Loading...
HomeMy WebLinkAboutCDBG FY 2011-2012 Funding RecommendationsCITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: Request for Approval of the Outside Agency Funding Committee's FY 2011/2012 Community Development Block Grant (CDBG) Funding Recommendations and One -Year Action Plan SUBMITTED BY: Frankie Riddle, Director of Special Programs DATE: May 12, 2011 CONTENTS: None Recommendation By Minute Motion: 1. Approve Outside Agency Funding Committee's FY 2011/2012 Community Development Block Grant (CDBG) funding recommendations as proposed; 2. Approve FY 2011/12 CDBG One -Year Action Plan; 3. Authorize the City Manager to sign CDBG One -Year Action Plan Certifications; and 4. Authorize staff to submit the CDBG One -Year Action Plan to the U.S. Department of Housing and Urban Development (HUD). Executive Summary The Outside Agency Funding Committee met on Thursday, March 10, 2011, to review the Community Development Block Grant (CDBG) applications for FY 2011/2012. The table below reflects the funding recommendations of the Committee for this grant cycle. The City has received notice from the U.S. Department of Housing and Urban Development (HUD) of its FY 2011/12 CDBG allocation in the amount of $319,647.00, which is a decrease of $62,210.00 (approximately 16.3%) from the previous year. In addition, the City has allocated $13,936.04 in un-programmed funds (CDBG funds in the amount of $8,898.00 and CDBG-R funds in the amount of $5,038.04) that must be used prior to HUD reprogramming for other uses. These funds must be used for capital improvement type projects. Based on the above two proposed allocations, the total funds available to award are $333,583.04. With notification from HUD of its FY 2011/12 allocation, staff is proposing the following reductions based on the decrease in funding: STAFF REPORT FY 2011112 OUTSIDE AGENCY FUNDING RECOMMENDATION AND ACTION PLAN MAY 12, 2011 PAGE 2 OF 11 Capital Improvement Projects: Decrease in the amount of $40 437: Reduce City of Palm Desert (ADA signal upgrades) Project from $125,000 to $104, 781 Reduce The Ranch Recovery Center Project from $87,364.04 to $67,146.04 Note: Per discussion at the Outside Agency Funding Committee, reductions to Capital Improvement Project were to be taken from the above two projects. Public Service Programs: Decrease in the amount of $9 331: • Reduce CASA from $5,025 to $4,025 (Given that the award to this organization is significantly less than the awards to the other organizations and that the equal reduction would reduce the award by approximately half, staff is recommending that this award be reduced by a flat $1,000) • Reduce Desert Cancer Foundation from $10,000 to $7,223 (reduction of $2,777) • Reduce Martha's Village and Kitchen from $27,253 to $24,476 (reduction of $2,777) • Reduce Smile Factory of Borrego Community Health Foundation