HomeMy WebLinkAboutC28722 Second Amendment Public Art Maintenance Services - June 1, 2011 - May 31, 2012CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: Approve Second Amendment to extend Contract Number C28722 to
Same Day Express in the amount of $39,120 from June 1, 2011 to
May 31, 2012 for maintenance services for the City of Palm Desert's
permanent public art collection and the El Paseo Invitational
Exhibition.
SUBMITTED BY: Deborah L. Schwartz, Public Art Coordinator
DATE: March 24, 2011
CONTENTS: Second Amendment to Contract Number C28722
Recommendation
By Minute Motion, approve Second Amendment to extend Contract Number
C28722 to Same Day Express for its second year in the amount of $39,120 from
June 1, 2011 to May 31, 2012 for maintenance services for the City of Palm
Desert's permanent public art collection and the El Paseo Invitational Exhibition.
Funds are available in Account Number 436-4650-454-3372.
Background
A request for maintenance services of the City of Palm Desert's public art collection went out to
bid in February 2009 and was awarded to Same Day Express.
The current contract is for services from June 2010 through May 2011, and provides for an
annual extension for up to three (3) years. At its meeting of March 11, 2010, the City Council
approved Change Order No. 1 to extend Contract No. C28722 with Same Day Express for one
(1) year in the amount of $39,120 from June 1, 2010 through May 31, 2011. The services
provided by Same Day Express have been excellent and staff recommends its second
extension to the contract for services from June 1, 2011 through May 31, 2012.
Approval of staff's recommendation to extend the contract will ensure continuous maintenance
services to the permanent public art collection and the El Paseo Invitational Exhibition.
Staff Report
Extension of Contract to Same Day Express
March 24, 2011
Page 2of2
Fiscal Analysis
The financial obligation for FY 2010/11 would be in the amount of $3,260 for the month of June
2011 with the balance of the contract in FY 2011/2012 in the amount of $35,860 for services
through May 2012. All payments are from a special revenue fund for Art in Public Places.
There is no impact to the General Fund.
Submitted by:
Deborah L. Schwartz, Public Art Coordinator
Paul Gibson, Director of Finance
n M. Wohlmuth, City Manager
Department Head:
Lauri Aylaian
Director of Community Develop ent
CITY COUNCIL ANION
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RECEIVED OTHER
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ABSENT:
ABSTAIN:
VERIFIED BY:
Original on File with City�-tlerk's Office
Contract No. C28722
CONTRACT SERVICES AMENDMENT FOR
MAINTENANCE SERVICES OF THE CITY OF PALM DESERT'S PUBLIC ART
COLLECTION AND THE SCULPTURES IN THE EL PASEO INVITATIONAL
EXHIBITION
THIS CONTRACT SERVICES AMENDMENT (herein "Amendment") is made and
entered into this 24th day of March 2011, by and between the CITY OF PALM
DESERT, a municipal corporation (herein "City") and Same Day Express (the
"Contractor").
NOW, THEREFORE, the parties hereto agree as follows:
A. Section 5. RESPONSIBILITY OF THE PARTIES is amended to change the
time period in sub -section 5.1 as amended, to June 1, 2011 to May 31, 2012 and to add
the following paragraph to the end of the existing section:
"The term of this Agreement is extended, and shall include the time period from
June 1, 2011 through May 31, 2012. City or Contractor may terminate this Agreement,
as amended, for no cause, on the giving of thirty (30) days' written notice to the other
party."
B. All other terms and conditions of the Agreement, as amended, shall remain
unchanged and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this Amendment
as of the date first written above.
CITY OF PALM DESERT
JEAN M. BENSON, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
Contract No. C28722
APPROVED AS TO FORM:
DAVID ERWIN, CITY ATTORNEY
CONTRACTOR:
SAME DAY EXPRESS
Brett Fiore
Same Day Express
P.O. Box 920
Palm Desert, California 92261
760-275-2779