HomeMy WebLinkAboutC29802 Extension Lagoon and Water Features Maintenance Services FY 2012-2013Contract No. C29802
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT NO. C29802, A SECOND ONE-YEAR
EXTENSION WITH SOUTHWEST AQUATICS, FOR LAGOON
AND WATER FEATURES MAINTENANCE SERVICES IN THE
AMOUNT OF $26,040
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Southwest Aquatics
P.O. Box 13212
Palm Desert, CA 92255
DATE: April 26, 2012
CONTENTS: C29802, Second Amendment to Agreement C29800
Letter from Southwest Aquatics
Recommendation
By Minute Motion:
1. Approve Contract No. C29802, a second one-year extension with
Southwest Aquatics, for Lagoon and Water Features Maintenance
Services in the amount of $26,040; and
2. Authorize the Mayor to execute the contract.
Funds are available in the General Fund Account No. 110-4611-453-3320,
Repair/Maintenance Medians, and 110-4614-453-3370, R/M Medians.
Background
The subject contract was awarded by City Council to Southwest Aquatics of Palm
Springs, California, on July 8, 2010. This contract includes the monthly maintenance
services to the Civic Center lagoon and the Entrada del Paseo water features.
Staff Report
Approve C29802 with Southwest Aquatics, Second Extension
April 26, 2012
Page 2of2
The original agreement with Southwest Aquatics was for a term of eleven months, with
an option for two one-year extensions. On May 26, 2011, City Council approved the
first one-year extension to the agreement. Southwest Aquatics' performance has met
City standards and has agreed to a second one-year extension of contract commencing
July 1, 2012, and expiring June 30, 2013, at the current contract price of $26,040 with
no cost increase.
Fiscal Analysis
This is an on -going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By:
H. �OenWer Knight, lLandscape Manager
S. Gibson, Director of Finance
M. Wohlmuth, City Manager
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Departm
Mark Greovftd, P.E.
Director/of/Public WorN
CITY COUNCIL ACTION
APPROVED +/- DENIED
RECEIVED OTIIER
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VERIFIED By..
Original on File with City Clerk's office
CONTRACT NO. C29802
SECOND AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Southwest Aquatics, ("Contractor'),
entered into an agreement, dated July 8, 2010, to provide Lagoon and Water Features
Maintenance Services ("Agreement"), the parties wish to amend the Agreement effective
April 26, 2012.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2012, through June 30, 2013."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 26th day of April, 2012.
CITY OF PALM DESERT
A Municipal Corporation
Robert A. Spiegel, Mayor
City of Palm Desert
Attest:
SOUTHWEST AQUATICS
Contractor
Approved as to Content:
Rachelle D. Klassen, City Clerk Mark Greenwood, P E.
CITY OF PALM DESERT, CALIFORNIA Director of Public Works
Approved as to Form:
David J. Erwin, City Attorney
Contract No. C29802
CONTRACTOR NOTARY ACKNOWLEDGMENT
State of California }
)SS
County of Riverside }
On 20 , before me, a Notary Public,
personally appeared who proved to me on the basis
of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and
that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
State of California
County of Riverside
[on
personally appeared
CITY NOTARY ACKNOWLEDGMENT
}
)SS
}
20 , before me,
(Seal)
a Notary Public,
who proved to me on the basis
of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and
that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
91
•
April 9, 2012
H. Spencer Knight, Landscape Manager
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Sent Via Email: sknight@cityofpalmdesert.org
Dear Mr. Knight:
This letter is intended to express our desire to continue service and extend the term of our
Contract No. C29800 for the Lagoon and Water Features Maintenance for the period of
one additional year. The extension shall commence July 1, 2012 and expire June 30,
2013.
Sincerely,
Chris Beaty, Prerident
P.O. BOX 13212 - PALM DESERT, CALIFORNIA 92255 9 (760) 568-5499 • FAX. (760) 568-4019