from $15,000 to $12,223 (reduction of $2,777) Administration: Decrease in the amount of $12 442: • Reduce administration costs from $45,335 to $32,893 The recommendations of the Committee, as well as other required information has been implemented into the One -Year Action Plan. Once City Council has approved the Action Plan, staff will submit to HUD for its review and approval process. City Council/Housing Authority was provided a copy of the Action Plan prior to its meeting of May 12, 2011, for review and comment, if any. The CDBG funding recommendations must be submitted to HUD for its review and approval by mid -May for its 45-day review and approval process which has a June 30th deadline. Note: the City's Outside Agency Charitable Contribution funding is generally brought forward as part of the budget process and not part of the CDBG funding award process; therefore, the two funding sources must be brought before City Council for review and approval at different times. Background It should be noted that qualifying programs/projects funded through CDBG must meet one of the three National Objectives of CDBG as identified, which are: 1) to benefit low and moderate income (51 % or more must be low income) persons; 2) to aid in the prevention of or elimination of slum or blight; and 3) to meet an urgent need such as a natural disaster. On March 10, 2011, the Committee reviewed CDBG applications and made recommendations for funding as outlined in the tables below. Those applicants listed in the recommendation for funding column have been identified as potential funding recipients. The tables outline all CDBG applicants who submitted an application, the funding STAFF REPORT FY 2011112 OUTSIDE AGENCY FUNDING RECOMMENDATION AND ACTION PLAN MAY 12, 2011 PAGE 3 OF 11 recommendation, the proposed award amount, and the original amount requested by each organization. The award distribution formula as stipulated by HUD is provided below and reflected in the awards as shown in the tables below: • 15% (maximum) for public service; • 20% (maximum) for administration; and • 65% up to 85% (if all 20% administration funds are not utilized) for capital improvement projects. The specific funding recommendations for each category is Capital Improvement at 65% _ $221,707.04 (this amount does include the $13,936.04 in un-programmed funds); Administrative at 20% = $63,929.00; and Pubic Service at 15% = $47,947.00. (The only category that may exceed the maximum cap is Capital Improvement.) The Outside Agency Funding Committee is recommending City Council approval of the identified applicants and dollar award to each organization as noted in the "Recommended for Approval" column as proposed: CAPITAL IMPROVEMENT TYPE PROJECTS TOTAL AVAILABLE CAPITAL IMPROVEMENT FUNDS AT APPROXIMATELY 65% = $207,771.00 (ABOVE AMOUNT DOES NOT INCLUDE ADDITIONAL UNPROGRAMMED FUNDS = $13,936.04) TOTAL FUNDS AVAILABLE = $221,707.04 Recommended Recommended Original Request No. Organization Name: For Approval For Denial Amount 1. City of Palm Desert/Public Works $104,781.00 $125,000.00 Dept. (ADA signal upgrades or ramps) 2. Desert Aids Projects $21,780.00 $21,780.00 3. The Family YMCA of the Desert $28,000.00 $39,200.00 4. The Ranch Recovery Center $67.146.04 $118,663.00 5. 