HomeMy WebLinkAboutPreliminary Minutes - City Council 03/22/2012DRAFT --- r
PRELIMINARY MINUTES
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, MARCH 22, 2012
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Mayor Spiegel convened the meeting at 3:00 p.m.
II. ROLL CALL
Present:
Councilmember Jean M. Benson
Councilmember Cindy Finerty
Councilmember Jan C. Harnik.
Mayor Pro Tern William R. Kroonen
Mayor Robert A. Spiegel
Also Present:
John M. Wohlmuth, City Manager
David J. Erwin, City Attorney
Justin McCarthy, Assistant City Manager
Rachelle D. Klassen, City Clerk
Bo Chen, City Engineer
Russell Grance, Director of Building & Safety
Lauri Aylaian, Director of Community Development
Paul S. Gibson, Director of Finance/City Treasurer
Janet M. Moore, Director of Housing
Frankie Riddle, Director of Special Programs
Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept.
Stephen Y. Aryan, Risk Manager
Grace L. Mendoza, Deputy City Clerk
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
None
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IV. ADJOURN TO CLOSED SESSION
Request for Closed Session:
A. Conference with Legal Counsel regarding significant exposure to litigation
pursuant to Government Code Section 54956.9(b):
Number of potential cases: 2
Mr. Erwin stated that following posting of the agenda, an item had arisen, and he
requested City Council's consideration of adding it to the agenda:
B. Conference with Legal Counsel regarding existing litigation pursuant to
Government Code Section 54956.9(a):
Sierra Club, et al., v. City of Palm Desert, et al., and Cornishe of
Bighorn, LLC, Court of Appeal of the State of California, Fourth
Appellate District, Division Two, Case No. E052300 (Superior Court
Case No. INC084911)
On a motion by Spiegel, second by Kroonen, and 4-0 vote of the City Council, with
Finerty ABSENT, the aforementioned item of existing litigation was added to the agenda
for Closed Session.
Upon a motion by Kroonen, second by Benson, and 4-0 vote of the City Council,
with Finerty ABSENT, Mayor Spiegel adjourned the meeting to Closed Session at
3:02 p.m. He reconvened the meeting at 4:00 p.m.
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
None
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Mayor Pro Tem William R. Kroonen
VI1. INVOCATION - Councilmember Jan C. Harnik
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Vill. ORAL COMMUNICATIONS - B
A. PRESENTATION OF ANIMAL ADOPTION FEATURE.
MR. FRED SAUNDERS, Animal Samaritans, presented "Sophie," a small,
black, terrier -mix, young -adult dog, who was available for adoption at their
facilities. He encouraged anyone looking for a pet of their own to open their
hearts and seek one out at the local public shelters, because there were
many wonderful animals available there. As an update, he reported that
Animal Samaritans has now rescued 1,300 animals from the Coachella
Valley Animal Campus, placing them as far away as Sacramento and
Canada. He thanked the City for its generosity in making that happen and
hoped that the program could even be expanded. He noted that Animal
Samaritans was planning a "Walk With the Animals" on Saturday, March 31,
in Palm Desert Civic Center Park, beginning at 8:00 a.m. to around noon,
with a drawing for a bicycle being held fora lucky boy or girl, along with other
prizes to be given away. There was no charge for the walk, but donations
were gladly accepted to support their educational outreach program. He said
the event would also include a petting zoo, games, K-9 demonstrations, and
he invited everyone to participate.
With City Council concurrence, Mayor Spiegel suspended the agenda at this
point in the meeting in order to take up Section IX. - Awards, Presentations,
and Appointments. Following the presentations, he resumed with Oral
Communications - B (B.) - General.
B. MR. KENNETH DORAN, Palm Desert, addressed the City Council, saying
he was unable to be at the last meeting to comment on the agenda;
however, he felt it wouldn't have mattered. He said the City Council already
made up its mind, knowing full well how he felt about the situation. Today,
he wished to say, especially to the residents, that there cannot be one rule
for one person and another for everyone else. He was puzzled why the
Council couldn't understand that, and their response would be that it was one
incident that had taken place; but it wasn't. No one called him. He said right
now, there are City staff members working who are not qualified to do the
job they are doing and making well over $100,000 for it. They don't have a
degree or relevant experience, but no one called him to find out this
information. He admonished that this was something that would have to be
explained to the residents. He reiterated the question why there was one
rule for one person and another for everyone else, and he didn't know why
the Council couldn't answer it. He said if they felt that strongly about their
actions, he hoped when this election comes and they're all before the
Editorial Board and other associations, that they stand up and say they are
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honorable, have integrity, and stand by their decision — they shouldn't hide
from it.
MR. DAN STIFFLER, Sunset Lane, Palm Desert, came forward to bring up
four issues that concerned him regarding dogs. First, with regard to trails
and the likelihood of even more encroachment, he advised that he hikes five
or six times per week on the Schuler, Bump-N-Grind, Herb Jeffries, and
Hopalong Cassidy Trails. Three out of four times this week he'd
encountered dog excrement on trails where dogs were prohibited, pointing
out that he was a longtime dog owner and personally loved dogs. He cited
a current request to take away more of the Cassidy Trail and felt what would
happen there would be even worse. He proposed giving them the Cassidy
Trail to get up to the cross, if that was the goal, but urged the City to hold
some Trails dear, with about 1 % - 2% of the system prohibiting dogs
currently. He said that left the majority of the Trails open to dogs, and there
was also a nice dog park in the City. He loved dogs but also felt there was
a time and place for them, acknowledging that it was not their fault but that
of the owners. Secondly, he felt Wednesday's Farmers Market did a good
job and the City was doing well to support them. The Market consistently
posts signs announcing that dogs are not allowed there, which was greatly
appreciated. However, some patrons choose to ignore the regulation,
believing it's meant for someone else's dog. Thirdly, he said there was a dog
problem at the Street Fair; however, they are inconsistent about posting the
prohibition. He said it was a total disregard for the rules there, with dogs
commonly being encountered, especially when trying to enjoy a meal at the
food court. He felt it should be posted there all the time, and then people
would know the seriousness. Lastly, he briefly touched on the barking dogs
surrounding his residence. He asked for the City's Animal Control Officer to
issue more citations, make violators pay the $50 fine, and start enforcing the
rules. He volunteered to help with the cause, offering that for every $50
citation issued and collected on, he'd match the $50 up to 10 dogs. He
strongly reiterated his request for enforcement of dog rules in the City of
Palm Desert, as he felt it was a real problem here.
