm Desert, CA Grease Trap Mainteance and Pumping Seven Supply Palm Desert, CA Plumbing Supply House Shamrock Salton City, CA Small Tool and Equipment Rentals Southwest Plumbing Palm Desert, CA Plumbing Repairs SSD Systems Anaheim, CA Security system monitoring for maintenance department Stanley Louis Co Palm Desert, CA Plumbing Repairs State Chemical Manhattan Beach, CA Cleaning Chemicals Tim Bloom Palm Desert, CA Window Cleaning Tony Thomas Marble Care Palm Desert, CA Stamped concrete staining United Rentals Cathedral City, CA Small Tool and Equipment Rentals Walton Electric Electrical Contractor Waxie Thousand Palms, CA Chemicals & Misc Suppilies White Cap Thousand Palms, CA Supply house FOOD AND BEVERAGE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES Supplier of florals and centerpieces for special Arrangements Floral Palm Desert, CA events Replacement China, Glass, Silver and other Edward Don Los Angeles CA Kitchen Equipment Supplier of generators and lighting for special Brudvik Palm Springs, CA events Supplier of party equipment rentals for special events (chairs, tables, tenting, flooring, heating, Classic Party Rentals Thousand Palms, CA lighting, specialty linen) Supplier of florals and centerpieces for special Desert Floral Importers Cathedral City, CA events Ecolab Pasadena, CA Dishwasher Products and Chemicals Entertainment Booking Agency for Special Epic Entertainment Palm Desert, CA Events (Jazz Night, etc.) Entertainment Booking Agency for Special Eventertainment, LLC Palm Desert, CA Events (Jazz Night, etc.) Eversoft Long Beach, CA Soft Water Treatment Supplier of florals and centerpieces for special Floris Palm Desert, CA events Fulton Distributing Coachella, CA Supplier of paper and plastic goods Marshalls Laundry Palm Desert, CA Linen laundry service. Reserve Interactive Delafield, WI Web -based Event Tracking Software Replacement China, Glass, Silver and other RW Smith & Co. San Diego, CA Kitchen Equipment Shamrock Phoenix, AZ Gloves, Plastic Cups & various kitchen supplies. Suppliers of Audio/Visual and sound equipment Showfactory Palm Springs for special events. Supplier of party equipment rentals for special events (chairs, tables, tenting, flooring, heating, Signature Party Rentals Indio, CA lighting, specialty linen) Sysco San Diego, CA Gloves, Plastic Cups & various kitchen supplies. GOLF OPERATIONS OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES Fulton Distributors Coachella, Ca Cups, Laundry Soap, and Bleach Electric Car Distributor Rancho Mirage, CA Fleet Car Maintenance and Warranty Work Global Tour Golf Vista, Ca Tees, Pencils and Ball Markers Golfswitch Scottsdale, Az Online Tee Time Booking Engine GPS Industries, Inc. Bradenton, FI GPS System Mainentance Agreement SCGA Studio City, Ca Souther California Golf Assoc. for customer handicaps The Gift Box Carlstadt, NJ Gift Bags, Boxes, Wrapping Paper Thunderbird Chemical Company Muskogee, Ok Golf Cart Cleaning Supplies M.R. Nyren Company Northbrook, IL Cart Towels - Through Kemper Purchasing program Western Golf Thousand Palms, CA Misc Range Equipment, Tees, Pencils, Ball Markers GENERAL & ADMINISTRATIVE OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION OF PRODUCTS AND SERVICES 4 Imprint Oshkosh, WI personalized promotional items Atlantic Ink Jet Irwindale, CA Postage Meter Ink Catridges California Chamber of Commerce Sacramento, CA Human resources materials Coachella Valley Printing Indio, CA Letterhead, business cards printing Desert Business Machines Palm Desert, CA Office Printer Repairs Desert Urgent Care Indio, CA Drug screenings EDD State of California Sacramento, CA Required employment pamphlets Federated Telephone Chokio, MN Telephones for clubhouse Garda Pasadena, CA Union Bank armored pick-up and delivery ID Card Group Sacramento, CA Office supply for ID card printer ribbons ID Edge Louisville, CO Office supply for ID card printer ribbons ID Wholesaler Chanhassen, MN Office supply for ID card printer ribbons Integrated Business Sys, Inc. Richmond, VA POS Software Maintenance & Support Agreement Office Max Desert Stores Office supplies Pitney Bowes Pittsburgh, PA Postage meter Plotkin Group Carlsbad, CA Pre -employment testing materials POS Paper.com Jacksonville, FL Office supplies - printer rolls for golf shop Powers Awards Palm Desert, CA Awards and name badge engraving Printer Accessories Bradenton, FL Postage Meter Ink Catridges Ralphs Grocery Store Palm Desert, CA employee incentive/rewards cards Secure Products Hillside, IL Deposit bags for Union Bank/Garda pick up Shred -it Corona, CA Sensitive document shredding Staples Palm Desert, CA lOffice supplies Sure Save Storage Palm Desert, CA Offsite Accounting and Equipment Storage The Cawley Company Manitowoc, WI name tags The Desert Sun Palm Springs, CA subscription and job listings The Printing Place Palm Desert, CA Letterhead, business cards printing The Promo Hut Brooklyn, NY Office supplies - pens for clubhouse Themeworks Palm Springs, CA Holiday decoration installation Weil Institute of Critical Care Rancho Mirage, CA Safety training CPR AED, etc Zebra Technologies Illinois repair and maintenance of golf shop card printer