HomeMy WebLinkAboutAppropriation - $119,380 Operations - Palm Desert Aquatic Center Fiscal Year 2010 / 2011CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: REQUEST FOR APPROVAL TO APPROPRIATE $119,380
TO FUND 242 FOR EXPENSES RELATED TO
OPERATIONS AT THE AQUATIC CENTER FOR THE
MONTH OF JUNE 2011 (FISCAL YEAR 2010/2011)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: May 26, 2011
Recommendation
By Minute Motion:
1. Appropriate $82,380 from unobligated FY 2010/11 General
Fund reserves to Account No. 242-4549-454-3093, Contractual
Services;
2. Appropriate $2,000 from unobligated FY 2010/11 General Fund
reserves to Account No. 242-4549-454-3010, Utilities / Water;
3. Appropriate $5,000 from unobligated FY 2010/11 General Fund
reserves to Account No. 242-4549-454-3012, Utilities / Gas;
and
4. Appropriate $30,000 from unobligated FY 2010/11 General
Fund reserves to Account No. 242-4549-454-3014, Utilities /
Electric;
5. Appropriate $119,380 to the General Fund Transfers Out account
number 110-4199-499-5010 and authorized Finance Director to
transfer funds to Fund 242-0000-391-0000
6. Approved additional estimated revenue of $119,380 to Fund 242-
0000-391-0000.
Background
During the contract negotiations with the YMCA, staff developed a startup budget
leading up to the grand opening and a full year's operating budget for FY
2011 /12. It was not known at that time to what extent the facility would be
operating in the current fiscal year (FY 2010/11). The facility is on schedule to
open on June 11, 2011, leaving approximately three weeks of operations to be
funded in the current fiscal year. Staff has worked with the YMCA to estimate the
Staff Report
Aquatic Center June 2011
May 26, 2011
Page 2of2
Operation Funds
amount of money needed for operations for this time frame and that estimate is
shown below:
Staffing
Amount
Lifeguards
$ 46,142
Full Time Positions
11,388
Concessions
5,500
Subtotal
$ 63,030
Operational Expenses
Electricity
30,000
Gas
5,000
Water
2,000
Telephone
250
Janitorial
3,000
Insurance
1,700
Advertising
1,000
Retail Items
600
Postal
300
Administrative Fee
5,000
Management Fee
7,500
Subtotal
$ 56,350
TOTAL
$119, 380
Fiscal Analysis
These funds are needed to operate the Aquatic Center between from the grand
opening to July 1, 2011, when the funds budgeted for operations in FY 2011 /12
become available. There is no additional fiscal impact beyond tie proposed
appropriation of the interim funding. /
Submitted By: Depa n d:
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Ryan Stendell Mark Green ood, P.E.
Senior Management Analyst Director of Public Works
CITY COUNCTL AMON
APPROVED �� DENTED
RECEIVED OTHER
Paul S. Gibson, Director of Finance
MEETING DX
Approved: AYF,S: 71727°
NOES: U_n
ABSENT: U_,
John M. Wohlmuth, City Manager ABSTAIN: _AL!
VERIFIED BY:
Original on File with City (Vrk's Office