Mayor Spiegel asked Mr. Wohlmuth to contact Mr. Stiffler about the matter
to find a resolution.
MR. MATT MONICA, Member of the Desert Sands Unified School District
(DSUSD) Board of Education and resident of Peppergrass Street,
Palm Desert, said he believed the City Council was unaware of the
magnitude of the impact it made on Palm Desert children, along with the
model leadership role it serves in the Coachella Valley. He commented that
Sallie Fraser was an extraordinary Principal, and even though there are 34
schools in the District she represented one of the reasons DSUSD was
known as the "Lighthouse District." He acknowledged Dr. Kroonen's major
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impact on the DSUSD Board of Education for all of the above, and he was
delighted to have served there with him for 12 years. He looked forward to
the upcoming Two -by -Two Committee Meeting between Councilmembers
and DSUSD Board Members on April 9. Even during these difficult economic
times, he said the support provided by the City of Palm Desert often meant
the difference in being able to offer a program. Desert Sands Unified School
District was known as the "Lighthouse District" for a number of reasons, one
being the Robotics Team at most all school sites that the Board unanimously
supports, including the funding component, even if at a lower level than
previously. He commended the City Council for its phenomenal vision,
noting that the Robotics Team has won first place awards locally, regionally,
Statewide, and it continues to compete nationally as well. He went on to
further commend the City for its strong public safety commitment and stated
that all residents and schools were safer because of it. He noted that Mayor
Spiegel and the City were one of the first inductees in the "Lighthouse" Hall
of Fame. In closing, he was very proud to be a resident and recalled his
Rotary friendship with former Councilman Dick Kelly where they often
bantered about the City considering adopting the moniker of "Flagship City"
of the Coachella Valley, and he hoped the City Council might consider this
suggestion.
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PRESENTATION OF PROCLAMATION DECLARING THURSDAY,
MARCH 22, 2012, AS "SALLIE FRASER DAY" IN THE CITY OF
PALM DESERT.
On behalf of the City Council, Mayor Spiegel presented the framed
proclamation to Palm Desert Charter Middle School (PDCMS) Principal Sallie
Fraser in recognition of her fervent dedication to helping students achieve
their very best, including spearheading creation of an innovative Robotics
Program and what is likely the only dedicated lab for this purpose at a middle
school in the entire United States. As a result, the PDCMS Robotics Class
has become one of the best anywhere, winning over 40 trophies and awards
in seven years' time while competing at the high school level.
MS. FRASER graciously accepted the recognition and introduced PDCMS
Robotics Advisor Reginald Clark and Robotics Participants, who came
forward to be recognized and displayed their various, unique medals and
trophies. Students presented Ms. Fraser with a bouquet of flowers. She
congratulated Mr. Clark and the students for their tremendous achievements
beyond anything imagined when she conceived of this program at their
school, hoping that it would inspire students to go on to even greater levels
of success in science, math, and all their future endeavors. Additionally, she
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heartily congratulated the parents for all their involvement, support, and
encouragement of their students.
MR. CLARK said that because the students had worked so hard and done
so well, the Team accepted the challenge to participate in the Global
Conference on Educational Robotics in Oahu, Hawaii. He noted that they
were all very excited but promised to keep focused and on task in that
beautiful venue. He said they'd been to Hawaii in 2007 and placed 16`h
overall; this time they were both a much better team better prepared, so they
look forward to even greater success. He noted that the tournament was
sponsored by the biggest names in technology throughout the world,
including Naval Research Laboratories, NASA, and the Jet Propulsion
Laboratory.
Mr. Wohlmuth acknowledged that Desert Sands Unified School District
Board of Education Members Matt Monica and Gary Tomak were present to
celebrate along with Ms. Fraser and the students.
B. PRESENTATION TO RECOGNIZE CAPTAIN ANDREW SHOUSE FOR HIS
VALUABLE CONTRIBUTIONS TO THE CITY OF PALM DESERT AS ITS
ASSISTANT CHIEF OF POLICE FROM OCTOBER 2008 TO
FEBRUARY 2012.
On behalf of the City Council, Mayor Spiegel and Mr. Wohlmuth presented
Captain Shouse with an engraved, blue marble plaque, recognizing his
service to the City as its Dedicated Lieutenant and Assistant Chief of Police.
CAPT. SHOUSE thanked the City Council and staff for the great pleasure of
working in the City of Palm Desert, both personally and professionally, over
the last three and a half years. He additionally took the opportunity to once
again introduce the City to its new Captain and Chief of Police, Kevin Vest,
who joined him at today's meeting. He said Palm Desert was in very good
hands with both Capt. Vest and Lt. Sullivan.
X. CONSENT CALENDAR
A. MINUTES of the Regular City Council Meeting of March 8, 2012.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrant
Nos. 198, 199, 203, and 204.
Rec: Approve as presented.
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C. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Kabobz
Mediterranean Restaurant and Market, 77-932 Country Club Drive, Unit 2-4,
Palm Desert.
Rec: Receive and file.
D. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Mimmo's Italian
Restaurant & Bar, 73-540 Highway 111, Suite 4 & 5, Palm Desert.
Rec: Receive and file.
E. REQUEST FOR ADOPTION of Resolutions, Setting Forth Findings and
Authorizing the Destruction of Paper Files from the Department of Building &
Safety that Have Been Digitally Imaged.
