HomeMy WebLinkAboutResolution 2011-36 through 2011-38 Initiate Proceedings Alessandro Alley Property and Business Improvments DistrictCITY OF PALM DESERT
DEPARTMENT OF PUBLIC WORKS
CITY COUNCIL STAFF REPORT
REQUEST: CONSIDERATION OF APPROVAL TO INITIATE PROCEEDINGS
FOR THE FORMATION OF THE ALESSANDRO ALLEY
PROPERTY AND BUSINESS IMPROVEMENTS. DISTRICT
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: May 26, 2011
CONDITIONS: Resolution No. 2011- 36
Resolution No. 2011- 37
Resolution No. 2011- 38
Preliminary Management District Plan
Preliminary Engineers Report
Recommendation
Waive further reading and adopt:
1. Resolution No. 2011- 36 initiating proceedings for the formation of the
Alessandro Alley Property and Business Improvement District, and the
levy and collection of assessments for Fiscal Year 2011/2012 pursuant to
the provisions of Part 7 of Division 18 of the California Streets and
Highways Code;
2. Resolution No. 2011-37 describing proposed improvements and
services and approving the management district plan and preliminarily
approving the engineer's report for Fiscal Year 2011/2012 regarding the
proposed formation/renewal of the Alessandro Alley Business
Improvement District, pursuant to the provisions of Part 7 of Division 18 of
the California Streets and Highways Code; and
3. Resolution No. 2011- 38 declaring the City's intention to form the
Alessandro Alley Business Improvement District and to levy and collect
assessments therein, and calling for an assessment ballot proceeding to
submit to the qualified property owners within such district the question of
levying assessments for such district commencing in Fiscal Year
2011/2012.
Staff Report
Alessandro Alley PBID
May 26, 2011
Page 2 of 2
Background
The Alessandro Alley Property and Business Improvement District (District) was
approved on July 1, 2006. The District was established to fund the maintenance of the
proposed Alessandro Alley improvements. The City's Redevelopment Agency is
currently in the process of completing the design and engineering for the improvements.
The attached resolution allows the City Council to declare its intention to re-form the
District pursuant to state law. Once the improvements are complete, the District
property owners will be assessed for the maintenance of the improvements.
The District includes properties located on the north side of Highway 111 between Las
Palmas and 300 feet east of Monterey Avenue. The proposed alley improvements
include the addition of parking spaces, landscaping, lighting, and block walls along
alley. The District is in the final year of the 5-year term and proceedings to re-form the
district must take place in order to levy the assessment. Staff has surveyed the property
owners to see if interest in the district still exists and believes there to be ample support
for the District to be re-formed.
Staff recommends that the City Council approve the attached resolutions to initiate the
re-formation process. If the resolutions are approved, a public hearing will be scheduled
for June 23, 2011, to open and count the ballots received.
Fiscal Analysis
The assessment and collection of the levy amount funds the on -going maintenance of
the District costs. i
Prepared By:
4W
Ryan Stendell
Senior Management Analyst
Mark Green ood, P.E.,
Director of ublic Works
CITY COUNCILACON
APPROVED DF,NYF.D
Paul S. Gibson, Director of Finance RECEIVED OTHER.
al:
M. Wohlmuth, City Manager
NIEETI D TE �c
AYES:
NOES:
ABSENT:
ABSTAIN:
VEMFIEI2 BY:
Original on File with Cite
I Office
RESOLUTION 2011-36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, INITIATING PROCEEDINGS FOR THE
FORMATION OF THE ALESSANDRO ALLEY PROPERTY AND
BUSINESS IMPROVEMENT DISTRICT, AND THE LEVY AND
COLLECTION OF ASSESSMENTS, PURSUANT TO THE
PROVISIONS OF PART 7 OF DIVISION 18 OF THE CALIFORNIA
STREETS AND HIGHWAYS CODE, FOR FISCAL YEAR 2011/2012
RECITALS
WHEREAS, The City Council desires. to initiate proceedings for the
formation/renewal of Alessandro Alley Property and Business Improvement District
(hereafter referred to as the "District") pursuant to the provisions of the Property and
Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and
Highways Code of California (hereafter referred to as the "Act") and the levy and
collection of assessments by the County of Riverside for the City of Palm Desert to
pay for the Improvements and Activities as described in the Engineer's Report and the
Management District Plan; and
WHEREAS, Pursuant to the Act, a written petition of the property owners
within the District, representing more than 50 percent of the proposed assessment to
be levied, has been presented to the City Council; and
WHEREAS, The City Council has retained Willdan Financial Services for the
purpose of assisting with the formation/renewal of the District and establishment of the
assessments, and to prepare and file a Management District Plan with the City Clerk
in accordance with the Act; and in accordance with the requirements of the California
Constitution, Article XIIID to prepare and file an Engineer's Report with the City Clerk;
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED
BY THE CITY OF PALM DESERT, CALIFORNIA, AS FOLLOWS:
1. The above recitals are true and correct.
2. The City Council hereby orders Willdan Financial Services to prepare and file with
the City Clerk the Engineer's Report and the Management District Plan concerning
the formation/renewal and establishment of assessments for the District in
accordance with the Act.
3. Proposed improvements: The improvements and activities within the District
include: maintenance of parking lot landscaped areas, maintenance and operation
of parking lot lighting facilities, and debris removal; and are more specifically
RESOLUTION 2011- 36
described in the Engineer's Report and the Management Plan attached hereto and
incorporated herein by reference.
4. Boundaries and Designation:_ The District consists of all parcels located in a
commercial business area within the City of Palm Desert located North of
Highway 111 and Palm Desert Drive North, South of San Gorgonio Way,
adjacent to and South of Alessandro Alley, adjacent to and West of Las Palmas
Avenue and East of Monterey Avenue. The territory is within the City of Palm
Desert, within the County of Riverside, State of California. The proposed district
is designated as: "Alessandro Alley Property and Business Improvement
District."
PASSED, APPROVED, AND ADOPTED THIS DAY OF
.2011.
AYES:
NOES:
ABSENT:
ABSTAIN:
JEAN M. BENSON, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION 2011- 37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, DESCRIBING PROPOSED IMPROVEMENTS AND SERVICES AND
APPROVING THE MANAGEMENT DISTRICT PLAN AND PRELIMINARILY
APPROVING THE ENGINEER'S REPORT, REGARDING THE PROPOSED
FORMATION/RENEWAL OF THE ALESSANDRO ALLEY BUSINESS
IMPROVEMENT DISTRICT, PURSUANT TO THE PROVISIONS OF PART 7 OF
DIVISION 18 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, FOR
FISCAL YEAR 2011/2012
RECITALS
WHEREAS, The City Council pursuant to the provisions of the Property and
Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and
Highways Code of California (hereafter referred to as the "Act"), did by previous
Resolution, initiate proceedings for the formation/renewal of the Alessandro Alley
Property and Business Improvement District (hereafter referred to, as the "District"),
pursuant to the provisions of the Act, and did order the preparation of a Management
District Plan and an Engineer's Report for said District, and
WHEREAS, The City Council has retained Willdan Financial Services, for the
purpose of assisting with the formation/renewal of the District and establishment of the
assessments, and to prepare and file a Management District Plan with the City Clerk
in accordance with the Act; and an Engineer's Report in accordance with the
requirements of the California Constitution, Articles XIIIC and XIIID, and
WHEREAS, Willdan Financial Services has presented to the City Council
the Management District Plan, which is incorporated herein by reference, and
WHEREAS, The City Council has carefully examined and reviewed the
Management District Plan and Engineer's Report as presented, and is satisfied with
the District, each and all of the budget items and documents as set forth therein,
and is satisfied that the assessments have been spread in accordance with the
special benefits received from the improvements, operation, maintenance and
services to be performed within the District, as set forth;
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED
BY THE CITY COUNCIL, AS FOLLOWS:
1. The above recitals are true and correct.
2. That the Management District Plan as presented, consists of the following:
A. A Description of Improvements and services to be provided by the District
RESOLUTION 2011- 37
B. The Annual Budget (Estimates of Costs and Expenses of Services,
Operations and Maintenance);
C. The District Roll containing the Levy of Assessments for each Assessor
Parcel within the District; and,
D. A Boundary Map for the boundaries of the District.
3. That the "Engineer's Report" as presented, consists of the following:
A. A Description of Improvements.
B. The Annual Budget (Costs and Expenses of Services, Operations and
Maintenance).