1 DesertArc 1 $128,000.00 1 $128,000.00 Totals: $221,707.04 1 $128,000.00 1 $432,643.00 PROGRAMSPUBLIC SEIMCE TOTALii • ..Approval Recommended Recommended Original Request Desert Cancer Foundation ®Martha's Village& Kitchen• 11 _- 1 111 11 Smile Factory of Borrego Community11 Health. .. . 111 11 so Desert Samaritans for Seniors______ - The Galilee Center 11/ 11 1 111 11 STAFF REPORT FY 2011/12 OUTSIDE AGENCY FUNDING MAY 12, 2011 PAGE 4 OF 11 RECOMMENDATION AND ACTION PLAN 9. 1 Smooth Transition, Inc. 1 $48,872.00 $48,872.00 Totals: $47,947.00 1 $289,234.00 $374,279.00 ADMINISTRATIVE COSTS TOTAL ADMINISTRATIVE COSTS AT 20% = $63,929 No. Organization Name: Costs: 1. Fair Housing Council $31,036.00 2. City Administrative Costs (Davis Bacon, NEPA, Analysis to Impediments (AI) issues, and staff costs) $32,893.00 Totals: $63,929.00 The Committee based its funding recommendation on organizations with programs that provide the most benefit to the Palm Desert Community, identified needs within the community (e.g., homeless and food), previous funding history, type of program and target recipients, new programs, benefit to Palm Desert residents, and if the programs qualified for CDBG funding. See notes in the attached table for specific reasoning of funding recommendations made pertaining to each applicant. Staff will monitor the subrecipients until funded programs/projects have been completed through various means such as on -site visits to the organizations; monthly, quarterly and annual reports; phone calls; emails; and, if capital improvement type projects, staff will be on -site throughout the project to monitor progress of work as well as to conduct random employee interviews of the contractor and subcontractors, which is required as part of Davis -Bacon Prevailing Wage regulations. City Council's final approval of CDBG applicants and awards will be included within the One -Year Action Plan and submitted to HUD upon approval. Staff recommends approval of the Outside Agency's recommendations pertaining to award of funds and the FY 2011/12 Action Plan as submitted. Submitted By: I k�All, Frankie Riddle Director of Special Programs John ylohlmuth City Pj nager 2- 4�eV Paul S. Gibson Director of Finance CITY COLiNCILA�TION APPROVED DFNTED RECEIVED OTHER MI;ETIN , DATE, AYES: fto/77iff NOES: ABSENT: A 13STA IN: VERIFIED BY. --- Original on File with City Cler 's Offte 0 0 T n U) U) Or 0 ° D D 0 CL U) v � 3 - 0CD CD-0 W 0 CD m w T N C -n Q n D 1 Cil O O CDv OD O -� C) p 6 -0 � r O O O N N (n M =« 3 c < o O �� a c=3. m (D 0.3 •v,� -� 00 DD — ic ° 3 (D 0 N N N N o O n' - -, O ° n a Z .G ((DD 3 0 Q (D 2 CD 3 3� -O (D N 3 m -4 �o o< 0 lu 0 < co O.