Rec: Waive further reading and adopt Resolution Nos.: 1) 2012 - 16 for
March 2011 Records; 2) 2012 - 17 for April 2011 Records;
3) 2012 - 18 for May 2011 Records.
F. REQUEST FORAPPROVAL of Program Supplement Agreement No. 009-N
for Highway Safety Improvement Program Funds Between the City of
Palm Desert and the State of California Department of Transportation
(Caltrans) for Fred Waring Drive at San Pascual Traffic Signal Modification
Project (Project No. 566-05).
Rec: By Minute Motion: 1) Approve subject Program Supplement
Agreement No. 009-N between the City of Palm Desert and Caltrans;
2) authorize the Mayor to execute the Agreement — funds are
available in Account No. 234-4276-422-4001 - Traffic Signals, with
Reimbursement to be made from the HSIP Funds by Caltrans.
G. REQUEST FOR APPROVAL of Change Order No. 1 to Contract
No. C30790 — Landscape Maintenance Area No. 7 (Project No. 907-11).
Rec: By Minute Motion: 1) Approve Change Order No. 1 in the decreased
amount of ($3,825) to the subject contract with Pinnacle Landscape
Company, Santa Ana, California; 2) authorize the Mayor to execute
said Change Order — funds are available in their respective
Landscape and Lighting Assessment District Accounts.
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H. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C26670A —
Miscellaneous Drainage Improvements Project (Project No. 520-05) (Tri-Star
Contracting II, Inc., Desert Hot Springs, CA).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
REQUEST FOR ACCEPTANCE OF WORK for Contract No. C31150 —
McCallum Theatre Parking Lot Landscape Retrofit Project (Project
No. 967-12) (Horizon Professional Landscape, Coachella, CA).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
J. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C31320 —
Refurbishment of Well No. 2 at Desert Willow Golf Resort (South West
Pump & Drilling, Inc., Coachella, CA).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
K. CONSIDERATION of Legislative Review Committee Recommendation on
SB 986 (Dutton) — Disposition of Bond Proceeds from Former
Redevelopment Agencies.
Rec: By Minute Motion, concur with the Legislative Review Committee's
recommendation and approve the recommended letter of support for
SB 986 (Dutton).
L. REQUEST FOR APPROVAL of the Revised Citizens On Patrol (COPS)
Manual.
Rec: By Minute Motion, concur with the recommendation of the Public
Safety Commission and approve the Revised COPS Manual as
presented.
M. INFORMATIONAL REPORT on Multi -way Stop Control Installation on
Alessandro Drive at San Luis Rey Avenue.
Rec: Receive and file.
Upon a motion by Kroonen, second by Finerty, and 5-0 vote of the City Council, the
Consent Calendar was approved as presented.
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XI. CONSENT ITEMS HELD OVER
None
XII. RESOLUTIONS
A. RESOLUTION NO. 2012 - 19 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO EXECUTE AGREEMENTS WITH THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION.
Mr. Wohlmuth stated the Council probably heard about the Whitewater
Parkway Project or the 1 e11 Parkway Outreach Program that Coachella
Valley Association of Governments (CVAG) and Supervisor Benoit are
supporting and seeking South Coast Air Quality Management Funds. He said
CVAG is also looking for state transportation dollars to assist in the design
and engineering of that parkway. They have located a transportation grant
from Caltrans, and in this particular grant, an organization can receive up to
$300,000 of the $3 million available by this Transportation Commission.
Unfortunately, CVAG is unable to apply for this grant and has asked the City
to be the recipient and them being the sub -recipient. He noted CVAG
Transportation DirectorAllyn Waggle was present this evening to answer any
questions. Staff recommended approval of the proposed Resolution allowing
for the application of a grant for the Whitewater Parkway for design and
engineering, and transportation programs.
Mayor Pro Tern Kroonen moved to waive further reading and adopt Resolution
No. 2012 - 19. Motion was seconded by Harnik and carried by a 5-0 vote
B. RESOLUTION NO. 2012 - 20 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND
ADOPTING LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) (PUB. RESOURCES CODE
§§ 21000, ET SEQ.).
Principal Planner Tony Bagato stated this was the annual update of the local
guidelines, which is done often when there are no major changes.
Councilmember Finerty moved to waive further reading and adopt Resolution
No. 2012 - 20. Motion was seconded by Kroonen and carried by a 5-0 vote.
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C. RESOLUTION NO. 2012 - 21 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, SUPPORTING THE
CITY'S FISCAL YEAR 2009 HOMELAND SECURITY GRANT
APPLICATION AND AUTHORIZING THE CITY MANAGER TO SIGN THE
GRANT APPLICATION AND ALL OTHER GRANT DOCUMENTS.
Mr. Aryan stated the City recently held two Community Emergency
Response Team (CERT) training courses and adoption of the Resolution will
allow the City to get reimbursed for half the cost, which is $6,718.
Councilmember Finerty moved to waive further reading and adopt Resolution
No. 2012 - 21. Motion was seconded by Kroonen and carried by a 5-0 vote.
XIII. ORDINANCES
A. For Introduction:
None
B. For Adoption:
ORDINANCE NO. 1234 - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING
CHAPTER 2.52 OF THE PALM DESERT MUNICIPAL CODE -
PERSONNEL SYSTEM - BY DELETING SECTION 2.52.555 -
ELECTRONIC MAIL/INTERNET POLICY - AND REPLACING IT
WITH SECTION 2.52.555 - TECHNOLOGY AND ELECTRONIC
COMMUNICATIONS POLICY.
Councilmember Finerty moved to waive further reading and adopt Ordinance
No. 1234. Motion was seconded by Kroonen and carried by a 5-0 vote.