C. The Method of Apportionment.
D. A Boundary Map for the boundaries of the District.
PASSED, APPROVED, AND ADOPTED THIS DAY OF ,
2011.
AYES:
NOES:
ABSENT:
ABSTAIN:
JEAN M. BENSON, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION 2011- 38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, DECLARING THE CITY'S INTENTION TO
FORM THE ALESSANDRO ALLEY BUSINESS IMPROVEMENT
DISTRICT AND TO LEVY AND COLLECT ASSESSMENTS THEREIN,
AND CALLING FOR AN ASSESSMENT BALLOT PROCEEDING TO
SUBMIT TO THE QUALIFIED PROPERTY OWNERS WITHIN SUCH
DISTRICT THE QUESTION OF LEVYING ASSESSMENTS FOR SUCH
DISTRICT, COMMENCING FISCAL YEAR 2011/2012
RECITALS
WHEREAS, The City Council pursuant to the provisions of the Property and
Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and
Highways Code of California (hereafter referred to as the "Act"), did by previous
Resolution, initiate proceedings for the formation of the Alessandro Alley Property and
Business Improvement District (hereafter referred to as the "District"), pursuant to the
provisions of the Act, and did order the preparation of a Engineer's Report and
Management District Plan for said District; and
WHEREAS, The City Council has retained Willdan Financial Services for the
purpose of assisting with the formation/renewal of the District and establishment of the
assessments, and to prepare and file an Engineer's Report and Management District
Plan with the City Clerk in accordance with the Act; and in accordance with the
requirements of the California Constitution, Article XIIID; and
WHEREAS, Willdan Financial Services has presented to the City Council the
Engineer's Report and the Management District Plan, which are incorporated herein by
reference; and
WHEREAS, The City Council has, by previous resolution, approved the
Engineer's Report and the Management District Plan, which contain a full and detailed
description of the improvements and services, the boundaries of the District, the
estimated costs of improvements and services, and the proposed assessments upon
assessable lots and parcels within the District.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY
THE CITY OF PALM DESERT, CALIFORNIA, AS FOLLOWS:
1. The above recitals are true and correct.
2. The City Council hereby declares its intention to form/renew the District for a period of
five years and to levy and collect assessments within the District, pursuant to the Act,
to pay the annual costs of the services and improvements, as described in the
RESOLUTION 2011- 38
Engineer's Report and the Management District Plan. The City Council has
determined at this time to call for an assessment ballot proceeding.
3. Calling an assessment ballot proceeding: Pursuant to California Constitution Article
XIIID, an assessment ballot proceeding is hereby called on behalf of the District on the
matter of establishing assessments for a five-year term on the properties within the
District.
4. The assessment ballot proceeding for the District on the matter of authorizing the levy
of the assessments, pursuant to California Constitution, Article XIIID, Section 4
consists of a ballot, included with the mailed notice required by Government Code
Section 54954.6, distributed by mail, to the property owners of record within the
District as of the close of the Intent Meeting. Each property owner may return the
ballot by mail or in person to the City Clerk not later than the conclusion of the Public
Hearing on July 14, 2011. The Public Hearing is scheduled to begin on July 14, 2011
at 4:00 p.m., at the City Council Chambers, 73-510 Fred Waring Drive, Palm Desert.
At the close of the Public Hearing, the City shall open and tabulate the ballots to
determine if a majority protest exits. The ballots shall be weighted according to the
proportional financial obligation of the affected property. A majority protest exists if,
upon the conclusion of the hearing, ballots submitted in opposition to the assessment
exceed the ballots submitted in favor of the assessment.
5. District Boundaries: The territory of the District is located North of Highway 111 and
Palm Desert Drive North, South of San Gorgonio Way, adjacent to and South of
Alessandro Alley, adjacent to and West of Las Palmas Avenue and East of
Monterey Avenue as described in the Engineer's Report and the Management District
Plan, which are incorporated herein by reference. The District is designated as
"Alessandro Alley Property and Business Improvement District."
6. Description of Services and Improvements: The improvements and activities within the
District include: maintenance of parking lot landscaped areas, maintenance and
operation of parking lot lighting facilities, and debris removal; and are more specifically
described in the Engineer's Report and the Management Plan attached hereto and
incorporated herein by reference.
7. Proposed Assessment Amounts: The proposed assessments are detailed in the
Engineer's Report and the Management District Plan, which also detail the
assessment range formula.
8. Notice of Public Hearing(s): The City Council hereby declares its intention to
conduct a Public Hearing concerning the levy of assessments for the District in
accordance with Government Code, Section 54954.6 and California Constitution,
Article XIIID, Section 4(e). Notice is hereby given that a Public Hearing on these
matters will be held by the City Council on July 14, 2011 at 4:00 P.M., in the City
Council Chambers, located at 73-510 Fred Waring Drive, Palm Desert.
RESOLUTION 2011- 38
9. Notice. Property owners will be provided an assessment ballot and notice of the
public hearing at least 45 days prior to the public hearing. Completed ballots must be
received by the City Clerk prior to the conclusion of the Public Hearing, after which
they will be opened and tabulated. In addition to the ballots, District property owners
may file a written protest regarding the District formation with the City Clerk prior to the
conclusion of the hearing, or, having previously filed a protest, may file a written
withdrawal of that protest. A written protest shall state all grounds of objection and a
protest by a property owner shall contain a description sufficient to identify the
property owned by such property owner. At the public hearing, all interested persons
shall be afforded the opportunity to hear and be heard.
10. The City Clerk is hereby authorized and directed to give notice of such hearing as
provided by law.
PASSED, APPROVED, AND ADOPTED THIS DAY OF ,
2011.
AYES:
NOES:
ABSENT:
ABSTAIN:
JEAN M. BENSON, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
CITY OF PALM DESERT
ALESSANDRO ALLEY PROPERTY AND BUSINESS
IMPROVEMENT DISTRICT RENEWAL
MANAGEMENT DISTRICT PLAN
FISCAL YEARS 2011 /2012 To 2015/2016
Intent Meeting: May 26, 2011
Public Hearing: July 14, 2011
Corporate O,fice
27368 Via Industria
Suite 110
Temecula, CA 92590
Tel: (951) 587-3500
Tel: (800) 755-6864
Fax: (951) 587-3510
WILLDAN
Financial Services
Office Locations
Oakland, CA
Sacramento, CA
www. willdan. coml financial
Phoenix, AZ
Orlando, FL
TABLE OF CONTENTS
Overview........................................................................................................1
Introduction...........................................................................................................1
DistrictRenewal Process...................................................................................... 2
Description of the District.........................................................................3
Description of the District Boundary ...................................................................... 3
Description of the Improvements and Activities....................................................
3
Special Benefits of the Improvements and Activities .............................................
4
Methodof Apportionment.........................................................................5
Method of Apportionment Rationale...................................................................... 5
Method of Apportionment Calculations................................................................. 5
Annual Budget Adjustments.................................................................................. 7
Description of Budget Items in Table 4..................................................9
DirectBenefit Costs..............................................................................................
9
Indirect Benefit Costs (Administration / Reserves) ..............................................
10
LevyBreakdown..................................................................................................
10
DistrictStatistics..................................................................................................
10
DistrictBudget.....................................................................................................
11
Appendix A — Assessment Diagram....................................................A-1
Appendix B — Assessment Roll............................................................B-1
Willdan Financial Services
City of Palm Desert Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
Overview
Introduction
The City of Palm Desert ("Ciy') formed and established the Alessandro Alley Property and
Business Improvement District (the "District") beginning in Fiscal Year 2006/2007 to
provide improvements and activities that confer special benefits upon real property within
the boundaries of the District. The District was established and levied pursuant to Property
and Business Improvement District Law of 1994, Part 7 of Division 18 of the California Streets and
Highways Code (the "Act'). Pursuant to the Act, property owners within the District
submitted a signed petition requesting formation of the District. The District was
successfully formed for a term of five years and a maximum assessment was approved by the
property owners through an assessment ballot proceeding, conducted according to
provisions of the California Constitution Article XIIID ("Proposition 218"). Fiscal Year
2010/2011 is the last year of the term of the District. Under the provisions of the Act, the
property owners within the District may renew the District for a maximum term of ten (10)
years. The renewal process is the same as that of the original formation. Therefore, the
preparation of this updated Management District Plan is the first step in satisfying these
requirements. Pursuant to the Act, the City proposes to annually levy and collect
assessments to provide funding for improvements and activities authorized within the
District for a period of five years (Fiscal Years 2011 /2012 through 201512016).
