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HomeMy WebLinkAboutC30940A and B Plan Review Inspection ServicesCITY OF PALM DESERT BUILDING AND SAFETY DEPARTMENT STAFF REPORT REQUEST: INCREASE TO PLAN REVIEW / INSPECTION SERVICE CONTRACTS SUBMITTED BY: Russell A. Grance, Director of Building and Safety CONSULTANTS: Scott Fazekas & Associates 9 Corporate Park, Suite 200 Irvine, CA 92606 (949) 475-2901 Willdan Engineering 650 E. Hospitality Lane, Suite 400 San Bernardino, CA 92408-3317 (909) 386-0200 DATE: April 12, 2012 CONTENTS: 1. Memo to City Manager requesting Mid -Year increase 2. Resolution 2012-06 authorizing the increase to Account # 110- 4420-422-3010 in the amount of $30,000.00 Recommendation By Minute Motion, authorize an additional amendment of $30,000.00 related to professional service agreements with Scott Fazekas & Associates (Contract No.C30940A), and Willdan Engineering (Contract No.C30940B). This action would amend the prior authorized amount of not to exceed $30,000.00 to not to exceed $60,000.00 cumulatively for Plan Review and Inspection services for the remainder of fiscal year 2011-2012. Funds are available in General Fund Account No. 110-4420-422-3010 as set forth in the 2011/2012 budget. Discussion The continued unanticipated level of construction in the City's northern sphere and Big Horn development is driving the need for expanded contract professional engineering services. These professional engineering services are for more complex and structural review for plan submittals. The following is a list of projects and plan check revenue that Staff Report — PLAN REVIEW / INSPECTION SERVICE CONTRACTS April 12, 2012 Page 2 would most likely be sent to our consultant for review between now and June 30, 2012 with staff reviewing the balance of projects submitted: 1. Single Family homes (6Bighorn) $30,500.00 (70% Consultant PC = $21,350.00) 2. Structural Remodels (s Bighorn) $6,500.00 (40% Consultant PC = $2,600.00) 3. Marriott Timeshares (s Bugs) $22,000.00 (40% Consultant PC = $15,400.00) Total Estimate Consultant Fee $39,350.00 Based on my budget report through the accounting period 2011-2012, the current YTD expenditures are $20,454.57 with a remaining balance of approximately $9,545.43. It is projected that an additional $30,000.00 will be necessary to carry this budget line item through the balance of this fiscal year. The department has performed 629 plan reviews FYTD and has only sent 19 to our consultant for plan check services. It is the intention of the Department of Building and Safety to review the majority if not all of the plans submitted with city staff, and utilizes the Consultant only on the more complex projects for structural review and to supplement city services as necessary. It should be noted that when contract services are utilized the cost is recoupable through plan check and permit fees collected for that project. During the City of Palm Desert Mid Year 2011/12 discussion, City Council authorized an additional $30,000.00. This action allows the City Building and Safety Department to increase the Plan Check/Consultant engineering services contract by $30,000.00. Fiscal Analysis The cost for Contract Services is recoupable through plan check and permit fees collected for projects, and has been included in the annual Building Departments budget for FY 2011-2012 (Acct. # 110-4420-422.30-10, $30,000.00 + $30,000.00 = $60,000.00). No other fiscal impact is anticipated to the City. Submitted By: Russell A. Grance, Director of Building and Safety Appro od: P I,S. Grs on, Finance Director i Manager CITY COUNCIL ACTION APPROVED-- ✓ DENIED RECEIVED OTHER. MEETING DATE 4-1:-� - a c AYES: ` NOES: ABSENT: ABSTAIN: K VERIFIED BY. ---- Original on File with City Clerk's Vffice CITY OF PALM DESERT BUILDING & SAFETY DEPARTMENT INTEROFFICE MEMORANDUM To: John M. Wohimuth, City Manager CC: Paul S. Gibson, Finance Director From: Russell A. Grance, Director of Building and Safety Date: January 13, 2012 Subject: Mid -Year Budget Adjustment to Acct. 110-4420-422.30-10 Prof-Architectural/Eng I have completed a recent review of the Department's Prof-Architectural/Eng budget account. Below, you will find my recommendation regarding the increase in the "Professional Engineering" services provided to our Department by our consultants. Increase of the "Professional Engineering" budget (account number 110-4420- 422.30-10) by an additional $30,000. The continued unanticipated level of construction in the City's northern sphere and Big Horn development is driving the need for expanded contract professional engineering services. These professional engineering services are for more complex and structural review for plan submittals. The following is a list of projects and plan check revenue that would most likely be sent to our consultant for review between now and June 30, 2012 with staff reviewing the balance of projects submitted: 1. Single Family homes (6Bighorn) $30,500 (70% Consultant PC = $21,350) 2. Structural Remodels (3 Bighorn) $6,500 (40% Consultant PC = $2,600) 3. Marriott Timeshares (s Bidgs) $22,000 (40% Consultant PC = $15,400) Total Estimate Consultant Fee $39,350 Based on my budget report through the accounting period 2011-2012, the current YTD expenditures are $19,965.59 with a remaining balance of approximately $10,034.41. It is projected that an additional $30,000 will be necessary to carry this budget line item through the balance of this fiscal year. The department has performed 397 plan reviews FYTD and has only sent 12 to our consultant for plan check services. � § E u � z ^ § q $ $ $ \ \ � \ Ul - _ e 7 E E§ Ln 0? ? q �■ « $ # m k¢ Ln o do o\ o 0 i$ \ce 9 9 O 9 2 k - m qt 0 m m q § m V�- m in ,,^ m a - a ■ � 2 a 7 -W � Cie $ t �22 qq k co� / k m I & 2 L. a f R o § � E 2 % 2 3 2 a \. 2 0 ©/ J 0 0 k E R ® / / 2 a / 2 J \ ? a \ \ / � L E \ ® _ ■ « E / ° w 2 ■ v ■' E c4. V c I 2 t k E U.S g / p � 2 k 7 L I e e a c 2/ 7 2 2 \ E v o a J o a § ° a � 2 cc�\ k/ & 2 RESOLUTION NO. 2012- 06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2011-2012 BUDGET AS A RESULT OF MID -YEAR ADJUSTMENTS WHEREAS, as a result of a .mid -year review of the budget, it is desirable to revise the Fiscal Year 2011-2012 budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the Fiscal Year 2011-2012 budget is hereby revised as follows: 1. The amounts shown in the column entitled "Proposed Budget Adjustment" in the table entitled "City of Palm Desert Mid -Year Budget Adjustments, Fiscal Year 2011- 2012", attached hereto as Exhibit "A", are hereby appropriated to the departments, activities and projects identified therein as the Operating Budget for FY 2011-2012, 2. The amounts shown in the column entitled "Proposed Budget Adjustment" in the subtable entitled "Revenue Adjustments" on Exhibit "A", are hereby accepted as the estimated revenues for the 2011-12 Fiscal Year for each fund and revenue source. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 9th day of February, 2012, by the following vote, to wit: AYES: BENSON, FINERTY, RARNIR, RROONER, and SHE NOES: NONE ABSENT: NONE ABSTAIN: NONE 1 ATTEST: ;2 e� RA HELLE D. RMSSEN, CITY CLER CITY OF PALM DESERT, CALIFORNIA