2. ORDINANCE NO. 1235 - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING
ORDINANCE NO. 107, THE PALM DESERT ZONING MAP, BY
CHANGING THE ZONE FROM PLANNED COMMERCIAL
DISTRICT, SINGLE-FAMILY RESIDENTIAL 9000, AND OFFICE
PROFESSIONAL TO PLANNED RESIDENTIAL, 16 UNITS PER
GROSS ACRE, EXHIBITS A, B, AND C ATTACHED
(APNs 637-071-002, 637-170-003, 637-170-004, 637-170-007), Case
No. C/Z 11-200 (Successor Agency to the Palm Desert
Redevelopment Agency/Palm Desert Housing Authority, Applicant).
Councilmember Finerty moved to waive further reading and adopt Ordinance
No. 1235. Motion was seconded by Harnik and carried by a 5-0 vote.
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3. ORDINANCE NO. 1236 - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING
PALM DESERT MUNICIPAL CODE CHAPTER 3.28.020 -
TRANSIENT OCCUPANCY TAX; ADDING CHAPTER 5.10 -
SHORT-TERM RENTALS; AND REPEALING SECTIONS OF
CHAPTER 25 - ZONING, REQUIRING A CONDITIONAL USE
PERMIT FOR SHORT-TERM RENTALS.
Principal Planner Tony Bagato stated there were some changes
made as discussed at the previous meeting, which are covered in the
staff report; he offered to review them with the Council.
Councilmember Harnik stated staff did a great job on this Ordinance,
because it removed any ambiguity, it addressed the issue, and it will
produce revenue for the City.
Mayor Pro Tern Kroonen moved to waive further reading and adopt Resolution
No. 1236. Motion was seconded by Harnik and carried by a 5-0 vote.
XIV. NEW BUSINESS
A. REQUEST FOR DIRECTION TO STAFF CONCERNING ISSUANCE OF A
TEMPORARY USE PERMIT FOR GREATER THAN 10 DAYS IN A
CALENDAR YEAR TO ALLOW RECREATIONAL VEHICLE SALES AT
34-220 MONTEREY AVENUE (SAM'S CLUB), Case No. TUP 12-101
(Mike Thompson RV, Applicant).
Assistant Planner Kevin Swartz stated that special or private events require
a Temporary Use Permit (TUP), which allows an Applicant to use up to ten
days per calendar year. In this case, the Applicant is requesting 62
additional sales days through the end of the year within the Sam's Club
parking lot during the months of April, September, and November. Each of
the events will take place Wednesday through Sunday of each week in those
months from 9:00 a.m. to 5:00 p.m. If approved, staff is recommending the
following conditions: 1) The Applicant must obtain a daily City Business
License for all dates on which the temporary use is conducted; 2) applicant
must apply for and be granted by the State Board of Equalization a
sub -location for the Palm Desert site and must credit Palm Desert as the
point -of -sale for all revenue generated from transactions. He noted the
Applicant was present to address the Council.
Councilmember Finerty asked about the sales tax that has been paid to the
City.
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Mr. Swartz responded the Director of Finance informed him the numbers
came from the State Board of Equalization; unfortunately, they are six
months behind. Therefore, the only actual month staff had to confirm was
for the month of August and, in that month, the City received $2,000. In
speaking to Don Nelson the Controller for Mike Thompson RV, he was told
the City will receive $9,820 for 2011.
MR. MARK ROSENBAUM, Sales Director for Mike Thompson's RV, stated
that since the City granted them that trial period, it has been very good for
both parties. He said their business has gone up 83%, and they are
anticipating a strong year. In taking the fullest quarter this year, January and
February, they have doubled their numbers. Last year the City received
$1,900, and it was already at $4,400. He believed the first quarter for 2012
will reach $5,500 in spite of the economic factors; people are spending their
money and they want to go RVing. He noted an additional $3,000 in Sam's
Club Membership is purchased at every event, which is why Sam's Club
liked them being in their parking lot. He said those memberships are
provided to everyone that showed up at their display, which in turn go into
the store, use the membership, buy stuff, and the City receives the sales tax.
Responding to question about the location of their main office, he said it was
located in Cathedral City. He went on to say they were averaging 20% in
sales at Sam's Club and 80% at the Cathedral City location. The difficulty in
selling to out -of -country customers (i.e., Canadians), was that no city
benefitted from the sales tax, because they didn't pay any. However, anyone
that resides in the states, they make sure it is reported.
Mayor Pro Tern Kroonen asked what revenue generating activity would be
happening thereat Sam's Club if this was not approved. In other words, why
wouldn't the Council approve this request when it brought money into the
City.
Councilmember Harnik moved to, by Minute Motion, approved the Temporary Use
Permit (TUP) for Recreational Vehicle (RV) sales located within the Sam's Club parking
lot, subject to the Applicant complying with conditions of: 1) Obtaining a daily City
Business License for all dates on which the Temporary Use is conducted; 2) applying for
and being granted by the State Board of Equalization a sub -location for the Palm Desert
site and crediting Palm Desert as a point of sale for all revenue generated from
transactions.
Councilmember Finerty said she will second the motion with the hopes that
the 20/80 percent increased in favor of the City.
Councilmember Finerty seconded the motion, and it carried by a 4-1 vote, with
Benson Voting NO.
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B. REQUEST FOR AWARD OF CONTRACT TO MATICH CORPORATION
FOR CONSTRUCTION OF THE SUMMIT RESURFACING PROJECT IN
THE AMOUNT OF $668,000 (CONTRACT NO. C31430, PROJECT
NO. 752-12C).
Mr. Chen stated this was basically a resurfacing project for some of the area
south of Homestead Road and Indian Hills Way.
Mayor Pro Tern Kroonen moved to, by Minute Motion: 1) Award subject contract for
Construction of the Summit Resurfacing Project to Matich Corporation, Highland,
California, in the amount of $668,000; 2) authorize the Director of Finance to set aside a
10% contingency for the project in the amount of $66,800; 3) authorize the Mayor to
execute said contract; 4) authorize the City Manager to execute a Reimbursement
Agreement with utility companies with facilities in the street (Contract Nos. C31430A-B-C)
— funds for this project are available in the Measure "A" Street Maintenance Account,
No. 213-4311-433-3320. Motion was seconded by Finerty and carried by a 5-0 vote.
