HomeMy WebLinkAboutSolicit Event Coordinators for Thanksgiving Day Annual EventCITY OF PALM DESERT
CITY MANAGERS OFFICE
STAFF REPORT
REQUEST: CONSIDERATION OF APPROVAL TO CONDUCT A SOLICITATION
OF EVENT COORDINATORS TO PRODUCE A 5K WALK/RUN
EVENT ON THANKSGIVING DAY UTLIZING EL PASEO.
SUBMITTED BY: Ryan Stendell, Senior Management Analyst
DATE: April 26, 2012
Recommendation
That the City Council direct staff to conduct a solicitation of event
coordinators for an annual event held on Thanksgiving Day on El Paseo.
Background
El Paseo has been utilized for many years in conjunction with the production of an
annual Turkey Trot 5k walk/run held on Thanksgiving Day. Early in the events history,
minimal street closure tactics and volunteers were used to secure El Paseo. As the
event grew it became clear that a full street closure was needed including water filled
barricades. At that time the City Council authorized a sponsorship to cover the cost of
the street closure which was up to $3,000. The event producer has indicated that a
portion of the proceeds from this event are given back to the community in the way of
scholarships to local students.
Staff has fielded many inquiries by other charitable organizations related to the use of El
Paseo on Thanksgiving. Because the City had become a sponsor of the event, we have
not explored any other event coordinators proposals. Staff believes local residents have
become very fond of this event as it has grown throughout the years.
niccuccinn
Staff is recommending elimination of the $3,000.00 sponsorship of the Turkey Trot as
was presented at the budget study session of April 4, 2012. This would be an opportune
time to solicit local event coordinators with the goal of continuing to provide a 5k run
walk on El Paseo Thanksgiving Day at no cost to the City. Staff believes this provides a
fair opportunity for all interested parties to make a proposal. At the conclusion of this
process, staff would return to the City Council with a recommendation for approval.
Staff Report
El Paseo 5k RunNValk on El Paseo
April 26, 2012
Page 2 of 2
Fiscal Analysis
Due to budget constraints, the sponsorship of this event is being eliminated. Staff is
attempting to continue a Thanksgiving Day tradition with no fiscal impact to the City. If
approved, staff would return to the City Council with the results of the solicitation.
Prepared By:
CITY COUNCILv0dTION
APPROVF,D DENTED
Ryan Stendell -------RECEIVED OTHER
Senior Management Analyst
MEETING DACE r
AV ESI ACM, h, / I 1h ff)
iM.
Wohlmuth
M anager
NOES:
ABSENT:
ABSTAIN:
VERIFIED 4BY.
Original on File with
erk's Office