HomeMy WebLinkAboutC29920 CO1 Council Chamber Audio Visual Systm UpgradeCITY OF PALM DESERT XH
INFORMATION SYSTEMS
STAFF REPORT
REQUEST: Approve Change Order No. 1 to Contract No. C29920, Digital
Network Group, for Purchase and Installation of Cameras and
Broadcast Equipment to Allow for Broadcasting of Council Meetings
Submitted By: Clayton Von Helf, Information Systems Manager
Date: May 26, 2011
Recommendation
By Minute Motion, approve Change Order No. 1 to Contract No. C29920
with Digital Network Group in the amount of $38,040.97 for the purchase
and installation of cameras and equipment necessary to broadcast
Council meetings.
Background
At its February 10, 2011 meeting, Council provided staff with direction on the
broadcasting of City Council meetings, indicating that they would like the video
streamed live and archived on the Internet, and a taped version broadcast on the Time
Warner Public, Education and Government (PEG) channel.
Change Order No. 1 to Contract No. C29920 will provide for the cameras and
equipment necessary for broadcasting the meetings. Four PTZ (Pan Tilt Zoom)
cameras will be installed in the Council Chamber. These will be programmed through
the microphone system, to react based on open microphones and will be able to
operate automatically during the meeting.
To facilitate the broadcasting process, staff has also purchased the Granicus service for
an upfront cost of $2,942.50 and an ongoing monthly cost of $660. The service will host
both live and archived meetings on the Internet and permit the linking of agenda items
to video clips. There will also be a computer purchase next fiscal year to handle the
video editing required by Time Warner Cable. This has been budgeted in the
Information Systems budget and requires no action from Council.
It is expected that the cameras will be operational at the August 25 Council meeting.
Staff plans to record the August and September meetings as a trial run, and the October
meetings being the first to be streamed live on the Internet and the broadcast at a later
time on Time Warner.
Staff Report
Change Order No
May 26, 2011
Page 2 of 2
Fiscal Impact
1 — Digital Network Group
Approving the change order will increase the total contract amount by $38,040.97 (from
$122,274.96 to $160,315.93). Funds are budgeted in Account No. 450-4164-415-4001.
Submitted By:
ClaytQn-vDWHelf
Information Systems Manager
Approval:
i M. Wohlmuth
Manager
CITY COUNCILACTIC'','
APPROVED
RECEIVED
MEETING DATE (I- D_Of
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Original( on File with City ClerVs Office
Department Head:
Paul S. Gibson
Finance Director, City Treasurer
F DIGITAL NETWORKS
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City of Palm Desert
Clay von Helf
Information Systems
73-510 Fred Waring Drive
Palm Desert, CA 92260
Quote 5/6/2011
Proiect Number: AB# 6844
City of Palm Desert -Broadcast Equip
Ship To:
Mfr-Part No.
Qty
Description
Unit Price
Extended
ANCHOR-AN1000X
1
POWERED MONITOR SPEAKER
421.69
421.69
ANCHOR-RM1-BK
1
LOUDSPEAKER MONITOR RACK MOUNT KIT"'
72.29
72.29
VADDIO-999-6907-000W
4
WalIVIEW CCU HD-18
4,210.84
16,843.36
VADDIO-999-5672-000
1
ControlVIEW XHD
3,849.40
3,849.40
VADDIO-999-5700-000
1
Precision Camera Controller
1,924.10
1,924.10
VADDIO-999-5500-004
1
PreVIEW Quad 4 LCD
998.80
998.80
VADDIO-999-5510-012
1
PreVIEW HD Dual 7.0 LCD
2,042.17
2,042.17
HD FURY -HD FURY III
1
ANALOG TO DIGITAL CONVERTER #7473
189.47
189.47
ENSEMBLE DESIGNS-BE75
1
ANALOG TO DIGITAL CONVERTER
1,310.24
1,310.24
ENSEMBLE DESIGNS-BEPS
1
ANALOG TO DIGITAL CONVERTER PWR SUPPLY
45.18
45.18
Middle Atlantic-WRK-44-32
1
44 SPACE (77), 32 DEEP GANGABLE RACK WITH REAR
839.72
839.72
R DOOR, BLACK FINISH
Middle Atlantic-VT1
6
1 SPACE (1 3/4) VENT PANEL, 64% OPEN AREA
10.47
62.82
Middle Atlantic-EB1
3
1 SPACE (1 3/4) FLANGED ECONO-BLANK, BLACK
6.55
19.65
POWDER
COAT FINISH
Middle Atlantic-EB2
6
2 SPACE (3 1/2) FLANGED ECONO-BLANK, BLACK
8.80
52.80
POWDER
COAT FINISH
Middle Atlantic-U1
1
1 SPACE (1 3/4) RACKSHELF
32.01
32.01
Middle Atlantic -SS
1
SLIDING SHELF, HEAVY DUTY
107.47
107.47
Middle Atlantic-PD-2415SC
3
24 OUTLET, SINGLE 15 AMP CIRCUIT SURGE/SPIKE
112.41
337.23
PROTECTED SLIM POWER STRIP W/9' CORD, FITS
RACKS THAT ACCEPT'N' POWER
Middle Atlantic-MW-10FT-FC
1
INTEGRATED 10 FAN TOP, INCLUDES 1 FAN AND
370.99
370.99
PROPORTIONAL SPEED FAN CONTROL, FITS ANY
MIRK, WRK, VRK OR VMRK, BLACK FINISH
Middle Atlantic-GUARD-10
1
HAMBURGER STYLE GUARD FOR 10 FANS
28.42
28.42
Middle Atlantic-WL-60
1
MAGNETIC WORK LIGHT, INCLUDES BULB
51.87
51.87
VADDIO-440-5600-001
6
ControlVIEW XHD Component Cable - 3 ft.
27.11
162.66
1
MISC: CABLE, CONNECTORS,HARDWARE
903.61
903.61
28 Technical Services: Installation 89.23 2,498.44
10 Technical Services: Programming 112.00 1,120.00
Created on 5/5/2011 Page 1 of 2 Printed on 5/6/2011
Digital Networks Group, Inc. Project: 6844
100 Columbia Suite 100 • Aliso Viejo, CA 92656 • Phone (949) 428-6363 • Fax (949) 428-6334
www.digitainetworksgroup.com
California Contractors License # 822511
1: R
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Pricing Summary
This Quote is Valid for 30 Days.
Shipping & Handling: $1,073.31
CA Local Tax $2,683.27
Project Total: $38,040.97
Terms
Design Criteria / Assumptions:
1. Conduits/Electrical Work:
2. Pricing:
* All conduit is usable and free of obstructions
* Tax & freight is included
* Conduit, backboxes and sleeves provided by others
* All Pricing is confidential
" 110 VAC outlets and circuits not included
3. Quality Assurance:
Core drilling not included, unless otherwise noted
' All cabling complies with EIA-TIA 568/569B Standards
* Power Supplies, surge suppressors, UPS not included
* All work shall comply with applicable Building Codes
* Site shall be accessible during scheduled work hours
* Changes to contract must be approved in writing
Account Manager:
Customer:
Created on 5/5/2011 Page 2 of 2
Digital Networks Group, Inc. Project: 6844
100 Columbia Suite 100 • Aliso Viejo, CA 92656 • Phone (949) 428-6363 • Fax (949) 428-6334
Alft www.digitainetworksgroup.com
California Contractors License # 822511
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Printed on 5/6/2011
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