The City of Palm Desert Redevelopment Agency ("Agencgl') currently is in the process of
installing and constructing various improvements to the parking areas included within the
boundaries of the proposed District. The installation and construction of the improvements
will be fully funded by the Agency. The annual operation and maintenance of these
improvements are proposed to be funded through District assessments. The assessments are
proposed to be levied on the District parcels that benefit from the annual operation and
maintenance of these improvements.
This Management District Plan ("Plan") describes the proposed District, improvements and
activities, method of apportionment, special benefit analysis, boundaries of the District, the
proposed budgets, and the maximum assessment to be approved for the five-year duration
of the renewed District. The proposed assessments are based on the estimated cost to
provide the improvements, activities, and operation that provide a direct and special benefit
to properties within the District. The costs of improvements, activities, and operation
include all expenditures, deficits, surpluses, revenues, and reserves.
The word "property," for the purposes of this Plan, refers to real property situated within
the District, and identified as an individual property or parcel assigned its own Assessment
Number by the County of Riverside Assessor's Office. The County of Riverside
Auditor/Controller uses Assessment Numbers to identify, on the tax roll, parcels and
properties assessed for special district benefit assessments.
VVIdan Financial Services Page 1
City of Palm Desert Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
District Renewal Process
A written petition of the property owners within the District, representing more than 50
percent of the proposed District assessment to be levied, was submitted to the City Council
to initiate renewal proceedings. The City Council initiated proceedings for the renewal of the
District by adopting a resolution expressing its intention to renew the District. The
resolution of intention referenced the Engineer's Report and the Management District Plan,
and noticed the time and place of a public hearing on the formation of the District and levy
of assessments.
Not less than forty-five (45) days and not more than ninety (90) days of adopting the
resolution of intention, the City Council held a public hearing on the matter of renewal, and
caused notice to the property owners pursuant to Section 54954.6 of the Government Code.
Public notices and assessment ballots (property owner protest ballots) were mailed to each
property owner at least 45 .days prior to the public hearing pursuant to Article XIIID of the
California Constitution.
At the public hearing, the City Council provided the public and property owners an
opportunity to provide oral protests and written protests prior to the adoption of the
Management District Plan and the final Engineer's Report. Pursuant to the California
Constitution Article XIIID, the City Clerk or its designated alternate tabulated property owner
assessment ballots received from property owners and determined that majority protest did
not exist.
Pursuant to the Act, the City Council shall appoint an Owner's Association ("Association")
for the District. This Association shall make recommendations to the City Council on the
expenditures of revenue derived from the levy of assessments and on the classification of
properties as applicable. This Association shall cause to be prepared a report each fiscal year
for which assessments are to be levied and collected. Said annual report shall be filed with
the City Clerk and shall contain: any proposed changes to the district boundary; the
improvements and activities to be provided that year; the estimated costs for that year; the
method of assessment; the amount of any surplus or deficit; and contributions from other
sources. The City Council may approve the report as submitted or as modified.
Willdan Financial Services Page 2
City of Pahw Desert Alessandm Alley PBID Renewal
Management Dutnet Plan
Fiscal Year 201112012
Description of the District
Description of the District Boundary
The District consists of all parcels located in the commercial business area known as the
Alessandro Alley within the City of Palm Desert, County of Riverside. The District includes
twenty-two (22) assessable commercial parcels.
The boundaries of the District are in the southwest area of the City and the parcels therein
are generally located North of Highway 111 and Palm Desert Drive North; generally South
of San Gorgonio Way; adjacent to and South of Alessandro Alley; adjacent to and West of
Las Palmas Avenue; and generally East of Monterey Avenue.
Description of the Improvements and Activities
In an effort to enhance and improve business opportunities and the appearance of the area
known as the Alessandro Alley, the Agency currently is providing funds for the renovation
and capital improvement of the parking areas and landscaped areas related to this
commercial business center. In conjunction with this renovation, Alessandro Alley Property
and Business Improvement District has been formed to provide and ensure the continued
operation and maintenance of the improvements after the renovations have been completed.
All the properties within the District receive special and distinct benefits from the
improvements and activities to be funded through the assessments. The improvements
include all necessary activities, services, operation, administration, and maintenance required
to keep the improvements in satisfactory condition including all necessary labor, material,
and equipment. The services may include, but are not limited to, regular maintenance, repair,
removal or replacement of all or any part of the improvements including removal of
trimmings, rubbish, debris and other solid waste; and, providing for the growth, health and
beauty of landscaping and lighting including cultivation, trimming, spraying, fertilizing or
treating for disease or damage as well as supplying necessary irrigation and electrical energy.
The specific improvements and activities include:
• Parking area landscaped areas: including but not limited to ground cover,
shrubs, trees, plants, irrigation and drainage systems and associated appurtenant
facilities.
• Parking area lighting facilities: including but not limited to bulbs, fixtures,
poles, wiring, and electrical energy.
• Debris removal: including but not limited to regular mechanical sweeping of
the parking areas.
The costs associated with the improvements are equitably spread among all benefiting
parcels within the District utilizing the method of apportionment described in the Section,
"Method of Apportionment", of this Plan. The total funds collected shall be dispersed and
used for only the services and operations provided to the District.
Willdan Financial Services Page 3
City of Palm Desert
Alessandro Alley PBID Renewal
Management Distvict Plan
Fiscal Year 201112012
Special Benefits of the Improvements and
Activities
All assessed properties within the District receive special benefits from one or more of the
improvements and activities funded through the District assessments. Specifically, lighting
and landscaping amenities within the parking areas, and regular sweeping of the parking
areas.
The special benefits of lighting (parking area lights) are the convenience, safety, and security of
property, improvements, and goods. Specifically:
1. Enhanced deterrence of crime and the aid to police protection;
2. Increased nighttime safety for patrons and employees;
3. Improved visibility for pedestrians and motorists;
4. Improved ingress and egress to property;
5. Reduced vandalism and other criminal acts and damage to improvements or
property;
6. Enhanced aesthetic appeal of the parking area and the properties that are
associated with the parking area;
7. Increased promotion of business activities and opportunities during nighttime
hours.
The benefits associated with the improvements within the parking areas are specifically:
8. Improved aesthetic appeal of the parking area and nearby parcels;
9. Improved dust control;
10. Enhanced adaptation of the urban environment within the natural environment;
11. Improved traffic circulation;
12. A positive representation of the businesses within the District;
13. Centralized locations for refuse collection facilities.
Parking area sweeping is an essential and necessary activity for all properties, particularly
commercial properties. This improvement is funded through the assessments solely for the
special benefit of properties within the District. The benefits associated with this service is:
1. Enhanced aesthetic appeal of the parking area and the properties that are
associated with the parking area;
2. Improved dust control.
The on -going operation and maintenance of the landscaping, lighting and sweeping
improvements provide no measurable general benefit to other properties outside the District
or to the public at large. Therefore, these improvements and the corresponding assessments
have been identified as 100% special benefit to parcels within the District.
Willdan Financial Services Page 4
City of Palm Desert Alessandro Alley PBID Renewal
Management Distrzct Plan
Fiscal Year 201112012
Method of Apportionment
Method of Apportionment Rationale
The costs of the District improvements have each been apportioned by a formula and
method that fairly distributes the net amount to be assessed among all assessed parcels in
proportion to the estimated special benefits to be received by each parcel from the
improvements.
Parking Areas Improvements and Services
All assessed parcels within the Alessandro Alley PBID have use of, and access to, parking
facilities (parking paces) that provides access, parking, and delivery areas for the businesses
and parcels within the District.