� =3 0 "CD -0 0 _0 O o v, o. 0- v v°i C v CL r. m m (D 3 � N CD -n 0 Efl fl + N yNn c 0 Z 3 0` o 0 O En ° c° o m a -' Q O 0 a n O 0 y cr U %Z tq -< > -0 fD Q O O 40 :3 0.)O N CD ° (D 0 O t1i Q Q N i NCT '•"Qp 7.7�• V Cr (fl V C 3�� N (D .Z7 0 N�ZI"O� 90 (75n_ � (D tD C gx (D moc v fq.(_n LU Q -0 (3 3�1 CD (D (D (D (� a °� �. n' •< (D O O Q O -� C7 .3F 0 N p. Z v uj (D O O 0 N p 11 C 0 0•40 � 3 Oo. 3� c o m� 0 O_. Up 3 3 O -!nmO 3 3 O O. 0 O 3 0 0 m o m3 0 w 0 CD Wo(a 0 c 3 0 `O N< a-0 v m-0 fMD N? �m CD ° N N X =^� < ((DD O (D O- c v (p Q3`< � � �� a v Np N v N N QO a y p v0, _,;0 3 3 O @ p O_ � =g (D —I cQ 3 Q cD j �+ CL O ~` 2..u) � � 3 N p O O �' C)• p N (CD 0 OD (n v7 n 0= 8' v O N C (D 3 -s (D N (D -0 tD � (D (D 3 p� TI (D 3 W a N (D 2 � O N p p fu O ,. .� -0 a -. OD a) � - 7 7 Q (D N 7 C `< 0 (D C O O a O (D 3 O'p N —O Iz `< Q- �cn v O-� � v 7 0 N � CO) 0) O_ (CD (p D —CD Sio �. p 5-D -03TCO) �30 3 m�c-n i i T 0 0 3 N i ` C 7 C O , 2. cCD O c v� rt Q i i ni 0 i 0 CD M. o ° O1 (D CO) -v3 G � 5 m � a) -0 O a m �0X z :3 7 N '� n z _ CD W v Fi'-o I7 z (Dv 0 Z�� CL m n -� 0 O1 0 ,� o O a (O (n 3 NNE m a3W< 3-0 m Z v CT 3 O CD (D (D o 0 s'u = < o < z CO) CD 0. 0 pCD co C Z v CD U) m r► N- aO0 -k ?o� X ? N 6 (D CD 01 N a O_ Q 0 ., �' O Z % 0 3 ° U z =r Q 0 U) CD "o� O 3 N 3 _0 v n 3 (D o o m � v � y �m m :i1 a,m O T 0 C o < CD D 0 m 69 N90 w w o 0 0 0 mmv oar ��o0 v3c Q n 3 a Q Q Or 3 s p a N� 3. 0 �. O o - O 0. 3ck)= p m 0 O O N QnN 3 m3�w CD CD UlCD Ul Q �D CD3 = 0 pl < m m N , t fD 0 Vl N a CD n 3 CD S 0 U CD m n N m v <n m 40 co � a, z 0 N O O z -0 0 CD o 05 c 0 o m o= 0 m N AO Q v v o� �cv Cn — 3=�n3 m v m E m 0 -0-0w m c 3 m Q; m' 0 C' N N 33<<oG)OcOn 3 W 7-0 N 0 <gin' 33G)m3omCl coo m vO ci mO«wo�n3i (DmomCDa Q—CL v, v 0 3 N O n °' o .orm c v o 0 3 Q- 3 c 2 Q� 0 m 'c Q N' N om v Q 3 3 m 'n+' N -" m,z O= N' -+ 3 m� CD -+. 3 7 N -" Q o << � 3 m 3 _Q 0 m N Cr" 3 ' Xv Q j Q N m N O -mi. 3 LU rt O Cl. 3 3- 3 3 m O lA m N< 3 p�j0 D (D m —v0 O 69O 0 vQC�'c N ,Z� •<Q3 �0 3? S m N Q 9 3 3.3 m Gov 3 00 3 cn 0 o@ O m c)� �,r*m 0+ o —3 m p n� v(3 N O m `< (0mm01n8 o-a 0 :m(mcomQ C)-o c: �m'Om 0 0 m N � v v Co o O 0- �� c 0 m m O N cQ O -. -� m O CO 'n N < `Z OL <. N O 3 O N m (D m 0. C Q — O N � v m X = f` N a3-<-4 m�oT o� N L n Om o o � Z& 0 0� C ca v m m z n 77 C z v_ z X m 0 ic m z v a 0 z Cl) a z v 0 z m m X a 0 -1 0 z 'D D z C0C y ClCD D o o v nni CD 0. m z w m ,' c: -n Q -< Cn 00 cn >' N O O N O 0 o p O p O c C N rt mmuDi r-noi�oo3DD(� CA Q o c �v 'o c pCp 3Nc• j =(D3c C� �Q•oQ cr cm 6 r n rt N O N (n rt N .