HomeMy WebLinkAboutRatify C30300 Change Order 2 Renovation of Fire Station Numbers 33 and 71 - Joint ConsiderationYkZlb% b�..r,M_�y§anrrflk
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CITY OF PALM DESERT/PALM DESERT REDEVELOPMENT AGENC "
CITY MANAGER'S OFFICE
STAFF REPORT
REQUEST: RATIFICATION OF CITY MANAGER'S APPROVAL OF CHANGE
ORDER NO. 2 TO CONTRACT NO C30300 (THE PENTA BUILDING
GROUP) IN THE AMOUNT OF $6,242.00 FOR THE FIRE STATION
NO. 71 RENOVATION PROJECT.
SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager
CONTRACTOR: The Penta Building Group
44-250 Monterey Avenue
Palm Desert, CA 92260
DATE: September 29, 2011
CONTENTS: Change Order No. 2
Recommendation
By Minute Motion:
RATIFY City Manager/Executive Director's Approval of Change Order No. 2 to
Contract No. C30300 with the Penta Building Group in the amount of
$6,242.00 to install additional carpet, as part of the Fire Station No. 71
Renovation Project (Project No. 871-09).
2. Authorize the City Manager/Executive Director to Execute said documents; and
3. Authorize the Finance Director to transfer $6,242 from the 10% contingency
set -aside to the base contract.
Funds are available in Account No. 851-4220-464-4001
Background
On February 24, 2011, the City Council approved Contract No. C30300 to The PENTA Building
Group in the amount not to exceed $848,149 (including Landscaping and QuakeGuard Options)
for the Fire Station No. 33 and Fire Station No. 71 renovation projects. The City Council also
authorized a ten percent (10%) contingency in the amount of $84,814.90.
Funds for these projects are included in the 2011/2012 Redevelopment Agency Financial Plan
in Project Areas No. 1 and No. 2, Account No. 850-4220-464-4001 (Station No.33) and Account
No. 851-4220-464-4001 (Station No.71).
During the course of renovating Fire Station No. 71, the contractor indicated they were unable
to match a patch of existing carpet at the fire station. Given this fact, plus the general degraded
nature of the station's existing carpet (dorms, offices, and day room), the City Manager
approved this change order. Staff respectfully requests the City Council ratify this approval.
Staff Report: Fire Stations No. 33/71 Renovation Project (Change Order No. 2)
September 29, 2011
Page 2 of 2
Fiscal Analysis
As part of the contract approval, a ten percent (10%) contingency in the amount of $84,814.90
was allocated as follows:
Fire Station
Fire Station
Cumulative
No.33
No. 71
Projects Total
Design/Build Renovation Project
$286,396
$388,813
675,209
Landscaping Option
$52,988
$45,440
98,428
Quakeguard Option
$37,256
$37,256
74,512
Total
$376,640
$471,509
$848,149
Contingency Amount (10%)
$37,664
$47,150.90
$84,814 90
With approval of Change Order No. Two, the contingency amount for the Fire Station No. 71
Renovation Project will be reduced by $6,242.00 leaving a remaining contingency balance of
$40,908.90 for this project. The total project cost will also increase from $471,509.00 to
$477,751.00. Funds are available in Account No. 851-4220-464-4001. The project is funded with
Redevelopment Agency funds; therefore, there is no fiscal impact to the City's General Fund.
Submitted By:
AM
Reviewed By:
cCarthy,
to the City Manager
CITY COUNCIL ACTION
Manager APPROVED I/- DENIE•,D
RECEIVED 01'HLR.
Paul S. Gibson, Director of Finance/City Treasurer
Approved By:
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MELTING DATE - _
AYES: Lqer4g. got-,IiX.
