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HomeMy WebLinkAboutC23110A NOC CO1 Hwy 111 Sidewalk Improvements 697-05CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Contract No. C23110A X- U REQUEST: REQUEST FOR ACCEPTANCE OF WORK AND APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C23110A WITH B & T WORKS, INC., FOR THE HIGHWAY 111 SIDEWALK IMPROVEMENTS PROJECT (PROJECT NO. 697-05) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: B & T Works, Inc. 23905 Clinton Keith Road, Ste.114-351 Wildomar, CA 92595 DATE: August 23, 2012 CONTENTS: Change Order No. 1 Notice of Completion Vicinity Map Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C23110A in the amount of $3,975 and extend the contract time frame by 13 days with no penalty assessed against the contractor; 2. Authorize the Mayor to execute said Change Order No. 1; and 3. Accept the work as complete and authorize the City Clerk to file a Notice of Completion for Contract No. 23110A. Funds are available in Measure "A" Account No. 213-4362-433-4001, Highway 111 Improvements. Background On December 8, 2011, City Council awarded Contract No. C23110A in the amount of $526,805 to B & T Works, Inc., of Wildomar, California, for the Highway 111 Sidewalk Improvement Project. The project removed a deep cross gutter depression at Plaza Way, created a dual left - turn pocket at Plaza Way, constructed a bus bay east of San Pablo, and constructed sidewalk to provide contiguous sidewalk throughout Palm Desert along Highway 111. Prior to the construction of the bus bay at San Pablo, Public Works was alerted to the fact that the construction of the bus bay would leave only a six-inch curb between the traffic on Highway 111 and the parking lot for the Jensen's Shopping Center. For the majority of Highway 111 Staff Report Approve Change Order No. 1 and Accept Work as Complete (Contract C23110A) August 23, 2012 Page 2 of 2 there is a landscaped berm or a large parkway that puts some protection between the vehicles on the highway and the commercial parking lots. It was determined that a wall would act as a small barrier, providing some measure of safety and improving aesthetics. The contractor provided a cost proposal in the amount of $7,760 to construct the wall. Staff reviewed the proposal and, upon the recommendation of Public Works, the City Manger approved the extra work. The City Manager has authority to approve change orders up to $20,000. Additionally, the City received a credit for removing traffic signal loops from the project. According to the plans, the loops were to be installed in Highway 111 at Plaza Way. However, because the Highway will be resurfaced this summer, the loops will be replaced as part of that project, saving the City $3,785. Finally, prior to the commencement of work on the first phase of this project, the City began reviewing the insurance requirements for Capital Improvement Projects. Unfortunately the Notice to Proceed had already been issued, starting the clock on the contract days. The insurance issue was settled 13 days later, changing the actual date that the City allowed the contractor to commence work from January 18, 2012, to January 31, 2012. As part of Change Order No. 1, the contract time frame is extended by 13 days to March 1, 2012, with no penalty assessed against the contractor. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. The work was completed on time, and under the contract amount. Fiscal Analysis The initial contract amount was $526,805. This change order will increase the contract amount by $3,975 to $530,780. The sidewalk improvements and bus bay construction are not expected to require a significant amount of maintenance. Therefore, the fiscal impact of the improvements is negligible. Rya Administrator 1 aulGibson, Director of Finance Ap JohVV-Wohlmuth, City Manager —..,ara . -- v aaaa a%—,�ri.�� MEETING DATE 3' t AYES: NOES: Nr ABSENT- ABSTAIN - VERIFIED BY: Original on File with City Cl k's Office G:IPubWorkslStaff Repods120121August 23107 CO 1 and NOC Highway III Sidewalk Improvements 697-ONSR Re NOC and Approve C0#f for 8 & T Works C23I f0A.docx CITY OF PALM DESERT CONTRACT CHANGE ORDER Contract Purpose Highway 111 Sidewalk Improvement Project Consultant's Name B & T Works, Inc. Address: 23905 Clinton -Keith Road, Ste. 114-351 Wildomar, CA 92595 Contract # / P.O. # Change Order No. Contingency: Account No. Project No. Vendor No. C23110A 17737 1 YES NO 213-4362-433-4001 697-05 12762 You are herebv recuested to comnly with the fnllnwinn rhannac frnm tha cnntrnnt nlnne nnrl encnMr-n+inne- DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached In Contract Price In Contract Price Construct block wall at Hwy 111 bus bay, east of San Pablo 7,760.00 Traffic Signal loops removed from project 3,785.00 Add 13 days to contract duration due to City review of insurance policy. TOTALS: 3,785.00 7,760.00 NET CHANGE IN CONTRACT PRICE: 3,975.00 JU0I IrluHI IVIN: Additional cost due to construction of block wall. Reduction due to removal of traffic signal loops. Adjust completion date due to delay in construction start caused by City. OTAL BUDGET FOR PROJECT: + 1,457,526.00 Less: Expend. & Encumb. To Date: - 579,485.50 Less: This Change Order Amount: - 3,975.00 BALANCE OF BUDGET REMAINING FOR PROJECT: 1 874 065.50 CONTINGENCY: Amount Approved by Council: + 52,680.50 Less: Prior Change Ordegs): - - Less: This Change Order: - - Balance Remaining of Contingencv: 52.680.50 The amount of the Contract will be Increased by the Sum of: Three thousand Nine hundred Seventy-five and NO/100 Dollars ($3,975.00). See reverse Contract C23110A Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 13 Days. Revised Contract Total $530,780.00 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: DEPARTMENT HEAD 3. CERTIFIED FUNDS AVAILABLE: FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval 2. ACCEPTED BY: CONTRACTOR Date Accepted 4. APPROVED BY: ROBERT A. SPIEGEL, MAYOR Date Approved CITY MANAGER Date Approved See reverse ... To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 — Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE 4. That on the 23rd day of August , 2012, a work of improvement described as the Highway 111 Sidewalk Improvement Project, Project No. 697-05, Contract No. C23110A on the real property herein described was completed. 5. That the name of the original contractor, if any, for said work of improvement was: B & T Works, Inc., 23905 Clinton -Keith Road, Ste. 114-351, Wildomar, California, 92595. 6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as 72-200 to 73-600 Highway 111 7. CITY OF PALM DESERT Dated: By: Robert A. Spiegel, Mayor STATE OF CALIFORNIA } } ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of 20 RACHELLE D. KLASSEN, CITY CLERK Rev. Oct 02 a a d ................ ! -. / t i 3 _.... _ ..-._...-..__..AVM �31N3��NMQ1 .. W - A P P Q DR ED ENiL� C a \ �S.RP PAINTERS"A ,......,. \ eP`a .... ...... .... ... ........... .......................... .