C. REQUEST FOR APPROVAL OF CONTRACT WITH SUNGard FOR THE
PURCHASE, INSTALLATION, ONLINE AND ONSITE TRAINING FOR
ONESolution SOFTWARE IN THE AMOUNT OF $318,660 PLUS
APPLICABLE TAXES AND TRAVEL EXPENSES ASSOCIATED WITH
ONSITE INSTALLATION AND TRAINING (CONTRACT NO. C31700).
Information Systems Manager Clayton Von Helf stated this purchase is for
the main core enterprise software package; every interaction with residents,
businesses, or builders will be affected by this software package. The
current software was purchased 20 years ago in 1991, and at that time, there
was no commercial internet, email, and PC's were glorified wordprocessors.
Therefore, the computer landscape has changed dramatically in 20 years,
but the City's business processes had not. This update will allow the City to
enter the current computer landscape and be able to rebuild its excellent
customer service on a new foundation that will include more web -facing
services and greater communication between departments. Responding to
question about business licenses, he said if approved, the implementation
schedule will start this summerwith Community Development, Public Works,
Building & Safety, and the Planning Department, and in the fall it will be
Human Resources, Payroll, and Finance. He plans to go live by January
2013, and once all the bugs have been worked out, training will start on web
services with the first one being Business Licensing. He said people will be
able to renew their business license online and not have to come to City Hall.
Councilmember Finerty moved to, by Minute Motion, approve the subject contract
with SUNGard for the purchase, installation, online and onsite training for ONESolution
Software in the amount of $318,660 plus applicable taxes and travel expenses associated
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with onsite installation and training — funds are available in the Equipment Replacement
Fund for FY 2012-2013. Motion was seconded by Kroonen and carried by a 5-0 vote.
Mayor Pro Tern Kroonen stated he hoped this new software will last 20 years
as well.
D. REQUEST FOR AWARD OF CONTRACT TO RELIABLE TREE CARE IN
THE AMOUNT OF $71,407.80 FOR THE CITYWIDE PALM TREE
PRUNING PROGRAM (CONTRACT NO. C31400, PROJECT NO. 931-12)
(JOINT CONSIDERATION WITH THE PALM DESERT HOUSING
AUTHORITY).
Councilmember/Member Finerty moved to, by Minute Motion: 1) Waive minor
irregularity and award subject contract for the Citywide Palm Tree Pruning Program to
Reliable Tree Care, Coachella, California, in the total amount of $71,407.80 (City -
$63,782.40; Housing Authority - $7,625.40); 2) authorize the Director of Finance to set
aside an additional 10% contingency for the contract in the total amount of $7,140.78 (City
- $6,378.24; Housing Authority - $762.54); 3) authorize the Mayor/Chairman to execute the
contract — funds are available for portion of the contract relative to the City and
Assessment Districts in Parks and Recreation Account Nos. 110-4610-453-3320,
110-4611-453-3320, and 110-4611-453-3371; Repair/Maintenance Medians Account
No.110-4614-453-3370, and Assessment District Fund 200 Accounts; and forthe Housing
Authority, funds are set aside in the 2011-2012 Housing Authority Operating Budget.
Motion was seconded by Kroonen and carried by a 5-0 vote.
E. REQUEST FOR APPROVAL OF A RESTRUCTURE OF THE CITY'S
VISITOR INFORMATION CENTER OPERATIONS; AMENDMENT TO
RESOLUTION NO. 2011-61 - THE CITY'S ALLOCATED
CLASSIFICATIONS, BY CREATING THE NEW CLASSIFICATIONS OF
TOURISM AND MARKETING MANAGER, VISITOR CENTER
COORDINATOR, AND CUSTOMER SERVICE CLERK; AND ADOPTION
OF AN ORDINANCE TO ESTABLISH A CATEGORY AND CRITERIA FOR
PART-TIME EMPLOYEES.
Mr. Wohlmuth stated the Council had a Study Session to discuss the Energy
Program, Visitor Center, and Shopper Shuttle Services, three major
programs affected by the elimination of the Redevelopment Agency. He said
the Council will receive updates during the budget process, but the direction
from the Council was to not eliminate these programs, but to reduce the
impact to the General Fund Budget and hopefully address them in time to be
prepared for the 2012/2013 fiscal budget. Staff has reviewed and provided
recommendations to reduce the cost, keep the Visitor Center in operation,
adjust the hours of operation, and provide the appropriate salary and
positions for City employees to run the Visitor Center moving forward. He
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said Human Resources Lori Carney and Visitor Center Manager Donna
Gomez were available to provide specifics on the restructuring.
Human Resources Lori Carney noted the staff report and offered to answer
any questions.
Councilmember Finerty stated she appreciated the operational savings of
$210,000 annually.
Councilmember Finerty moved to: 1) Waive further reading and adopt Resolution
No. 2012 - 22, amending Resolution No. 2011-61, the City's Allocated Classifications, by
reclassifying the position of "Visitor Information Center' Grade 131 to "Tourism and
Marketing Manager" at Salary Grade 131; adding the position of Visitor Center Coordinator
at Grade 107; and adding the position "Customer Service Clerk" at Salary Grade 87; and
authorize establishment of new categories within the City's Allocated Classifications; 2)
Waive further reading and pass Ordinance No. 1237 to second reading, deleting Palm
Desert Municipal Code Sections 2.52.300 - Types of Employment and 2.52.305 - Definition
of Employment Types in their entirety, and replacing them with Section 2.52.300 - Types
of Employment and Section 2.52.305 - Definition of Employment Types, adding the
category of "Part-time Regular Employee" and making certain other housekeeping
changes; 3) By Minute Motion, approve lifting of the hiring freeze and authorize the hiring
of one full-time and two part-time Customer Service Clerks through an abbreviated hiring
process; 4) By Minute Motion, authorize reclassification of the Visitor Information Center
Manager, Grade 131, to Marketing and Tourism Manager, Grade 131. Motion was
seconded by Kroonen and carried by a 5-0 vote.
