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Home My WebLink AboutC31330 Seekinng Artists for the 2013-2014 El Paseo Invitational ExhibitionContract No. C31330 � U CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) SEEKING ARTISTS FOR THE 2013/2014 EL PASEO INVITATIONAL EXHIBITION SUBMITTED BY: Deborah L. Schwartz, Public Art Coordinator DATE: November 10, 2011 CONTENTS: Draft 2013/2014 El Paseo Invitational Exhibition Request for Proposals Recommendation By Minute Motion: Authorize Staff to issue a Request for Proposals (RFP) seeking artists to exhibit in the 2013/2014 El Paseo Invitational Exhibition. Background The El Paseo Invitational Exhibition is comprised of eighteen sculptures located in the median of El Paseo between Portola and Highway 74. The sculptures are loaned to the City for a two year period. The 2011/2012 El Paseo Invitational Exhibition will be de -installed in October and November 2012 with the expectation that the 2013/2014 exhibition be installed in November 2012. In order to properly plan for the 2013/2014 exhibition, solicitation of new artwork needs to begin approximately one year in advance of the installation dates, and the approval of the Request for Proposals will initiate the process. At its October 19, 2011 meeting, the Art in Public Places Commission (AIPP) voted to create a sub -committee to curate the exhibition, which is the same process that was used for the selection of the artwork for the 2011/2012 exhibition. From the applications received, the sub -committee will select eighteen sculptures and three additional alternates for presentation to the full AIPP Commission at its April 18, 2012 meeting. Upon approval from the AIPP Commission, the selections will be brought before City Council for review and approval. Once installed, the artwork will stay on El Paseo for two years unless any artworks are sold. If a piece is sold, the loaning party is responsible for costs related to removing the sculpture and installing a new, approved one. Contract No. C31330 Staff Report RFP for 2013/2014 El November 10, 2011 Page 2 of 2 Fiscal Analysis Paseo Invitational Exhibition At this time, approval of the RFP has no financial impact. The fiscal impact of artwork honorariums, de -installation, and installation costs will fall in the 2012/2013 fiscal year. The budget for the 2011/2012 El Paseo Invitational Exhibition was $59,650. Submitted by: Deborah L. Schwartz, Public Art Coordinator Approval: John/4. Wohlmuth, City Manager CITY COUNCILACTION APPROVED ✓ DENIED RECEIVED OTHER Department Head: Lauri Aylaian Director of Community Development MEETING DATE I- 0 "1� L I 1 AYES: �iner� Arsai k, f4rc�c)ne[2,N�rz5s1L� NOES: �� ABSENT: L0<1 t ABSTAIN: 61 L+l(L VERIFIED BY. Original on File with City Clerk's Office Call for Entries 2013/2014 El Paseo Invitational Exhibition (DEADLINE FOR ENTRIES — March 5, 2012) ABOUT THE EL PASEO INVITATIONAL EXHIBITION: El Paseo is the premier shopping street in Palm Desert and the Coachella Valley, located in Southern California. The exhibition space consists of eighteen lighted concrete pads located in the median along a one and one half mile stretch of prime retail. The artwork remains on exhibition for approximately two (2) years, with installation planned for October - November 2012 and de -installation planned for November 2014. DEADLINE: March 5, 2012 at 4:00 p.m. (postmark/email deadline) HONORARIUM: A $2,500 honorarium will be provided for each selected artwork. Participant is responsible for delivery and pick-up of artwork per scheduled date. ELIGIBILITY: • All artists, galleries, museums/non-profit arts organizations, and private collectors are encouraged to apply. • Artists who have participated in the 2011/2012 exhibition are not eligible to apply. TO APPLY SUBMIT: • A current resume or CV, including current contact information. • Images of proposed sculpture(s) on CD, jpegs (if submitting via email or CD), slides, or color photographs. Please include complete contact information on submittals. • Description of the piece(s) including materials and dimensions. Materials can be submitted to: publicart@cityofpalmdesert.org or City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attn: El Paseo Invitational Exhibition If materials are submitted via regular mail, include a self addressed stamped envelope with the appropriate postage for return. Submittals will not be returned if postage is not included. A maximum of two sculptures for consideration per artist. TENTATIVE TIMELINE: March 5, 2012: Applications due March 21, 2012: Selections made by Art in Public Places Commission — 18 sculptures plus 3 alternates April 12, 2012: City Council review and approval of selections April 16 — 27, 2012: Selected artists notified October 25 — November 15, 2012: Installation of exhibition January 2013: Exhibition dedication November 2014: De -installation of exhibition GUIDELINES: • All sculptures must be installed on one of the existing pads. Sixteen pads measure 84" x 84" with a usable corner -to -corner space of 67" x 67". A horizontal base could use the maximum 84" length of the base if its width is within the 67" dimension. One pad measures 48" x 48" and one measures 96" x 300" (8' x 25'), and could accommodate multiple pieces or one with a much larger base. • Sculptures should be no less than 8' on their own or inclusive of a base. • Sculptures should be suitable for viewing from all angles. • All sculptures MUST be designed with tabs or other devices that can be utilized to easily secure the artwork to the concrete pads. • Artworks should be constructed of durable materials that are able to withstand the harsh weather conditions of the desert (high winds and extreme high temperatures). SALE OF ARTWORK: • Artwork can be sold, but not removed for six months once installation is completed. • If a sculpture is sold, a replacement artwork must be submitted for approval. The replacement piece MUST be installed at the same time of the removal of the original piece; NO EXCEPTIONS. The artist or representative is responsible for all installation/de-installation costs associated with the replacement sculpture for the exhibition. • One replacement per pad may be made during the exhibition period. • Additional honorariums will not be paid. • The City of Palm Desert does not take a commission from the sale of artwork. THE CITY OF PALM DESERT WILL PROVIDE THE FOLLOWING: • Installation and de -installation of the artworks • National, regional, and local advertising • Pads/lighting/maintenance • Onsite insurance DISCLAIMER: • The City of Palm Desert reserves the right to reject all submittals and decline to award contracts for this project. INFORMATION: For more information contact Deborah Schwartz, Public Art Coordinator, at dschwartz@cityofpalmdesert.org or 760-837-1664. Overview of El Paseo with Artwork in the Median Example of Artwork in the Median "Infinite Sun of Coachella Valley" by Charles Sherman _-"A "Brushing" by Mike Suri "Desert Melodies" by Nancy Mooslin "Thought of a Treble Clef" by John Banks