HomeMy WebLinkAboutC29801 Extension Lagoon and Water Features MaintenanceContract No. C29801
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE A ONE-YEAR EXTENSION TO CONTRACT NO.
C29801 WITH SOUTHWEST AQUATICS, FOR LAGOON AND
WATER FEATURES MAINTENANCE SERVICES, IN THE
AMOUNT OF $26,040
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Southwest Aquatics
P.O. Box 13212
Palm Desert, CA 92255
DATE: May 26, 2011
CONTENTS: C29801, First Amendment to Agreement C29800
Letter from Southwest Aquatics
Recommendation
By Minute Motion:
1. Approve a one-year extension to Contract No. C29801 with Southwest
Aquatics, for Lagoon and Water Features Maintenance Services, in the
amount of $26,040; and
2. Authorize the Mayor to execute the contract.
Funds are available in the General Fund Account No. 110-4611-453-3320,
Repair/Maintenance Medians, and 110-4614-453-3370, R/M Medians.
Background
The subject contract was awarded by City Council to Southwest Aquatics of Palm
Springs, California, on July 8, 2010. This contract includes the monthly maintenance
services to the Civic Center lagoon and the Entrada del Paseo water features.
Staff Report
Approve C29801
May 26, 2011
Page 2 of 2
with Southwest Aquatics, One -Year for Water Feature Maintenance
The current agreement with Southwest Aquatics is for a term of eleven months, with an
option for two one-year extensions. Southwest Aquatics' performance has met City
standards and has agreed to a one-year extension of contract commencing July 1,
2011, and expiring June 30, 2012, at the current contract price of $26,040 with no cost
increase.
Fiscal Analysis
This is an on -going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By:
H. Spencer Knight, Laridscape Manager
Paul S. Gibson, Director of Finance
Approval:
M. Wohlmuth, City Manager
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CITY COUNCILACTION
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VERIFIED BY. ----
Original on File with City Clerk's Office
May 10 11 10:17a Beaty 7607721555 p.2
91
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May 10, 2011
Jay Niemczak, Parks Facilities Manager
City of Palm Desert
73 -5 10 Fred Waring Drive
Palm Desert; CA 92260
Sent Via Fax: 760-341-7098
Dear Mr. Niemczak:
This letter is intended to express our desire to continue service and extend the term of our
Contract No_ C29800 for the Lagoon and Water Features Maintenance for the period of
one additional year. The extension shall commence July 1, 2011 and expire June 30,
2012.
Sincerely,
Chris Beaty, esident
P.O. BOX 13212 9 PALM DESERT, CALIFORNIA 92255 a (760) 568-5499 • FAX. (760) 568-4019
CONTRACT NO. C29801
FIRST AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Southwest Aquatics, ("Contractor'),
entered into an agreement, dated July 8, 2010, to provide Lagoon and Water Features
Maintenance Services ("Agreement"), the parties wish to amend the Agreement effective May
26, 2011.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2011, through June 30, 2012."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 26th day of May, 2011.
CITY OF PALM DESERT
A Municipal Corporation
Jean M. Benson, Mayor
City of Palm Desert
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form:
David J. Erwin, City Attorney
SOUTHWEST AQUATICS
Contractor
Approved as to Content:
Mark Greenwood, P .E.
Director of Public Works
CONTRACTOR NOTARY ACKNOWLEDGMENT
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
CITY NOTARY ACKNOWLEDGMENT
State of California }
} SS
County of Riverside }
(Seal)
On , 20 , before me, , a Notary
Public, personally appeared , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)