The parking spaces are located alongside the assessed parcels within the PBID and are
adjacent to Alessandro Alley. Although the parking spaces are not in a centralized facility,
they can be used and accessed by all properties within the District. However, it can be
reasonably expected that parking facilities closest to each assessed parcel will be used for
access to each such parcel.
In determining the method of apportionment for these improvements, each parcel's benefit
is based on access to the parking areas adjacent to, and associated with, each parcel.
Therefore, it has been determined that a fair and reasonable reflection of each parcel's
benefit for the parking areas improvements shall be based on the approximate front footage
adjacent to the parking areas. The parcels within the District front Alessandro Alley and the
parking areas are on only one side (north side of the property). To ensure a reasonable and
equitable apportionment of special benefit, parcels are only assessed for their front footage
along the north side of their property adjacent to the parking areas.
Method of Apportionment Calculations
The Total Direct Costs of the parking areas improvements and services are apportioned to
each parcel within the District based on each parcel's front footage adjacent to the parking
areas in linear feet. In addition to a parcel's Total Direct Cost, each parcel is assessed for
District administration expenses, a reserve fund collection, and a parking areas maintenance
fund. The Indirect Costs for each parcel have been apportioned in the same manner as Total
Direct Costs. Therefore, each parcel's Total Annual Assessment is the sum of its
proportionate share of the Total Direct Costs and Total Indirect Costs.
Apportionment of Direct Costs
The Total Direct Costs estimated for parking areas improvements and services (maintenance)
are based on the estimated annual costs to maintain the landscaping, lighting, and mechanical
sweeping of the parking areas within Alessandro Alley. This Total Direct Cost, divided by
the sum of the linear front footage of all parcels within the District, establishes a rate per
I IdUan Financial Services Page 5
City of Palm Desee
Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
parcel linear foot. This rate multiplied by each parcel's front footage equals the parcel's
proportionate share of the parking areas maintenance costs (rounded to the nearest even penny).
Direct Cost Rate Calculation
Total Direct Cost / Total Front Footage = Rate per Linear Foot
Rate x Parcel Front Footage = Direct Cost Assessment Component
Table 1 lists the proposed FY 2011/12 direct costs and costs per linear foot.
Table 1: Direct Cost Proposed Assessment and Rate
Proposed Proposed Rate
Direct Costs (per Front Footage)
for FY 2011-12 for FY 2011-12
First Fiscal Year Maximum S 16 114 8 9 180
First Fiscal Year Actual S 16 114 5 9 180
Apportionment of Indirect (Administration / Reserve) Costs
To ensure the improvements, activities, and services provided and funded through the
District are continued, each parcel will be assessed for administrative and reserve costs.
These include all expenses related to the administration of the District as well as the
collection of money towards a Parking Areas Maintenance Fund and an Operating Reserves
Fund.
Similar to the method of apportionment for Total Direct Costs, the District's indirect costs
are apportioned to each parcel based on each parcel's front footage. The rate provided below
is the maximum allowable rate for Fiscal Year 2011/12 only. Please refer to the District
Budget (Table 4) for future assessment rates.
Indirect Cost Rate Calculation
Total Indirect Cost / Total Front Footage = Rate per Linear Foot
Rate x Parcel Front Footage = Indirect Cost Assessment Component
Table 2 lists the proposed FY 2011/12 indirect costs and costs per linear foot.
Wltlldan Financial Seances Page 6
City of Palm Desert
Alessaiadro Alley PBID Reiiewal
Management District Plan
Fiscal Year 201112012
Table 2: Indirect Cost Proposed Assessment and Rate
Proposed Proposed Rate
Indirect Costs (per Front Footage)
for FY 2011-12 for FY 2011-12
First Fiscal Year Maximum S 7 187 S 4 100
Total Annual Assessment
Each parcel's Total Annual Assessment is the sum of its proportionate share of the District's
Direct Costs and Indirect Costs. The preceding description of the method of apportionment
outlines the estimated cost and rates applied for the District in the first fiscal year of renewal
(FY 2011/12). The rates provided below are the maximum allowable and actual proposed
assessment rates for Fiscal Year 2011/12 only. Please refer to the District Budget (Table 4)
for future assessment rates.
Total Cost Rate Calculation
Direct Cost Rate + Indirect Cost Rate = Total Rate per Linear Foot
Total Rate x Parcel Front Footage = Total Parcel Assessment
Table 3 lists the proposed FY 2011/12 total costs and costs per linear foot.
Table 3: Total Cost Proposed Assessment and Rate
First Fiscal Year
Proposed
Direct Costs
for FY 2011-12
Proposed Rate
(per Front Footage)
for FY 2011-12
Direct Costs Maximum
S
16 114
S
9 180
Direct Costs Actual
S
16 114
S
9 180
Indirect Costs
S
7 187
S
4 100
Total Costs Maximum
S
27 127
S
15 440
Total Costs Actual
S
27 127
S
15 440
Annual Budget Adjustments
For the five years of this PBID renewal, annual assessments may be adjusted by the
Alessandro Alley PBID Association up to three percent (3%) per year. Actual annual
Willdan Financial Services Page 7
City of Palm Desert
Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
adjustments may range from zero percent (0%) to three percent (39/6). Adjustments may
differ from year to year depending on the service needs identified by the Association. In any
event, assessments will not exceed the levels illustrated by the District Budget (Table 4).
Any annual budget surplus or deficit will be accrued into the following year's PBID budget.
Assessments will be set accordingly, within the constraints of the annual adjustment, to
adjust for surpluses or deficits that are carried forward.
VdUan Financial Services Page 8
City of PaZm Desert
Alessandro Alley PBID Renewal
Management Distfict Plan
Fiscal Year 201112012
Description of Budget Items in Table 4
Direct Benefit Costs
Includes all regularly scheduled labor, material (e.g. Poe, fertilizer, insecticides), and
equipment required to properly maintain and ensure the satisfactory condition of all
landscaping, irrigation and drainage systems, and appurtenant facilities. All landscaping
improvements within the District are contracted for maintenance and service on a
regular basis. The frequency and specific maintenance and operations required within the
District will be determined by City staff. The landscape maintenance area is
approximately 10,000 square feet.
Includes all regularly scheduled labor, material, and equipment required to properly
maintain and ensure the satisfactory condition of all trees including palm trees, and
appurtenant facilities. All landscaping improvements within the District are contracted
for maintenance and service on a regular basis. The frequency and specific maintenance
and operations required within the District will be determined by City staff. There will be
approximately 45 trees to be maintained.
Utility cost to furnish water for required landscape irrigation. The landscape maintenance
area is approximately 10,000 square feet.
The furnishing of electricity required for the operation and maintenance of the lighting
facilities. The City contracts for the furnishing of its electricity for street lighting, which
includes normal maintenance and bulb replacement. This cost does not include repairs
or replacement of damaged facilities due to vandalism, accidents or storms. There will be
approximately 30 street lights to be serviced.
Weekly cleaning of the parking areas and gutters using a contracted, mechanized service.
This item includes repairs that are not normally included in the yearly maintenance
contract costs. This may include repair of damaged amenities due to vandalism and
Willdan Financial SeMiees Page 9
City of Palm Desert
Alessandno Alley PBID Renewal
Management Distfict Plan
Fiscal Year 201112012
storms, as well as planned upgrades which could include replacing plant and lighting
materials or renovation of irrigation and lighting systems.
Indirect Benefit (/ost-,s (Administration / Reserves)
The cost to all departments and staff of the City, for providing the coordination of
District services, operations and maintenance of the District, response to public
concerns and education, and procedures associated with the levy and collection of
assessments. This cost also includes contracting with professionals to provide additional
administrative, legal, or engineering services specific to the District.
The Operating Reserve Fund provides for collection of funds to operate the District, for
each fiscal year, from the time period of July 1 through January when the County
provides the City with the first installment of assessments collected from the property
tax bills. The Operating Reserve Fund eliminates the need for the City to transfer funds
from non -District accounts to pay for District charges during the first half of FY
2011 /2012 through FY 2015/2016. The Operating Reserve Fund may also be used to
offset any unforeseen costs such as repairs, legal fees, revenue deficits, or increased costs
due to inflation or contractual agreements that are greater than originally planned.
