HomeMy WebLinkAboutOut-of-State Travel - Palm Desert New Medic UnitCITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: RATIFICATION OF OUT-OF-STATE TRAVEL FOR CAPTAIN
SCOTT VISYAK, PALM DESERT FIRE DEPARTMENT, FOR
TRAVEL TO HOUSTON, TX, TO INSPECT AND TAKE
POSSESSION OF PALM DESERT'S NEW MEDIC UNIT
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: August 23, 2012
CONTENTS: Frazer, Ltd. Invoice No. 44426
Recommendation
By Minute Motion, ratify out-of-state travel for Captain Scott Visyak, Palm Desert
Fire Department, for travel to Houston, TX, to inspect and take possession of
Palm Desert's new medic unit.
Background
On April 26, 2012, the Palm Desert City Council approved the purchase of a new
ambulance medic unit. The Fire Department indicated last month that the new medic unit
was available for pickup from Frazer Ambulance (Houston, TX) on July 30, 2012. The Fire
Department recommended sending its Paramedic Captain, Scott Visyak, to Houston, TX, to
perform a field inspection of the vehicle and drive it back.
This option was more economical than having Frazer ship the ambulance back and also
allowed for the Fire Department to inspect the vehicle before taking possession. Captain
Visyak successfully delivered the vehicle, and it is currently being prepared for field service.
Staff recommends the City Council approve ratification of this out-of-state travel request.
Fiscal Impact
The estimated cost for Frazer, Ltd. to ship the unit was $2.25 p/mile (1,433.34 miles
between Houston and Palm Desert) or $3,225.02. The cost for sending Captain Visyak to
Houston is outlined below.
Staff Report
Out -of -State Travel (Medic Unit)
Page 2
August 23, 2012
ITEM COST
Staff Cost* $791.28 ($32.97 x 24 hours = Estimated Not to Exceed Price)
Hotel Reimbursement $438.96 (tax included)
Airfare Reimbursement $321.60
Per Diem (5 days) $288.25
Fuel Cost* $620
Parking Reimbursement 79.60
TOTAL $2,539.69
*Charges to show up on "Schedule A' Billing
Based on the information provided on the GSA website and Frazer, Ltd., it was more cost-
effective (approximately $685 savings) for the City to have Captain Visyak transport the unit
back to Palm Desert. This action also permitted him to inspect the ambulance at the
manufacturing site. The total cost of the new medic unit with shipping is outlined below. The
City Council appropriated $150,000 for this purchase, and staff was able to come in
approximately $4,300 less than budgeted.
ITEM AMOUNT
Materials $70,350.00
Labor $67,325.00
Tax (7.75% on materials only -not labor) $5,452.13
Shipping Related Costs $2,539.69
TOTAL $145,666.82
Submitted By:
Stephen Y. Aryan, Risk anager
Revi By:ry
S. Gibson, Director of Finance/City Treasurer
Approval:
CITY COUNCIL ACC ION
-APPROVED ✓ nrNlrn
RECEIVED
OTHER_
MEETING DATE
AYES:�1
NOES:
ABS'rAIN:
VERIFIED
Original on File with City
� /�, C, & C
-j
J 6 M. Wohlmuth, City Manager
's Office
Frazer, Ltd.
P.O. Box 5000
Bellaire, TX 77402-5000
Phone: (713)772-5511
Phone: (888) 372-9371
Fax: (713)995-0541
Email accounts@frazerbilt.com
Bill To
City of Palm Desert
73 -5 10 Fred Waring Dr.
Palm Desert, CA 92260-2578
Invoice
Date _ Invoice #
7/31/2012 44426
Ship To
City of Palm Desert
73 -5 10 Fred Waring Dr.
Palm Desert, CA 92260-2578
Attn: Scott Visyak
P.O. Number
Terms
Ship
Via
Frazer Job #
Net 30
7/31/2012
Will Call
E-2277
Quantity
Description
Unit Price
Amount
Frazer Type I 12' Generator Powered Module mounted on a 2012
Chevrolet C3500. Chassis VIN:IGB3COCL7CF214709 in accordance
with Frazer Quote 4694713.
1
2012 Chevrolet C3500. Chassis VIN:IGB3COCL7CF214709
41,500.00
41,500.00
1
Materials
28,850.00
28,850.00
1
Labor
67,325.00
Subtotal
67,325.00
$137,675.00
Service Is The Key
Tax (0.0%)
$0.00
Payments/Credits
$0.00
Balance Due
$137,675.00