HomeMy WebLinkAboutC30331 Renew Lease Agreement for Clubhouse and Maintenance Uniform ServicesContract No. C30331
CITY OF PALM DESERT
STAFF REPORT
REQUEST: APPROVE RENEWAL OF THE LEASE AGREEMENT BETWEEN
THE DESERT WILLOW GOLF RESORT AND CINTAS
CORPORATION IN THE AMOUNT OF $41,709.96 FOR THE
CLUBHOUSE AND MAINTENANCE UNIFORM SERVICES FOR A
TERM OF ONE YEAR
SUBMITTED BY: Heather Buck, Project Coordinator
APPLICANT: Cintas Corporation
2150 S. Proforma Ave
Ontario, CA 91761
DATE: November 10, 2011
Recommendation
By Minute Motion: Approve the Renewal of the Lease Agreement for
Uniform Services with Cintas Corporation, Ontario, California, in the
amount of $41,709.96 (includes tax).
Funds are available in Golf Course Expenses, Account No. 520-4195-495-
8091.
Background
In 2010, the City of Palm Desert conducted a Request for Proposal (RFP) process to
supply the Desert Willow clubhouse and golf course maintenance departments with
hotel quality uniforms and uniform cleaning services for a one-year period. The Cintas
Corporation was the sole respondent to the RFP. Their proposal included a one-year
contract with the ability to extend the contract three times; at one year each extension.
Consideration for a contract extension is required to be brought back for City Council
action on an individual basis.
The lease provides uniforms for approximately 117 employees that includes uniform
repair, cleaning, replacement, and tracking.
Staff recommends approval of the first one-year lease agreement renewal between the
Desert Willow Golf Resort and Cintas Corporation for the lease of uniforms and uniform
services for a period of 52 weeks. The Desert Willow Golf Resort in conjunction with the
Finance Department have thoroughly reviewed the proposed terms of the lease
Contract No. C30331
Staff Report
Approve Renewal of Lease Agreement with Cintas Corporation
November 10, 2011
Page 2of2
agreement and have determined that the terms of the lease agreement are reasonable
and proposed costs are in accordance with the previous agreement and current market
conditions.
Fiscal Analysis
No appropriation is required; funding is available in the current Desert Willow budget.
Submitted By:
�r
Heather Buck, Project Coordinator M rtin Alvarez, Redevelopment Manager
Department Head:
Paul S. Gibson, Director of Finance
Wohlmuth, City Manager
CITY COUNCIL ACTION
APPROVED .lam DENIED
it RECEIVED OTHER
MEETING DATE
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\srv-fil2k3\groups\rda\Heather Buck\Desert Willow\Annual RFPs\Uniforms\StfDWUniformsFYE2012.doc
020 08 City of Palm Desert 9/14/1911
Index Inquiry 13:53:03
Document Item Action
Reference Date Ref. Taken Brief Description
CC 11/18/2010 10-H A C30330/UNIFORM SRVS/MNTCE/CLUBHOUSE
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Abstract: BY MIN MOTN, APPRV THE SBJCT LEASE AGREEMNT FOR UNIFORM SRVS
WITH CINTAS CORPORATION, ONTARIO, CA., IN THE AMOUNT OF
$41,709.96 (INCLUDES TAX) - FUNDS ARE AVAILABL IN GOLF
COURSE EXPENSES ACCT NO. 520-4195-495-8091. 5-0
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