�f n 3 N N -a 0 cn (7 3 n cn { p CD 5 N (D N (D N m �� 3 rF 1 O - a3 F 3 2 O C 00 0 = -05• 3< v o'�o � o o v o o n 3 n CD-+, O c0) Q (a o (° Q N � C N fn a `� o (D rn CA 0 o (D _-x�3 CD C-D o n �� � (" D N 0 z O N z 3 0� c,+ cn In O c o -n o o Q V N N CD O -I n �O A c coop CD 0 coop cfloCD Dm��apo O 0� n. O fDON 3 (n oo �3-E n 0 N N n FD CDfD O n S fn N r- N j FD'Q 0 3 N N N N rt N rt fp O (Q (D (D (D N o v c c3�<n�o OO Q►(Q (QO <_N nN O (D (D n � Q CD D r- N C =� Q.N -to o� -nm rt CL fOn 3 3 3 `-� 3 3 CD _ n. � n to =, (D O O (D CD N N C C)cn a) a) 0 Q c 3 o ca 0 3 _n:o'c con � 3 3 Q Q BCD n-0 ��Nco CD (o ai 10 p� (D j (D O C -p O u N v O N n (% N N Q Cl) (D w Q (Q = O - - O 7 cn _.. =z-o - =3003 cn 0 O v_, 3 Nam, v o� 03(Dov � 03 N aQm CL ov 0 �0ov -« K) O CDv O mQ c rt �v� -M (1 a) o (D� n oo@�Qv a a, 3 Q Q C)Q Q o-O �o �.�� Q--� << �. �W ?_ o < Q-w0 (3 l< v rts o 5� y rt _�G)m �, Q CD CD = �• Q �. Dy -<� mo-n ��-n O N N m -nook 0 O� C CO) v m O m z n 'n C z g z m 0 3 m z v 0 z CA D z v O z m Tm N n i O z D z 0� m m v m o m �c cn w� wcn CD 3 N to CD M. 90 N co O c C) C) cn 0 0 O O N 0 O O O o O c O O O C CD �D� D m cn m (Q Q CY n 3 O mcn 6 0 N m O S Fn' cr 0 3�cn CD 20) °�3��' or w —Q- O 0m m Co �� m m —S" m C n fD S 3 3 mmm _Z n m CD cn 7 N p mom=� 0. m � vmco =r m— (D < CD — 3 CD m `o oo 0 .< Q Q N N cn W CAOZ OZ 0 0 CD co o co o cQ $c 3�� (7 S a) m �0�cnn CD CD cCD mn 3 cn 0 S CA FDC3 cn c) S m mCD3 m v w Cl- m CL m m s��� o m G� D) m --ow o c��- mum p 3 C 7 �_ W OCD �m �-0 n c v-o 's m S F n -mac, vim So m Om m m cD N v D) m m � -� m� m OZ orno o QQco 0 7 -w C 7 0�� o o� Q"�O� 0 v C m cn a)N a m O o (O O Q m 3 3 O 3 m @ 3 C 7 N ffl O _O .� c S Cu c m� ' Q W In � � N 0 � 0 3 Q 7 CD Q O m v m r+ a)) m m m O 3 m Cr m m cn m O '< m mm��fl)� cDa) n co =m 0 pOp W O_ A. W O Q O v g Nv_'D�o.p m= 3 w 3 CD =� (n N� co v► m M -'0Q 3 qi c) n Q o m O CD Q N _. N v O Ir cfl-O O N� N > 7 0 S n -a 7 7 _U) N N Q- Q C m 7c j �� j f0/) O m m u, cncl) N — n 7 a) � `< O v v cD N = Q U O pSj .�nF O -m+. 7 O cn 0 O 0) m 0 C,n C� .� w cn m m N O O N 'O j m n N V O � N Cp N - B CD m w 0 0 CD O m 0 m n' a) m0 O O �_ O <O m m N N S O O O o� O�� j N> 0 U) m O� cn O m m N m N j3 Q m a) m� C m 'D O N m Q m @ N -„ mcoOm�• N m O p n m O Qyv)co<FjOOcn Q 'd C r►N `< � O <. y j O 3 S m : O p .. O N T. m 3 O < O v O �' — (D m 3. 0 7 < (�np 0 = Q 3 3 0 m -' m m -� Q -� � O cq D>�-4 O N a TI ��077 ONNm nOO.0 NO O:0 C v m C) z n T C z v z m n O 3 m z v a 0 z cn a z v O z m m n 1 O zz V D z TI o (n v 0 r 3 N N � = ;r, N 7 TI N Q- j n O O 2,;2 O N O S 0 N lD cQ O T N sp o 0 0 0 0 CD 0 0 0 0 o< v c a- c cr C 0 °' 0 co v (n CD n (n CD = :2 _ R. v 0 CD CD m C-) CO �. 00 -69 o N o 0 0 CD o Q CD o v, m z CD CD 3 �° o Q CD v m v O 0CL �� �°� �� ��� CD X O CD n� D � ;r 0<(M�QcoOoZ(D�rofn'a,���_ � n O S N N cpi N S A ��� 3 p 3a):2m0 m�v,v,v°i�c mo (' 33�.v O v3°�vtD v3CDCD cDm.�°.00 °mm a CD O N CD CD (D — ,N� 7 N fD In D) D) �ocy,o Nm�0 M w M O . F C .