F. REQUEST FOR ADOPTION OF A SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY CONFLICT OF INTEREST
CODE PURSUANT TO THE POLITICAL REFORM ACT, GOVERNMENT
CODE SECTIONS 81000, ET SEQ. (JOINT CONSIDERATION WITH THE
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT
AGENCY).
Ms. Klassen stated that pursuant to the Political Reform Act, all public
agencies in the State of California must adhere to a Conflict of Interest Code.
She worked closely with legal counsel to draft the proposed Conflict of
Interest Code, which was modeled after the Fair Political Practices
Commission Model Code and adopted it here for the Successor Agency.
Since the Redevelopment Agency was dissolved, the City has to implement
processes as if it was restarting, and as the City Council sits as the Board for
the Successor Agency, it is also the Code reviewing body for the City's
Conflict of Interest Code; therefore, it's a joint consideration item.
Mayor Pro Tem/Vice Chair Kroonen moved to: 1) Waive further reading and adopt
Resolution No. SA -RDA 006, adopting a Conflict of Interest Code Containing Designated
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Positions and Disclosure Categories for the Successor Agency to the Palm Desert
Redevelopment Agency; 2) As Code Reviewing Body, the City Council, by Minute Motion,
approve the Successor Agency to the Palm Desert Redevelopment Agency Conflict of
Interest Code and all associated actions to be taken in connection therewith. Motion was
seconded by Finerty and carried by a 5-0 vote.
XV. CONTINUED BUSINESS
None
XVI. OLD BUSINESS
A. RESOLUTION NO. 2012 - 03 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING A HEIGHT
STUDY REQUIREMENT FOR NEW DEVELOPMENT REQUESTING
APPROVAL OF ANY CONSTRUCTION EXCEEDING THE HEIGHT
STANDARDS.
Principal Planner Tony Bagato stated this item was presented on January 26
where staff recommended visual simulations for construction 10% above the
height limit, which would be a 2D drawing and story poles. At that meeting,
there were concerns raised by the Desert Valleys Builders Association
(DVBA) and the item was continued. Staff met and worked with DVBA and
Gretchen Gutierrez, but ultimately, they are opposed to any mandatory
requirement. However, if the Council was to move forward, they
recommended 15% for visual simulations and 25% for story poles. Staff
reviewed the matter and has modified its recommendation, but still believes
10% for visual simulations will provide staff with a good tool for looking at
new developments, and if Council decided to require story poles, staff is
recommending 20% above the height limit, but only up to 45 feet. Based on
staff's research, you can't use story poles above 45 feet, but an alternative
method like a balloon study can be used. Since the writing of the staff report,
Mr. Tommy Thompson submitted a letter on behalf of the Building Industry
Association (BIA), and they are also opposed to a mandatory requirement.
He offered to answer any questions.
Mayor Pro Tern Kroonen stated there are a couple of terms used, and one
that complicated things for him was the use of visual simulations, and asked
if story poles fit into that category.
Mr. Bagato responded that under his description it typically meant a 2D kind
of drawing format with a photo, and then presenting the proposed project in
context with the existing development. He agreed that technically story poles
are visual, but are considered differently between a drawing versus putting
a pole in the ground.
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MS. GRETCHEN GUTIERREZ, CEO for Desert Valleys Builders Association,
stated she represented more than 100+ member companies within their
Association, and they are requesting the Council to deny Resolution
No. 2012-03. She said ongoing economic challenges to the building
community are starting to abate, and any additional or new requirements on
planned or proposed developments/projects can have a detrimental effect
to the recovery of the industry. Specifically to this issue, story poles and
visual simulations are subjective. She said assumptions are made as to
heights, architectural styles, features, design elements, and what may be
indicated through placement of story poles ordepicted on a visual simulation,
may not be the end product based upon what happens during the project
revisions or planning process, or the ultimate conditions of approval. She
said this requirement can cause a number of changes to what was initially
submitted and reviewed from a visual presentation, and it can tweak the way
that process is at the end. She said errors can be made with visual
simulations, and when she refers to visual simulations, she is talking about
photos and computer generated type of products; an actual hard productthat
one can hold. An example of that, is that topography maps are not
standardized anywhere within any study whatsoever. You can have a
variation from a few centimeters up to one feet and beyond within that data.
Therefore, one would have a problem when trying to measure something as
finite as a percentage of 10% above the current standard, which is roughly
three to four feet. She said a topography map source that has variations on
it is not an accurate reading on things. Quality issues get introduced in both
of these two types of programs as well. For example, in a 100-unit complex
with three product lines involved, an enormous amount of time will be spent
in trying to make that a visual presentation that everyone can understand
and have a full concept of. This would be a big problem in terms of how you
create that final document, the cost, and the amount of times the applicant
will have to revisit and redo, adding cost to the entire portion of their project
and check review. One of the most significant things when dealing with story
poles, visual impacts, and visual simulations, is observance of the
determination of points of impact. In other words, who is impacted by that
visual, is it the next door neighbor or someone who complaint, because they
think it might have a visual impact on their site line, or is it truly a concern of
it fitting into the aesthetics of the city, community, and guidelines. Currently,
there isn't anything in place that outlines the steps one would have to follow,
and how many data points one would have to hit. Therefore, the concern is
the guidelines for someone having to use story poles or a visual simulation,
and how many story poles will be required. She said those guidelines didn't
exist to tell a developer what they need to do in terms of making that product
be applicable to the project. Lastly, if the City didn't have those clear
guidelines defined, it was opening itself up to additional costs to the
developer, who will not be happy with trying to do business within the City,
but also some concern with liability. If what the Council sees and approves
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is not necessarily the end product at the end of the day, whose going to have
an absolute issue with that particular product. Additionally, if this Resolution
is adopted, any project that the City finances will also have to follow the
same guidelines. Finally, the threshold of 10% over an existing height is a
minimal measurement, approximately three to five feet, but maximum in
terms of the financial burden to the applicant. She said small variances
require a higher level of accuracy, which is the inverse of the general intent
that minor variances pose less of an issue. In other words, it is a small
percentage one is having to operate in, but it creates a big problem for
developers to deal with. While the DVBA recognizes the Council is tasked
and entrusted with maintaining the high quality standards for the City and its
residents, the DVBA remains opposed to the proposed Resolution and urged
the Council to not adopt it.