The Parking Areas Maintenance Fund provides funds for the sealing and re -striping of
the parking areas after the fourth year of the term of the District. These funds are
proposed to be held in reserve until such time as the sealing and re -striping are required
and there are sufficient funds to pay for their costs.
This line item supports insurance costs for the operation of the District.
Levy Breakdown
I(.�t: 11 l l)/IriIz i ("-,,�f,
This is the sum total of all budgeted Direct and Indirect costs.
District Statistics
WIdUan Financial Services Pale 10
City of Palm Deseit Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
The total number of parcels within the District.
The total number of parcels within the District that will be assessed. There are currently
no exempt parcels within the District; however, non -assessed lots or parcels may include
easements, common areas, and parcels within the boundaries of the District that do not
benefit from the improvements.
This is the sum total of the parcel front footage applied to each parcel within the
District.
sJJ.
This amount represents the Rate being applied to each parcel's individual front footage
for Direct Costs. The Levy Rate per Direct Costs is the result of dividing the estimated
Total Direct Costs for that year by the sum of the District's Total Front Footage, The
rate is calculated to three decimal places.
This amount represents the Rate being applied to each parcel for Administrative Costs,
the Operating Reserve Fund and the Parking Areas Maintenance Fund. The Levy Rate
per Indirect Costs is the result of dividing the estimated Total Indirect Costs for that
year by the sum of the District's Total Front Footage. The rate is calculated to three
decimal places.
This is the sum total of the Levy Rate per Direct Costs and the Levy Rate per Indirect
Costs. The rate is calculated to three decimal places.
District Budget,
The District Budget shown on the following table (Table 4) lists the estimated costs of
providing the various improvements and services within the District. The costs and the
resulting rates for Fiscal Year 2011/2012 through Fiscal Year 2015/2016 are based on the
estimated costs to provide the improvements and services for each year, adjusted for the
three percent (3%) inflation factor.
The Association, appointed by the City Council, will annually review the District costs and
make recommendations for any changes or adjustments to the budget. Changes to the
budget could result in changes to the annual assessment but the resulting total assessment
may not exceed the maximum rates established in the Plan without first obtaining property
owner approval through assessment ballots.
Wlilldan Finandal Serroiees Page 11
City of Palm Desert Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
Table 4: Five Year Budaet
Actual Proposed
(Maximum
Proposed Assessment
For Fiscal Years
Assessment
Budget Item
FY 2011-2012 I''
2011-2012
2012-2013
2013-2014
2014-2015
2015-2016
Direct Berefrt Costs
Landscape Pdaintenance Costs
5
5 217
S 5 217
S 6 373
S 6 534
S 5 700
S 5 871
Landscape Pruning
2 608
2 608
2 687
2 767
2 850
2 536
Landscape 'Rater
1 971
1 971
2030
2091
2 154
2 218
Lighting
2 608
2 608
2 687
2 767
2 850
2 936
Sweeping Services
1 739
1 739
1 791
1 846
1 900
1 967
Landscape Repairs Lighting
1 971
1 971
2 030
2091
2 154
2 213
Subtotal Direct Costs
5
16 114
S 16 114
S 16 597
5 17 095
5 17 608
5 18 136
Adm i,nrstratror,;9rsurarce
District Administration
3 478
3 473
3 582
3 690
3 800
3 914
Insurance
348
343
363
369
360
391
Subtotal Administrative Costs
S
3 826
$ 3 826
S 3 9-10
S 4 069
S 4.180
S 4 306
Reser; a Furds
Parking Areas Ivlaintenance Fund
4 057
4 067
4 179
4 305
4 434
4 567
Operating Reserve Fund
3 130
3 130
3 224
3 321
3 420
3 523
Subtotal Reserve Fund Costs
5
7 187
S ? 187
S 7 403
S 7626
S 7854
S 8 090
Le,,, Breakdavr
Total District Costs
27 127
27 127
27 941
28 779
29 642
30 532
Balance to Levy
S
27 127
S 27 127,
S 27 941
$ 28 779
S 29 642
5 30 532
Ustr;ct 3tafst'cs
Total Parcels
22
22
22
22
22
22
Total Parcels To Levy
22
22
22
22
22
22
Total Front Footage iParlcng Areas;
1 75668
1 756 68
1 756 68
1 756 68
1 756 68
1 76668
Lest' Rate per Direct Costs
5
9 180
S 9 180
S 9 440
S 9 740
S 10 020
S 10 320
Levy Rate per Indirect Costs
S
4 100
S 4 100
5 4 220
5 4 340
S 4 480
S 4 600
Total Levy Rate for District Costs
5
15 440
S 15 440
S 15 900
5 16 380
S 16 880
5 17 380
Ogeratnig Reserve Fund Ba'ance
Previous Balance
-
-
3 130
6 354
9 675
13 095
Ending Balance
3 130
3 130
6 354
9 675
13 095
16 618
Park -ng Lot fifa-rtenarce Fund Ba!arce
Precious Balance
-
-
4 067
8 237
12 641
16 975
Ending Balance
4 057
4 057
8 237
12 641
16,976
21 542
Vaximum annual assessments for direct tenefit tests. admimstrati:e costs and reser, e turd ccl;ection are adjusted Cy 2"% from the preaicus Fiscal
ear for Fiscal rears 2C12-Q through 2c1°-2C1c. T.^e PBIC 4d': mcry Board v+ill determine the amount of ary actual increase for those years',.Nch
may not exceed ?% per vear
F, 2C11.12 4ctual Propcsed assessment has direct costs assessed for only cne-half cf the fiscal year.
Scurces: City of Palm Cesert::°eilldan Financial Ser> ices
llilldan Financial Seivees Page 12
City of Palm Desert
Appendix A —Assessment Diagram
Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
The Alessandro Alley Property and Business Improvement District consists of the parcels
shown on the following District Assessment Diagram. The Assessment Diagram is based on
the County of Riverside's Assessor's Maps and identifies all the parcels of land within the
proposed District.
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City of Palm Desert
Appendix B —Assessment Roll
Alessandro Alley PBID Renewal
Management District Plan
Fiscal Year 201112012
Parcel identification, for each lot or parcel within the District, shall be the parcel as shown
on the County Assessor's Map for the year in which the Engineer's Report is prepared.
A listing of parcels assessed within this District, along with the assessment amounts, is
included on the following page.
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CITY OF PALM DESERT
ALESSANDRO ALLEY PROPERTY AND BUSINESS
IMPROVEMENT DISTRICT RENEWAL
ENGINEER'S REPORT
FISCAL YEARS 2011 /2012 TO 2015/2016
Intent Meeting: May 26, 2011
Public Hearing: July 14, 2011
A/WILLDAN
Financial Services
Coporate Ofce
27368 Via Industria
Suite 110
Temecula, CA 92590
Tel: (951) 587-3500
Tel: (800) 755-6864
Fax: (951) 587-3510
0 Locations
Oakland, CA
Sacramento, CA
xxw.willdan.com/finaneial
Phoenix, AZ
Orlando, FL
ENGINEER'S REPORT AFFIDAVIT
City of Palm Desert
Alessandro Alley
Property and Business Improvement District
City of Palm Desert
Riverside County, State of California
This Report describes the District and defines improvements, budget and method of
assessment apportionment, and the parcels proposed to be levied for Fiscal Year 2011/12 as
they existed at the time of the passage of the Resolution of Intention. Reference is hereby
made to the Riverside County Assessor's maps for a detailed description of the lines and
dimensions of parcels within the District. The undersigned respectfully submits the enclosed
Report as directed by the City Council.