-. 3 to m 3 0 3 M O _. > Q� 3 a Q N � cD p� p Q N� � CD m � N C O 3 _ ,� �'a fD O Q O (� n C �. >< D) - -� O fn a -�, d1 O 2 0 O� 7 (nn � ,Y cl)a� O_ p N lD N cD � V) N O O p— M .: O to N N 3 0 �0 m ' �, m v ° o m °) v m � �0 �i Q- co v '�=r mma ?oco cn vi a. o u) 3 3 N v rt� �`� �.Q U) v, m v Q-CD v m - cD O— C p (DCO) to (p Q N tin N) N C N n j ° �Q�, * ° 9 <,< Q 0 -„ m O 0 O< N' — N N CCD CO �i CD 3 p cc N. N i p CD CD 3, p cc t i O 3 Q O 3 0)p O (D r =,: 7� N p y N— � fD S O � O � O `z_ D) Q •-• Q S CD "� CD _� CD CD � O 3 fD v 3 c-< N• 3 CD n O 0 0� �D .� 7 o S _p p Q N °a °�� m aQ ° ° °c < ° Q C m CL Q No �� m �m ° QCD Cr m o ° o Cl) lu 87 CD �c =r m cu -, .�-���� °c T0v N S ,_, (D O -_ i p D) p O CD CD ? O N ,. Q Q S SCL Q p 0) ._. -• p �. to CD pp Q O O p N N I N N D) Q - N D _ n tONO-n ON O C CD v m D 4� m z 0 T C z v z m n O 3 3 m z v D O z rD a z v O z m m D n -1 O z M r a z -a cn 3 N ti► p O M' nU 0 40 00 N � 0 0 — -p M oma)3� c < cn (n r v0c,g'c cn @ CL -O < CD 0 (� s O Q_ n 3<< CD `< O O —= (n u,wN3v CD �. co am u, m cn mac CD afD�CD �0. �� m cn cn m z O v cn z O m = n C cn cnO•< O 3O c C: cn v"a —N-� cci o 3 v am) Cr °' �� o fD �0 3 oom m M �< O C7v * O �. _"pm n O cn Oman o (O � o� 0 M M m c� c co � 0 m N� -, ? j O v( O N- m to O O (n c m m m ncn .�cp v CL 3 * cn n W 7 O a p N M< Q p G)O -, < cLO c g o Qo-gym CCDcc C.�� c0> vi �� v 3 O 0 Q' 3 E o� m v C`< Co m `< 0 O — O = `< 1 n cp cU 7 m CL p 7 N .. N N m—" N N -0 "' C 3 �`� v m m 3 m `< O Q m N c p pm N p Q p O N _ -h fl j mop . c--o p`< m C 3. N O to to cfl C cn 7'a -p Q Q' v 3 OQ �c Q 3 m -� ,-. Q .-t v' m CO EA N O N O N N _Q 00 cp N O 7 N m ��p m 2. W O 0.. < an O N O N� CL c—D M v? cQ Cr m CD N m 0 C� � m V �;.� p_ �, m O Co O 0) a) N m O �. j 0 CL N- �< N O O —0 m cn 7- co w 3 7 n N < 3 m O m O O O CD a 3 O N .4 ° n.=rCnCLCD cn mom, N° O C N 3 O O m N 3 n 3 m 3 m -a 3 -n co aa-<-1 O Ma m�o-H C) X 0 cl, -i O C Cl) v m m z n a z v z M m n O 3 m z v a 0 z a z v O z m m a X a n -q 0 z a z n -n O Q = : N .�. j' 3 N < O 3 N 0. CA = ff1 -09 c -n 3 W m co o to O Pa P W w P m N v c o o c o cmn N _3 z CO) p -0 Co N� 7n 2 m v CD 0 � a) 0 5.0 3 3.3 c Q_c o 3 3 -I 3cn U) 0 0 3 c`Q o o n' m c N 3 r 3 (n mQ<.N031 3 3 O to co Q mQ- aCDNQ. O -� O CD gip= - - v c �p n.QQ o G) v0 v, .la) CD 0 w CD CD n v cp-n -nQ -< � (D a) CL m 2 m DrvC) O CD 0 CD o o C- DCD CD m c m 2 (n c c)-n0 Q (nU)C N 5 m 0 E, 3 -I N m cQ n Q. Ro i 0 0 n u _am 0 z D z D CD 3 c c n CD eo At 3cuNa0 0 co 5. - Qo CO CD o QDr. o�mm0.m -O in a) p 0 mCm3v3 30 c 3.�D�cD 33 0C G� v � 3 3 3 v5�co� c� 03 =• �Q 0)Q. :3 3 :w m CD n cQ w 7 3 tn• ? O _ y m IV 0 (D 0 0 p N 3 O O 10 Vi ao 0 Q_ 7 N O O 0 3 °�3 3 N Q0 En "Q W.0r GJN w� 9)0) o CD 3 3 3NQ0'u o- N O' o� a p 3 O Q 3 O H 0 (n 5• 5. 90 >-<-i G:�ND 'n m�oT OooM i i N O j O� C v m C) m z 0 "n C z v z M m n ic m z v D z Z v O z m m n _1 O z D z