Mayor Pro Tern Kroonen asked if Ms. Gutierrez could cite any circumstances
or situation in which story poles might be appropriate, in which it would be
superior to other means.
MS. GUTIERREZ answered no, stating the use of story poles was purely
subjective, because it would be sticking a piece of wood or PVC pipe in the
ground, typically at the four -point corners of the footprint for that particular
project, and then one is standing there looking up at them. Further
responding, she confirmed there was no compelling reason to use story
poles instead of or in lieu of some other method, because their use was
purely subjective.
Councilmember Harnik asked if story poles were used for Saks, which is 44
feet in height.
Mr. Bagato said he didn't believe so.
Councilmember Harnik asked about the height of Sacred Heart Church.
Mr. Bagato responded the most recent expansion was at 35 feet, but it was
lowered due to concerns and was approved at 27 feet for the gymnasium
portion. He couldn't recall the height of Sacred Heart Church.
Mayor Spiegel said the last time the City used story poles was for the Desert
Willow Condominiums.
Council member Fi nerty clarified itwas-forthe Westin-Starwood Timeshares.
Councilmember Harnik asked how many times had story poles been used.
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Mr. Bagato noted he's been employed by the City for ten years and recalled
using them only twice. They were used on Larrea Street, but that project
never moved forward, and then a telephone pole was used for the Westin-
Starwood Project, because typical story poles couldn't be used.
Mayor Pro Tern Kroonen asked if anything was learned in that process by
using story poles that could or couldn't have been learned through other
visual simulations.
Mr. Bagato answered no, stating the Applicant in that project provided photo
simulations, but he couldn't find the photographs of the actual telephone
pole. He said the photo simulations depicted the true picture, and the
telephone pole provided what staff expected, which was a visual point of how
tall the building will be, but didn't capture the design. He said the photo
simulations were quite accurate of what is out there today. Further
responding, he confirmed story poles didn't capture site lines and massing.
In response to Mayor Spiegel's assumption that story poles were not used
forthe Marriott DesertSprings project, Mr. Bagato could not confirm because
he was not a City employee at the time.
Councilmember Finerty stated she was the one that requested the height
study requirement and still believed the entire picture was needed, which
includes the visual simulations, balloon study, story poles or PVC pipes at
the four corners, because it was instructive. She believed the story poles
were helpful with the Westin-Starwood Timeshares. She understood other
things had to be taken into consideration with regards to landscaping,
berming, etc., but in order to maintain the aesthetics of Palm Desert, the way
residents have come to expect, all the items need to be addressed. It would
appear story poles would not need to be used often, but she would like to
have it as part of the big picture.
Councilmember Finerty moved to waive further reading and adopt Resolution
No. 2012-03.
Councilmember Benson stated story poles were not something new; they
have been used in Palm Desert before and no one ever complained about
putting them up. Developers were happy to put them up to show what the
actual effect would be. By requiring them now, it will be on record and it
won't be questioned. She believed this was anotherthing the Council should
implement, because it's always been done and there hasn't been any
problem or complaints about it.
Councilmember Harnik stated that according to staff, story poles have only
been used twice in the last ten years. Although, there may be times the City
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may want to pull that tool out of the toolbox, she didn't believe it should be
mandated. She knew developers hadn't complaint in the past, but the City
hadn't had to endure this depressed economy. She didn't know if it was lost
on everybody, but the Council just had a bunch of fine students earlier today
where it was congratulating and celebrating them for taking new technology
and employing that to come up with answers to address issues in the most
effective manner, which is what the City should be doing. She said 30 years
ago, story poles were probably the tools it had, but she believed there are far
better ways to address issues to find answers. As discussed earlier in the
Study Session, the City will have projects that will be built a little different,
and a lot of these projects will have to be addressed on a case -by -case basis
going forward. She agreed story poles should be kept in the toolbox, but
could not support mandating them of every project and requiring the added
expense to builders and businesses.
Mayor Pro Tern Kroonen agreed, stating this requirement was not what is
needed for the current era; the Council needs to be looking forward. A lot of
things have worked in the past, but the Council should want things to work
better in the future. And picking up on Councilmember Harnik's reference to
the students, they weren't making robotics out of tinker toys, they were using
contemporary technology, which is where the City needed to be now moving
forward. Therefore, he would not support the motion.
Mayor Spiegel concurred, stating he wouldn't support the motion either.
Councilmember Benson seconded the motion, and it FAILED on a 2-3 vote, with
Benson and Finerty voting AYE, and Harnik, Kroonen, and Spiegel.voting NO.
XVI1. PUBLIC HEARINGS
A. REQUEST FOR APPROVAL OF THE VACATION OF DAISY LANE
RIGHTS -OF -WAY AND EXCESS SIDEWALK, AND LANDSCAPE
EASEMENTS ALONG SHEPHERD LANE IN TRACT NO. 29469
(Kristi Hanson Architects, Inc., Applicant) (Continued from the meeting of
January 26, 2012).
Mayor Spiegel noted the Applicant requested this item to be withdrawn.