Dated this day of , 2011.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Palm Desert
Richard Kopecky
R. C. E. # 16742
Villdan Finanaal Sewices
TABLE OF CONTENTS
Overview.........................................................................................................1
Introduction...........................................................................................................1
District Formation / Renewal Process................................................................... 2
Description of the District.............................................................................3
DistrictBoundary ................................................................................................... 3
Description of the Improvements and Activities.................................................... 3
Special Benefits of the Improvements and Activities ............................................. 4
Method of Apportionment.............................................................................5
Method of Apportionment Rationale...................................................................... 5
Method of Apportionment Calculations................................................................. 5
Annual Budget Adjustments.................................................................................. 8
Description of Budget Items In Table 4........................................................9
DirectBenefit Costs.............................................................................................. 9
Indirect Benefit Costs (Administration / Reserves) .............................................. 10
LevyBreakdown.................................................................................................. 10
DistrictStatistics.................................................................................................. 11
DistrictBudget..................................................................................................... 11
Appendix A — Assessment Diagram.........................................................A-1
Appendix B — Assessment Roll................................................................ B-1
Willdan Financial Services Page ii
City of Palm Desert Alessandro Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
Overview
Introduction
The City of Palm Desert ("Ciy') formed and established the Alessandro Alley Property and
Business Improvement District (the "District') to provide improvements and activities that
confer special benefits upon real property within the boundaries of the District. The District
was established and levied pursuant to Property and Business Improvement District Law of 1994,
Part 7 of Division 18 of the California Streets and Highways Code (the "Act'). Pursuant to the Act,
property owners within the District submitted a signed petition requesting formation of the
District. The District was successfully formed for a term of five years commencing with
Fiscal Year 2006/2007. A maximum assessment was approved by the property owners
through an assessment ballot proceeding, conducted according to provisions of the California
Constitution Article XIIID ("Proposition 218"). Fiscal Year 2010/2011 is the last year of the
term of the District. Under the provisions of the Act, the property owners within the
District may renew the District for a maximum term of ten (10) years. The renewal process
is the same as that of the original formation. Therefore, the preparation of this updated
Engineer's Report is the first step in satisfying these requirements. Pursuant to the Act, the
City proposes to annually levy and collect assessments to provide funding for improvements
and activities authorized within the District for a period of five years (Fiscal Years 2011 /2012
through 201512016).
The City of Palm Desert Redevelopment Agency ("Agency") has installed and constructed
various improvements to the parking areas included within the boundaries of the proposed
District. The installation and construction of the improvements will be fully funded by the
Agency. The annual operation and maintenance of these improvements are proposed to be
funded through District assessments. The assessments are proposed to be levied on the
District parcels that benefit from the annual operation and maintenance of these
improvements.
This Engineer's Report (`Report') describes the proposed District, improvements and
activities, method of apportionment, special benefit analysis, boundaries of the District, the
proposed budgets, and the maximum assessment to be approved for the five-year duration
of the District. The proposed assessments are based on the estimated cost to provide the
improvements, activities, and operation that provide a direct and special benefit to properties
within the District. The costs of improvements, activities, and operation include all
expenditures, deficits, surpluses, revenues, and reserves.
The word "property," for the purposes of this Report, refers to real property situated within
the District, and identified as an individual property or parcel assigned its own Assessment
Number by the County of Riverside Assessor's Office. The County of Riverside
Auditor/Controller uses Assessment Numbers to identify, on the tax roll, parcels and
properties assessed for special district benefit assessments.
Villdan Financial Services Page 1
City of Palm Desert Alessanelm Alley PBID Renewal
Ei,#neer's Report
Fiscal Year 201112012
District Formation / Renewal Process
A written petition of the property owners within the District, representing more than 50
percent of the proposed District assessment to be levied, was submitted to the City Council
to initiate formation proceedings. The City Council initiated proceedings for the formation
of the District by adopting a resolution expressing its intention to form the District. The
resolution of intention contained the original Management District Plan and the time and
place of a public hearing on the establishment of the District and levy of assessments.
Not less than forty-five (45) days and not more than ninety (90) days of adopting the
resolution of intention, the City Council held a public hearing on the matter of formation,
and caused notice to the property owners pursuant to Section 34934.6 of the Government Code.
Public notices and assessment ballots (property owner protest ballots) were mailed to each
property owner at least 45 days prior to the public hearing pursuant to Article XIIID of the
California Constitution.
At the public hearing, the City Council provided the public and property owners an
opportunity to provide oral protests and written protests prior to the adoption of the
Management District Plan and the final Engineer's Report. Pursuant to the California
Constitution Article XIIID, the City Clerk or its designated alternate tabulated property owner
assessment ballots received from property owners and determined that majority protest did
not exist.
Pursuant to the Act, the City Council shall appoint an Owner's Association ("Association")
for the District. This Association shall make recommendations to the City Council on the
expenditures of revenue derived from the levy of assessments and on the classification of
properties as applicable. This Association shall cause to be prepared a report each fiscal year
for which assessments are to be levied and collected. Said annual report shall be filed with
the City Clerk and shall contain: any proposed changes to the district boundary; the
improvements and activities to be provided that year; the estimated costs for that year; the
method of assessment; the amount of any surplus or deficit; and contributions from other
sources. The City Council may approve the report as submitted or as modified.
W illdan Financial Services Page 2
City o f Palm Desert Alessandro Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
Description of the District
District Boundary
The District consists of all parcels located in the commercial business area known as the
Alessandro Alley within the City of Palm Desert, County of Riverside. The District includes
twenty-two (22) assessable commercial parcels.
The boundaries of the District are in the southwest area of the City and the parcels therein
are generally located North of Highway 111 and Palm Desert Drive North; generally South
of San Gorgonio Way; adjacent to and South of Alessandro Alley; adjacent to and West of
Las Palmas Avenue; and generally East of Monterey Avenue.
Description of the Improvements and Activities
In an effort to enhance and improve business opportunities and the appearance of the area
known as the Alessandro Alley, the Agency currently is providing funds for the renovation
and capital improvement of the parking areas and landscaped areas related to this
commercial business center. In conjunction with this renovation, Alessandro Alley Property
and Business Improvement District has been formed to provide and ensure the continued
operation and maintenance of the improvements after the renovations have been completed.
All the properties within the District receive special and distinct benefits from the
improvements and activities to be funded through the assessments. The improvements
include all necessary activities, services, operation, administration, and maintenance required
to keep the improvements in satisfactory condition including all necessary labor, material,
and equipment. The services may include, but are not limited to, regular maintenance, repair,
removal or replacement of all or any part of the improvements including removal of
trimmings, rubbish, debris and other solid waste; and, providing for the growth, health and
beauty of landscaping and lighting including cultivation, trimming, spraying, fertilizing or
treating for disease or damage as well as supplying necessary irrigation and electrical energy.
The specific improvements and activities include:
Parking area landscaped areas: including but not limited to ground cover,
shrubs, trees, plants, irrigation and drainage systems and associated appurtenant
facilities.
• Parking area lighting facilities: including but not limited to bulbs, fixtures,
poles, wiring, and electrical energy.
• Debris removal: including but not limited to regular mechanical sweeping of
the parking areas.
The costs associated with the improvements are equitably spread among all benefiting
parcels within the District utilizing the method of apportionment described in the Section,
"Method of Apportionment", of this Report. The total funds collected shall be dispersed
and used for only the services and operations provided to the District.
Willdan Financial Semes Page 3
City of Palm Desert
Special Benefits of the
Activities
Alessandro Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
Improvements and
All assessed properties within the District receive special benefits from one or more of the
improvements and activities funded through the District assessments. Specifically, lighting
and landscaping amenities within the parking areas, and regular sweeping of the parking
areas.
The special benefits of lighting (parking area lights) are the convenience, safety, and security
of property, improvements, and goods. Specifically:
1. Enhanced deterrence of crime and the aid to police protection;
2. Increased nighttime safety for patrons and employees;
3. Improved visibility for pedestrians and motorists;
4. Improved ingress and egress to property;
5. Reduced vandalism and other criminal acts and damage to improvements or
property;
6. Enhanced aesthetic appeal of the parking area and the properties that are
associated with the parking area;
7. Increased promotion of business activities and opportunities during nighttime
hours.
The benefits associated with the improvements within the parking areas are specifically:
8. Improved aesthetic appeal of the parking area and nearby parcels;
9. Improved dust control;
10. Enhanced adaptation of the urban environment within the natural environment;
11. Improved traffic circulation;
12. A positive representation of the businesses within the District;
13. Centralized locations for refuse collection facilities.
Parking area sweeping is an essential and necessary activity for all properties, particularly
commercial properties. This improvement is funded through the assessments solely for the
special benefit of properties within the District. The benefits associated with this service is:
1. Enhanced aesthetic appeal of the parking area and the properties that are
associated with the parking area;
2. Improved dust control.
The on -going operation and maintenance of the landscaping, lighting and sweeping
improvements provide no measurable general benefit to other properties outside the District
or to the public at large. Therefore, these improvements and the corresponding assessments
have been identified as 100% special benefit to parcels within the District.
