HomeMy WebLinkAboutC30651 Commercial and Residential Street Sweeping Services FY 2012/2013Contract No. C30651
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT NO. C30651, THE FIRST ONE-YEAR
EXTENSION WITH CLEANSWEEP ENVIRONMENTAL, FOR
COMMERCIAL AND RESIDENTIAL STREET SWEEPING
SERVICES FY 2012-2013 IN THE AMOUNT OF $129,402
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Lance Soares, Inc., DBA CleanSweep Environmental
4235 Duluth Ave., #A
Rocklin, CA 95765
DATE: April 26, 2012
CONTENTS: C30651, First Amendment to Agreement C30650
Letter from Clean Sweep Environmental
Recommendation
By Minute Motion:
1. Approve Contract No. C30651, the first one-year extension with
CleanSweep Environmental, for Commercial and Residential Street
Sweeping Services FY 2012-13 in the amount of $129,402; and
2. Authorize the Mayor to execute the contract.
Funds are available in General Fund Account No. 110-4310-433-3320, Street Repair
and Maintenance.
Background
The City Council awarded Contract No. C30650 to CleanSweep Environmental of
Rocklin, California, on May 26, 2011. This contract includes the biweekly sweeping of
all public streets in the City of Palm Desert: some under contract with the City and some
(major arterials) under contract with the Coachella Valley Association of Governments.
Staff Report
Approve C30651, One -Year Extension with CleanSweep Environmental
April 26, 2012
Page 2 of 2
The current agreement with CleanSweep Environmental is for a term of twelve months,
with an option for two one-year extensions. CleanSweep's performance has met City
standards and has agreed to a one-year extension of contract commencing July 1,
2012, and expiring June 30, 2013, at the current contract price of $129,402 with no cost
increase.
Fiscal Analysis
This is an on -going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By:
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Paul S. Gibson, Director of Finance
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M. Wohlmuth, City Manager
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Mark Gr en dod, P.E.
Director bf Public Work
CITY COUNCILACli'ION
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Original on File with City crk's Office
CONTRACT NO. C30651
FIRST AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and CleanSweep Environmental
("Contractor"), entered into an agreement, dated May 26, 2011, to provide Commercial and
Residential Street Sweeping Services ("Agreement"), the parties wish to amend the
Agreement effective July 1, 2012.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2012, through June 30, 2013."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the day of , 2012.
CITY OF PALM DESERT
A Municipal Corporation
Robert A. Spiegel, Mayor
City of Palm Desert
Attest:
CLEANSWEEP ENVIRONMENTAL
Contractor
Lance Soares
Owner
Approved as to Content:
Rachelle D. Klassen, City Clerk Mark Greenwood, P E.
CITY OF PALM DESERT, CALIFORNIA Director of Public Works
Approved as to Form:
David J. Erwin, City Attorney
CONTRACT NO. C30651
CONTRACTOR NOTARY ACKNOWLEDGMENT
State of California }
)SS
County of Riverside }
On 20 , before me, , a Notary Public, personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
CITY NOTARY ACKNOWLEDGMENT
State of California }
)SS
County of Riverside }
On 20 , before me, , a Notary Public, personally
appeared who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature (Seal)
Z���.
C/eenSweep
ENVIRONMENTAE
4235 Duluth Ave., Suite A Rocklin, CA 95765
Office (916) 253-3900 Fax (916) 253-3921
March 31, 2012
Carlos Hernandez
Maintenance Services Manager
City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
RE: Request for Street Sweeping contract extension
Mr. Hernandez
Thank you for the opportunity to provide street sweeping service. We would like to
extend the contract term for the fiscal year 2012-2013.
If you have any questions, please feel free to contact me by email or cell at (916)869-
1405.
Respectfully
Lance Soares
President
Clean Sweep Environmental