Mr. Chen confirmed the letter was received yesterday.
Mayor Spiegel declared the public hearing open and invited public testimony
FAVORING or OPPOSING this matter. With no public testimony offered, he
declared the public hearing closed.
Applicant Request withdrawn; therefore, no further action required nor taken.
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B. REQUEST FOR APPROVAL OF A ZONING ORDINANCE AMENDMENT
TO SECTION 25.70.020 OF THE PALM DESERT MUNICIPAL CODE TO
INCREASE THE NUMBER OF ARCHITECTURAL REVIEW
COMMISSIONERS FROM SEVEN (7) TO NINE (9), Case No. ZOA 12-57
(City of Palm Desert, Applicant).
Assistant Planner Missy Wightman stated it was requested that the
Landscape Beautification Committee be consolidated into the Architectural
Review Commission. The proposed Zoning Ordinance Amendment will
increase membership from seven to nine members. Staff believes the
change will create a more broad representation of the Commission. She
offered to answer any questions.
Mayor Spiegel declared the public hearing open and invited public testimony
FAVORING or OPPOSING this matter. With no public testimony offered, he
declared the public hearing closed.
Councilmember Benson moved to: 1) Waive further reading and pass Ordinance
No. 1238 to second reading, approving Zoning Ordinance Amendment No. 12-57 and
amending Section 25.70.020 of the Palm Desert Municipal Code - Membership of the
Architectural Review Commission, adding two (2) members; 2) By Minute Motion, appoint
Gene Colombini and Paul Clark to the newly created positions, respectively, on the
Architectural Review Commission, subject to adoption of the Ordinance and resulting
effective date of May 12, 2012, each with a term ending December 31, 2016. Motion was
seconded by Kroonen and carried by a 5-0 vote.
XVIII. REPORTS AND REMARKS
A. CITY MANAGER
City Manager Meeting Summaries for the Period
February 29 - March 13, 2012.
With City Council concurrence, received and filed the Meeting Summaries as
presented.
B. CITY ATTORNEY
None
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C. CITY CLERK
Reminder of First City Council Study Session for Working on the
Fiscal Year 2012-2013 Budget — Scheduled for Wednesday, April 4,
2012, 10:00 a.m. in the Administrative Conference Room.
Upon Ms. Klassen's noting the upcoming Study Session, Mayor
Spiegel said he has a conflict with participating in Meals On Wheels
on the morning of April 4. He asked if the Study Session could begin
at 10:30 a.m., instead of 10:00 a.m.
With City Council concurrence, the Study Session on Wednesday, April 4, was
noted, convening at 10:30 a.m. (instead of 10:00 a.m.).
D. PUBLIC SAFETY
1. Fire Department
None
2. Police Department
None
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
City Council Requests for Action:
a) Zoning for Animal/Bird Sanctuary — Councilmember Finerty
stated that there was a constituent interested in locating an
Animal/Bird Sanctuary in the City and businesses associated
with that purpose. Currently, there is no zone for this type of
use. Therefore, she asked staff to look at coming up with a
zone to accommodate it.
Mr. Wohlmuth agreed to have staff investigate, and
Mayor Pro Tern Kroonen added that he supported this request.
2. City Council Consideration of Travel Requests and Reports:
None
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3. City Council Committee Reports:
a) Art In Public Places Commission — As liaison to AIPP, Mayor
Pro Tern Kroonen reported that time was marching by very
quickly, and it was already time to solicit new sculpture work for
the El Paseo Exhibition. They have received entries for and
approved 18 pieces for the subsequent year's show. There
were a lot of good entries, with three alternates chosen in case
any of the first 18 don't workout. He felt it was one of the best
things about the City. In answer to question, he said the
selections will be coming to City Council for final approval.
b) Library Promotion Committee — Later in the meeting,
Councilmember Benson and staff reported that at this week's
Committee Meeting, City and County Librarians reported they'd
been working closely with Westfield Palm Desert to host an
interim Library location, including accommodations for storage
of materials during closure while the "Refresh" Project is
underway in the coming months. Sincere gratitude was
extended to Westfield for being such a great community
partner. Another of the community's great partners touted was
the Desert Recreation District and Recreation Supervisor
Jeff Ronci, who had been tremendously accommodating in
hosting a majority of the Library's Special Events during this
past fall and winterwhen the closure was initially anticipated to
occur. They had worked so well together that both parties
looked forward to continuing the partnership during the
upcoming closure and in the future. Staff extended hearty
thanks to both entities for this effort. In answer to question
about the Bookmobile, staff responded that it was currently
somewhat "under the weather," but it was hoped that a unit
would be ready to go about the time we were ready to move
back into the remodeled Library. So the Bookmobile may be
useful in the transition period. Additionally, Councilmember
Benson was pleased to report that the County Economic
Development Agency had assigned their local Project Manager
to oversee the Library remodel and keep it on track.
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4. City Council Comments:
a) 2012 Fashion Week El Paseo — Mayor Spiegel reported he'd
attended Fashion Week two nights this week. The event has
a large tent that seats 900 people, with standing -room only
both nights he was there, imagining it was the same the rest of
the week. He said Mr. Wohlmuth was there last night and
thoroughly enjoyed the festivities as well; it is a wonderful
event for Palm Desert.
b) Palm Desert Youth Sports Opening Day — Councilmember
Harnik said she participated in the Opening Day Event for
Baseball and Softball in Civic Center Park on March 10, with
the Mayor there to say a few words and throw out the first pitch
to the delight of the approximately 2,000 people present. She
said it was wonderful to see so many families having fun along
with the 900 young people in the program.
5. Suggested Items for Future City Council Meeting Agendas:
None
XIX. ADJOURNMENT
On a motion by Kroonen, second by Finerty, and 5-0 vote of the City Council,
Mayor Spiegel adjourned the meeting at 5:24 p.m.
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
ROBERT A. SPIEGEL, MAYOR
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