Willdan Financial Services Page 4
City of Palm Desert Alessandro Alley PBID Renewal
En
,gineers Report
Fiscal Year 201112012
Method of Apportionment
Method of Apportionment Rationale
The costs of the District improvements have each been apportioned by a formula and
method that fairly distributes the net amount to be assessed among all assessed parcels in
proportion to the estimated special benefits to be received by each parcel from the
improvements.
Parking Areas Improvements and Services
All assessed parcels within the Alessandro Alley PBID have use of, and access to, parking
facilities (parking spaces) that provides access, parking, and delivery areas for the businesses
and parcels within the District.
The parking spaces are located alongside the assessed parcels within the PBID and are
adjacent to Alessandro Alley. Although the parking spaces are not in a centralized facility,
they can be used and accessed by all properties within the District. However, it can be
reasonably expected that parking facilities closest to each assessed parcel will be used for
access to each such parcel.
In determining the method of apportionment for these improvements, each parcel's benefit
is based on access to the parking areas adjacent to, and associated with, each parcel.
Therefore, it has been determined that a fair and reasonable reflection of each parcel's
benefit for the parking areas improvements shall be based on the approximate front footage
adjacent to the parking areas. The parcels within the District front Alessandro Alley and the
parking areas are on only one side (north side of the property). To ensure a reasonable and
equitable apportionment of special benefit, parcels are only assessed for their front footage
along the north side of their property adjacent to the parking areas.
Method of Apportionment Calculations
The Total Direct Costs of the parking areas improvements and services are apportioned to
each parcel within the District based on each parcel's front footage adjacent to the parking
areas in linear feet. In addition to a parcel's Total Direct Cost, each parcel is assessed for
District administration expenses, a reserve fund collection, and a parking areas maintenance
fund. The Indirect Costs for each parcel have been apportioned in the same manner as Total
Direct Costs. Therefore, each parcel's Total Annual Assessment is the sum of its
proportionate share of the Total Direct Costs and Total Indirect Costs.
Apportionment of Direct Costs
The Total Direct Costs estimated for parking areas improvements and services (maintenance)
are based on the estimated annual costs to maintain the landscaping, lighting, and mechanical
sweeping of the parking areas within Alessandro Alley. This Total Direct Cost, divided by
the sum of the linear front footage of all parcels within the District, establishes a rate per
Willdan Financial Services Page 5
City of Palm Desert Alessandn Alley PBID Renewal
En neer's Report
Fiscal Year 201112012
parcel linear foot. This rate multiplied by each parcel's front footage equals the parcel's
proportionate share of the parking areas maintenance costs (rounded to the nearest even penny).
For the initial year of the PBID, FY 2011/12, the actual annual assessment may be lower
than the Maximum allowable annual assessment as illustrated by the District Budget (Table
4). This adjustment would be based on the parking areas improvements construction
schedule.
The plans proposed for construction of improvements are for a beginning date in Summer
2011. If the District's activities become effective during only a portion of the District's first
fiscal year, only one-half of the District's Direct Costs would be collected for the FY
2011/12 assessment.
The rates provided below are the maximum allowable and actual proposed assessment rates
for Fiscal Year 2011/12 only. Please refer to the District Budget (Table 4) for future
assessment rates.
Direct Cost Rate Calculation
Total Direct Cost / Total Front Footage = Rate per Linear Foot
Rate x Parcel Front Footage = Direct Cost Assessment Component
Table 1 lists the proposed FY 2011/12 direct costs and costs per linear foot.
Table 1: Direct Cost Proposed Assessment and Rate
Proposed Proposed Rate
Direct Costs (per Front Footage)
for FY 2011-12 for FY 2011-12
First Fiscal Year Maximum S 16 114 S 9 180
First Fiscal Year Actual S 16 114 S 9 180
Apportionment of Indirect (Administration / Reserve) Costs
To ensure the improvements, activities, and services provided and funded through the
District are continued, each parcel will be assessed for administrative and reserve costs.
These include all expenses related to the administration of the District as well as the
collection of money towards a Parking Areas Maintenance Fund and an Operating Reserves
Fund.
Similar to the method of apportionment for Total Direct Costs, the District's indirect costs
are apportioned to each parcel based on each parcel's front footage. The rate provided below
WIilldan Financial Semites Page 6
City of Palm Desert
Alessandro A14 PBID Renewal
Engineer's Report
Fiscal Year 201112012
is the maximum allowable rate for Fiscal Year 2011/12 only. Please refer to the District
Budget (Table 4) for future assessment rates.
Indirect Cost Rate Calculation
Total Indirect Cost / Total Front Footage = Rate per Linear Foot
Rate x Parcel Front Footage = Indirect Cost Assessment Component
Table 2 lists the proposed FY 2011/12 indirect costs and costs per linear foot.
Table 2: Indirect Cost Proposed Assessment and Rate
Proposed Proposed Rate
Indirect Costs (per Front Footage)
for FY 2011-12 for FY 2011-12
First Fiscal Year Maximum S 7 187 S 4 100
Total Annual Assessment
Each parcel's Total Annual Assessment is the sum of its proportionate share of the District's
Direct Costs and Indirect Costs. The preceding description of the method of apportionment
outlines the estimated cost and rates applied for the District in the first fiscal year of renewal
(FY 2011/12). The rates provided below are the maximum allowable and actual proposed
assessment rates for Fiscal Year 2011/12 only. Please refer to the District Budget (Table 4)
for future assessment rates.
Total Cost Rate Calculation
Direct Cost Rate + Indirect Cost Rate = Total Rate per Linear Foot
Total Rate x Parcel Front Footage = Total Parcel Assessment
Table 3 lists the proposed FY 2011/12 total costs and costs per linear foot.
U%illdan Financial Services Page 7
City of Palm Desert
Alessandro Alley PBID Renewal
Engineers Report
Fiscal Year 201112012
Table 3: Total Cost Proposed Assessment and Rate
First Fiscal Year
Proposed
Direct Costs
for FY 2011-12
Proposed Rate
(per Front Footage)
for FY 2011-12
Direct Costs Maximum
S
16 114
S
9 180
Direct Costs Actual
S
16 114
S
9 180
Indirect Costs
S
7.187
S
4 100
Total Costs Maximum
S
27 127
S
15 440
Total Costs Actual
S
27 127
S
15 440
Annual Budget Adjustments
For the five years of this PBID renewal, annual assessments may be adjusted by the
Alessandro Alley PBID Association up to three percent (39/o) per year. Actual annual
adjustments may range from zero percent (0%) to three percent (3%). Adjustments may
differ from year to year depending on the service needs identified by the Association. In any
event, assessments will not exceed the levels illustrated by the District Budget (Table 4).
Any annual budget surplus or deficit will be accrued into the following year's PBID budget.
Assessments will be set accordingly, within the constraints of the annual adjustment, to
adjust for surpluses or deficits that are carried forward.
Willdan Financial Semces Page 8
City of Palm Desert Alessandro Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
Description of Budget Items In Table 4
Direct Benefit Costs
Includes all regularly scheduled labor, material (e.g. pipe, fertili.Zer, insecti(ides), and
equipment required to properly maintain and ensure the satisfactory condition of all
landscaping, irrigation and drainage systems, and appurtenant facilities. All landscaping
improvements within the District are contracted for maintenance and service on a
regular basis. The frequency and specific maintenance and operations required within the
District will be determined by City staff. The landscape maintenance area is
approximately 10,000 square feet.
Includes all regularly scheduled labor, material, and equipment required to properly
maintain and ensure the satisfactory condition of all trees including palm trees, and
appurtenant facilities. All landscaping improvements within the District are contracted
for maintenance and service on a regular basis. The frequency and specific maintenance
and operations required within the District will be determined by City staff. There will be
approximately 45 trees to be maintained.
Utility cost to furnish water for required landscape irrigation. The landscape maintenance
area is approximately 10,000 square feet.
f_rr.