NC)ES: NCne_
ABSENT. 1Lne�-
ABSTAIN:
VERIFIED BY: K-J�
^riginal on File with City Clerk's Office
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VERIFIED BY � �`� K rc�____
Original on file with City Clerk's Off ice
PENTA
The PENIA Building (:nwp
Change Order Request
To: Steven Aryan From: David Slokken
City of Palm Desert The PENTA Building Group
73-510 Fred Waring Drive 42250 Monterey Ave.
Palm Desert, CA 92260 Palm Desert, CA 92260
Description
Replace Carpeting at Fire Station #71
Reference
9.6800
Notes
Per the Owner's request.
Category Status
Pending Submitted
Required By Days Req Amt Req
9/16/2011 0 $ 6,242
PCO No Date Reference Amt Prop Days Req Category
Description Notes
0002 9/2/2011 $ 6,242 0 Owner Change Order
Station #71: Replace Carpet The existing carpet at Fire Station #71's dormitories could not be
matched (patching was required where the wall lockers were removed).
The City of Palm Desert (Steven Aryan) requested pricing to demo and
install new carpeting in the dormitories, and in the rooms with
corrisponding carpeting (lounge, office).
Item No
Item Description
Cost Code
Amt Prop Reference
0001
Demo the carpet, pad and scrape the glue from the
04 02.05010 L $
428
slab.
0002
Remove and relocate the furniture in the rooms
0402.05010L $
354
receiving new carpeting.
0003
Floor prep and installation of the carpeting (Shaw -
04 09.68000 S $
6,204
City Living) in the dorms, capitan's bedroom, day
room and capitan's office, with 4" resilient base
(brown).
0004
Deduct for not patching and repairing the (e) carpet in 04 09.68000 S ($
1,259)
the dorms.
Level 1
Insurance - .8%
99 91.70020 O $
46
Level 3
Fee - 6%
99 98.00110 O $
346
Level 5
Bond - 2%
99 91.70060 O $
122
Approved By:
Signature
Name
Date
PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE ORDER
Contract Purpose Fire Station No. 71 Renovation Project
Contractor's Name The Penta Building Group
Address: 44250 Monterey Avenue
Palm Desert, CA 92260
Contract # / P.O. #
Amendment/
Change Order No.
Contingency:
Account No.
Project No.
Vendor No.
C30300 017188
2
YES X
I NO
851-4220-464-4001
871-09
12177
You are herebv reauested to comply with the followina chanaes from the contract Dlans and specifications:
DESCRIPTION OF CHANGES
DECREASE
In Contract Price
INCREASE
In Contract Price
Station No. 71 Carpet Replacement (Dorms, Day Room, and Office Space)
TOTALS:
NET CHANGE IN CONTRACT PRICE:
6,242.00
-
6,242.00
6,242.00
JUSTIFICATION:
To address unforeseen structural repairs not in the project scope.
DOTAL BUDGET FOR PROJECT: + 471,509.00
Less: Expend. & Encumb. To Date: - 471,509.00
Less: This Change Order Amount: - 6,242.00
BALANCE OF BUDGET
REMAINING FOR PROJECT: 6,242.00
CONTINGENCY:
Amount Approved by Board: + 47,150.90
Less: Prior Amendment(s): - -
Less: This Amendment: - 6,242.00
Balance Remaining of Contingency: 40,908.90
The amount of the Contract will be (Decreased) Increased by the Sum of: Six Thousand, Two Hundred Forty -
Two and No/100 Dollars ($6,242.00).
GACityMgr\Stephen Aryan\Word Data\Penta Change Order No. 2 Form.docx See reverse ...
Contract C30300 Change Order No. 2 Continued from front
This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform
all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon
between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $ 477,751.00
The undersigned Consultant approves the foregoing Change Order # 2 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 2 . The Consultant agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract
Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Contract Amendment shall be effective when approved by the Owner.
Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity,
arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not
limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well
as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY: 2. ACCEPTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
CONTRACTOR
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN 09/29/2011
SECRETARY 09/29/2011
GAC1tyMgr\8tephen Aryan\Word DataTenta Change Order No. 2 Form.docx See reverse ...