The furnishing of electricity required for the operation and maintenance of the lighting
facilities. The City contracts for the furnishing of its electricity for street lighting, which
includes normal maintenance and bulb replacement. This cost does not include repairs
or replacement of damaged facilities due to vandalism, accidents or storms. There will be
approximately 30 street lights to be serviced.
Weekly cleaning of the parking areas and gutters using a contracted, mechanized service.
art. R'>n R ;e t;
This item includes repairs that are not normally included in the yearly maintenance
contract costs. This may include repair of damaged amenities due to vandalism and
Willdan Financial Services Page 9
City of Palm Desert
Alessandm Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
storms, as well as planned upgrades which could include replacing plant and lighting
materials or renovation of irrigation and lighting systems.
Indirect Benefit Crests (Administration / Reserves)
h' ar�r.>rAt�7: r,z,re;,t:
The cost to all departments and staff of the City, for providing the coordination of
District services, operations and maintenance of the District, response to public
concerns and education, and procedures associated with the levy and collection of
assessments. This cost also includes contracting with professionals to provide additional
administrative, legal, or engineering services specific to the District.
The Operating Reserve Fund provides for collection of funds to operate the District, for
each fiscal year, from the time period of July 1 through January when the County
provides the City with the first installment of assessments collected from the property
tax bills. The Operating Reserve Fund eliminates the need for the City to transfer funds
from non -District accounts to pay for District charges during the first half of FY
2011/2012 through FY 2015/2016. The Operating Reserve Fund may also be used to
offset any unforeseen costs such as repairs, legal fees, revenue deficits, or increased costs
due to inflation or contractual agreements that are greater than originally planned.
The Parking Areas Maintenance Fund provides funds for the sealing and re -striping of
the parking areas after the fourth year of the term of the District. These funds are
proposed to be held in reserve until such time as the sealing and re -striping are required
and there are sufficient funds to pay for their costs.
This line item supports insurance costs for the operation of the District.
Levy Breakdown.
This is the sum total of all budgeted Direct and Indirect costs.
Willdan Financial Services Page 10
City of Palm Desert
District Statistics
.t t..il e; � lii......
The total number of parcels within the District.
/r
- I,Pi' F edlx t IS i'=: 1_i `i 3 ,
Alessandro Alley PBI D Renewal
Engineer's Report
Fiscal Year 201112012
The total number of parcels within the District that will be assessed. There are currently
no exempt parcels within the District; however, non -assessed lots or parcels may include
easements, common areas, and parcels within the boundaries of the District that do not
benefit from the improvements.
This is the sum total of the parcel front footage applied to each parcel within the
District.
This amount represents the Rate being applied to each parcel's individual front footage
for Direct Costs. The Levy Rate per Direct Costs is the result of dividing the estimated
Total Direct Costs for that year by the sum of the District's Total Front Footage. The
rate is calculated to three decimal places.
This amount represents the Rate being applied to each parcel for Administrative Costs,
the Operating Reserve Fund and the Parking Areas Maintenance Fund. The Levy Rate
per Indirect Costs is the result of dividing the estimated Total Indirect Costs for that
year by the sum of the District's Total Front Footage. The rate is calculated to three
decimal places.
This is the sum total of the Levy Rate per Direct Costs and the Levy Rate per Indirect
Costs. The rate is calculated to three decimal places.
District Budget
The District Budget shown on the following table (Table 4) lists the estimated costs of
providing the various improvements and services within the District. The costs and the
resulting rates for Fiscal Year 2011 /2012 through Fiscal Year 2015/2016 are based on the
estimated costs to provide the improvements and services for each year, adjusted for the
three percent (3%) inflation factor.
Willdan Finanaal Services Page 11
GO of Palm Dere,2 Aleccandno Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
The Association, appointed by the City Council, will annually review the District costs and
make recommendations for any changes or adjustments to the budget. Changes to the
budget could result in changes to the annual assessment but the resulting total assessment
may not exceed the maximum rates established in the Plan without first obtaining property
owner approval through assessment ballots.
Table 4: Five Year Budaet
Actual Proposed
Maximum Proposed Assessment for Fiscal Years
Assessment
Budget Item
FY 2011-2012 1':
2011-2012
2012-2013
2013-2014
2014-2015
2015-2016
Direct Bereffrt Costs
Landscape Maintenance Costs
5
5 217
S 5 217
5 5 373
S 5 634
S 5 700
S 5 871
Landscape Pruning
2 608
2 608
2 687
2 767
2 850
2 936
Landscape iNater
1 971
1 971
2030
2 091
2 154
2 218
Lighting
2 608
2 608
2 687
2 767
2 850
2 936
Sweeping Services
1 739
1 739
1 791
1 846
1 900
1 957
Landscape Repairs'Lighting
1 971
1 971
2 030
2091
2 164
2 218
Subtotal Direct Costs
S
16 114
S 16 114
S 16 597
S 17 095
5 17 608
5 18 136
Adm.r,strat�o^%insGrarce
District Administration
3 478
3 478
3 682
3 690
3 800
3 914
Insurance
348
348
368
369
380
391
Subtotal Administrati•,e Costs
S
3 826
S 3 826
S 3 940
S 4 059
5 4 180
S 4 306
Reser,9 F,rds
Parking Areas IJaintenance Fund
4 057
4 057
4 179
4 305
4 434
4 667
Operating Reserve Fund
3 130
3 130
3 224
3 321
3 420
3 523
Subtotal Reserve Fund Costs
S
7 187
5 7 187
S 7 403
S 7 626
S 7 854
S 8 090
Levy Breakdov;„
Total District Costs
27 127
27 127
27 941
28 779
29 642
30 532
Balance to Le••,-
S
27 127
5 27 127
S 27.941
S 28 779
S 29 642
S 30 532
Ustrct Statistics
Total Parcels
22
22
22
22
22
22
Total Parcels To Le,,y
22
22
22
22
22
22
Total Front Footage (Park,rg Areas;
1 75668
1 756 68
1 75668
1 75668
1 75663
1 756 68
Lev,; Rate per Direct Costs
S
9 180
S 9 180
S 9 440
S 9 740
S 10 020
S 10 320
Levy Rate per Indirect Costs
S
4 100
S 4 100
5 4 220
5 4 340
5 4 480
S 4 600
Total Levy Rate for District Costs
S
15 "0
5 15 440
S 15 900
S 16 380
S 16 880
S 17 330
Ooeratirrg Reser,e F rd Ba�ance
Previous Balance
-
3 130
6 354
9 675
13 095
Ending Balance
3 130
3 130
6 364
9 575
13 095
16 618
Parc:ry Lot hfarterarce Pond Baiarce
Previous Balance
-
-
4 057
8 237
12 541
16 975
Ending Balance
4 057
4 057
3,237
12 541
16 975
21 54
1.laximum arruai assessments for direct tenefd tests. administrative costs and reserve fund cc llecticr are adjusted ty ?°l, from the pre •; ices Fiscal
"ear for Fiscal - ears 2012-12 through 2CIE-2C1-.—he PBIC wtlascr, Bcard ;;ill determine the amount of any actual increase fcrthose ;ears ;.hick
may not exceed 2% per ;Near.
Fv 2C11-12 actual Proposed i ssessment has direct tests assessec for only one-half of the fiscal year.
SOUrCeS. City of Palm Cesert: ;Vdldan Finarcial Ser. ices
Willclan Financial Services Page 12
City of Palm Desert
Appendix A — Assessment Diagram
The Alessandro Alley Property and Business
shown on the following Assessment Diagrx
County of Riverside's Assessor's Maps and
proposed District.
Alessandm Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
Improvement District consists of the parcels
i. The Assessment Diagram is based on the
identifies all the parcels of land within the
Willdan Financial Services A-1
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City of Palm Desert
Appendix B —Assessment Roll
Alessandro Alley PBID Renewal
Engineer's Report
Fiscal Year 201112012
Parcel identification, for each lot or parcel within the District, shall be the parcel as shown
on the County Assessor's Map for the year in which the Engineer's Report is prepared.
A listing of parcels assessed within this District, along with the assessment amounts, is
included on the following page.
WIVIdan Financial Services B_ 1
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